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Sample of Exit Form

This exit clearance form outlines the process and requirements for exiting employees. All departing staff must return company property and tools to the relevant departments. Departments then verify the items were returned using this checklist. Once completed, the form is submitted to HR for final payment approval. The form includes sections for employees to confirm the status of keys, passwords, loans, equipment and other items with signatures from managers in departments like finance, IT and HR.

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olu2014
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272 views2 pages

Sample of Exit Form

This exit clearance form outlines the process and requirements for exiting employees. All departing staff must return company property and tools to the relevant departments. Departments then verify the items were returned using this checklist. Once completed, the form is submitted to HR for final payment approval. The form includes sections for employees to confirm the status of keys, passwords, loans, equipment and other items with signatures from managers in departments like finance, IT and HR.

Uploaded by

olu2014
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Exit Clearance Form HR F

Applies To: Exiting Employees

All exiting employee must return all the Company’s property and tools to the issuing department prior to
their last working day. Present this checklist to the applicable departments for verification that items were
issued and returned or that none were issued. Your final remuneration will be approved for payment process
when the completed checklist is returned back to the Human Resource Department.

Employee Information
Name: Date of Joining: Position:

Department: Last Working Day: Location:

Phone Number: Private email address:

DEPARTMENT CLEARANCE

Managers
Name/
State the Status Signature
Relevant keys, passwords, working
tools and any other departmental
items

Handover notes submitted

Comment:

ACCOUNT/FINANCE DEPARTMENT
State the Status Managers
Name/
Signature

Internal Loan/Cash Advance


Retirement

Any Other Indebtedness

Comment:

Admin. Unit
Managers
Name/
Signature
State the status
Laptops/Bag/Desktop/Computer
accessories

Telephone/ Sim Cards/

All passwords (email, computer etc)

Comment:

SoftAlliance Employee Exit Clearance Form 17.12.2018 Revision 1


Exit Clearance Form HR F
Applies To: Exiting Employees

INTERNAL CONTROL DEPARTMENT


Managers
Name/
State the status Signature

Internal Loan

Any Other Indebtedness

Comment:

HUMAN RESOURCES DEPARTMENT


Managers
Name/
State the status Signature

ID Card / Medical Card

Sim card, internet modems

Copy of Hand Over Report


External Loan (3rd Party
Loan offering)

Others: Cooperative Loan

Comment:

FINAL SIGN –OFF EMPLOYEE CLEARANCE


Approval Name/ Signature Date

Employee’s Supervisor/ H.O.D:

Unit Head, Account & Finance

Unit Head, Internal Control

Unit Head, System Admin:

Unit Head, Network Admin:

Head, HR & Admin:

SoftAlliance Employee Exit Clearance Form 17.12.2018 Revision 1

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