Introduction

• Word Processing Program: Microsoft Word is a software application designed for creating,
editing, formatting, and printing documents. It offers a comprehensive set of tools for text
manipulation, layout design, and visual enhancements.
• Variety of Documents: Word's versatility allows you to create various types of documents,
including letters, reports, essays, presentations, brochures, and more. It provides the necessary
tools for formatting, structuring, and presenting information effectively.
• Manual's Purpose: This manual aims to equip you with the knowledge and skills to navigate
and utilize the many features of Microsoft Word 2007. It serves as a comprehensive guide,
explaining the interface, commands, and functionalities to enhance your proficiency in using
this powerful software.
Format of This Manual
• Signal System: The manual employs a system of signals to guide you through the steps. These
signals include icons, numbered steps, and bulleted lists, providing clear instructions and visual
cues to facilitate understanding.
• Computer Icons: Computer icons represent hands-on activities that require interaction with
your computer. These icons prompt you to perform specific actions, such as opening a file or
applying a formatting style.
• Numbered and Bulleted Steps: Numbered and bulleted steps provide instructions for
completing each task. They outline a sequential process, ensuring that you follow the correct
order of actions to achieve the desired outcome.
• Keyboard Combinations: Keyboard combinations, shown in bold, represent shortcuts that
allow you to perform actions quickly and efficiently. These shortcuts can save time and
streamline your workflow.
• Different Font: Words or characters that you are to type are displayed in a different font. This
distinction helps you identify the specific text that you need to input, ensuring accuracy and
clarity.
GDP Default Settings
• Default Settings: Microsoft Word comes with pre-defined settings that can be customized to
suit your preferences. These settings control various aspects of the software, such as font styles,
paragraph formatting, and document layout.
• Dynamically Changeable: You can modify these default settings dynamically, adjusting them
to suit your specific needs and preferences. This allows you to personalize your Word
environment and create documents that meet your unique requirements.
• GDP Control: The Global Document Properties (GDP) automatically control certain settings,
ensuring standardized, predictable settings across different documents. This helps maintain
consistency and uniformity in your work.
• Style Set Change: The default Style Set, which defines the formatting styles for various
elements like headings and paragraphs, has been changed from Word 2007 to Word 2003. This
change ensures compatibility with earlier versions of Word.
 • Font Change: The default font has been changed from Calibri 11 to Calibri 12. This change
reflects the evolving standards and preferences in typography, ensuring a modern and visually
appealing appearance for your documents.
Orientation to Word Processing - A Start Your Word Processor
• Starting Word: To launch Microsoft Word from the Gregg College Keyboarding & Document
Processing software (referred to as GDP), navigate to the Lesson menu on page 21, select
Lesson 21, and double-click E. Word Processing. This will open the Word application, allowing
you to begin creating or editing documents.
• Document Options: When you open a document in Word, you have the option to either edit the
existing document or create a new one. If you choose to edit, you can revise the existing
content. If you choose to create, you can start a new document from scratch.
Word 2007 Interface
• Title Bar: The Title Bar displays the name of the current document and the application name
(Microsoft Word). It also provides controls for minimizing, maximizing, and closing the
window.
• Quick Access Toolbar: The Quick Access Toolbar provides quick access to frequently used
commands, such as saving, undoing, and redoing actions. You can customize this toolbar to
include your preferred commands.
• Ribbon: The Ribbon is the main interface element in Word 2007. It is organized into tabs,
groups, and commands, providing access to a wide range of features for formatting, editing, and
manipulating your documents.
• Tabs: Tabs are the main categories of commands in the Ribbon. Each tab represents a specific
area of functionality, such as Home, Insert, Page Layout, References, Mailings, Review, View,
and Design.
• Groups: Groups are collections of related commands within each tab. They provide a logical
organization of features, making it easier to find and access the tools you need.
• Commands: Commands are the individual actions that you can perform in Word. They are
represented by icons and text labels, providing visual cues and descriptions of their functions.
• Dialog Box Launcher: The Dialog Box Launcher is a small arrow located in the bottom-right
corner of most groups. Clicking this arrow opens a dialog box with more options and settings
for the current group.
• Ruler: The Ruler appears at the top and left edges of the document window. It allows you to
adjust margins, indents, and tab stops, providing precise control over the layout of your
document.
• View Ruler Button: The View Ruler button toggles the visibility of the Ruler. You can hide the
Ruler if you prefer a cleaner workspace or if you don't need to make precise layout adjustments.
• Vertical Scroll Box: The Vertical Scroll Box allows you to scroll through the document
vertically. It provides a convenient way to navigate through long documents without using the
mouse.
• Vertical Scroll Bar: The Vertical Scroll Bar is a thin bar located on the right side of the
document window. It provides a visual indicator of your current position in the document and
allows you to scroll through the document vertically.
 • Status Bar: The Status Bar appears at the bottom of the document window. It displays
information about the current document, such as the page number, word count, and zoom level.
• View Shortcut Buttons: View shortcut buttons provide quick access to different view modes,
such as Print Layout, Web Layout, and Outline View. These buttons allow you to switch
between different views to see your document in various formats.
• Zoom Buttons: Zoom buttons allow you to adjust the zoom level of the document, making it
easier to view details or to see the overall layout.
• Zoom Slider: The Zoom Slider provides a more precise way to adjust the zoom level. You can
drag the slider to increase or decrease the zoom level, allowing you to find the optimal viewing
size for your needs.
From the Ribbon
• Ribbon Organization: The Ribbon in Microsoft Word is organized into tabs, groups, and
commands. Each tab (like "Home" or "Insert") contains groups of related commands. This
structure provides a logical and intuitive way to access the features you need.
• Hovering for Help: Hovering your mouse pointer over a command displays a helpful screen
tip. This tip provides a brief description of the command's function, helping you understand its
purpose and how to use it.
• Command Execution: Clicking a command executes it, performing the action associated with
that command. This could involve applying formatting, inserting an object, or changing the
document's layout.
• Task Panes and Dialog Boxes: Some commands, when clicked, may open a task pane or dialog
box with more options. These additional windows provide more detailed settings and controls
for the selected command.
From the Mini Toolbar
• Mini Toolbar Function: Mini toolbars in Word provide quick access to common commands.
They appear when you select text, offering options like bold, italics, or font changes. This
provides a convenient way to apply formatting without navigating through the Ribbon.
• Right-Click Menu: You can also right-click selected text to see a similar menu with formatting
options. This provides an alternative method for accessing common commands.
From the Keyboard
• Key Tips: Word 2007 uses "Key Tips" for keyboard shortcuts. Pressing the ALT key displays
letter badges on the Ribbon, representing each command.
• Activating Commands: Pressing the corresponding letter badge activates the command,
allowing you to perform actions quickly without using the mouse.
• Navigation Keys: You can use arrow keys to navigate through the Ribbon and dialog boxes,
TAB to move between commands, and ESC to go back to the previous screen. These keyboard
shortcuts provide efficient navigation and control over the Word interface.
Open a File
• Open Button: To open an existing file in Word, you can click the "Open" button in the
Microsoft Office Button. This opens a dialog box that allows you to browse your computer for
the desired file.
• Keyboard Shortcut: Alternatively, you can use the keyboard shortcut CTRL + O to open a file.
This provides a faster way to access the Open dialog box.
• Recent Documents: Word displays a list of recently opened documents. You can quickly open a
file from this list by clicking its name.
• Browse for a File: To browse for a file, use the "Look in" box to navigate through your folders
and double-click the file name to open it. This allows you to locate and open files from any
location on your computer.
Quit Your Word Processor
• Quitting Word: To exit Word and return to the Gregg College Keyboarding & Document
Processing software (GDP), click the Microsoft Office Button and then click "Return to GDP."
This will close the Word application and return you to the previous software.
• Saving Work: If you have made changes to a document and haven't saved your work, Word
will prompt you to save your changes before quitting. This ensures that your work is not lost
and that you can access it later.