Inland Revenue Department

SOP for Integrated Tax System

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SOP Number: Effective Date:
Rev: 0.0
ITS - R001 09/03/2014

TITLE: ITS_R001–REGISTRATION FOR PERSONAL PAN

Purpose: To define the methods and responsibilities for taxpayer registration

process for Personal PAN (PPAN).

Scope: This procedure applies to taxpayers who want to register in Personal PAN.
Responsibilities:
The Taxpayer is responsible for providing all information required for
registration as required by IRD regulation for Personal PAN. Taxpayer
can use e-filling or fill up prescribed forms and submit to Inland Revenue
Offices (IRO).
Tax Officers are responsible for ensuring the correctness and adequacy
of the information provided by the taxpayer and register taxpayer as
requested by taxpayer.
Verifying Officer (officers in organization such as FNCCI, CNI for which
IRD has authorized to verify PAN application) are responsible for
ensuring the correctness and adequacy of the information provided by
the taxpayer and register taxpayer as requested by taxpayer.
Computer Operators are responsible for entering forms submitted by
taxpayer for registration of PPAN. Computer Operator is also
responsible for printing the PAN card and issuing PAN card them after
getting signed by officer.

Use Case:

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PPAN REGISTRATION

Fill up PPAN
Information

«uses»

*
Enter PPAN Info

-End4
*

*
Taxpayer * -End3 *
Tax Officer
* {OR}
-End1 -End2

Verify PPAN
** *

Officers from other org.

*
*
*

*
Issue PAN Card
*
Computer Operator

Definitions:
Registration Form: Form prescribed by Inland Revenue Department (IRD)
for registration purpose.
Registration: Taxpayer is considered to be registered in Personal PAN
once taxpayer fulfills all requirement of registration and is approved by
Tax Officer.

PROCEDURE:

1.0 Applicationfor registration

This part is to be done by applicant (Taxpayer).

1.1 To apply for Personal PAN Registration (PPAN), person must use IRD website
(www.ird.gov.np) and select Taxpayer Portal.
1.2 Click on Taxpayer Portal link to display Taxpayer Portal Menu.
1.3 In the subsequent Taxpayer Portal menu, click on '+' sign beside 'Registration for
(PAN,VAT,EXCISE) to expand the menu.
1.4 Click on Application for Registration option in the menu. Following screen will be
displayed

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1.5 It is necessary to obtain a submission number for each application. This

submission number serves as identification number for application. Fill in
following information in screen displayed above.
1. Username – Username is case sensitive. This username will be used to
open application document again if application is partially filled
previously. Hence applicant must note the username.
2. Password – Password is case sensitive and must be six character or more.
Password will be required to open previously saved document later.
Hence applicant must note the password.
3. Re-Password – Re-enter password again just to confirm previously typed
password.
4. Contact No – Type in Contact number.
5. Email-id – Type in Email Id
6. Registration for – Tick PPAN for personal PAN.
7. Select where application is to be registered. Select from radio button
IRO/LTO or TSO.
8. Select office where application will be registered from the list.
9. Press 'OK' button at bottom right corner.
On pressing 'OK' button following screen will be displayed.

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Note down submission number, username and password. Submission number

will be required to print the form as well as for verification by the Tax Officer.
Press 'Continue' button to go forward. On pressing 'Continue' button following
screen will be displayed.

Enter following information:

1. First Name, Middle Name and Last Name of the applicant in Nepali.
Although typed information will be Unicode use Remington standard
for typing.
2. First Name, Middle Name and Last Name of the applicant in English.
3. Sex: Select ex in radio button. Third Gender is also allowed.

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4. Date of Birth: Date of birth can both be in Bikram Sambat (BS) or in

English date (AD), but it must be indicated in radio button above date
of birth. Date format for both BS and AD is 'YYYY.MM.DD'.
5. Nationality: Select nationality from list and press enter. Nationality is
by default 'Nepal'.
6. Documents: At least one of the documents from the list displayed
must be entered. To enter document, click upload sign (up-arrow) at
the right side of the document row to be uploaded (Such as
citizenship, passport etc). System will display following screen.

7. Enter document number such as citizenship number or driving license

number or passport number depending on which document type was
selected from the list.
8. Enter name of the office which issued the document.
9. Enter Place of Issue.
10. Enter Issue Date in Nepali (BS) in 'YYYY.MM.DD' format.
11. To upload document first scan the document in black and white mode
and at minimum resolution (high resolution scanned document takes
longer time to upload) and save somewhere in the disk. Then Press
'Browse' button and identify the scanned document in the drive and
double click picture file of the document.
12. To finish document entry press 'OK' button.
13. Uploading Photo:
a. To upload photo scanned photo is required.

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b. Click on the 'Browse' button.

c. Locate scanned photo and press open button. Picture will be
loaded in new windows as follows.

d. Place the rectangle over the face by grabbing the rectangle

and dragging over the face. Resize the rectangle by dragging
the corner of the rectangle to clip the area of the loaded
picture so that passport size picture is clipped. Press 'Take his
picture' button to clip and load picture. Loaded picture will be
displayed in the right of the screen.
14. Enter First Name, Middle Name and Last Name of the spouse.
15. Enter First Name, Middle Name and Last Name of the Father in
Nepali.
16. Enter First Name, Middle Name and Last Name of the Father in
English.
17. Enter First Name, Middle Name and Last Name of the mother in
Nepali. Father's name or mother's name is mandatory.
18. Enter First Name, Middle Name and Last Name of the grandfather in
Nepali.
19. Enter First Name, Middle Name and Last Name of the guardian in case
of minor in Nepali.
20. Enter Professional Certificate Number.
21. Select Professional Category from the List.
22. Select Professional Sub-Category from the list.

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23. Press 'Add' button to add professional data.

24. Applicant can add more than one professional data by repeating step
19 to 22.
25. Entering Address:
a. Select District from the List.
b. Select whether address is in Metro, Sub-Metro, Municipality or
VDC.
c. Enter Name of Metro, Sub-Metro, Municipality or VDC in
Nepali.
d. Enter Name of Metro, Sub-Metro, Municipality or VDC in
English.
e. Enter Location Name(Tole) in Nepali.
f. Enter Location Name(Tole) in English.
g. Enter Email Address
h. Enter Contact Number if available.
26. Entering Temporary Address (Note: this is not mandatory)

a. Select district from the list.

b. Click on one of the radio buttons for (Metro, Sub Metro,
Municipality or VDC).
c. Enter name of (Metro, Sub-metro, Municipality or VDC).
d. Enter tole.

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e. Enter House Number.

f. Enter Ward Number.
27. At this stage you can either save data or submit application by
pressing 'Save' button or 'Submit' button.

2.0 Verification of Application

2.1 All application submitted by Taxpayer will be displayed in Submitted List.

Effectiveness Criteria:
Average time it takes to register a Personal PAN.
References:
SOP G002-Module Verification:

Revision History:

Revision Date (DD/MM/YY) Description of Changes Requested By

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