BESTLINK COLLEGE OF THE PHILIPPINES

CHAPTER 1

1.1 PROJECT BACKGROUND

Llano High School was built since 1986, It is called Llano High School Deparo
Annex. Llano High School is one of the schools that is located in Caloocan
area. They make a system that can freely use the Wi-Fi for almost 30 minutes,
which can help the students to learn individually using the existing
technology.

The system that the Researches choose is library Management System that
can help the administrator and the librarian to manage their library easily.
They can easily monitor the books, and it’s already categorized.

The subsystem of Library Management System are; Login form for the
security of the system. Admission, student will have a registration form that
needed to fill up and to be able to borrow a book. Identification, information
of students. List of books, a listed book that is already categorized, books that
did not returned by the set of time. Borrowing and Receiving books, this part
the admin will notify when the student borrowed a book/s and when they have
to return it. And last, Printing/output, it contains of books that did not returned
on the day that the students have to.

1.1.1 Problem Opportunity/Description

1.1.1.1 MANUAL PROCESS
One of the main problems of the admin was the manual
process because it can be decelerated the process of managing the
books and maintaining it.
1.1.1.2 UNMONITORED BOOKS
One of the problems of the admin the unmonitored books
because the arrangement of the books is ruined because the books
are not monitored properly.
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1.1.1.3 NOTIFICATION PROBLEM

One of the problems of the admin was that they are not
notified of the book has been not returned by the set of time. Because
of that, the books will be one of the lost books that the school need to
replace. Another scenario that might happen if the admin/s does not
notify is that they would not know who is the student that did not
returned his/her borrowed book/s.
1.1.1.4 UNCATEGORIZED BOOKS
One of the problems of the admin was that the books are not
categorized and it will be difficult to find when they borrow a book and
to return the book.
1.1.1.5 UNMANAGE BOOKS
One of the problems of the admin was that unmanaged books
because it combines the problem of manual process, unmonitored
books, notification problem and uncategorized books.

1.1.2 Benefits
 To Llano High school - The Library System of Llano Highschool
will be easily to handle because of the Researchers proposed
system.
 To the Researchers -The Researchers now know how to create
and solve some problems and it developed their knowledge and
skills on creating a system.
 To the future researchers -The Researchers they can now easily
to create a system that related to this system and they can
conclude an idea because of this research project.
 To the Bestlink College of the Philippines - the school will be
recognized because of this research project to the other school.
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1.1.3 Goals
1.1.3.1 TO CREATE AN AUTOMATED LIBRARY SYSTEM
The researchers will create an automated system for the quick
process of borrowing and receiving books.
1.1.3.2 TO DEVELOP AN MONITORING FEATURES
The system will have a monitoring features to properly monitor
the books that have been borrowed and returned.
1.1.3.3 TO DEVELOP AN NOTIFICATION FEATURES
The system will have a notification features to notify the
admins what books that have not been returned by the set on time.
1.1.3.4 TODEVELOP AN LIST OF CATEGORY BOOKS
The system will have a list of categories books for the admin
that can be easily understand, and it will have a separated list for the
books that have not been returned by the set of time.
1.1.3.5 TO CREATE A MONITORING, NOTIFICATION, AND LIST
OF BOOKS CATEGORY FEATURES.
The system has monitoring features, notification features, and
list of category books enable to manage the books properly.

1.2 PROJECT SCOPE

1.2.1 Objectives
The objectives of the researchers are manual process, the Researchers had
a solution for this problem and that is to create an Automated System for the
quick process of borrowing books. As for unmonitored books, notification
problem, uncategorized books, and unmanaged books, the system will have
different kind of features to solve these problems.

1.2.2 Deliverables

Project Deliverable Work Products/Description

For the security of the system
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Log-in form
The student will have a registration
Admission process to be able to borrow books
Information of students.
identification
To know what books are in the library
List of books and its already categorized.
To notify when the books did not
return to the admins and also to know
Borrowing and receiving books when the students borrowed books
and when they have to return it.
The last part procedure of
Subsystem. It contains of books that
Printing/Output did not returned on the day the
student/s have to.
1.2.2.1 table of Deliverables

1.2.3 Out of Scope

 Library card - A library card can refer to several cards
traditionally used for the management of books and patrons in
a library. In its most common use, a library card serves similar
functions as a membership card. A person who holds a library
card has borrowing or other privileges associated with the
issuing library. But in our System, we can’t give a library card,
but we can make a login system to know who the person is
going to use.
 Barcode - Is much like those for retail merchandise, the
numbering system used to generate barcodes for books is
different. But in our system, we can’t make a barcode from the
book because its hard
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 Online library system - Creating an online Library system is

one of the most difficult to make, because it has many
processes to do.

1.3 PROJECT PLAN

1.3.1 Approach and Methodology

Figure no. 1.3.1.1 Approach and Methodology

 Planning - the researchers planned about how the system will

go on. First, we planned what is design of our system we need to
do? and what is the first thing to do is we start to make a system?
 Analysis- after the researchers planned about how the system will
flow, researcher analyse the system, what’s the wrong/hole in the
System. As a Researcher, the Researcher need to analyse our
system so that the flow of our system is good of its function.
 Design-the researchers used their creative skills on the design of
the system. The researcher design first the login form then next
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another tab and another tab. The researchers need a creative skill
so that the view of the system is pretty good to look at.
 Implementation - the researchers tries to execute the program that
have been made.
 Maintenance-the researchers checked if there’s any possible
problem.

1.3.2 Project Timeline

Task no. Task Name Start Finish Duration

July 2,
1 Seeking of Client July 4, 2019 2 day
2019

Creating of July 4,
2 July 4, 2019 1 day
Introduction 2019

Asking for Division July 5,

3 July 5, 2019 1 day
letter 2019

Creating Project
July 10, July 10,
4 Background and 1 day
2019 2019
Project Scope

Seeking of another July 11, July 11,

5 1 day
Client 2019 2019

Creating Project
July 11, July 11,
6 plan and technical 1 day
2019 2019
features

1.3.2.1 table of Project Timeline

1.3.3 Issues and Policy Implications

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 Copyright Infringement Copyright infringement (colloquially

referred to as piracy) is the use of works protected
by copyright law without permission for a usage where such
permission is required, thereby infringing certain exclusive
rights granted to the copyright holder, such as the right to
reproduce, distribute, display or perform the protected work, or to
make derivative works. The copyright holder is typically the work's
creator, or a publisher or other business to whom copyright has
been assigned. Copyright holders routinely invoke legal and
technological measures to prevent and penalize copyright
infringement.
 Plagiarism- is considered academic dishonesty and a breach of
journalistic ethics. It is a subject to functions such as penalties,
suspension, explosion to the school or work, and even
incarceration.
 Data Policy Act- The law requires that any entity involved
in data processing and subject to the act must develop, implement
and review procedures for the collection of personal data, obtaining
consent, limiting processing to defined purposes, access
management, providing recourse to data subjects, and
appropriate data retention

1.3.4 Risk Management Plan

Risk Factor Probability Impact Risk

(H-M-L) (H-M-L) Management
Action

Lack of M H Buy or Borrow an

equipment Equipment
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M H
Lack of budget Saving Money

Corrupted Flash H H Must have a

Drive backup file

Move to the quiet

Uncomfortable L M
place
environment
1.3.4.1 table of Risk Management Plan

1.4 TECHNICAL FEATURES

HARDWARE

LAPTOP 8GB RAM, ASUS, INTEL

CELLPHONE 15.82 CM

FLASH DRIVE 8GB

1.4 .1 Table of Technical Features (Hardware)

SOFTWARE

MY SQL 64 BIT PROCESSOR

512 MB SYSTEM MEMORY

MS WORD 2013
32 BIT EDITION

MS EXCEL 64 BIT EDITION

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MS POWER POINT 64 BIT EDITION

1.4.2 Table of Technical Features (Software)

1.5 PROJECT ORGANIZATION AND STAFFING

.
Names and
Role Contact Responsibilities Picture
Information
Project But-oy, Project
Manager Maejorie A. managers keep
knowledge and
Contact no.
information
09291009916
flowing
seamlessly.

Document Arroyo,Jenalyn Responsible for

Specialist maintenance of
Contact no.
company
09416439846
documents. They
are responsible
for storage,
cataloguing and
retrieval of
documents.
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Document Batulan, Responsible for

Madeline A. maintenance of
Specialist
company
Contact no.
documents. They
09984050640
are responsible
for storage,
cataloguing and
retrieval of
documents.

System Yusoph, System Analyst

Analyst Nasma K. carry the
responsibilities of
Contact no.
researching
09074820285
problems, finding
solutions,
recommending
courses of
actions and
coordinating with
stakeholders in
order to meet
specified
requirements.
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Business Villaranda, Business Analyst

Analyst Charlyn B. is the task of
understanding
Contact no.
business change
09123456789
needs, assessing
the business
impact of those
changes,
capturing,
analysing and
documenting
requirements.

1.5.1 table of project organization and staffing

1.6 PROJECT BUDGET

Budget Item Description Budgeted Cost

Laptop Is a portable personal 10,000
computer powered by a
battery his one of the
most important
technologies that cause
to create a system
Print/book bind It can use to have a hard 1,200
copy and organized tiles.
Flash Drive It can use to have a copy 500
and organized tiles
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Printer It can use to print the 15,000

records of books
Total Costs 26,700
Table 1.6.1 table of Project Budget
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CHAPTER 2: REVIEW OF RELATED LITERATURE AND STUDIES

2.1 LOCAL LITERATURE

2.1.1 LOCAL

Title: The DOST-ESEP Libraries: The First Library Network in The

Philippines

Author: David T Lourdes.

Publication Year: 2012

In developed countries where the computerized library system is a mature

technology, a computerized library network is perhaps no longer a novel project.
In the Philippines however, where the automated library system is available in
only a handful of libraries, The DOST-ESEP Library Network was envisioned to:
1) build library resources and services in eight academic libraries; and 2) provide
connectivity by means of the information highway in the Philippines, the (PHnet),
which is also the country’s gateway to Internet. It was proposed as an integral
component of the Department of Science and Technology - Engineering and
Science Education Project (DOST-ESEP). The DOST-ESEP was designed to
develop manpower, instructional and research capabilities in eight academic
institutions in support of the country’s bid for NIChood by the year 2000.
Implementation of the project was made possible through a loan from the World
Bank and counterpart funds from participating Institutions.

2.1.2

SOURCE :
http://dspace.cas.upm.edu.ph/jspui/bitstream/123456789/429/1/Library%20Sy
stem.pdf

The Philippine government is doing its best to provide the rudiments of basic
schooling to its people for free, and setting education as one of its priority.
Similarly, the 1987 Philippine Constitution provides that public secondary
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education must be free [4]. However, the quality of education is being

challenged with crucial problems. Along with other developing country in
Southeast Asia, the Philippines shares many of the same problems and
limitations as those of its fellow developing nations [5]. Reality tells us that even
if the public school teachers are qualified to teach, the lack of instructional
materials, inadequate facilities that students reach up to sixty pupils in a
classroom and lack of training for professional growth hindered them to perform
at their best[4].

2.1.3

Title: Library with web android based OPAC

Author: Q.J pastrana

Year Published: 2015

Technology is a big factor to keep the students keep going to the library. So the
author thinks that the android devices can use to attract the students on going
the libraries. In terms of their device they can easily search or monitor the books
inside the library. Weather the books that they want to borrow on the borrowed
section or it is still available. So on this situation the students will have more fun
on this new library system. Therefore the author used what is the trending
device to make students come to the libraries because their task on searching
books inside the library become faster and faster.

2.2 FOREIGN LITERATURE

2.2.1

TITLE: The State Of Library Management Systems

Author: Ellysa Valenti

Publication Year: 2016

ILS an integrated library system also known as a library management system

(LMS) is an integrated set of applications designed to perform the business and
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technical functions of library including acquisitions, cataloging, circulation and the

provision of public access. According to E.Valenti(2016) from the article entitled
“The State Of Library Management Systems” are systems that helps big in terms
of some transactions on the library. On this article the automated library systems
said that it can do multi tasking. It can do recording books on library but it can also
make different transactions. It will make the library service convenient like making
card cataloging. Therefore multitasking inside the library is very nice. The system
will be the one who records all the transactions inside the library so it decreases
the tasks of the librarian so it can avoid the cases of lost records due to human
errors.

2.2.2

Title: Title: Online Library Management System

Author: Chad

Year Published: 2009

According to Chad (2009) consulting is at a major point of change in the wider

information economy within which library system form part of a large whole. He
was writing in abriefing paper about the study in library management system. This
study examined the system used in higher-education libraries across the UK and
came up with some significant observation and recommendation.

2.2.3

Title: Online Library Management System

Author: A.Agarwal

Year Published: 2013

According to A.Agarwal (2013) on the research entitled “Online Library

Management System” The main problem of the different libraries worldwide are
they are still using manual method. So the researcher proposed to make an
automated system that will have better log in form and to record quickly the
borrowed and still existing books. So the librarian or the staffs can monitor every
time the books that carried outside by the students. therefore online library
management system can be use outdoor or even without the school library. You
can access or borrow books using the internet. It will be very convenient and less
time consuming.
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2.3 LOCAL STUDIES

Title Library Management System

Author: Agena

Year Published: 2008

According to Agena (2008) made a study about the collection usage of the

students of the Jose Rizal University in a period of three years using the

quantitative and qualitative approach. The goal of the study is to assess the

usefulness of the faculty of students to their library and it been revealed that it is

generally important for them to go to the library for their academic needs.

2.4 FOREIGN STUDIES

Title Library Management System

Author: Charuasia

Year Published: 2010

According to Charuasia (2010), connotes the term library with use of

automatic data processing machines to perform routine library activities. It implies

a high degree of mechanization of various routine and repetitive tasks &operations

and processes are left to be performed by human beings. The study stresses

library automation as the application of computers and utilization of computer

based products and services in the performance of different operations and

functions or in the provision of various services and output products. In addition to

computer advancement, telecommunication and audio-visual technologies gives

away to new possibilities in information processing.

Title Library Management System

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Author: Back & Bailey

Year Published: 2010

According to Back & Bailey (2010), explored the design space of mash-up

techniques for the faultless inclusion of information from Web services into

websites. They considered the cases where an Online Public Access Catalog

(OPAC) is either the target of such addition or the basis of the information being

included. They focused on client-side techniques in which each user’s browser

contacts Web services directly because this approach lends itself to the creation

of HTML widgets. The widgets allow the integration and customization of Web

services without requiring programming. They also described in detail the

functionality and use of several widget libraries and Web services we built.

Although the specific requirements for (2010), explored the design space of mash-

up techniques for the faultless inclusion of information from Web services into

websites. They considered the cases where an Online Public Access Catalog

(OPAC) is either the target of such addition or the basis of the information being

included. They focused on client-side techniques in which each user’s browser

contacts Web services directly because this approach lends itself to the creation

of HTML widgets. The widgets allow the integration and customization of Web

services without requiring programming. They also described in detail the

functionality and use of several widget libraries and Web services we built.

Although the specific requirements for 13each system differ because of their

respective nature, all systems are designed to be deployable with minimum effort

and resource requirements. This low entry cost, combined with the provision of a
 BESTLINK COLLEGE OF THE PHILIPPINES

high-level, non-programming interface, constitute two vital precondition for the

broad adoption of techniques in libraries, which in turn has the potential to vastly

increase the reach and visibility of their electronic resources in the wider

community.

2.5 SYNTHESIS OF THE RELATED LITERATURE AND STUDIES WITH

THE PRESENT