Microsoft office

2007
Microsoft word
2007
BIIT Madhepura
Written by

Sublesh Sagar
Introduction of Microsoft word 2007: - Microsoft word is the most widely used of
all word processing programs. A word processing program is a software program that includes
tools for entering, editing and formatting text and graphics.

Word or any word – processing program offers the following advantages.

 Mistakes can be corrected easily without leaving any trace.

 Text can be easily inserted, deleted or rearranged without having to start again.
 Documents can be saved on disk and used again whenever necessary.
 Pictures, graphs, tables and charts can be easily included alongside text.
 Multiple copies of the same document can be easily produced.
 Documents can be transferred instantly anywhere in the world via electronic
communications links.
 Spelling and grammar can be checked automatically.

Professional edition: - Office 2007 professional gives you the tools you need to create
rich documents, powerful spreadsheets and compelling presentations. Mange your personal
information and communications. Unlock your business data with the premier desktop
database management system.

The office 2007 professional edition comprises of

 Microsoft word 2007

 Microsoft excel 2007
 Microsoft outlook 2007
 Microsoft PowerPoint 2007
 Microsoft access 2007

Standard edition: - Office 2007 standard is designed for users who require only the core
desktop productivity tools. It includes word processing presentation and spreadsheet programs
as well as the outlook e-mail and desktop information management tool.

The office 2007 standard edition comprises of

 Microsoft word 2007

 Microsoft excel 2007
 Microsoft outlook 2007
 Microsoft PowerPoint 2007
Developer edition: - Designed to help professional software developers build custom
office solutions, office 2007 developer includes the office 2007 professional suite, as well as
tools and documentation for building managing and deploying office based solutions.

What`s new features in Microsoft word 2007: - Microsoft word 2007 presents a
new user interface which is quite different than previous versions of word.

1) The Ribbon: - Microsoft`s replacement of the traditional toolbars and menus with the
ribbon. The word 2007 ribbon is a bar across the top of the window that contains
tabbed pages of commands and icons / buttons.
The ribbon is divided into seven tabs by default and each tab is a section of groups that
show related items together.
2) The Microsoft office button: - the Microsoft office button has replaced the file menu in
earlier versions of word. File menu of word 2003, including new, open, save, save as,
print and close.
3) Live preview: - Another new feature in word 2007 is live preview, which temporarily
applies formatting on the selected text or object when you mouse over any of the
formatting buttons.
4) Mini toolbar: -

The mini toolbar pops up whenever text is selected. This new feature provides easy
access to the most commonly used formatting commands in word. The toolbar will also appear
word when you right click on a selection of text.

5) Quick access toolbar: - The quick access toolbar is a customizable toolbar which
contains shortcuts for commonly used tools. You have the ability to add and remove the
toolbar buttons based on your personal preferences.
6) File format (open XML): - The Microsoft office suite applications now use a new file
format as the default file format. Documents created in word 2007 will use a file
extension of .docx. Based on XML, this format uses the ZIP file container which is
compressed and up to 75%, smaller than previous office file formats.
 Starting Microsoft word 2007: -

If no other icons for or shortcuts to word are available on your desktop. You can always start
word using the start menu.

Start your computer if it is not already running, and log on to windows if necessary.

Click start  all programs  Microsoft office. This opens the Microsoft office group displaying
all the programs included in it.

Now click on Microsoft office word 2007 to activate the application.

The word window appears on your screen. The starting word window is displayed as shown in
the figure along with its various elements.

Creating a new document: - Click the Microsoft office button and click New, or
Press CTRL+N on the keyboard
Saving a new document: - Generally, there are the following three ways to save a
document.

Click the Microsoft office button and click save or save as, or

Press CTRL+S on the keyboard as the shortcut key, or

Click the file icon on the quick access toolbar.

The default location for storing the document is libraries  documents, you can change both
of these parameters as desired by you.

Closing a document: - After doing your work, you can close the opened document by
any of the following two methods mentioned below.

Click on the Microsoft office button and click close, or

Press CTRL+W as the shortcut key for closing the active document.

Exiting Microsoft word 2007: - After doing work or any resign, you can exit the
Microsoft word by the following three methods mentioned below.

Click exit word from the Microsoft office button, or

Press ALT+F4 as shortcut key, or

Click on the close button on the top – right corner of the title bar.

Opening an existing document: - To open an existing document in Microsoft word

2007, choose any one of the following given options.

Click open option from the Microsoft office button, or

Press CTRL+O as shortcut key, or

If you have recently used the document you can click the Microsoft office button and click the
name of the document in the recent documents section of the window.

Customizing Microsoft word 2007: - To access these customizable options click the
Microsoft office button and then click word options from it.

 Popular: - These features allow you to personalize your word environment with
language, colour schemes, user name and allow you to access the live preview feature.
  Display: - This feature allows you to modify how the document content is displayed on
the screen and when printed.
 Proofing: - This feature allows you personalize how word corrects and formats you text.
 Save: - This feature allows you personalize how your document is saved.
 Advanced: - This feature allows you to specify options for editing, copying, pasting,
displaying, printing and saving.
 Customize: - This feature allows you to add feature to the quick access toolbar.

Selecting the text: - Before deleting, editing or formatting text, you must select the text.
Selecting text involves clicking and dragging the I – beam pointer across text to highlight it.

Selecting the text using mouse: -

S. No. To select Do this
1. Any amount of text Drag over the text.

2. A word Double click the word.

3. A line Click one in the selection bar (which is in

the left margin).
4. A sentence Hold down CTRL and then click
anywhere in the sentence.
5. A paragraph Triple click anywhere in the paragraph.

6. A large block of text Click at the start of the selection, press

and hold down SHIFT while you click
where you want the selection to end.
7. An entire document Triple click in the selection bar.

8. A vertical block of text Hold down ALT while you drag the
pointer over the text.
9. Multiple non-consecutive Select the first selection, then press and
blocks hold down CTRL as you select each
additional selection.
Selecting the text using keyboard: -
S. No. To select Do this
1. One character to the right Press SHIFT+RIGHT ARROW
2. One character to the left Press SHIFT+LEFT ARROW
3. To the beginning of the line Press SHIFT+HOME
4. To the end of the line Press SHIFT+END
5. To the beginning of the Press CTRL+SHIFT+HOME
document
6. To the end of the document Press CTRL+SHIFT+END
7. A vertical block of text Press CTRL+SHIFT+F8, and then use the
arrow keys. Press ESC to turn off the
selection mode.

Undo & Redo: -

Word remembers the last 100 actions in your document. At any stage you can undo your
previous actions. To use the undo command, you can use any of the following steps.

 Click the undo button on the quick access toolbar, or

 Press CTRL+Z as shortcut key.

If you undo something and you didn`t mean to you must use the redo command to set things
back.

 Click the redo button on the quick access toolbar, or

 Press CTRL+Y as shortcut key.

Moving text: -
To cut the selected text, you can choose any of the following given options.

 Click on the cut button on the home tab of the ribbon, or

 Press CTRL+X as the keyboard shortcut, or
 Cut option from the shortcut menu (which appears when we right click anywhere on
the selected text).

To move the text to a desired location, first of all place the insertion point on that location.

 Click on the paste button on the home tab of the ribbon, or

 Press CTRL+V as the keyboard shortcut, or
  Paste option from the shortcut menu (which appears when we right click anywhere on
the selected location).

Copying text: -
You can copy information from one area of a document and place the information you copied
anywhere in the same or another document.

To copy the selected text you can choose any of the following given options.

 Click on the copy button on the home tab of the ribbon, or

 Press CTRL+C as the keyboard shortcut, or
 Copy option from the shortcut menu.

Formatting text: -
Word allows you to format the text by applying various text styles, such as boldface, underline,
italic, superscript, etc. the font dialog box can be activated by clicking on the font dialog box
launcher on the home tab of the ribbon.

Applying the bold style: -

The selected text can be emphasized to bold style using any one of the following ways.

 Using the bold button from the mini toolbar (which appears whenever you select a
piece of text or right click on it), or
 Using CTRL+B as the keyboard shortcut, or
 Using the bold button from the home tab in the ribbon.
 Choosing bold from the font style list in the font dialog box.

Applying the italic style: -

The selected text can be emphasized to italic style using any one of the following ways.

 Using the italic style from mini toolbar, or

 Using the italic style from the home tab in the ribbon, or
 Using CTRL+I as the keyboard shortcut.

Applying the underline style: -

The selected text can be emphasized to underline style using any one of the following ways.
  Using the underline button from the home tab in the ribbon, or
 Using the CTRL+U as the keyboard.

Superscript (x2), (discuss in the class).

Subscript (x2), (discuss in the class).