ONLINE REGISTRY AND CERTIFICATION ISSUANCE VERIFCATION

FOR BARANGAY BAHAY TORO

A Capstone Project
Presented to the Faculty of
Information and Communications Technology Program
STI College - Muñoz EDSA

In Partial Fulfilment
Of the Requirements for the Degree
Bachelor of Science in Information Technology

Cabang, Jason Clyde L.

Caritos, Karl Patrick S.
Liwag, Florito P.
Sedon, Karl M.

Mr. Kevin Tolentino

Project Adviser

February 2018
 APPROVAL SHEET

This thesis titled: Online Registry and Certification Issuance Verication for Barangay
Bahay Toro prepared and submitted by Jason L. Cabang; Karl Patrick S. Caritos;
Florito P. Liwag; and Karl M. Sedon, in partial fulfilment of the requirements for the
degree of Bachelor of Science in Information Technology, has been examined and is
recommended for acceptance an approval.

Mr. Kevin Tolentino

Project Adviser

Accepted and approved by the Capstone Project Review Panel

in partial fulfilment of the requirements for the degree of
Bachelor of Science in Information Technology

Ms. Maricar D.O. Bugtong Ms. Marilyn M. Afable

Panel Member Panel Member

Karen Joyce Ison

Lead Panelist

APPROVED:

Ms. Maricar D.O. Bugtong Ms. Marilyn M. Afable

Project Coordinator Program Head

February 2018

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 TABLE OF CONTENTS

Page
Title Page i
Table of Contents ii
List of Tables iii
List of Figures iv
List of Appendices v
Introduction 1
Background of the problem 1-4
Overview of the current state of technology 1-6
Objectives of the study 1-8
Scope and limitations of the study 1-11
Literature Review 2
Review of related literature, studies or systems 2-15
Synthesis
Online Registry and Certification Issuance Verification
Results and Discussions
Conclusions and Recommendations
References
Appendices

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 INTRODUCTION

Technology nowadays is very important to use in information management, generally on

institutions like barangay. Barangay itself represents the epitome of regularity that lead to
a most productive community. One example is the computer that makes the work easier,
fast and more proficient when it comes to data processing. But many barangays still rely
on the informal information coming from the community when they make decision making
that leads to inaccurate outcomes that affect the productivity of the community in general.
Information system is an organize system for the collection, organization, storage and
communication of information, more specifically it is the study of complementary
networks that people and organization use to collect filter, process, create and distribute
data. One example of this is barangay registry certification issuance verification that aims
to reduce such problem efficiency, accuracy and productivity. Which can give them more
time to do more essential things instead of wasting time to wait the result of their needs in
the barangay.
The proponents intend to provide automation for the barangay’s transaction and
management of all records and reports. The proponents’ system is called Online Barangay
Registry Certification Issuance Verification. The proponents developed this system for
Barangay Bahay Toro because we noticed that their system for getting the barangay
requirements like Barangay Clearance, Barangay Permit, Barangay Indigency and
Certification was in manual process. That’s why we would like to implement our system
that is easy to view and fill up the requirement in the website and they will just go in the
barangay if their requirement is already printed.
Background of the problem

The proponents have formulated the general and specific problems after gathering
information through interview and researching on existing studies related to the proposed
system. In addition, the proponents elaborated justifications to set the context of the
problem at hand.

General Problem

How to develop an Online Registry and Certification Issuance Verification for Barangay
Bahay Toro that will speed up their current process to a comprehensive advancement of
their transaction.
Barangay Bahay Toro is still using the traditional manual method of certification. This
process has the resident or client that makes an inquiry over the phone or visits the barangay
on the spot. From the barangay to residents, the staff needs to look on the list of the
barangay services the company offer one by one through the records compilation.
Afterwards, information agreed between the client/barangay resident and staff will be
written on a paper. The staff then manually write the information of the client and
afterwards the staff will release the certificate after payments to cashier. For the client to
complete the payment will be processed thru cashier from 8:00 am to 5:00 pm after
agreeing with the certification/clearance or cash to be handed over to the barangay cashier.
Furthermore, for the security of both party client needs to sign a contract stating the
barangay’s terms and conditions.
The current process of certification and verification takes almost an hour for the staff to
offer the barangay’s services to the client, as the staff needs to look for the records one at
a time, take note of the data on a sheet of paper, compute and send the certification.
Moreover, due to the long process some client/resident left unattended or without knowing
the requirements to any categories of certification first before going to barangay, some
residents decided to come over the next time which make a big impact to the barangay’s
revenue and delay of the both barangay and resident’s process of issuance.

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 Specific Problems

 How to develop a module that will manage all the resident’s information.
For resident’s information, the Barangay Bahay Toro has a Log book, sheet of papers in
order to record resident’s profile and kept in a fill cabinet (Alphabetical). There is a
tendency that some files have a similar document most commonly are the names of the
residents. So, the residents will wait for some days just to verify to whom the document is
belong just to ensure the security of the particular document.
This is the reason why the transaction has a long process without any automation for
searchable documents. It takes 5-10 minutes to check and review the resident’s profile.

 How to develop a module that allows clients to register their information for automation
in clearance and certification.
In registration, for any inquiries, clients need to call or go physically to the office to know
about the barangay’s requirements for clearances or certifications. The client/resident of
barangay must fill-up the information so that they can check the previously record the one
who fill-up the information on their files. The staff let the prospective client check on the
barangay’s records if that certain person has a violation or any crime that has been recorded,
then if the client/resident has no crime or any violations the transaction will continue. The
staff tells the client what are the requirements depends on client’s purpose like in local
employment, the staff will ask to submit the following requirements: for New Residents
they need Valid ID, endorsement of HOA, Brgy. Officials and barangay residents known
by the barangay officials, Bio-data with picture and Xerox copy of utility bill. For SC &
PWD (People with disabilities) Valid ID with barangay address only. For Old Resident
they need to submit the School, Company, Voters ID with Barangay Address, so that the
transaction will proceed to another procedure.
In terms of dealing with verbal transactions, barangay is broad. Thus, all information, the
staff noted it will be compiled, complicated and difficult to look on in case of future use.
Moreover, due to the long process clients or resident records piled up and some are being
covered and left unattended.

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 How to develop a module that will allow the admin to verify the certification.
After the clerk/barangay staff agreed with clients or resident information and the necessary
requirements, the staff will prepare the clearance to sign by an authorized barangay
officers. Afterwards, the staff will deliver to the client/resident to check the information
within on it.
Some cases that the person in charge or barangay officers to sign up, most of them are busy
or absent, so the clients or resident without knowing the status of the residents permits they
need to return for another day just to claim the clearance or certification.

 How to develop a module that will accept online payments.

Before the barangay staff officially give the certificate, the barangay must check first the
information and if there is a transaction fee or any fees that will client must be paid. After
that checking phase, if the certification has a fee, the barangay staff will go to cashier
together with the client and the client will see the information. The cashier will ask a cash
for the transaction fee or any fees that must be paid. Then the client will receive a receipt
from the cashier depends on purpose of certification.
In this case, some residents don’t know the requirements of the particular category of
permits, clearance or certificates and without knowing if there is a transaction fee or any
fees that must be paid. So, the residents will force to comeback just to pay the required fee.

 How to develop a module that will generate reports to show all the transactions made.
Barangay Bahay Toro has annual report form, where staff gathers data from company’s
weekly and monthly reports. This reports shows citizen reports, such as citizen’s ID,
resident’s information, address, contact number. Document report such as document
number, document type and resident’s name.
The reports are written on a barangay’s printed form. The staff needs to look on the records
compilation that takes an hour to finish. Moreover, this process makes retrieval of reports
difficult, as staff needs to check through the compilation one by one.

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Overview of the current state of the technology

In ancient times, the area is extensive village, where the main occupation of the people is
farming. They have buffalo and domestic cattle, identified the term bull, because of its
horns. So, the village is called the House of bull or shortened words "Bahay Toro".

The current process of the barangay Bahay Toro when it comes to issuance. The resident
will request a permit with a particular purpose, the admin will give the particular
requirements for the particular purpose of the requested permit of resident. The resident
will then be going to fill up the needed information regarding to what particular purpose of
the requested permit, once it is done, the resident will past it to the staff and wait for the
call of another staff to take a picture and wait again to print out the requested document.
Then the resident will put manually the thumb mark and signature to claim it.

Regarding to barangay issuance there are two types of form, Certification and Indigency.
Certification form has some categories; solo parent, medical assistance, and more also the
barangay clearance such as local, resident status including postal ID, loans, excavation and
more. Indigency form has some categories; medical, financial assistance, scholarship,
educational assistance and more. In business clearance there are two categories, company
or single, on single it requires Department of Trade and Industry (DTI) and on company it
requires Security Exchange Commission (SEC). Generally, the aforementioned purposes
have some different requirements depending to the resident’s particular issue, it takes 3
days to be processed in applying to any permits. The Barangay will then check or verify
the site and the resident’s background before the aforementioned purposes will be issued.

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 Objectives of the study

Upon identifying the problem, the proponents have come up with the following solutions
that make up the Online Registry and Certification Issuance Verification.

General Objective

To develop an Online Registry and Certification Issuance Verification for Barangay Bahay
Toro that will expedite their current process to a comprehensive advancement of their
transaction.
The proposed system online registry and certification issuance verification system seeks to
help Barangay Bahay Toro to reduce the time consumed. Firstly, the client needs to
register/login to have a transaction. In registration, the client will follow a step-by-step
information process. This process allows clients to view and/or verify if the information
was correctly and check possible costs. Payments will be online using either PayPal and
other online payment gateways or offline using cash. Lastly, this system creates back-up
files for every successful transaction to reduce the time of searching and retrieval of files.

Specific Objectives

 To develop a module that will manage all the resident’s information.

This module will allow the admin to manage a resident’s information including the recently
transaction for clearance and certification and also the blotter. The admin will not allow to
give the client a clearance and certification if they violated or has a blotter record in
database. And also the admin can add, edit, delete and update a certain data or resident’s
profile. In PDF for certification, It have the original format clearance and certification to
know that document is legit and only the admin can create or manipulate that certain
documents.

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 To develop a module that allows clients to register their information for automation in
clearance and certification.
This module will allow clients to follow a simple, systematic registration process online.
Clients can view all the services of barangay so that they can see if they need or objective
is in there, it must be fill-up the required field because that is the important to verify if they
meet the requirements and this module will generate possible costs. After the transaction,
clients will have the summary of their information for the final checking and is ready for
print and payment. Payment will be process using the payment module, this will provide
client an e-ticket receipt with confirmation number that can either be printed or save for
future reference or follow-ups.

 To develop a module that will allow the admin to verify the certification.
The proponents will develop a module that will verify by the admin at the back-end module.
It shows all the pending transaction requested by the client it will appear on web pending
transaction. The admin checks it one by one and if the client met the requirement or the
qualification to have their request, then the admin or the staff will prepare to release the
certification for the client. The client must present the ticket receipt with information and
confirmation number that can be printed.

 To develop a module that will accept online payments.

The proponents will develop a module that will provide clients multiple payment options.
The first one will be through PayPal. Second is by using the client’s debit and/or credit
card. Lastly, for customer who does not have either PayPal, credit or debit card can pay
offline, using cash.

 To develop a module that will generate reports to show all the transactions made.
In the proposed system, the barangay is able to view all successful transaction made and
all client registrations by using this module. This module will show citizen reports, such as
citizen’s ID, resident’s information, address, contact number and registered date.
Document report such as document number, document type and resident’s name lastly the
payment reports such as document number, document type, name and type of payment.

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Scope and limitations of the study

The proponents proposed an online registry and certification issuance verification system
that is equipped with a great set of modules focusing on the admin and the resident. This
system allows the barangay admin to manage client data, create reports and pending
transaction without touching a line of code and allows client to perform any transaction of
registry and certification issuance verification service online anytime, anywhere. The
proposed study will feature the following back-end and front-end modules:

Back-end Modules are the modules that the admin and authorized user will use. This is
composed of Authorization Module, will serve as the admin gate to access the system.
Upon login, admin has all the privilege of manipulating the system that includes adding
additional authorized user; Accounts Module, will contain the clients’ information upon
registering online. Enables admin to view or search for specific account and use provided
email in barangay purposes; Payment Module supports both online and offline payments.
The barangay can configure all payment settings and allow payment methods. Specifically,
the admin can set default currency and deposit amount (percentage), process online
payments via PayPal and credit/debit card and offline payment thru cash; Resident’s
Module, allow the admin to see all the records (blotter) of each residents in barangay
including the bio data of the resident’s; Reports Module, allow admin to view all successful
transaction made and all client registrations by using this module. This module will show
the barangay’s daily, weekly, monthly and yearly reports that contains name, gender, age,
civil status, birthdate, email, contact number, used for, photos and telephone number so
these are the required field that they need to fill-up; and lastly the Feedback Module, will
generate the feedbacks the clients’ send. The number of like and dislikes will be calculated
and will show together with the barangay services the barangay offers. System Settings.
This module will allow the operators to change system settings, add authorized users and
create database back up.

On the proposed system, there are also Front-end Modules to be utilized by the clients.
This will be composed of Register Module, enables prospective client to register online.

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Allows client to view the entire services the barangay has to offer. This module requires
name, contact number, address, email address and login information like username and
password; Login Module, allows customer to login to the registered account. Enables client
to perform any transactions online; Online Registration Module, will serve as the front-
end. Clients can make registries online through simple, systematic registration process.
Moreover, this module allows clients to choose a category either indigency or certification
and provides a summary with total cost. Before payment, clients need to input essential
data like name, address, email address, contact number etc. This includes sub modules such
as Terms & Conditions, Search, Support and about us module will simple provide clients
the barangay’s policy upon registration. The barangay can configure all payment settings,
allow payment methods, and add your company’s bank account details from the Options
menu; and lastly the Send Feedback Module, will allow clients to send feedback through a
form of like and dislike about the experiences or services of the barangay provided.

The system is limited to the following human error like incorrect input of data is not
covered by the system. Barangay health center is not covered. Borrowing equipment’s like
table, chair, tent, ambulance or any barangay utility.

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 LITERATURE REVIEW

Review of related literature, studies or systems

The proponent have reviewed existing studies or systems related to the proposed system.
This part of study will discuss how the proposed system works similar and varies from
other.

Barangay Records and Information Management System for Barangay 39 - Zone 5 Pasay
City (2017)

To provide an electronic storage of all related and official information of a resident in a

barangay and the barangay itself. To serve as a main data source of a barangay records and
to offer a barangay the most comprehensible, organize and convenient way of record and
report management. (barangay-management-system, 2017)

The main purpose of this system is to provide an electronic storage of all related and official
information of a resident in a Barangay and the Barangay itself. It organizes and monitor
all kinds of Barangay records, generate reports and manage it and manage the software
costing per module such as Resident management, property management, event
management etc. Also, it has a package for complete features of all modules.

The proponents browsed and reviewed this system as a basis if there is an existing online
registry and certification issuance for the proposed system. The similar study of this system
will help the proponents to enhance and expand the proposed system in such a way that the
back-end part of the system allows to have a record of files and the information that is
stored to maintain a fast data processing and to have a comprehensible and organize
barangay records such as resident files, barangay permits, businesses, properties and
equipment. Also, it is similar to barangay reports such as barangay population, number of
voters, medical history, properties and equipment status and list of all businesses within
the barangay. The differences to the proposed system, that this system doesn’t have any
notification to simply notify the status of the resident’s issuance and when it is available to
get the exact issue. Unlike the proposed system that has a SMS notification. In that case it

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is more proficient for the residents and for barangay when it comes to issuance and
knowing the status with a fast data processing and to have an intellectual conversation.
Also, it is only focused on management of information and barangay records.

Barangay Resident Record Management and Certificate Issuance System of Barangay

Ticol Sorsogon City. (2011)

To enhance the way of managing, issuing certificate and keeping all the residents
confidential records, this system facilitates barangay management by enabling the client
barangay to maintain their resident records as complete and up to date as possible and as
easily accessible for verification, monitoring and reference purposes based on the available
resident’s census data kept by the client barangay. Data provided by this system in the form
of comprehensive reports are invaluable for planning, program implementation and related
purposes. (Barangay Resident Record Management and Certificate Issuance System
of Barangay Ticol Sorsogon City.)

The system provides user friendly interface. It maintains an updated record of residents
easily such as incident reporting, blotter and other related services. Also, it prepares and
prints templated permits and certificates like Community Tax certificate, Barangay
Clearance etc. and it is exclusive to their barangay.

The proponents browsed and reviewed this system as a basis if there is an existing online
registry and certification issuance for the proposed system. The similar part of the study of
this system that will help the proponents to enhance the proposed system is management
of all information that keeps all the resident's confidential records and make it organize to
maintain the fast data processing and the ease of use on management of all information
such as barangay records and reports with the use of readymade templates of permits and
certificates. The differences of this to the proposed system, that the proposed system has a
SMS notification and E-mail notification to simply request for any of the permits and
payment process thru debit or credit card via PayPal or cash as you get the issuance.

Barangay Pasong Tamo Registry and Certificate Issuance Verification with Online
Support (2017)

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A thesis project presented to STI College - Muñoz EDSA. The main product of this project
is a user-friendly information system that would be able to store, manage and process
information needed by the Barangay in general. It also has a capability to automate the
issuance of clearance and certificates that is most commonly being transacted in the
Barangay office and it also has a capability to facilitate and verify the application through
Online Website. (Alblo , Duden, Hernandez, & Pascual, 2017)

The proponents reviewed this system as a basis if there is an existing online registry and
certification issuance for the proposed system. The similar parts of this study that will help
the proponents to enhance the proposed system are barangay information management such
as store, track, manage records, generate reports and process the information into a fast
data processing. Also, both systems are accessible online when it comes to permit request
via E-mail or SMS notifications that enables the resident to know the status of their issue,
verification and certification of issuance. The difference of the proposed system to this
system, that the proposed system has a payment process where it can manage some charges
according to the requirements of permits. Some barangay permits, clearance or certificate
such as business permits, revocation and more has some required charges.

Computerized Barangay Residents Information Management System for Barangay Ugong

Valenzuela City (2014)

Residents Information Management. A thesis project presented to STI College - Muñoz

EDSA is implemented to easily print out the documents by using Vb.net 2010 with a
Microsoft Access Database, with this System it can easily print, save, view and well
organized all the files of the residents. The highlight features of the system are if the
resident fill up the form, the resident can recall the information needed in other forms like
Barangay Clearance, Barangay Business Permit and Barangay Business Closure easily.
(Borja , Cabauatan , Lara, & Santoalla, 2014)

The proponents reviewed this system as a basis if there is an existing online registry and
certification issuance for the proposed system. The similar parts of this study that will help
the proponents to enhance the proposed system is management of all records and reports
of the barangay issuance. Both systems are manageable when storing and tracking data.
The difference of the proposed system to this system that the proposed system has a

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payment process that enables the resident to pay via PayPal or cash thru debit or credit
card. Some barangay permits, clearance or certificate such as business permits, revocation
and more has some required charges. In addition, the proposed system also has a SMS and
E-mail notification to know the status of the resident’s issue.

Intelex Permits Management Software (2015)

Intelex Permits Management software acts as a central, user-friendly database for

organizations to manage, track and report on all permits and their data, from required
activities to renewal dates. (Intelex, 2015)

In Intelex, it is centralized and can track a permit data and dates. it can be store and track
any important data and dates related to permit in the centralized location. It is reliable to
anyone to use this because it has manager compliance costs and boost your bottom line, it
can generate any report such as activities, summaries, building requirements and forecasts.

The proponents browsed and reviewed this system as a basis if there is an existing online
registry and certification issuance for the proposed system. This system is similar to the
proponents proposed system when it comes to the concept of generate comprehensive
reports on management of all permits. It stores and track all the important related data to
permits. This system enables the clients to use it because of manager compliance that tend
to control it by other users. On the other hand, it is different, the proposed system does not
able anyone to have or create their own because its focus is for barangay only. In addition,
some features of it are not covered and out to the proposed system such as document
control, image mapping, meeting management, electronic signatures etc.

Electronic Permit Management System for Marshfield Massachusetts (2016)

The Electronic Permit Management System. This system enables the town constituents to
apply online for permits, view sign-offs and enables a process review for numerous online
permit submittals. The following permits are some of the available permits that can be
obtained online; Dog Permits, Building, Electrical, Plumbing, Gas, Solid waste hauler,
Septage hauler, Title V installer with Food, and Tobacco permits coming soon. Additional
online application permits will be available in the near future. (Marshfield-
Massachusetts, 2016)

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The Building department will send a permit application depends on the specific unit so that
the town department will send a request to bring the following requirements: Residential
Zoning, Commercial Zoning, and Industrial Zoning, Local Zoning local government laws
that dictate how real property can and cannot be used in certain areas. Each permit will
require certain Town Department sign offs to occur prior to issuance. Permits are not
considered officially submitted to the building department until all sign-offs have been
approved. It may follow the permit review process Online by signing into the client's
account.

The proponents browsed and reviewed this system as a basis if there is an existing online
registry and certification issuance for the proposed system. The study of this system is
similar to the proponents proposed system when it comes to the concept and part of
generate comprehensive reports on management, send request for permits, view sign offs
and process review for numerous online submittals. It stores and track all the important
related data to permits of a resident. The difference and not covered by the proposed system
are electronic signatures, document control, image mapping and linking the document to
another town hall. The aforementioned study of this system helps and guide the proponents
to enhance the proposed system that enables the residents and the barangay users to have a
fast data transaction.

Electronic Permit and Licensing Management System for Chicopee Crossroad of New
England (2016)

This system allows you to apply and pay online for permits, view sign-offs and enables a
process review for numerous online permit submittals. The following are permits and
licenses that can be obtained online; Building, Electrical, Plumbing, Gas, Certificates of
Occupancy, Applications for Fire Department Permits and Requests for Fire Department
Inspections. (Online-Permits-and-Licenses, 2016)

The proponents browsed and reviewed this system as a basis if there is an existing online
registry and certification issuance for the proposed system. The similar parts of the study
of this system that will help the proponents to enhance the proposed system are sending
request for permits on permitting process, online payments, view sign offs and process

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review for numerous online submittals and management of all records and reports. Also,
the extensive information about the barangay. This system is truly different to the proposed
system because this system uses other features such as meeting notifications, citizen alerts
whereas they set alerts that will notify them on current happenings like trash pickups, bans,
closed roads and etc. and it provide access to city services keeping multiple departments
informed that handles and completing the permitting procedures of the residents such as
submit application.

Accela Government Permitting Software (2016)

Accela Permitting speeds the time to Certificate of Occupancy to help the community grow
and prosper, while keeping multiple departments informed in real time. It also Speed the
permitting process, save time for staff and citizens and Provide access to city services.
(Accela, 2016)

The Accela has an automated and streamline a permit including application check-in, plan
reviews, fee calculation and collection, sign-offs and task lists. it has a payment module to
pay their bills depend or according to their permits. Also in other part of their module it
has a GIS maps so that it can view the land and infrastructure information associated with
records, such as parcels, permits and inspections and all of it, they have also a mobile
application so that the user can be use this software in mobile phones.

The proponents browsed and reviewed this system as a basis if there is an existing online
registry and certification issuance for the proposed system. The similar parts of the study
of this system that will help the proponents to enhance the proposed system are mapping
such as view lands and information of it, send request for permits on permitting process,
view sign offs and process review for numerous online submittals and management of all
records and reports. This system is truly different to the proposed system because this
system uses electronic signatures, and it provide access to city services keeping multiple
departments informed that handles and completing the permitting procedures of the
residents such as submit application, plan reviews, fee calculation and collection,
inspection and investigation, sign Offs and more since it is for land or construction sites.
Also, it has mobile based that assists the field workers to easily connected with their
community building partners ensuring the important information productivity. The

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aforementioned similar parts of the study of this system helps and guide the proponents to
enhance the proposed system that enables the residents and the barangay users to have a
fast data transaction.

Certificate Management System (2015)

It is the leading product for issuing and managing certificates across devices and services.
CMS is uniquely designed to provide secure comprehensive issuance, revocation, and
management of certificates in an IT environment. With on-device issuance and key
generation, support for Linux, Java and Windows certificate processes and a deep reporting
and alerting infrastructure, CMS brings IT administrators everything they need to manage
their certificate services at scale, reducing risk of service outage and device access denial
due to expired or invalid certificates. (Certified Security Solution, 2015).

The CSS (Certified Security Solution) they are focus on business. The existing software is
supported for Linux, java and windows certificate processes and a deep reporting and
alerting infrastructure. It has an own key generator so that can be determine that document
or any transaction that is legit.

The proponents browsed and reviewed this system as a basis if there is an existing online
registry and certification issuance for the proposed system. The similar parts of this study
that will help the proponents to enhance the proposed system is management of all records
especially in permitting and certification process. This allows the client to locate and
generate easily the records and reports by search. The differences of this study to the
proposed system, that this system uses key generation that enables to configure and control
the expiration of both permits and certificates by the help of reporting, alerting and
tracking. Key generation is the process of generating keys for cryptography and it is used
to encrypt or decrypt data whatever the data is being encrypted or decrypted. The
aforementioned similar parts of the study of this system helps and guide the proponents to
enhance the proposed system that enables the residents and the barangay users to have a
fast data transaction.

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Synthesis

The proponents reviewed related thesis projects, browsed sites and downloaded
applications as basis if there are existing online registry and certification issuance verification
for the proposed system. Along the research process, the proponents identified that there
are online registry and certification system that are the same in such functions as sending
request for verification, online payments, view documents and generating reports, filter
and/or sort and customization of documents depends on purpose , SMS & E-mail
notification and QR code features. Moreover, some systems focus on one or more function
according on their company like focuses on building permit and view lands for every
residents and management of all information.

Together with this, the proponents conclude that the proposed system is an original work
as it obtains some functions that is not present to other system. These functions are send
request for permits, verification for indigency and certification; payment process thru
credit/debit card, PayPal and cash; view lands and information in GSIS, cost or price range,
number of residents; generating reports each transaction made; SMS and E-mail
notification.

STI College- Muñoz EDSA 1-17

ONLINE REGISTRY AND CERTIFICATION ISSUANCE VERIFCATION FOR
BARANGAY BAHAY TORO

Overview of the project

The proponents gather relevant information from the host institution for analysis and use
these to design and develop a system that is suitable to the company’s business process.
The online catering reservation system seeks to reduce the time consumed and increase the
business operation’s efficiency during the clients’ reservation process.

System design specification

Resident Register and Request Check Info Barangay Staff

for Clearance
Request
Requested Requirements
Requirements
0.0
Online Registry Print out Clearance
and Clearance and
Passing of Requirements Certificate
Issuance Generate Reports
Picture and Thumb mark
Verification for
Barangay Bahay
Toro Reports Generated

Request for Reports Barangay

Captain

Figure 1. Context flow diagram of online registry and certification issuance verification for
barangay bahay toro

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Context flow diagram shows the relationship between the client to the system and the
admin to the system. This figure shows the functions that the system can grant to the user
on what the required needs and the outputs that the system can give. The figure shows the
procedure between the client and the admin. First, the resident will register. This details
are saved to the system and will proceed to the admin after the successful registration,
then the resident can now request for any document type. Then the barangay staff will
request the particular requirements according to what particular document type is being
requested by the resident. Once the resident completed the requested requirements from
the barangay, the resident can now pass it using the system. After that, the barangay staff
now will then check the information if the resident completed the requirements, then the
barangay staff will now print out the requested document and the staff can generate
reports after all. Barangay captain can now easily request for reports.

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 Resident Barangay Staff
1.0
Request of Check Info
Request Certificate Application
Fill up Basic Info

2.0
Requirements
Check Request of Needed
Needed Requirements Requirements

3.0
Edit Layout of
Pass Requirements Picture for
Request .Application
and Payment Application

Print out of Certificate Dry seal and

4.0 Signatory
& Thumb mark Print out Insertion
of
Clearance

Figure 2. Data flow diagram of online registry and certification issuance verification for
barangay bahay toro

STI College- Muñoz EDSA 1-20

Data flow diagram shows the relationship between the client to the system and the admin
to the system. This figure shows the functions that the system can grant to the user on what
the required needs and the outputs that the system can give. The figure shows the procedure
between the client and the admin. When the resident goes to the barangay, the resident must
know the requirements of their purpose. Resident must ask the information so that the
process will continue. Barangay staff will ask some of requirements to verify if it is correct
and completed. Then after all the requirements are passed and completed the payments, the
barangay staff can now grant to edit the application according to what information of the
resident is needed. Lastly, the document will generate and print out and the resident will
sign it and put a thumb mark and the staff will now make it legitimate by the use of dry
seal with signature of both barangay captain or secretary and the resident.

STI College- Muñoz EDSA 1-21

 tblcitizen tblaccount tbldocument_cat

lid lid lid

lcitizenid lfname lname
lfname tblcivil_status llname ldesc
limage lemail lprice
llname lid lpassword
lmname lname lcontact
lbday lmname
tbldocuments_details
lbplace lage
lphone lp lid
lmobile attempts ldocu_id
lemail tblpurok rejected lname
lstatus_type lastlogin lfield
lcivil_status lid laddress
laddress_type lname lbday
laddress loccupation
lyear_residency tblstreet lcity tblpayment_new
lwork lprovince
lincome lid lzipcode lid
lreligion lname lrefno
lnationality ldocument_id
lheight lbank
lweight tblnationality
tbluser lamount
ldatetime lpay_amount
lgender lid
lid lremarks
lage lname
lfirstname limage
lsubdivision luser_id
lmiddlenam
lstreet lstatus
e
lhouseno tbldocuments ldate
llastname
ldate_register
lusername
ldelete lid lpassword
lusername lreport_type lemail
lpassword
lgroup
ldateadded

tblgroup tblpage

lid lid
lname lname
ldesc lpagegroup
Figure 3. Entity relationship diagram of online registry and certification issuance
verification for barangay bahay toro.

STI College- Muñoz EDSA 1-22

 Entity relationship diagram shows the flow of data from the client to the system. These
figures show the process on how the data that was given by the user interact to the system
in order to do a complete transaction. First, the tblcitizen, the user can register their
accounts, tblaccount whereas it stores the accounts of both user and the admin. In
tbldocument_cat, the user can choose what type of document they need, then in
tbl_payment it has different payment to choose whether it is Paypal or BPI. Then in
tbluser where the admin can see what payment they use, tblgroup where the admin can
add who will manage the system to any staff in barangay. Lastly the tbldocuments where
can you see the different kinds of reports.

Software Requirements

 Operating System
The minimum requirements for operating system is at least windows 2008 R2 SPI or
higher, OS X Maverick 10.9 or later Linux 64bit Ubuntu 14.04+, Debian 8+, openSUSE
13.3+, Fedora Linux 24+.

 Browser
The minimum requirements for browser to run the system are the following, browser
version should be at least Internet Explorer 9, Google Chrome 22.0.12999.0 for windows
Google Chrome 25.1364 for Mac, Mozilla Firefix 0.10 for windows.

Hardware Requirements

 System Requirements
The computer minimum requirement for random access memory (RAM) is 128GB of
RAM for the system to run efficiently and provide a smooth transaction. Minimum
requirement for storage is 150MB. The system total size is 110MB and needing an extra
50MB for temporary data. For the processor, at least 1GHz single core processor or
equivalent of Intel atom processor or later.

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 RESULTS AND DISCUSSIONS

This chapter presents the software quality of the proposed system, data gathering and
taking the conducted surveys and analysis of the product.

The main objective of the study is to comprehend the software quality by the use of surveys
and analysis to determine if the requirements and the main goal of the proposed system
were met.

The proponents used the ISO 9126 to evaluate the proposed system in terms of the software
quality that was the main goal of the said methodology. The main purpose of this
experiment is to test the overall performance and quality of the proposed system. The
evaluation will be done by tabulating the scores during the test. This evaluation helped the
proponents to find out the system’s weaknesses into some possible faults that may tend to
modification which may include improvements and corrections to the changes of the
system to maintain its quality or it could be a positive approach to all users. It also has the
list of criteria that the proponents use in order to evaluate and get the overall result of the
system’s performance.

The proponents used the following criteria:

Functionality is the capability of the software to provide functions which meet the stated
and implied needs of users under specified conditions of usage. The proponents come up
with these criteria in terms of interaction to another system, perform task required,
accurateness and security.

Reliability is the capability of the software product to maintain its level of performance
under stated conditions for a stated period of time. These criteria helped the proponents to
capably handle errors and in terms of recoverability such as resuming and to restore lost
data after failure and maturity that can eliminate faults in system over time.

Usability is the capability of the software product to be understood, learned, used and
provide visual appeal, under specified conditions of usage. With these criteria, the
proponents helped to come up with the ease of use of the proposed system in terms of

STI College- Muñoz EDSA 1-24

understandability, learnability, operability and attractiveness.

Efficiency is the capability of the software product to provide desired performance, relative
to the amount of resources used, under stated conditions. These criteria have a time
behavior and resource utilization that helped the proponents to be able to make the concept
on how quickly the system respond and the efficiency of utilizing the system resources.

Maintainability is the capability of the software product to be modified which may include
corrections, improvements or adaptations of the software to changes in the environment
and in the requirements and functional specifications. These criteria have an analyzability,
changeability, stability and testability that the proponents come up with the ease of
diagnosis to any potential faults or causes, modifications that will meet the old or new
requirements, assurance of continue functioning on the system if changes are made and the
testing of system easily after it all changes.

Ratings Remarks

4.50 – 5.00 Excellent

3.50 – 4.49 Very Good

2.50 – 3.49 Good

1.50 – 2.49 Fair

1.00 – 1.49 Poor

Table 1: Likert Scale

Likert Scale is an ordered, one-dimensional scale from which respondents choose one
option that best aligns with their views. A numerical value assigned to each potential choice
and a mean figure for all the responses is computed at the end of the evaluation or survey.
The Likert Scale is a method in evaluating a system in a mean figure with the corresponding
results. (Likert Scale, n.d.)

STI College- Muñoz EDSA 1-25

The proponents conducted a system quality performance evaluation with the following
respondent.

IT Non-IT Mean
Criteria Beneficiary Remarks
Professionals Students Rate

Functionality 4.3 4.3 3.5 4.0 Very Good

Reliability 3.7 4.2 3.8 3.9 Very Good

Usability 4.2 4.4 3.6 4.1 Very Good

Efficiency 3.9 4.5 3.9 4.1 Very Good

Maintainability 3.7 4.5 3.5 3.9 Very Good

Average 4.0 Very Good

Table 2: Overall Result of Performance Evaluation

The proponents used ISO (International Organization for Standardization) 9126 as an

evaluation tool of the software quality. The table shows the conducted system quality
performance evaluation with the required categories; the 5 IT professionals, 5 Non-IT
Students, and 5 Beneficiaries that had been rated the system in different ISO 9126 criteria.
A total of 15 respondents. The criteria that had been used to evaluate the system are
Functionality, Reliability, Usability, Efficiency and Maintainability. In the functionality,
the overall result of the system was rated 4.0 equivalent of a very good remark. In
reliability, it was rated 3.9 equivalent of very good remark. The usability of the system was
rated 4.1 equivalent of a very good remark. The efficiency was rated 4.1 that is a very good
remark and maintainability was rated 3.9 that is equivalent of a very good remark. This
gives an overall average result of 4.0 that is a very good remark. According to the overall
result of data each criteria of the ISO 9126 is equivalent to above good and here we can
conclude that the system was successfully passes the quality performance on each criterion
in terms of functionality, reliability, usability, efficiency and maintainability. The main
objective of this evaluation is to help the proponents to comprehend more the system

STI College- Muñoz EDSA 1-26

quality performance and the adaptations of the system in possible changes in environment
to come up with the possible improvements and appropriateness with correctness needed
to meet all the requirements for the proposed system.

STI College- Muñoz EDSA 1-27

 CONCLUSIONS AND RECOMMENDATIONS

The proponents had been encountered some problems to the current whole process of
Barangay Bahay Toro when it comes to issuance after the proponents conducted a detailed
interview and had an observation to their paper works of the said Barangay. The
encountered problems are the following; overflowing of customer’s queue due to slow and
manual process of the company in reservation, summarizing their reports such as document
status, in daily, weekly and yearly, and customizing and calculating the packages.

Based on what the current process that had been using in Barangay Bahay Toro, the
proponents come up with the idea to develop the system that will help them to speed up
their works and to perform the task required accurately and precise. The system has the
ability to monitor and control the documents’ status and other transactions such as online
payment, total takers of permits, certification, barangay clearance and other templates of
issuances in daily, monthly and yearly reports. Also, it gives full information about the
Barangay, documents and happenings. To summed up the system quality performance, the
development of the system was rated according to its functionality, reliability, usability,
efficiency and maintainability with the use of ISO 9126. As a result, it is rated as very good
that means the system was already qualified to its requirements and concept to be
acceptable.

As the proponents gathered information through the experiment in the previous chapters
the proponents come up to find a way, make the concept and idea that will solve the
Barangay Bahay Toro’s problems. Both Barangay users and client users will be
accommodated through online transaction that means all information will be provided by
the system, including applying to any issuances that the user needed. To some cases of the
systems, some errors or bugs may occur, but in any cases, adaptations to any changes in
environment will come up to modifications that tend the proponents to make some
improvements and corrections to maintain the functional specifications and the ease of
interaction to a user-friendly system.

STI College- Muñoz EDSA 1-28

 REFERENCES

Barangay Records and Information Management System for Barangay 39 - Zone 5 Pasay
City (2017) from
bytes2bits.ph/barangay-management-system-in-the-philippines/

ISO 9126 external systems quality characteristics, subcharacteristics and domain specific
criteria for evaluating e-Learning systems, Padayachee University of KwaZulu-Natal
Private Bag X54001 4000 Durban, P. Kotze University of South Africa Meraka Institute,
CSIR Pretoria, South Africa, A. van Der Merwe University of South Africa Meraka
Institute, CSIR Pretoria, South Africa from

hufee.meraka.org.za/Hufeesite/staff/the-hufee-group/paula-kotze-
1/publications/SACLA%202010%20paper%20Final.pdf

ISO 9126 Software Quality Characteristics

An overview of the ISO 9126-1 software quality model definition, with an explanation of
the major characteristics. From http://www.sqa.net/iso9126.html
The Lewis College, College of Computer Studies, 479 Magsaysay St. Cogon, Sorsogon
City from
https://www.academia.edu/31530757/Barangay_Resident_Record_Management_and_Ce
rtificate_Issuance_System_Of_Barangay_Ticol_Sorsogon_City
Alblo , Ernen C.; Duden, Carlo jay; Hernandez, Reina Andrea A.; Pascual, John Aouie
R. 2017

Barangay Pasong Tamo Registry and Certificate Issuance Verification with Online
Support

Borja , Ralph S.; Cabauatan , Arnel B.; Lara, aljohn louie G.; Santoalla, Roy F. 2014

Computerized Barangay Residents Information Management System for Barangay

Ugong Valenzuela City

by Intelex Technologies Inc, https://www.intelex.com/products/applications/permits-

management

Marshfield-Massachusetts, https://www.marshfield-ma.gov/building-
department/pages/permit-management-system

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Online-Permits-and-Licenses,Chicopee_CityHall_17_Springfield_Street
Chicopee, MA 01013 http://chicopeema.gov/626/Online-Permits-and-Licenses

2017 Accela, Inc. 2633 Camino Ramon, Suite 500, San Ramon, Ca 94583
http://www.accela.com/solutions/land/permitting?gclid=Cj0KCQiA1afSBRD2ARIsAEv
BsNmbww0_klw4DPwWp60_SWPYdc-
8rrICr2PmtM1p8UKoooBX2eYRV98aAgWJEALw_wcB

https://www.css-security.com/press-releases/introducing-the-certificate-management-
system-cms-certificate-issuance-and-management-across-devices-and-services/

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