MICROSOFT WORD

The first version of Microsoft Word was developed by

Charles Simonyi and Richard Brodie, former Xerox
programmers hired by Bill Gates and Paul Allen in 1981.
Both programmers worked on Xerox Bravo, the first
WYSIWYG (What You See Is What You Get) word processor.
• WYSIWYG (What You See Is What You Get), which
meant that people can change the visual style of
writing (e.g. bold, italics), by clicking on buttons,
when in other programs like WordPerfect, people
had to add special 'codes' to change the style of
writing. WYSIWYG is now a common feature of all
computer writing programs.
Microsoft Word or MS-WORD (often called Word) is
a graphical word processing program that users can type
with. It is made by the computer company Microsoft.
The purpose of the MS Word is to allow the users to enter,
edit, format, save, retrieve and print documents.
• Spelling & grammar checker, word count (this also
counts letters and lines)
• Speech recognition
• Inserts pictures in documents
• Web pages, graphs, etc.
• Tables
• Displays synonyms of words and can read out the
text
• Prints in different ways
Examples of word processor programs- Although Microsoft
Word is the most popular word processor available, there 1. PICTURE - Generally, these are electronic or digital pictures
are many other available options for creating documents. or photographs you have saved in any local storage device.
Below is a listing of different word processors in alphabetical There are three commonly used types of pictures files. You can
order. identify them by the extension on their file names.
Abiword
Apple iWork - Pages a. JPEG – This is pronounced as “jay-peg,” and is the short for
Apple TextEdit - Apple Mac OS included Word processor Joint Photographic Experts Group. This type of image file can
Corel WordPerfect support 16.7 million colors that is why it is suitable for use
Google Docs (Online and Free) when working with full color photographic images.
LibreOffice -> Writer (Free) b. .GIF - This stands for Graphics Interchange Format. This
Microsoft Office -> Microsoft Word type of image file is capable of displaying transparencies.
Microsoft Works (Discontinued) Therefore, it is good for blending with other materials or
OpenOffice -> Writer (Free) elements in your document. It is also capable of displaying
Sun StarOffice (Discontinued) simple animation.
FEATURES ON MS WORD WINDOW c. .PNG - This is pronounced as “ping”. It strands for Portable
Unlike a basic plaintext editor a word processor offers Network Graphics. It was built around the capabilities of .GIF.
dozens of additional features that can give your document Its development was basically for the purpose of transporting
or other text a more professional appearance. Below is a images on the Internet at faster rates.
listing of some of the most popular features of a word 2. CLIP ART- Line art drawings or images used as generic
processor. Note: Some more advance text editors can representation for ideas and objects that you might want to
perform some of these functions. integrate in your document. Microsoft Word has a library or
clip arts that is built in or can be downloaded and used freely
3. SHAPES - These are printable objects or materials that you
can integrate in your document to enhance its appearance or
to allow you to have some tools to use for composing and
represent an organization, process. If you are designing the
layout for a poster or other graphic material for advertising,
you might find this useful.
4. SMART ART- predefined sets of different shapes grouped
together to form ideas that are organizational or structure in
nature.
5. CHART – allows you represent data characteristics and
trends. This is useful when you are preparing reports that
correlate and represent data in graphical manner.
6. SCREENSHOT - Creating a reports or manuals for training or
procedures will require the integration of a more realistic
image of what you are discussing on your report or manual.
 Image Placement
1. In line with Text – This is the default setting for images that re
inserted or integrated in your document. It treats your images like
a text line. This setting is usually used when you need to place
image at the beginning of the paragraph.

2. Square - This setting allows the image you inserted to be place

anywhere within the paragraph with the text going around the
image in a square pattern like a frame.

3. Tight – This is almost the same as the square setting, but here
the text “hugs” or conforms to the general shape of the image. His
allows you to get a more creative on your document. This setting
can mostly be achieved if you are using an image that supported
transparency like a .GIF or .PNG file.

4. Through – This setting allows the text on your document to flow

even tighter, taking the contours and shape of the image. Again,
this can be best used with a .GIF or .PNG type of image.

5. Top and Bottom – This setting pushes the texts away vertically
to the top and/or the bottom of the image so that the image
occupies a whole text line on its own as in the example.

6. Behind Text – This allows your image to be dragged and placed

anywhere on your document but with all the txt floating in front of
it. It effectively makes your image look like a background.

7. In front of Text – As it suggests, this setting allows your image

to be placed right on top of the text as if your image was drooped
right on it. That means whatever part of the text you placed the
image on, it will be covered by the image. In example below,
notice the difference between using a .PNG file (on the left) with a
transparency effect and a JPG file on the right.

Mail Merge – a feature that allows you to create documents

and combine or merge them with another document or data
file.
Form Document- the document that contains the main body
of the message we want to convey or send.
Data File – includes the individual information or data or the
recipient’s information
Merge Field/Place Holder – marks the position on your
document where individual data or information will be
inserted
 Microsoft Word shortcut keys
Below is a listing of the more commonly used shortcut keys in Microsoft Word. See the computer shortcut pageif you are looking for a
list of shortcut keys used in other programs. Please be aware that some of these shortcuts may not work in all versions of Microsoft
Word.

Note: If the device you are using does not have function keys (F1-F12) on its keyboard, like a Chromebook, certain shortcuts will be
unavailable to you.
Shortcut Description Ctrl + Shift + * View or hide non printing characters.
Ctrl + <left Moves one word to the left.
Ctrl + 0 Toggles 6pts of spacing before a
arrow>
paragraph.
Ctrl + <right Moves one word to the right.
Ctrl + A Select all contents of the page. 9
arrow>
Ctrl + B Bold highlighted selection. 8
Ctrl + <up Moves to the beginning of the line or
Ctrl + C Copy selected text. 1 1 paragraph.
arrow>
Ctrl + D Open the font preferences window.
Ctrl + <down Moves to the end of the paragraph.
Ctrl + E Aligns the line or selected text to the
arrow>
center of the screen.
Ctrl + Del Deletes word to right of cursor.
Ctrl + F Open find box. 2
Ctrl + Backspace Deletes word to left of cursor.
Ctrl + I Italic highlighted selection.
Ctrl + End Moves the cursor to the end of the
Ctrl + J Aligns the selected text or line to justify
document.
the screen.
Ctrl + Home Moves the cursor to the beginning of
Ctrl + K Insert a hyperlink. 3
the document.
Ctrl + L Aligns the line or selected text to the
Ctrl + Spacebar Reset highlighted text to the default
left of the screen.
font.
Ctrl + M Indent the paragraph. 10
Ctrl + 1 Single-space lines.
Ctrl + N Opens new, blank document window.
Ctrl + 2 Double-space lines.
Ctrl + O Opens the dialog box or page for
Ctrl + 5 1.5-line spacing.
selecting a file to open.
Ctrl + Alt + 1 Changes text to heading 1.
Ctrl + P Open the print window. 4
Ctrl + Alt + 2 Changes text to heading 2.
Ctrl + R Aligns the line or selected text to the
right of the screen. Ctrl + Alt + 3 Changes text to heading 3.
Ctrl + S Save the open document. Just like Shift Alt + Ctrl + F2 Open new document.
+ F12. Ctrl + F1 Open the Task Pane.
Ctrl + T Create a hanging indent. Ctrl + F2 Display the print preview.
Ctrl + U Underline the selected text. Ctrl + Shift + > Increases the selected text size by one.
Ctrl + V Paste. 5 Ctrl + Shift + < Decreases the selected text size by one.
Ctrl + W Close the currently open document. Ctrl + Shift + F6 Switches to another open Microsoft
Ctrl + X Cut selected text. 6 Word document.
Ctrl + Y Redo the last action performed. Ctrl + Shift + F12 Prints the document.
Ctrl + Z Undo last action. 7 F1 Open Help.
Ctrl + Shift + L Quickly create a bullet point. F4 Repeat the last action performed
Ctrl + Shift + F Change the font. (Word 2000+)
Ctrl + Shift + > Increase selected font +1pts up to 12pt F5 Open the Find, Replace, and Go To
and then increase font +2pts. window in Microsoft Word.
Ctrl + ] Increase selected font +1pts. F7 Spellcheck and grammar check selected
Ctrl + Shift + < Decrease selected font -1pts if 12pt or text or document.
lower; if above 12, decreases font by F12
Save As.
+2pt.
Shift + F3 Change the text in Microsoft Word
Ctrl + [ Decrease selected font -1pts. from uppercase to lowercase or a
Ctrl + / + c Insert a cent sign (¢). capital letter at the beginning of every
Ctrl + ' + <char> Insert a character with an accent word.
(grave) mark, where <char> is the Shift + F7 Runs a Thesaurus check on the selected
character you want. For example, if you word.
wanted an accented è you would Save the open document. Just like Ctrl
use Ctrl + ' + e as your shortcut key. To Shift + F12
+ S.
reverse the accent mark use the Create a soft break instead of a new
opposite accent mark, often on Shift + Enter
paragraph.
the tilde key.
FEATURES ON MS WORD WINDOW