PROJECT RESPONSIBILITY SCOPE MATRIX

Project Name: Date Prepared:

s
ni s

ag n
FM

al
U ine

r
an tio

t
to
er

en
on

tr l
of ign
E/

on a

er
M c

ac
us
Task

C ner
nt Z

m
ru
si
R

th
lie Y

Pr es
/B

om
C

es

st
C X

O
D
Z

G
on

C
XY

C
Project Initiation
Submit Project Requirement to FM CRE/FM O
Task facility requirements and funding O,P C
Prepare Design SOW O
Select Design Consultant O
Prepare Design Consultant Task Order O
Select Construction Manager O
Prepare Const Mgr Task Order O
Site Selection and Lease
Task Real Estate Transactions to initiate site search
A O,P
Task Leasing Agent to Search A O
Review preliminary list C O,P
Task short list search O,P
Select Site C O,P
Preliminary Design Phase
Pre-Design Meeting; minutes, set schedule C O C P
Prepare Project Directory O P
Cost Control System O P
Schedule Control System O P
Program Management Information System O P
Correspondence Control System O P
Weekly Progress and Budget Status Report Weekly mtgs intended for FM
O P
CRE/FM, A/E and CM
Develop a Project Action Plan O P
Develop Project Program C O P C
Obtain Preliminary Project Data; Site & Building
O P
survey, borings, as-built drawings, etc.
Apply for & track all Regulatory Permits O P
Schematic and DD Phases
Confirm Availability of:
Sanitary Service
Storm Water
Domestic Water
Gas Service O P
Fire Service
Electric Service
Telephone Service FM to Assist
Security Service FM Security to Assist
Prepare Construction Cost Estimate O C P
Maintain / Update Design Schedule O P C
Provide Info on Owner purchased Equipment O P C
Prepare & Submit Initial Budget/Schedule O C C
Review Initial Budget / Schedule, consolidate &
O C P
resolve all comments
Approve site and Initial Budget/Schedule A O
Identify Long Lead Items, prepare orders O C P
Prepare & Submit 50% Design O P C
Review/Approve 50% Design O P
Order Long Lead Items O C P
70 % Design Document Phase
Determine Contracts to be Awarded O,P C C
Prepare 70% Plans O P
Prepare Specifications Outline O P
Prepare Structural Calculations O P
Prepare HVAC Cal & Narrative O P
Submit 70 % Documents O P
Review 70% Documents, submit comments C A P C
Review submittals, shop dwg. requirements list O P A
Consolidate comments; send to DP O P
Review & Approve 70 % Documents C O P
Update Design Schedule C O P C
Submit Design for Building Permit Review O P
95 % Design Submittal Phase
Obtain Code Review Approval O P Code official
Submit Design Drawings O P
Submit Specifications O P
Submit Draft Contract and all attachments O P

6/26/2012 Prepared by: MPCS, Inc.

 PROJECT RESPONSIBILITY SCOPE MATRIX
Project Name: Date Prepared:

s
ni s

ag n
FM

al
U ine

r
an tio

t
to
er

en
on

tr l
of ign
E/

on a

er
M c

ac
us
Task

C ner
nt Z

m
ru
si
R

th
lie Y

Pr es
/B

om
C

es

st
C X

O
D
Z

G
on

C
XY

C
Review Documents, compile, and submit final
C O C P
comments
Review & Approve 95 % Documents C O P
Review Plans for Constructability, & Criteria O P
Value Engineer Project O P
Develop General Contractor Bid List C O C P
Resolve and incorporate All Comments O P
Prepare Bid Documents, 100% O P C
Track All Permits O P C
Track All Project Documents O C P
Presentations at Public Hearings O P C
Evaluate A/E Performance O P
Evaluate A/E Invoices O P
Authorize A/E Invoice payment O
Approve CM Invoices O
Maintain Financial Tracking O P
Bid / Award Phase
Submit Bid Documents to FM Sourcing O P C
Review & approve bid documents O,P FM Sourcing
Distribute Bid Documents O P
Pre-Bid Conference O P
Prepare & Distribute Minutes O P
Attend Pre-Bid Conference C O C P C C
Prepare Addenda O P A
Review & approve addenda O P C FM Sourcing
Publish and Issue Addenda O P FM Sourcing
Schedule & Coordinate Bid Openings O C FM Sourcing
Receive, Open & Record Bids O C FM Sourcing
Review Bids and Provide Cost Analysis O C
Review & approve Sub-Contractors O P
Determination of Award C O P
Prepare Contracts - Validate Blanket Agreements O C
Sign Contracts O C P, FM Sourcing
Distribute Signed Contracts O C P, FM Sourcing
Issue notice to proceed O C P, FM Sourcing
Prepare Design Consultant Performance Evaluation
O P

Construction Administration Phase

Approve Contractor’s Schedule C O C P C
Review/Approve Contractor Schedule of Values
O C P
Breakdown
Pre-Construction Meeting C O C P C
Manage RFI process C O C P C
Submit Change Request C O C C P
Evaluate/Negotiate/Recommend Change Request O C P C
Change Orders C O P
Track & Distribute Documents O P
Review/Approve submittals O P C
Approve Shop Drawings O P C
Approve Test Reports O P C
Prepare Change Request Plans & Specs O P C
A and E Disciplines req'd at weekly
Weekly Project Progress Meetings O C P C
Progress Mtgs.
Review Contractor’s Progress Schedule O P C
Evaluate / Recommend Contractor Invoices O C P
Field inspections O C P
Meeting Minutes and Budget Status Reports O P
Submit Daily Field Reports O A P
Construction Photographs O P/C P/C
Prepare “As-Built” Plans O C P
Prepare O&M Manuals O C P
Coordinate Substantial Completion O C P
Substantial completion certificate O C P
Project Close Out Phase
Conduct prefinal inspection O P C C
Prepare / consolidate Punchlist(s) O P C
Coordinate Code Inspection O C P
Complete Punchlist Items O C P
Verify Completion of Punchlist Items O P C

6/26/2012 Prepared by: MPCS, Inc.

 PROJECT RESPONSIBILITY SCOPE MATRIX
Project Name: Date Prepared:

s
ni s

ag n
FM

al
U ine

r
an tio

t
to
er

en
on

tr l
of ign
E/

on a

er
M c

ac
us
Task

C ner
nt Z

m
ru
si
R

th
lie Y

Pr es
/B

om
C

es

st
C X

O
D
Z

G
on

C
XY

C
Plan, Schedule & Control Final Inspection by All
O C C/P P/C
Parties Incl. Regulatory Agencies
Site commissioning C O C C P
Coordinate Equipment Operation Training O P
Provide Maintenance & Operating Manuals O C C P
Provide All Guarantees & Reports O A P
Assemble & approve Close-Out Documents O P C
Evaluate As-Built Plans O C P
Prepare Record Set Drawings O P C
Sign “Certificate Of Final Completion O P A
Close-Out Design Consultant's Contract O C
Final Contract Acceptance O P
All Permit closeouts O A P
Occupancy certificate O A P
Post Occupancy Phase
Provide Post-Occupancy Assistance O C
Correct Warranty Issues O A P
Update FM Design Standards O P C
Lessons Learned O,P C C C C

6/26/2012 Prepared by: MPCS, Inc.