Form 32

INSTRUCTIONS FOR FILLING OF EFORM – 32

(Particulars of appointment of Managing Director, directors, manager and secretary and the
changes among them or consent of candidate to act as a Managing Director or director or
manager or secretary of a company and/ or undertaking to take and pay for qualification shares)

S. No. Detailed Instruction

Note: Instructions are not provided for the fields which are self explanatory.
Refer the relevant provisions of the Companies Act, 1956 and rules made there under with respect to
the matter dealt in this eForm
To contain the size of the form within upload limit, please use "Sign and Save As..." button while
applying signature(s) to the form. Do not use "Sign and Save" button.
Please note the following –
• You can file this form with different event dates (date of appointment, date of change in
designation and date of cessation) only if these dates are within 30 days of the filing date. If
any of the date(s) are beyond 30 days, then separate form is to be filed for every such event
date. For example:
"Director A is appointed on 1st April, Director B is appointed on 18th April, and Director C
ceases to be associated with the company w.e.f. 18th April. In such a case details of all the
three changes can be filed through the same Form 32 only if the Form is filed on or before 1st
May, as all the events fall within 30 days. However, if the company files the Form 32 on 10th
of may, then details in a separate Form would be required to be filed in respect of Director A."
However, in case the form is filed for Managing Director or director(s) who ceased to be
associated with the company on or before 31st October, 2006 and do not have DIN, then if the
event date(s) (date of cessation) entered in such blocks for cessation of director is within 30
days of each other then separate filing shall not be required.
• For filing of details of two or more events (for example, appointment and cessation) relating to
the same person, you are required to file separate forms. These cannot be filed through the
same form.
• It is advised that you file the forms in the chronological order of events. It implies that before
filing this form you should ensure that no Form 32 is pending to be filed for the particular
company where the date of event is earlier than the date(s) entered in this form.
• Please note that Form DIN-3 is also required to be filed for appointment of any director,
managing director, manager or secretary in the company; where the date of appointment is on
or before 30th June’2007.
2 (a) In case of an existing company, enter ‘Corporate identity number’ (CIN).
• You may find CIN by entering existing registration number or name of the company in the ‘Find
CIN/GLN’ service at the MCA21 portal
In case of a new company, enter ‘eForm 1A reference number, i.e. ‘Service Request Number (SRN) of
eForm 1A’, filed for name approval.
3 (a), Click the “Pre-fill” button.
(b),(c) In case of an existing company, system will automatically display the name, address of the registered
office and the email ID of the company. In case there is any change in the email ID, enter the new valid
email ID.
In case of a new company, system will automatically display the name of the company. Address and
email ID fields will be disabled and are not required to be filled.
4 Enter the total number of Managing Director, directors(s) for which this eForm needs to be filed. (Based
on the number entered here, number of blocks shall be displayed for entering the details). Details of
Twelve director(s), Managing Directors can be filed through this eForm. If the total number is more than

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S. No. Detailed Instruction
twelve, then file another eForm 32 for the remaining person(s).
5 • Enter the particulars of the Managing Director or director.
• Enter the Director identification number (DIN). For appointment or change in designation, status
of DIN should be approved. In case of cessation, status of DIN can either be approved or
disabled
• Ensure that the DIN entered is correct and then click the “Pre-fill” button. System will
automatically display the name, father’s name, present residential address, nationality and date
of birth of the person. Verify that the details displayed are correct.
• Select whether the person is being appointed or is ceasing to be associated with the company or
there is change in designation. In case of a new company, only appointment can be selected.
• Select the designation of the person. In case of change in designation, select the new
designation. In case of cessation, select the same designation as at the time of appointment or
change in designation.
• Examples in respect of option ‘Change in designation’ –
¾ In case of appointment of an additional director, file the form with option as ‘Appointment’
and designation as ‘Additional director’. Upon confirmation at the subsequent AGM, file the
form with as ‘Change in designation’ and designation as applicable. In case of an additional
director who is also a Managing Director, upon confirmation at the subsequent AGM, file the
form with option as ‘Change in designation’ and designation as ‘Managing Director’
¾ When an existing director becomes a Managing Director; or an existing Managing Director
ceases to be so and only remains as a director, then also the option Change in Designation
should be used to file the form.
• In case of appointment, enter the date of appointment and in case of change in designation, enter
the date of change in designation. In case of new company, this date field is not required to be
entered. In such case, upon registration of the eForm, the system shall take it as the date of
incorporation of the company. This date is not required to be entered in case of cessation.
• Select the category which is most appropriate. This is not required to be selected in case of
cessation.
• Select one or more options that whether the director is Chairman, Executive or Non-Executive
(Executive and Non-Executive director, both cannot be selected)
• In case of an alternate director, enter the DIN of the director to whom the appointee is alternate
and click “Pre-fill” button. System will automatically display the name of the director to whom the
appointee is alternate. This is not required to be entered in case of cessation.
• In case of appointment of a nominee director, enter the name of the company or institution whose
nominee the appointee is.
• Age of the appointee cannot be less than eighteen years.
• Enter the email ID of the person (managing director or director) for communication purpose.
Part II is applicable in case of cessation only.
• System will automatically select Director or Managing Director on the basis of the designation
selected in the eForm.
• Enter the date of cessation and select the reason of cessation from the drop-down list.
Note: In case of death, it is advised to get the DIN of the deceased director disabled. For getting the
DIN disabled, please contact the office of Regional Director, Northern Region, A-14, Sector-I, PDIL
Bhavan, Noida (UP).
6 Enter the total number of manager(s), secretary(s) for which this eForm needs to be filed. (Based on
the number entered here, number of blocks shall be displayed for entering the details). Details of Four
manager(s), secretary(s) can be filed through this eForm. If the total number is more than four, then file
another eForm 32 for the remaining.

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S. No. Detailed Instruction
7 • Enter the particulars of the manager or secretary.
• Enter the Income-tax PAN
• Select whether the person is being appointed or is ceasing to be associated with the company.
In case of a new company, only appointment can be selected.
• Select whether the secretary is a member of Institute of Company Secretaries of India (ICSI). If
yes, select whether he/ she is an associate or fellow and enter the membership number. The
details (name, associate or fellow and membership number) will be validated from the ICSI
records. Ensure that the details being entered are updated as per ICSI records.
• Enter details of name and father’s name of the person. You are advised to enter the full name
instead of using abbreviation in the name fields.
• Enter the present residential address and date of birth. If the person is residing outside India,
select NA in the state field from the drop down list and enter the Country code from the list of
ISO Country code provided below.
• Select the designation of the person from the drop down menu.
• In case of appointment, enter the date of appointment and in case of cessation, enter the date
of cessation. In case of new company, this date field is not required to be entered. In such
case, upon registration of the eForm, the system shall take date of appointment as the date of
incorporation of the company.
• Enter the email ID of the person (manager or secretary) for communication purpose.
8, 9 Select whether the form is being filed for Managing Director, director(s) who ceased to be associated
with the company on or before 31st October, 2006 and do not have DIN. This is not applicable in case
of a new company.
Enter the total number of Managing Director, director(s) who ceased to be associated with the company
on or before 31st October, 2006 and do not have DIN. (Based on the number entered here, number of
blocks shall be displayed for entering the details).
10 • Enter the particulars of the Managing Director or director, who ceased to be associated with the
company on or before 31st October, 2006 and do not have DIN.
• Enter details of name and father’s name of the person. You are advised to enter the full name
instead of using abbreviation in the name fields
• Enter the present residential address and date of birth. If the person is residing outside India,
select NA in the state field from the drop down list and enter the Country code from the list of
ISO Country code provided below
• Select the designation of the person from the drop down menu.
• Select the category which is most appropriate.
• Select one or more options that whether the director was Chairman, Executive or Non-
Executive (Executive and Non-Executive director, both cannot be selected)
• In case of an alternate director, enter the DIN of the director to whom the person was alternate
and click “Pre-fill” button. System will then automatically display the name of the director to
whom the person was alternate. In case DIN is not available, name of the director to whom the
person was alternate has to be entered.
• In case of person was a nominee director, enter the name of the company or institution whose
nominee the person was.
• Age of the person cannot be less than eighteen years.
• Enter the email ID of the person (managing director or director) for communication purpose.
• Date of cessation entered should be less than or equal to 31.10.2006.
Verification I Point 1 is mandatory to be marked.
Point 2 is mandatory to be marked in case of appointment of director and/ or managing director. The

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S. No. Detailed Instruction
declaration given to the company by the person being appointed that he/ she is not restrained/
disqualified/ removed of, for being appointed as director of a company under the provisions of the
Companies Act, can be provided as an optional attachment.
Point 3 is required to be marked in case of appointment of director and/ or managing director and the
company is a public non-government company.
Attachments ƒ Evidence of payment of stamp duty is mandatory in case qualification shares have been taken. The
text of the declaration should be as follows – ‘I, --------- (Name of the appointee), having consented
to act as a director of the company ------------- (Name of the company), also hereby undertake to
take from the said company and pay for ------------- shares of Rs. -------- each, being the number/
value of the shares prescribed as the qualification shares for the office of director of the said
company.
ƒ In case of appointment of director and/ or managing director and the company is a public non-
government company, consent letter of appointee(s) is required to be attached. The text of the
declaration should be as follows – ‘I, the undersigned, having consented to act as a managing
director/ director of the company ------------- (Name of the company), pursuant to section 264(2)/
266(1)(a) of the Companies Act, 1956 and certify that I have not been disqualified to act as a
director under section 267 and/or 274 of the Companies Act, 1956.’
ƒ In case cessation is due to resignation or disqualification or removal, attach the supporting
evidence.
ƒ Any other information can be provided as an optional attachment.
Verification II In case of an existing company, select the first check box and enter the serial number and date of
board resolution authorising the signatory to sign and submit the eForm.
In case of a new company, select the second check box.
Digital In case of an existing company the eForm should be digitally signed by a managing director or director
signature or manager or secretary of the company duly authorised by the board of directors. In such case, the
person signing the form should be different from the person in whose respect the form is being filed.
However, if the eForm is being filed in respect of all the existing directors, then it can be signed by any
one of them duly authorised by the board of directors.
In case of a new company the eForm should be digitally signed by a managing director or director of
the company whose name has been given in the articles of association of the company and is duly
authorised by the promoters.
Designation Select the designation of the person digitally signing the eForm.
Enter the DIN in case the person digitally signing the eForm is a director or managing director
Enter income-tax PAN in case the person digitally signing the eForm is a manager
Enter membership number or income-tax PAN in case the person digitally signing the eForm is a
secretary.
Certificate The eForm should be certified by a chartered accountant (in whole-time practice) or cost accountant (in
whole-time practice) or company secretary (in whole-time practice) by digitally signing the eForm.
Select the relevant category of the professional and whether he/ she is an associate or fellow.
In case the professional is a chartered accountant (in whole-time practice) or cost accountant (in whole-
time practice), enter the membership number. In case the practising professional is a company
secretary (in whole-time practice), enter the certificate of practice number.
Note: The original attachment relating to qualification share(s) duly filled in and signed on stamp paper
is required to be sent to the concerned RoC Office simultaneously, failing which the filing will not be
considered and legal action will be taken.

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 Common Instruction Kit

Buttons Particulars
Pre-fill When the user clicks the pre fill button after entering the corporate identity number in eForm
(excepting eForm 1A), the name and address is displayed by the system.
This button may appear more than once in an eForm, and shall be required to be clicked for
displaying the data pertaining to that field.
You are required to be connected to the internet for pre-filling.
Attach You have to click the attach button corresponding to the document you are making an attachment.
In case you wish to attach any other document, please click the optional attach button.
Remove You can view the attachments added to eForm in the rectangle box provided next to the list of
attachment attachment. If the user wants to remove or delete any attachment, select the attachment to be
removed and press the “Remove attachment” button.
Check Form Once the form is filled up. The user is required to press the Check Form button. When this button
is pressed form level validation is done such as, Whether all the mandatory fields are filled up or
not. If an error is displayed after pressing the button the user is required to correct the mistake and
again press the “Check Form” button. When all the form level validation is done. A message is
displayed that “Form level pre scrutiny is successful”. The Check Form is done without being
connected to the internet.
Modify “Modify” button gets enabled after the check form is done. By pressing this button the user can
make the changes in the filled in form. If the user makes any change in the form again the user is
required to press the “Check Form” button.
Pre scrutiny Once the check form is done the user is required to Pre scrutinize the eForm. This requires being
connected to the MCA21 site for uploading the form. On pre-scrutiny the system level check is
performed and if there are any errors it is displayed to the user and once the error is corrected and
again on Pre scrutiny if the message displayed is “No errors found. Click on the button below to
“Get Form” Press the Get Form button and make the required corrections.

Note: before pressing Submit button attach the digital signature by clicking on the box appearing
on the signature field

Submit After pre scrutiny is done the user is required to submit the form. This requires being connected to
the MCA21 site for uploading the form.
In case of online filing the user can submit the form by pressing the “Submit” button
Once the form is submitted the fee is displayed to the user. When the user press the “Pay” button
the mode of payment option is displayed. On challan payment option, a challan is generated
displaying the amount of fee to be paid. The user is required to take the print out of three copies of
challan and submit the payment at authorized bank branch. The user has to submit three copies
at bank and user shall receive one copy with bank acknowledgment for user’s record.
Country code The list of country code required to be mentioned in the form are as follows:
Note: User is advised to refer to eForm specific instruction kit.

List of ISO Country Code

Country Name Country Code Country Name Country Code

AFGHANISTAN AF LIBERIA LR
ÅLAND ISLANDS AX LIBYAN ARAB JAMAHIRIYA LY
ALBANIA AL LIECHTENSTEIN LI
ALGERIA DZ LITHUANIA LT
AMERICAN SAMOA AS LUXEMBOURG LU

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Country Name Country Code Country Name Country Code
ANDORRA AD MACAO MO
MACEDONIA, THE FORMER
ANGOLA AO YUGOSLAV REPUBLIC OF MK
ANGUILLA AI MADAGASCAR MG
ANTARCTICA AQ MALAWI MW
ANTIGUA AND BARBUDA AG MALAYSIA MY
ARGENTINA AR MALDIVES MV
ARMENIA AM MALI ML
ARUBA AW MALTA MT
AUSTRALIA AU MARSHALL ISLANDS MH
AUSTRIA AT MARTINIQUE MQ
AZERBAIJAN AZ MAURITANIA MR
BAHAMAS BS MAURITIUS MU
BAHRAIN BH MAYOTTE YT
BANGLADESH BD MEXICO MX
MICRONESIA, FEDERATED
BARBADOS BB STATES OF FM
BELARUS BY MOLDOVA, REPUBLIC OF MD
BELGIUM BE MONACO MC
BELIZE BZ MONGOLIA MN
BENIN BJ MONTENEGRO ME
BERMUDA BM MONTSERRAT MS
BHUTAN BT MOROCCO MA
BOLIVIA BO MOZAMBIQUE MZ
BOSNIA AND HERZEGOVINA BA MYANMAR MM
BOTSWANA BW NAMIBIA NA
BOUVET ISLAND BV NAURU NR
BRAZIL BR NEPAL NP
BRITISH INDIAN OCEAN TERRITORY IO NETHERLANDS NL
BRUNEI DARUSSALAM BN NETHERLANDS ANTILLES AN
BULGARIA BG NEW CALEDONIA NC
BURKINA FASO BF NEW ZEALAND NZ
BURUNDI BI NICARAGUA NI
CAMBODIA KH NIGER NE
CAMEROON CM NIGERIA NG
CANADA CA NIUE NU
CAPE VERDE CV NORFOLK ISLAND NF
CAYMAN ISLANDS KY NORTHERN MARIANA ISLANDS MP
CENTRAL AFRICAN REPUBLIC CF NORWAY NO
CHAD TD OMAN OM
CHILE CL PAKISTAN PK
CHINA CN PALAU PW
PALESTINIAN TERRITORY,
CHRISTMAS ISLAND CX OCCUPIED PS
COCOS (KEELING) ISLANDS CC PANAMA PA
COLOMBIA CO PAPUA NEW GUINEA PG
COMOROS KM PARAGUAY PY
CONGO CG PERU PE

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Country Name Country Code Country Name Country Code
CONGO, THE DEMOCRATIC
REPUBLIC OF THE CD PHILIPPINES PH
COOK ISLANDS CK PITCAIRN PN
COSTA RICA CR POLAND PL
COTE D'IVOIRE CI PORTUGAL PT
CROATIA HR PUERTO RICO PR
CUBA CU QATAR QA
CYPRUS CY REUNION RE
CZECH REPUBLIC CZ ROMANIA RO
DENMARK DK RUSSIAN FEDERATION RU
DJIBOUTI DJ RWANDA RW
DOMINICA DM SAINT BARTHELEMY BL
DOMINICAN REPUBLIC DO SAINT HELENA SH
ECUADOR EC SAINT KITTS AND NEVIS KN
EGYPT EG SAINT LUCIA LC
EL SALVADOR SV SAINT MARTIN MF
EQUATORIAL GUINEA GQ SAINT PIERRE AND MIQUELON PM
SAINT VINCENT AND THE
ERITREA ER GRENADINES VC
ESTONIA EE SAMOA WS
ETHIOPIA ET SAN MARINO SM
FALKLAND ISLANDS (MALVINAS) FK SAO TOME AND PRINCIPE ST
FAROE ISLANDS FO SAUDI ARABIA SA
FIJI FJ SENEGAL SN
FINLAND FI SERBIA RS
FRANCE FR SEYCHELLES SC
FRENCH GUIANA GF SIERRA LEONE SL
FRENCH POLYNESIA PF SINGAPORE SG
FRENCH SOUTHERN TERRITORIES TF SLOVAKIA SK
GABON GA SLOVENIA SI
GAMBIA GM SOLOMON ISLANDS SB
GEORGIA GE SOMALIA SO
GERMANY DE SOUTH AFRICA ZA
SOUTH GEORGIA AND THE SOUTH
GHANA GH SANDWICH ISLANDS GS
GIBRALTAR GI SPAIN ES
GREECE GR SRI LANKA LK
GREENLAND GL SUDAN SD
GRENADA GD SURINAME SR
GUADELOUPE GP SVALBARD AND JAN MAYEN SJ
GUAM GU SWAZILAND SZ
GUATEMALA GT SWEDEN SE
GUERNSEY GG SWITZERLAND CH
GUINEA GN SYRIAN ARAB REPUBLIC SY
GUINEA-BISSAU GW TAIWAN, PROVINCE OF CHINA TW
GUYANA GY TAJIKISTAN TJ
HAITI HT TANZANIA, UNITED REPUBLIC OF TZ
HEARD ISLAND AND MCDONALD HM THAILAND TH

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Country Name Country Code Country Name Country Code
ISLANDS
HOLY SEE (VATICAN CITY STATE) VA TIMOR-LESTE TL
HONDURAS HN TOGO TG
HONG KONG HK TOKELAU TK
HUNGARY HU TONGA TO
ICELAND IS TRINIDAD AND TOBAGO TT
INDIA IN TUNISIA TN
INDONESIA ID TURKEY TR
IRAN, ISLAMIC REPUBLIC OF IR TURKMENISTAN TM
IRAQ IQ TURKS AND CAICOS ISLANDS TC
IRELAND IE TUVALU TV
ISLE OF MAN IM UGANDA UG
ISRAEL IL UKRAINE UA
ITALY IT UNITED ARAB EMIRATES AE
JAMAICA JM UNITED KINGDOM GB
JAPAN JP UNITED STATES US
UNITED STATES MINOR OUTLYING
JERSEY JE ISLANDS UM
JORDAN JO URUGUAY UY
KAZAKHSTAN KZ UZBEKISTAN UZ
KENYA KE VANUATU VU
VENEZUELA, BOLIVARIAN
KIRIBATI KI REPUBLIC OF VE
KOREA, DEMOCRATIC PEOPLE'S
REPUBLIC OF KP VIET NAM VN
KOREA, REPUBLIC OF KR VIRGIN ISLANDS, BRITISH VG
KUWAIT KW VIRGIN ISLANDS, U.S. VI
KYRGYZSTAN KG WALLIS AND FUTUNA WF
LAO PEOPLE'S DEMOCRATIC
REPUBLIC LA WESTERN SAHARA EH
LATVIA LV YEMEN YE
LEBANON LB ZAMBIA ZM
LESOTHO LS ZIMBABWE ZW

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