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PROJECT REPORT NO
AREA DATE

Intent: Setting up site should be discussed at the pre-construction meetings and should be based on the sequence of work together with the construction SHE plan. Prior to work starting on site, the Pre Tender
H&S Plan should be closely studied by the contractor for relevant matters that may have been included regarding setting up the site. Contract documents, specifications and drawings should be examined to
establish any constraints which might affect the site layout or methods of construction e.g.
• Location of the site in relation to physical features such as roads, flight paths, water areas, overhead/underground services, industrial or residential buildings.
• Environmental matters such as noise, dust and/or fumes.
• The nature of the site in relation to existing buildings and their past and present use, ground contamination, ground water levels, natural underground watercourses and physical boundaries.

Closed Out
Due Responsible
No Item Description & Reference Yes No NA Observation & Recommendation (Y/N)
Date Person
(Inspector)
Site Boundary
1. Fencing: 1) Enclosing all construction activities. 2) Not
less that 2 meters high. 3) Not be capable of being easily
climbed. 4) Support posts are securely anchored. 5)
Properly maintained.
2. Access openings: 1) Access openings are fitted with
gates which must be kept locked at all times when the
site is unoccupied. 2) Surveillance of the gates is
maintained when they are open.
3. Materials: 1) Materials should not be placed or stacked
in the vicinity of the fence in such a way as to provide
easily climbed access over the fence.
4. Signage: 1) Suitable warning notices should be fixed to
the fence (No Smoking, No Unauthorized Entry, PPE
Requirements, Visitors Report to Security, Safety Rules,
etc.)
5. Special precautions: 1) Filling, covering or guarding the
edges of excavations and openings. 2) Immobilization of

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Due Responsible
No Item Description & Reference Yes No NA Observation & Recommendation (Y/N)
Date Person
(Inspector)
vehicles and plant. 3) Stacking of materials in such a way
as to prevent their easy displacement. 4) Isolation of
electrical and gas supplies. 5) Removal of access to
elevated areas.
Site Access
6. Safe access and good visibility for plant and vehicles
entering and leaving the site.
7. One way systems or other means of controlling site
transport arranged where possible to avoid the need for
vehicles to reverse.
8. When reversing is necessary e.g. on busy highways or
near pubic footpaths, banks men are used to guide the
vehicle.
9. Where possible, pedestrians are segregated from vehicle
access ways.
10. The condition of both vehicle and pedestrian routes are
maintained in good order.
11. Suitable warning signs are posted (Maximum speed
limit, etc.)
Storage
12. General: 1) Location of stores and storage are
determined by the availability of space and the nature of
the material. 2) Consideration given to suitable off
loading areas. 3) Materials controller appointed to co-
ordinate the unloading, storage and distribution on site.
13. Plant: (e.g. mobile cranes, excavators, loading shovels,
lorries, dumpers, forklifts, concrete trucks). 1) Adequate
provision made for the type and capacity of plant that
will be required to be stored on site. 2) Fixed plant also
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Due Responsible
No Item Description & Reference Yes No NA Observation & Recommendation (Y/N)
Date Person
(Inspector)
considered (e.g. batching plant, bar bending,
woodworking and workshops) and pre fabrication areas
(e.g. lamination, concrete pipe works).
14. Equipment: (e.g. generators, formwork, (temporary
support work), scaffolding, ladders). 1) Adequate
provision made for the type of equipment required that
will need to be stored on site.
15. Materials: (e.g. steelwork, bricks, blocks, sand ballast,
cement, pre cast units, structural elements). 1)
Adequate provision made for the type of materials
required that will need to be stored on site. 2) Particular
precautions for storage of highly flammable liquids and
liquefied petroleum gases implemented. 3) Particular
precautions for storage of substances hazardous to
health implemented.
16. Car parking: 1) Car parking facilities which are to be on
or near the site including bus stops for collecting
labourers at the end of shifts are planned for.
Temporary Facilities
17. The positioning and marking of temporary services are
carefully undertaken to avoid the possibility of
accidental damage.
Temporary Buildings
18. Construction of Temporary Buildings: 1) Adequate
roads or paths provided to all temporary buildings. 2)
Precautions taken to ensure that the stability of
temporary accommodation is not adversely affected by
construction work. 3) Temporary accommodation
constructed in such a way as to provide protection
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Due Responsible
No Item Description & Reference Yes No NA Observation & Recommendation (Y/N)
Date Person
(Inspector)
against severe rain and high wind. 4) Adequately
screened against insects and sealed against sand. 5)
Maintained in a clean condition. 6) Sufficient natural
lighting provided. 7) Windows are fixed on opposite
sides to provide through ventilation as far as possible. 8)
Ceiling, self standing fans and/or air conditioning
provided. 9) The floor is concrete if constructed on
ground level. 10) Purpose built caravans; porta-cabins
are used for offices only.
19. Fire Considerations for Construction of Temporary
Buildings: 1) Clear access to the site and temporary
buildings maintained at all times. 2) A fire service access
of at least 3 metres wide and 4 metres high are
maintained. 3) Layout includes a minimum of 6 metres
fire break (space) between structures. 4) If layout
requires temporary buildings to be constructed with less
than 6 metres fire break, the construction materials used
meet certain BS criteria regarding fire tolerance. 5)
Carefully planned means of escape incorporated into the
design e.g. • means of escape • maximum travel
distance to exits • alternative escape exits • alternative
exits etc. 6) All doors are self closing and hung to open in
the direction of escape. 7) All doors used as a means of
escape are kept unlocked when the premises is
occupied. 8) Corridors are not used for the storage of
equipment. 9) All exits at height give access to external
escape stairways which discharge at ground level, in
open air and in a place of safety. 10) Where practicable,
the lower storey of temporary buildings should be

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Due Responsible
No Item Description & Reference Yes No NA Observation & Recommendation (Y/N)
Date Person
(Inspector)
orientated so that there is a blank wall containing no
window or door adjacent to the stairway. 11) Where
floors are raised above ground level, the space beneath
are enclosed with wire mesh or similar, to prevent
accumulation of rubbish, whilst still allowing under floor
ventilation.
20. Fire Control and Response Precautions: Emergency
Services: Telephone service available at all main site
offices and temporary accommodation and a procedure
for calling the fire services is in place (initial liaison with
the fire service is recommended to arrange a site
inspection and familiarization tour). 1) Alarm: A means
of warning of fire establish (hand bells, whistles or
manually operated sounders may be used, as long as
they are clearly audible above all background noises and
can be readily identified as a fire alarm. 2) Portable Fire
Extinguishers: - as a minimum, 1 No. 6kg Dry powder and
1 No. 6kg Carbon Dioxide portable fire extinguisher,
suitably positioned near fire exit doors - All fire
extinguishers checked and certified annually by a third
party organization. • fire extinguishers positioned so
that the carrying handle is 1 metre above the floor, with
a sign “Fire Point”. • in the open, they are situated in red
painted boxes raised 500 mm above ground level, with a
sign “Fire point” which can be clearly seen. • Adequate
number of personnel trained in the use of portable fire
fighting equipment. 3) Evacuation Procedure and Fire
Drills: • written emergency procedures displayed in
prominent locations and include the fire emergency

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Due Responsible
No Item Description & Reference Yes No NA Observation & Recommendation (Y/N)
Date Person
(Inspector)
number, location of the premises and the “fire assembly
point”.
• Nominated fire marshals trained in emergency fire
response • Fire drills and training conducted as
appropriate. 4) Signage: • clear signs installed and
maintained in prominent positions, indicating the
location of fire escape routes and portable fire
extinguishers. 5) Storage: • as far as possible,
combustible materials, flammable liquids, gas cylinders,
foam plastics, timber, are stored in a safe place outside
temporary buildings or structures under construction
(no combustible material should be stored under any
temporary building). 6) Smoking: • a “No Smoking” signs
and policy established in and around temporary
buildings and sufficient smoking areas located outside in
designated places. 7) Housekeeping: • no excessive
waste material accumulated • waste collected on a daily
basis, segregated, and placed into appropriate skips for
disposal. • collected waste kept away from temporary
buildings, stores or equipment.
• separate metal bins, suitably labelled and with close
fitting lids, provided for oily rags and other combustible
waste. 8) Electricity: • temporary electrical installations,
installed in accordance with standards. 9) Plant: •
internal combustion engines of powered equipment
positioned in the open air, away from working areas and
other buildings. • sighted so that exhaust pipes and
exhaust gases are kept clear of combustible materials. •
fuel tanks not filled whilst engines are running. • air
intakes to plant situated so that the air is cool,
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Due Responsible
No Item Description & Reference Yes No NA Observation & Recommendation (Y/N)
Date Person
(Inspector)
uncontaminated and free from flammable gases or
vapours. • where appropriate, sand trays provided to
absorb drips of fuel or lubricant. • plant and equipment
protected against accidental impact. 10) Fire Certificate
obtained from Civil Defence and yearly renewals done.
Welfare Facilities
21. General: 1) Safe means of access and egress provided.
2) Facilities maintained so that they are safe to use.
22. Drinking water: 1) chilled and filtered drinking water
provided at suitable points and marked “drinking water”
using the applicable languages required. 2) Filters
replaced and records are kept. 3) Water storage tanks
are cleaned and maintained.
23. Washing facilities: 1) Washing facilities available. 2)
Rooms containing washing facilities sufficiently
ventilated and lit. 3) More than 20 persons or where the
work will last more than 6 weeks, washing facilities
includes: basins, soap and towels, hot and cold water 4)
On sites where the contractor employs more than 100
persons and the work will last more than 12 months,
washing facilities must include: 4 washbasins plus 1 extra
for every additional 35 persons, soap and towels, hot
and cold water.
24. Sanitary conveniences: 1) Adequately ventilated and
lighting and doesn’t open directly into work or living
space. 2) Under cover, partitioned from each other and
have doors with fastenings. 3) Suitably screened. 4) Up
to 25 persons - sanitary facilities include: at least one
suitable sanitary convenience (not a urinal) and

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Due Responsible
No Item Description & Reference Yes No NA Observation & Recommendation (Y/N)
Date Person
(Inspector)
sufficient urinals. 4) 100 persons - sanitary facilities
includes: 4 suitable sanitary conveniences (not a urinal)
plus 1 extra for every additional 35 persons and
sufficient urinals.
25. Facilities for shelter clothing and taking meals: 1)
Sufficient and convenient shelters provided. 2)
Accommodation for taking meals, with tables and seats
or benches provided. 3) accommodation kept clean and
not being used to store tools, materials etc.
26. Cooking: 1) Cooking facilities suitably positioned outside
temporary buildings and in their own enclosure (where
allowed by law). 2) Cooking appliances properly installed
and adequate ventilation provided. 3) Fire blanket
provided at each cooking location. 4) LPG cylinders
supplying gas cookers secured outside the building,
protected from direct sunlight and unauthorized
interference. 5) Gas supply taken in through rigid piping,
with a flexible connection to the cooker and installed by
a competent person. 6) All piping exposed so that any
leakage can be detected and a build –up of gas
prevented.
First Aid
27. General: 1) Employer provided adequate and
appropriate first aid provisions based on the number of
employees, the nature of the construction, the size of
the construction project and how the scope of the works
affects the distribution of employees (the working hours,
the distance from outside medical services) 2) Every

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Due Responsible
No Item Description & Reference Yes No NA Observation & Recommendation (Y/N)
Date Person
(Inspector)
employee has reasonably rapid access to first aid. 3) First
aid covers for all areas of work.
28. First aiders: 1) There is at least one fully trained First
Aider present where employees exceed 50. Where the
number of employees at work is over 150, the an
additional First Aider is appointed. 2) First Aiders
completed an approved course of training and
recertification done 3-yearly.
29. First Aid Equipment: 1) First Aid boxes, clearly marked
with a red crescent on a white background, or white
cross on a green background and placed at suitable
locations. 2) Contents of first aid boxes and first aid kits
are regularly checked and supplies replenished.
30. First Aid Notices: 1) The name of the responsible first
aider/aiders and emergency number are prominently
displayed where applicable on a first aid notice. The First
Aid notice is also translated into a language of the
majority of the labour on site.
31. Travelling first aid kits provided where employees work
in small groups or where work is in remote areas from a
first aid box.
32.

INSPECTOR MANAGER
DATE DATE

SIGNATURE SIGNATURE

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