COMPENDIUM OF CIRCULARS

1987-2004
Volume-I

• Academics
• School Administration

NAVODAYA VIDYALAYA SAMITI

I.G.I. Stadim, I.P. Estate, New Delhi-11002
I.G.I. Stadium, I.P. Estate, New Delhi-110002
COMPENDIUM OF CIRCULARS

1987 - 2004

VOLUME - I

• ACADEMICS
• SCHOOL ADMINISTRATION

NAVODAYA VIDYALAYA SAMITI

I.G.I. Stadium, I.P. Estate, New Delhi0110002
Compendium of Circulars Navodaya Vidyalaya Samiti

© Navodaya Vidyalaya Samiti, New Delhi

Patron : Sh. D.K. Kotia, IAS, Commissioner

Navodaya Vidyalaya Samiti
Published by : Dr. Rakesh Sharma, IFS, Joint Director (Admn.)
Navodaya Vidyalaya Samiti
IGI Stadium, I.P. Estate, New Delhi-110002
Tel. 011-23392601, 03-05, Fax: 011-23392645
Editor : Sh. Niranjan Singh, Joint Director (P.&M.) NVS
Production Incharge : Sh. D.N. Sharma, EA, NVS
Printed by : M/s Pearl Offset Press Pvt. Ltd., 5/33 Kirti Nagar Indl. Area,
New Delhi-110015 Tel. 25936274, 51424700, 51424800

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Compendium of Circulars Navodaya Vidyalaya Samiti

FOREWORD

It is indeed a matter of pleasure for me to put forth a wonderful publication like this
which consists of vast information in the form of circulars issued by the Samiti from
time to time containing references which the Samiti has been using as a precedent
for the purpose of framing the future policies for our Regional Offices and for JNVs
as well. The very aim of this publication is to bind together all the important and
meaningful references in one chord and to prepare a platform for effective
implementation of our future planning.
Since our’s is a growing organisation, the need for this kind of Compendium was
ever being realised for our day to day working which is also a proof of our glorious
past and the efforts initiated by our officers associated with this esteemed
organisation who came forward with their vast experience and luminous brilliance
and engineered such a mechanism in the form of various rules and provisions
keeping in mind the well being of this organisation thereby creating an environment
of fraternity and brotherhood in the Navodaya family through which we have been
successful in meeting every challenge, any organisation can face while it is growing.
I am thankful to all our officers who had been associated with this organisation
since its inception and who framed various useful guidelines on different issues
which inspired and compelled us to bring out this valuable publication which will
always be useful for the future. I am also thankful to our present officers and staff at
Hqrs., Regional Offices and JNVs who took initiative and put in their hard work in
compilation of all these important circulars through which, I hope, the Navodaya
Vidyalaya Samiti will certainly touch the new heights of its growth in the years to
come.
It is really a matter of pride for me to introduce this long awaited publication and I
hope, the whole Navodaya family will surely be benefited from the contents of this
Compendium.

(Dilip Kumar Kotia)

Commissioner

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Compendium of Circulars Navodaya Vidyalaya Samiti

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Compendium of Circulars Navodaya Vidyalaya Samiti

CONTENTS
Volume-I
l Academics l School Administration

Sl.No. Subject Page No.

Foreword (iii)
ACADEMICS
General Circulars
1. Students’ Diary 4
2. Daily Routine in Navodaya Vidyalayas 7
3. Duties & Responsibilities of PETs 11
4. Admission of Handicapped Children in NVs 13
5. Data reg. Parents’ Socio-Economic Status 14
6. Medium of instructions & exam. in NVs 17
7. Affiliation of Navodaya Vidyalayas to CBSE 18
8. Guidelines of Director NVS to all Principals on various issues relating 20
to the functioning of JNVs
9. Allocation of periods for various subjects from Classes VI to X 21
10. Teaching of languages in JNVs 22
11. Navodaya Vidyalayas shall be called as Jawahar Navodaya Vidyalayas 24
12. Admission of Wards of teaching & non-teaching staff working in JNVs 25
13. Clarification reg. IIIrd Language 27
14. Introduction of Innovative Practice in JNVs 29
15. Payment of Examination fees in respect of wards of NVS employees 31
16. Change of Motto 32
17. Starting of Nursery Primary School in the premises of Navodaya Vidyalayas 33
18. Re-admission of failed students at the CBSE examinations. 34
19. Admissibility of Scholarship to the students admitted in Navodaya Vidyalayas 35
20. Disciplinary Action against serious cases of students indiscipline 36
21. Admission of Wards of Employees of Samiti 38
22. Enhancement of expenditure on food 39
23. Delegation of powers to Deputy Directors reg. issuance of TCs to students 40
24. Guidelines by CBSE for (i) Condonation shortage of attendance (ii) Revised 41
Examination Bye-Laws-1996 (iii) Correction in Date of Birth
25. Admission of Wards of teaching & non-teaching staff working in JNVs 43
26. Institutional Planning & School Calendar Preparation 44
27. Calling of teaching staff on duty prior to start of session in JNVs 45
28. Guidelines of DD(Acad) to all Principals on various issues concerning new entrants 46
29. Formation of Alumini Association in JNVs 48
30. Alumini Meet in JNVs 51
31. Value Edn. & Visit of eminent persons in JNVs 52
32. Optimum utilisation of resources in JNVs 54
33. uoksn; fo|ky;ksa esa ijh{kk esa vuqfpr lk/kuksa dk iz;ksx jksdus ds laca/k esa 55
34. Alumini Association in JNVs 56
35. Reporting of Teachers of JNVs after 28th June 58
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Compendium of Circulars Navodaya Vidyalaya Samiti

36. Panel Academic Inspection of JNVs during the year 2002-03 59

37. Organisation of Streams in JNVs 60
38. Letter of Commissioner to all JNVs on various issues 63
39. Alumini Association in JNVs 64
40. Filling up the vacancies in the Class IX 66
41. Conduct of JNVST – 2003 68
42. Letter of Commissioner to all District Magistrates reg. smooth conduct of JNVST 69
43. Enhancement of honorarium/remuneration to district functionaries assisting in JNVST 70
44. Recognition of A, B & C level certificate equivalency with III, V & VIII of NOS 72
45. Letter of JD(Acad.) to all ROs reg. planning for the next academic session 73
46. Annual Conference of Principals- Areas for focus of discussion 76
47. Implementation of recommendations of the Expenditure Reform Commission reg. 81
collection of fees from students of JNVs
48. Declaration of results of JNVST – Completing the process of admission 82
49. Accreditation of JNVs by NIOS 83
50. Considering admission of children from Special Edn. Scheme started by GOI 84
and State Govts. under the universalisation of Primary Education
51. Information related to the Professional Courses and Higher Edn. 85
for circulation among senior students
52. Enrolment of Physical handicapped children in JNVs 86
53. Starting of Nursery/Primary School for the wards of the staff of JNVs 87
54. Introducing education on Disaster Management 89
55. Conduct of Entrance Test for Admission in Class IX against vacant seats 90
56. Conduct of Entrance Test for Class IX 92
57. Office Order reg. charging of fees from students of JNVs 93
58. Appreciation letter of HRM for excellent result in JNVs 94
59. Service matters of staff deputed at NLIs 96
60. Conducting JNVST lateral entry for Class-IX 97
61. Letter of Commissioner NVS to all DMs reg. smooth conduct of JNVST 99
62. Distribution of Confidential Test Material - Lateral Entry Class-IX 100
63. Printing & Distribution of Application forms for JNVST 101
64. Marking Scheme in the Entrance Exam. of Class IX 105
65. Organisation of Spot Evaluation of Lateral Entry Test Papers of Class IX 106
66. Correction in the Prospectus cum Application Form 107
67. fgUnh Hkk"kk ds izfr #fp ,oa #>ku tkx`r djus gsrq 108
68. Brief Induction Course to the Students who are newly admitted in Class-IX 112
69. JNVST Lateral Entry in Class-IX 114
70. JNVST – Action for improving registration in the percentage of SC/ST Girls 115
71. Quality Improvement – Compendium of Guidelines 116

Academic Upliftment
72. Developing Language Capability of Students 121
73. Association with other Academic Organisations 122
74. Detention of Students – Letter of Director, NVS 123
75. Promotion Policy in respect of the Children of JNVs 124
76. Syllabus of Art & Music Education 125
77. Improving of Academic Performance of JNVs 129
78. Letter of Commissioner NVS to all Principals inviting suggestion
for document “Navodaya Vidyalayas-2010” 131

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Compendium of Circulars Navodaya Vidyalaya Samiti

79. uoksn; fo|ky;ksa esa 'kS{kf.kd dk;ZØe dks lqn`<+ djus ds laca/k esa 132
80. Setting Benchmark by JNVs in CBSE Examinations 134
81. Action Plan for the Board Examinations for achieving 135
benchmark of Academic performance
82. Preparation for Board Examination Action Plan 138
83. Monitoring & Follow up action of the Panel Inspection Reports 140
84. Guidelines for Quality improvement of the performance in JNVs 141
85. Completion of syllabus in JNVs 143
86. Analysis of second pre-board examinations 144
87. Efforts to ensure achieving the benchmark 146
88. Quality improvement of the students in JNVs 148
89. Feedback on the analysis of the pre-board exams. 151
90. Panel Academic Inspection of JNVs during the year 2002-03 154
91. Performance of the Subject Teachers in the Board Examinations 155
92. Compendium of Guidelines reg. quality improvement in implementation of CCE 157
93. Visit to the Schools whose performance is less than 75% 159
94. Compliance of instructions issued from time to time to ROs & JNVs 164
95. Monitoring Mechanism of the Vidyalayas 167
96. Year of Excellence & Re-organisation of the Scholastic & 174
Co-scholastic activities in JNVs
97. Follow up action in the Clusters 178
98. Matrix of the Subject teachers in the Board Examinations of Class-X & XII 179
99. Monitoring of the Clusters 183
100. Follow up Action in the Clusters 188
101. Analysis of the Board Results 189
102. Effective Classroom monitoring for Quality Improvement 190
103. Participation of Students in National Science Olympiad 193
104. Analysis of Board Result -2003 194
105. Academic Panel Inspection of JNVs during the Year 2003-04 195
106. Follow Up of Panel Inspection of the Vidyalayas 197
107. Monitoring of the teachers whose subject average is to be further enhanced 198
108. Follow up of the Conference of the Asstt.Directors held on 10th & 11th Dec. 2003 199
109. Minutes of the Meeting of the Officers of Acad. Reg. monitoring of Cluster Concept 201
110. Implementation of Computer Education Programme in JNVs of West Bengal 205

Strengthening Infrastructure for Academic Excellence

111. Establishment of Libraries in Navodaya Vidyalayas 209
112. Strengthening of Science Laboratories in JNVs 211
113. Enrichment of Library Resource Centre and purchase of Library books 212
114. Establishment of Museum Corners in JNVs 218
115. Guidelines for functioning of libraries in JNVs 219
116. Establishment of Museum Corners in JNVs 224
117. Establishment of Museum Corners in JNVs 225
118. Establishment of Museum Corners in JNVs 226
119. Establishment of Museum Corners in JNVs 228
120. Equipping and supporting the Science Labs. in JNVs 233

Migration of Students
121. Guidelines reg. Migration of Students : A letter of Director, NVS to all Principals. 237

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Compendium of Circulars Navodaya Vidyalaya Samiti

122. Migration 239

123. Migration of Students : Letter of Director, NVS to all Principals 240
124. Disciplinary action in cases involving migrated children 242
125. Rules reg. cancellation of migration 243
126. Effective implementation of migration of students 244

Transfer & Withdrawal of Students

127. Transfer of Children from one Navodaya Vidyalaya to another 249
128. Withdrawal of Students 250
129. Withdrawal of Students 252
130. Transfer of Children from one Navodaya Vidyalaya to another 253
131. Issuance of TCs to the children who fail to report after winter and summer break 254
132. Non issuance of TC after Class X 255
133. Re-admission/withdrawal/issuance of TC/Disciplinary action – reg. 256
134. Re-admission/Withdrawal/Issuance of TC/Disciplinary action – reg. 258
135. Mode of Issuance of TC to the migrated students 260
136. Counter-Signature on Transfer Certificate 261
137. Issuance of Transfer Certificate 262
138. Forwarding the admission related informations of children against 263
Category-I Teacher
139. Admission of the Children of teachers who have opted for Transfer to 266
North-East Region.

Co-Curricular & Extra-Curricular Activities

140. Celebration of Annual Days in Navodaya Vidyalayas 269
141. Celebration of Annual Days and other functions 270
142. Introduction of Scouts & Guides activity in 256 JNVs 271
143. Conduct of Co-Curricular activities and inter-house competitions in 273
JNVs/Constitution of Hobby Clubs
144. Sports & Games in Jawahar Navodaya Vidyalayas 276
145. Celebration of Annual Days & other functions 285
146. Organisation of National Athletic Meet & National Games Meet- 2001 286
147. Increase in the rate of individual Regn. Fee/Affiliation fees : 287
Letter of Bharat Scouts & Guides
148. Increase in the rate of I.R.F. w.e.f. 1.4.2002 288
149. High Altitude Expenditure & Adventure Prog. in JNVs during the year 2002-03 289
150. Scouts & Guides Activities in JNVs 298
151. Conduct of Youth Parliament in School 300
152. Adoption of Navodaya Vidyalayas under NSTC Scheme and Scheme of
Indigenous Games 301
153. Pace-Setting Activities in Navodaya Vidyalayas 303
154. Organisation of Children Science Congress 305
155. Centralised payment of Regn. Fee for Scouts & Guides 306
156. National Level Exhibitions 308
157. Conduct of Science Quiz & Elocution Comp. in JNVs as part of 310
the programme of Science Exhibition
158. Scouts & Guides Activities in JNVs 311
159. Guidelines reg. identification of objectives of residential culture 312

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Compendium of Circulars Navodaya Vidyalaya Samiti

SCHOOL ADMINISTRATION
General Circulars
160. Display of Rules & Regulations of the Vidyalayas in the Vidyalaya Campus 319
161. Arrangement of furniture and equipment required for the newly sanctioned JNVs 320
162. Installation of Telephone for Navodaya Vidyalayas 324
163. Expenses on entertainment in Navodaya Vidyalayas 325
164. Purchase of Cotton/woolen textiles for Hostel/Uniform and Liveries etc. 326
Supply of Textile Fabrics of NTC Mills
165. Use of Vidyalaya Vehicles 328
166. Furnishing of Principal’s Office 330
167. Orders to Vidyalaya staff reg. not to avail personal services from students 331
168. Stay of Drivers in Vidyalaya Campus 332
169. Purchase of Generator for the Vidyalayas 333
170. Prohibition of Tobacco smoking in JNVs 335
171. Installation of Solar water heater system in JNVs 336
172. Repair of Vidyalaya Vehicles – Guidelines reg. 337
173. Introduction of Vidyalaya Control Register 341
174. Letter of Director, NVS to all DMs reg. not to depute JNV staff for election duty 345
175. Revision of Rates of allocation of expenditure on uniform items 346
176. Revision of rates in respect of exp. on students w.e.f. 1.5.99 349
177. Installation of LPG Connection in Vidyalayas 350
178. Condemnation of Vehicles 351
179. Letter of Director, NVS to all DMs – request for supervision of 353
JNVs for their smooth functioning
180. Quality of food served in JNVs – letter of Dir. NVS to all ROs 354
181. Enhancement in the honorarium of Vidyalaya Medical Officer 356
182. Revision of Rates towards Mess Exp. on Students 357
183. Condemnation of vehicles and disposal thereof 358
184. Extension for use of Mobile Telephone services to JNVs 359
185. Guidelines for hiring the Vehicles by JNVs 360
186. Providing various facilities to Migrated Students 364
187. Hiring of Vehicles for JNVs 366

Safety & Security of Children

188. Making necessary preventive measures to avoid fatal accidents in JNVs 369
189. Prevention of molestation of Girl Students 370
190. Medical Care in respect of Students of JNVs 371
191. Guidelines for Safety & Security of Children of JNVs 373
192. Students Safety Insurance for JNVs 377
193. Safety & Security of the Children of JNVs 378
194. Safety & Security of the Children of JNVs – Preparation of Plan of Action 380
195. Safety Precautions 383
196. Safety & Security of Girl Students 385
197. Safety and Security of Children 388
198. Detailed Guidelines by Commissioner NVS to all Principals reg. safety & 390
Security of children
199. Safety & Security of Students – letter of Commissioner NVS to all ROs 400
200. Appointment of Matrons in JNVs 401
201. Disciplinary Action against cases of Moral Turpitude 403
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Compendium of Circulars Navodaya Vidyalaya Samiti

202. Adoption of Central Govt. Rules in the service matters of staff of JNVs 404
203. Compliance of the recom. of the report of Shri K.K. Bakshi – 406
A Committee on Safety & Security of Stu.
204. Engagement of lady Sweepers for Girl Dormitories 408
205. Prevention of sexual harassment of women at work places – 409
Guidelines of Supreme Court
206. Appointment of female Staff Nurse on Contract Basis 411

Mess Management
207. Guidelines for running the Hostel Mess in JNVs 415
208. Mess facilities for non-eligible persons 417
209. Precautions reg. Mess Arrangement in JNVs 418
210. Procurement of Mess Supplies 419
211. Free Boarding facility to Staff Nurse/Compounder 420
212. Granting Permission to non-eligible persons to dine in the Vidyalaya Mess 421
213. Maintenance of Mess & Dining Hall in JNVs 422
214. Constitution of Committees at Regional & District level for inspection of food 424
and Mess arrangement
215. Dining System in JNVs 427
216. Meal Charges for the visiting Officials at JNVs 435
217. Delegation of Powers to Vice Principals reg. Mess Management at JNVs 436
218. Order reg. making senior most PGT as Incharge of Mess affairs in JNVs and 437
Sanction of budgetary provision for the expenditure on free meal/lunch to
Principals & Teachers reg.
219. Admissibility of free meal facility to Principal & Vice Principal at JNVs 438

House System in JNVs

220. House System in Navodaya Vidyalayas 441
221. House System in Navodaya Vidyalayas – Recom. Of Committee and
Provisions thereof 443
222. Organisation of House System in JNVs 445
223. Duties & Responsibilities of House Masters/House Mistress in JNVs 452

Committee
224. Constitution of Vidyalaya Management Committee at JNVs for smooth 459
functioning of the System
225. Purchase Advisory Sub-Committee of the VMC 462
226. Appointment of the Sub-Committee of VMC 463
227. Formation of Advisory Committee for JNVs 464
228. Formation of Parent Teacher Association 467
229. Re-Constitution of Vidyalaya Management Committee 469
230. Functioning of various Committees at JNVs – Letter of Commissioner, 470
NVS to all District Magistrates
231. Re-organisation of PTA with nomenclature as Parent Teacher Council 472

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

ACADEMICS

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

General Circulars

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.13-27/87-NVS Dated : 1.7.1987

To

The Principals
All Navodaya Vidyalayas

Sub. : Students’ Diary

Sir/Madam,
I am to refer to the subject noted above and to say that necessary action for the printing and
issue of diary to all students of your Vidyalaya may please to taken up immediately, so that the
students are in possession of the same on the opening of the Vidyalaya after summer vacation. The
following are the main guidelines regarding the physical get up and contents of the diary:
A. Physical get up : The size of the diary may be approximately 7.5”x5” (or any other convenient
size.) The print should not be very small and it would be hard-board bound or with PVC cover.
B. Contents :
1. Title Page : The title page should have the name and address of the Vidyalaya and
the academic year for which the diary is meant. The selection of suitable design for
the Navodaya logo/monogram is under process. Pending the same you may get the
cover designed without logo/monogram.
2. First Page : This page should contain the information as given in No.1 above and
also the name of the student, date of birth, class, section, father’s name and home
address.
3. Scheme of Navodaya Vidyalaya : Aims and objects of the Navodaya scheme which
have already been circulated to you may be given briefly. A very brief information
about the Vidyalaya indicating the year of establishment may also be given.
4. Prayer Pledge and National Anthem : The scheme should be followed by prayer,
pledge and national anthem. Prayer and pledge for Navodaya Vidyalaya is under
consideration and the same shall be communicated to you as soon as the decision is
taken in this regard. This year you may get the diary printed without them.
5. List of Holidays : Gazatted holidays as per the list of Govt. of India and discretionary
holidays to be decided by the Principal.
6. Brief Instructions for Students : In this, brief instruction about general behaviour (in
the class room, dormitories dining hall, library etc.) school library and issue of books,
visit of parents, hobbies, clubs, house-system, and sports, co-curriculars activities
etc. should be included (some instructions are suggested in Annexure-I).
7. Daily Routine for Summer, Winter, Sundays and Holidays.
8. Calendar of Activities : This calendar should briefly be month-wise and date-wise
plan of curricular and co-curricular activities for the academic year.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

9. Time Table for Students : Two pages with proper columns for the time table for
students should be included.
10. Sufficient pages for noting and date-wise details of the House work/assignments/
instructions given to the students should be included. This will form the major
portion of the diary.
11. Record of the Books-read : One or two pages should be there to note details of
books read by the student. This should contain name of the book, name of the author
and dates on which the book was read.
The diary should be got printed and proper purchase procedure should be adopted
for the same. The expenditure in this connection shall be met out of the funds placed
at your disposal under the head ‘Postage/Stationery/Printings’.
For classes VI-VIII the Diary shall be got printed in the medium of instruction for these
classes.

Yours faithfully,

(Dr. S.K. Narang)

Asstt. Director (Acad.)

Copy to :
1. PA to the Director NVS, DD(A), AD (F), AD (Admn.) and AD(P)
2. Internal Audit Officer
3. Circular File.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Annexure-I

General Instructions for Students

1. Punctuality for all activities/functions must be observed.

2. Be respectful to the seniors and courteous to the juniors.
3. Class monitor should be obeyed in the absence of the class teacher.
4. Surroundings should be kept neat and tidy.
5. Care should be taken about personal hygiene e.g. regular bath, brushing the teeth, cutting
nails etc.
6. All clothes should be properly marked to avoid loss/exchange.
7. Do not use towels, socks, vests and clothes of other students.
8. Proper dress should be worn on all occasions.
9. Vidyalaya should be properly looked after and any damage should be immediately reported
to the Class Teacher/House Master/Warden.
10. Switch off fans and lights when not needed.
11. All books and exercise books should be kept in proper order.
12. Books taken from the almirah of the library should be replaced at their original place.
13. Strict silence should be observed in the Library/Reading room.
14. Enter the dining hall in an orderly manner and do not shout or talk while taking meals.
15. Regular participation in games, sports, hobbies and co-curricular activities is compulsory for
all students.
16. All valuable articles should be deposited with the House Master/Warden.
17. Do not go the areas ‘Out of Bounds’ for students.
18. No leave shall be granted during the session, except in exceptional circumstances with the
written permission of the Principal. Written request for leave must come from parents/
guardians.
19. Parents/Guardians may meet their wards on the first Sunday of the month. They will, however,
not be permitted to enter the dormitories.
20. In case of any difficulty approach the Warden/House Master and if still not satisfied meet the
Principal.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.13-32/87-NVS Dated: 28.7.87

To

The Principals
All Navodaya Vidyalayas

Sub.: Daily Routine in Navodaya Vidyalayas.

Sir/Madam,

I am to refer to the subject noted above and to say that the daily routine followed at present in
Navodaya Vidyalayas in not uniform. The issue was discussed in the last meeting of the Academic
Advisory Committee and the daily routine for summer, winter & Sundays, as approved by the
Committee, is enclosed as Annexure I & II.
2. The Committee also felt tea and biscuits should be provided to the children before P.T.
3. It is quite possible that you may like to make some changes in the routine suiting the local
conditions. You may please do so after discussing them with your staff members. However,
the broad outlines of the routine should remain the same.

Yours faithfully,

(Dr. S.K. Narang)

Asstt. Director (Acad.)
Encls: As above.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Annexure-I

Daily Routine (Summer) in Navodaya Vidyalayas

(From Ist March to 15th October)

1. Rouse 5.15 a.m.

2. PT/medical attendance 5.45 to 6.15 a.m.

3. Cleanliness (of doms. & surrounding

areas/Bath & change) 6.15 to 7.00 a.m.
4. Assembly 7.00 to 7.20 a.m.

5. I Period 7.20 to 8.00 a.m.

6. II Period 8.00 to 8.35 a.m.

7. Breakfast 8.35 to 9.05 a.m.

8. III Period 9.05 to 9.45 a.m.

9. IV Period 9.45 to 10.20 a.m.

10. V Period 10.20 to 10.55 a.m.

11. Break 10.55 to 11.10 a.m.

12. VI Period 11.10 to 11.50 a.m.

13. VII Period 11.50 to 12.25 p.m.

14. VIII Period 12.25 to 1.00 p.m.

15. Lunch 1.00 to 1.30 p.m.

16. Rest & Change 1.30 to 2.45 p.m.

17. Supervised study 2.45 to 4.45 p.m.

18. Tea 4.45 to 5.00 p.m.

19. Roll call & games 5.00 to 6.00 p.m.

20. Bath & change 6.00 to 6.30 p.m.

21. Self study 6.30 to 8.00 p.m.

22. Dinner 8.00 to 8.30 p.m.

23. Recreation/own time 8.30 to 9.30 p.m.

24. Light out 10.00 p.m.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Annexure-I

Daily Routine (Winter) in Navodaya Vidyalayas

(From 16th October to February)

1. Rouse 5.45 a.m.

2. PT/medical attendance 6.15 to 6.45 a.m.

3. Cleanliness (of doms. & surrounding
areas/Bath & change) 6.45 to 7.30 a.m.
4. Self Study 7.30 to 8.30 a.m.

5. Breakfast 8.30 to 9.00 a.m.

6. Assembly 9.00 to 9.20 a.m.

7. I Period 9.20 to 9.55 a.m.

8. II Period 9.55 to 10.30 a.m.

9. III Period 10.30 to 11.05 a.m.

10. Break 11.05 to 11.20 a.m.

11. IV Period 11.20 to 12.00 a.m.

12. V Period 12.00 to 12.35 p.m.

13. VI Period 12.35 to 1.10 p.m.

14. Lunch 1.10 to 1.55 p.m.

15. VII Period 2.00 to 2.35 p.m.

16. VIII Period 2.35 to 3.10 p.m.

17. Rest-change 3.10 to 4.00 p.m.

18. Tea 4.00 to 4.15 p.m.

19. Roll call & games 4.15 to 5.15 p.m.

20. Bath & change 5.15 to 6.00 p.m.

21. Supervised study 6.00 to 7.00 p.m.

22. Dinner 7.00 to 7.45 p.m.

23. Self study 7.45 to 8.45 p.m.

24. Recreation/own time 8.45 to 9.30 p.m.

25. Lights out 9.30 p.m.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Annexure-II

Routine for Sunday & Holidays in

Navodaya Vidyalayas

1. Cleanliness of dorms. surroundings & 7.00 to 8.00 a.m.

road side areas
2. Common Prayer 8.30 to 9.00 a.m.

3. Breakfast 9.00 to 9.30 a.m.

4. Own time/parent’s visit 9.30 to 1.00 a.m.

5. Lunch 1.30. p.m.

6. Games 5.00 to 6.00 p.m.

7. Recreation/TV 6.00 to 8.00 p.m.

8. Roll Call and Dinner 8.30 p.m.

9. Lights out 9.30/10.00 p.m.

10
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.13-32/87-NVS Dated: 10.12.87

To

The Principal
All Navodaya Vidyalayas

Sub. : Duties and Responsibilities of Physical Education Teachers.

Sir/Madam,

I am to refer to the subject noted above and to say that Navodaya Vidyalayas have faith in
‘Sound mind in sound body’ and thus every care is supposed to be taken regarding the physical
development of the child along with social, moral, intellectual and psychological aspects of personality.
Keeping in views the objectives of the games and sports such as development of physique,
strengthening of psycho-motor coordination, inculcating positive attitude and higher values and also
release of pent up feelings and emotions, PETs should organise sports and games in be fitting
manner in every Vidyalaya. They should be careful that all the children should be encouraged to
participate and gradually improve their performance though practice and those who have special
talent in any particular game, should be encouraged to achieve excellence within their limited
resources. There should be a Sports Committee in every Vidyalaya where the Principal should be
the Chairman and the PET Secretary having other teachers who are interested in sports as members.
The Committee should meet frequently in order to assess the performance of children and improve
the same. PETs are not supposed to function only in the playgrounds, rather they should play a very
significant role in maintaining the health standard of the children and the total maintenance of school
plant. Specified duties and responsibilities of the PETs are given below :
1. To introduce all games particularly with rural background and according to the facilities
available in the Vidyalaya.
2. To maintain play grounds properly.
3. To procure sports kits for the games prescribed.
4. To prepare time frame for different activities such as morning P.T., yoga, acrobatics and
evening games and to maintain play record of each child.
5. To identify the talented children in different sports and to provide additional facilities.
6. To prepare teams for different sports and to organise interclass, inter-house and inter-school
tournaments.
7. To organise annual sports day.
8. To prepare a list of the persons interested in different games in the local community and to
invite them to help the children in improving their performance.
9. District Coach can also be invited for this purpose, if possible.
10. To show films connected with sports, if possible.
11. To procure books about different games and about the biographies of sportsmen of repute
in the Vidyalaya Library.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

12. To motivate students to collect information about the sports from different educational journals
and magazine and exhibit photographs, etc. at suitable places.
13. Preparation of scrap books in connection with sports and games collecting photographs of
eminent players in connection with the national and international games and other relevant
information.
14. To organise morning assembly & inspection of uniforms.
15. To supervise activities of social services.
16. To maintain discipline in the Vidyalayas.
17. Any other duties assigned by the Principal.
The instructions may please be circulated to the PET of your Vidyalaya.

Yours faithfully,

(Dr. (Miss) Saroj Srivastava)

Deputy Director (Acad.)

Copy to :
1. All Deputy Directors in the Regions.
2. All officers at the Headquarter.

(Dr. S.K. Narang)

Asstt. Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.7-1/87-NVS Dated : 25.01.88

To

The Principal
All Navodaya Vidyalayas

Sub.: Admission of Handicapped Children in Navodaya Vidyalayas.

Sir/Madam,
I am to refer to the subject noted above and to say that representations regarding the criteria
for admission of handicapped children in Navodaya Vidyalayas are being received by the Samiti. In
this connection, the following procedure will be adopted for the admission of handicapped children
who have qualified in the written test :
1. A board under the chairmanship of Chairman, Vidyalaya Management Committee will be
constituted with the Principal of the concerned Navodaya Vidyalaya and Chief Medical Officer/
Distt. Medical Officer of the District as members. The Chairman, VMC may co-opt any other
member, if desired.
2. Each case of the handicapped child to be considered for admission in the Navodaya Vidyalayas
will be scruitnised by the Committee as mentioned in (1) above and the decision of the committee
shall be final. The same board will decide all the cases of handicapped children to be considered
for admission to a Navodaya Vidyalaya during a particular academic year.
This subject was very carefully examined in the Executive Committee of the Navodaya Vidyalaya
Samiti under the Chairmanship of the Minister for Human Resource Development. The following
decision of the Executive Committee may be placed before the committee as mentioned in (1) above
while deciding the case of admission of handicapped children.
The Chairman also agreed that handicapped children should be admitted in our Vidyalayas if
they qualified in the prescribed test. The Chairman observed that the very fact that handicapped
child had qualified in the admission test should be enough indication of his/her ability of continuing
studies in our Vidyalayas and produce good results. He further stated that admission of handicapped
children would provide other normal children the opportunity to live in harmony with each other. The
committee, however, agree that it would be difficult to provide education to the severely handicapped
children since the Vidyalayas are not equipped to look after such categories of handicapped children.
Therefore, the Committee felt that admission of such children should be restricted.

Yours faithfully,

(Dr. Saroj Srivastava)

Deputy Director (Acad.)
Copy to :
1. Chairman, all VMCs.
2. Deputy Directors, all regions.
3. All officers at the Headquarters.
(Dr. S.K. Narang)
Asstt. Director (Acad.)

13
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 13-19/87-NVS April 15, 1988

The Principal
All Navodaya Vidyalayas

Sub. : Data regarding Parents Socio-Economic Status.

Sir/Madam,

I am to refer to the subject noted above and to say that the Samiti has decided to maintain a
record of the Socio-Economic condition of Parents of the students studying in Navodaya Vidyalayas.
In this connection, I have to request you to send the desired information in the enclosed proforma by
15-5-1988 to the undersigned by name. Two copies of the proforma are enclosed and one copy may
be retained by you for your record.
While collecting the information, it may be made clear to the students that the purpose of
information is purely academic. This will help you to get correct information from the students. In
case the students are not aware of the correct information, they may collect from their parents and
inform you accordingly. Needless for me to emphasise that a little keen interest by you and the
teachers will help the Samiti to get correct information from the students.
It may please be seen that the proforma, duly completed, must reach the undersigned by
name by 15-5-1988, positively.

Yours faithfully,
Encl : As Above

(Dr. S.K. Narang)

Asstt. Director (Acad.)
Copy to : Deputy Director, all regions

(Dr. S.K. Narang)

Asstt. Director (Acad.)

14
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

SOCIO-ECONOMIC STATUS OF PARENTS

Navodaya Vidyalaya _____________________

District _____________________

(A) Strength of Students

Class Rural Urban SC/ST` Total Grand Total

Boys Girls Boys Girls Boys Girls Boys Girls

a) VI

b) VII

c) VIII

(B) Family Income

Income Group Number of Students Total

(per year)
VI VII VIII

Upto Rs. 3000/-

Between 3001 & 6000/-
Between 6001 & 12000/-
Between 12001 & 18000/-
Between 18001 & 24000/-
Between 24001 & 30000/-
Between 30001 & 36000/-
Between 36001 & 50000/-
Above 50000/-

(C) Occupation of Parents

Status Occupation Number of Students Total

VI VII VIII

(a) Only Father Service

Working Business
Agriculturist
Agri. Labour
Genl. Labour

15
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Status Occupation Number of Students Total

VI VII VIII
(a) Only Mother Service
Working Business
Agriculturist
Agri. Labour
Genl. Labour
(b) Both Parents Service
Working Business
Agriculturist
Agri. Labour
Genl. Labour

(D) Parents’ Qualifications

Qualifications Number of Students Total
VI VII VIII
Father Illiterate
Primary

Middle
Matric/Higher Sec.
BA/MA
Mother Illiterate
Primary
Middle
Matric/Higher Sec.
BA/MA
(E) Family Members ( Including Parents)
Qualifications Number of Students Total
VI VII VIII
Upto 4
Upto 6
Upto 8
More Than 8

Signature of Principal___________________

16
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 5-4/88-NVS (Acad.) Dated : 26-07-88

To
The Principal
All Navodaya Vidyalayas

Sub. : Medium of Instructions and Examination in Navodaya Vidyalayas.

Sir/Madam,

I am to refer to the subject noted above and to say that in accordance with the scheme of
Navodaya Vidyalayas the medium of instruction upto Class-VII or VIII is to be the mother tongue/
regional language of the students. During this period intensive teaching of Hindi/English both as
language subject and co-media is to be undertaken through modern techniques of teaching and the
medium of instruction and examination from Class-IX is the be as follows :
(a) Sciences & Mathematics :
In the subjects of sciences and mathematics, the medium of instruction and examination from
Class-IX in all Navodaya Vidyalayas will be English.
(b) Social Sciences & Humanities :
The medium of instruction and examination in Social Sciences and all subjects of Humanities
in all Navodaya Vidyalaya will be Hindi.
Needless to emphasise here that such a switch over from one medium to the other is not
suddenly possible at any stage. It is therefore, essential that from Class-VI when the students join
the Navodaya Vidyalaya, efforts should be made to see that a switch over of medium from mother
tongue/regional language to English/ Hindi as indicated above is smooth and no difficulty is
experienced by the child. For this, the inputs of mother tongue/regional language should be slowly
reduced and those of English/Hindi should be proportionately increased.
It is essential that teachers teaching these subjects should try to improve their knowledge of
English/Hindi with help of English and Hindi teachers of the Vidyalaya. The Samiti will also hold
inservice courses for such teachers in order to facilitate the smooth switch over from mother tongue/
regional language to English/Hindi. In addition to this, the following additional copies of NCERT text-
books are being supplied to your Vidyalaya.
(a) Hindi Speaking States.
(i) Science & Maths-10 copies (English)
(b) Non-Hindi Speaking States :
(i) Science & Maths 0-10 copies (English)
(ii) Social Science -10 copies (Hindi)
Receipt of this letter may please be ackhnowledged.
Yours faithfully,

(K.S. Sarma)
Director

17
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.1-9/88-NVS (Acad.) Dated : 8-08-88

The Principal
All Navodaya Vidyalayas

Sub. : Affiliation of Navodaya Vidyalayas to C.B.S.E.

Sir/Madam,

In accordance with the Scheme of Navodaya Vidyalaya, all Navodaya Vidyalayas are to be
affiliated to the Central Board of Secondary Education. For this, the following are the three main
stages :
1. Approval of middle class syllabus.
2. Provisional affiliation of secondary stage upto Class-X or for Classes IX and X.
3. Upgradation/provisional affiliation of the school for plus two stage.
For each one of the above stages, an affiliation fee of Rs.1000/- is to be sent to the CBSE
through a D.D. in favour of “Secretary, CBSE, New Delhi” alongwith the request in the desired
proforma. The fee alongwith the proforma has to be sent to the CBSE by 31st August. In case of
Vidyalayas where Class-VI is opened, the fee and the proforma shall be sent by 31st August of the
year in which the Vidyalaya is opened. However, where it has not been done so sar, the Vidyalayas
may send the fee and form immediately to the CBSE. For affiliation of secondary stage, the fee and
the performa are to be sent by 31st August of the year prior to the academic session in which Class-
IX is going to start. Thus all Vidyalayas will immediately send the fee of Rs.1000/- and the proforma
for approval of middle class syllabus. Eighty three Vidyalayas with Class VIII & IX will also send
additional fee of Rs. 1000/- and the necessary proforma for affiliation of secondary stage. The fees
in this connection shall be paid out of “Contingencies”.
For your convenience copies of the proforma are being sent and some of the columns where
you may find difficulty in filling up the information, have also been completed. Two copies of the
required proforma may be got typed. One copy may be sent to the CBSE along with Demand Draft
and one may be retained for office records.
To summaries, the following action will be taken by the Principals :
(a) All Vidyalayas
(i) Type two copies of the proforma for “Approval of middle class syllabus”.
(ii) Send one copy of proforma after completion To the Secretary CBSE, 17 B Indraprastha
Marg, New Delhi-1100021 and retain one copy for office records.
(iii) Send DD for Rs.1000/- in favour of “Secretary, CBSE, New Delhi” along with a (ii)
above.
(b) Vidyalayas with Class VIII and above :
(i) Type two copies of the proforma for “Application for affiliation of institutions”.

1. New Address is “To the Secretary, CBSE (Affiliation Branch) Shiksha Kendra, 2-Community Centre, Preet Vihar,
Delhi-110092”.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

(ii) Send one copy of the proforma after completion to the Secretary, CBSE, 17 B
Indraprastha Marg, New Delhi-110 0021 and retain one copy for Vidyalaya records.
(iii) Send DD for Rs. 1000/- in favour of “Secretary, CBSE, New Delhi” along with b (ii)
above.
This may please be treated as most urgent.

Yours faithfully,

(K.S. Sarma)
Director

Copy to :
1. Dy. Director, all regions.
2. All Officers at the Headquarters.

(Dr. S.K. Narang)

Asstt. Director (Acad.)

1. New Address is “To the Secretary, CBSE (Affiliation Branch) Shiksha Kendra, 2-Community Centre, Preet Vihar,
Delhi-110092”.

19
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 14-14/87-NVS Dated : 12-08-88

Dear Principal,

By now, I am sure, you would have made all preparation to receive the next batch of children
which is going to join your Vidyalaya very shortly. Please ensure that you do not come to us for your
petty problems and difficulties which can be sorted out at your level only. You may directly correspond
with your Regional Office in such matters.
The staff for your Vidyalaya is being posted by your Regional Office. I want that all our efforts
should be made by you to start academic studies right from the beginning of the session to improve
the academic performance of children of your Vidyalayas. The teaching-learning process should be
given over-riding priority compared to other activities. The Samiti has so far taken a liberal view of
the omissions commissions made by the Principals and has continuously guided them to improve
the efficiency and effectiveness in the physical functioning of the Vidyalaya. In future, it will not be
possible for the Samiti to condone the short-comings and mistakes committed by the Principals in
regard to academic matters. Wherever need be, the Samiti shall not, from now onwards, hesitate in
initiating disciplinary actions for lose on their academic front.
Your most important concern should be to fill up all the vacant posts in your Vidyalaya first by
calling names from the employment exchange giving a stipulated time of three weeks to them to
send the names, failing which, by open advertisement. No excuses would be tolerated for keeping
the posts vacant under any circumstances. You must with your resourcefulness be able to get
teachers on adhoc basis. Wherever you are not able to fill up the teachers’ ‘posts, you should always
bring it to the notice of the Regional Officer, who then will be held responsible for getting the posts
filled.
Please acknowledge the receipt of this letter.
With best wishes.

Yours sincerely,

(K.S. Sarma)
(Director)
All the Principals of NVS

Copy to :
1. DDs of Regional Offices
2. All officers of the Samiti Headquarters
3. Concerned Sections of the Samiti

(K.S. Sarma)

20
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 9-5/88-NVS (Acad.) Dated : 13-07-89

To

The Principals
All Navodaya Vidyalayas

Sub.: Allocation of Periods for Various Subjects from Classes VI to X.

Sir/Madam,

Number of quaries have been received from various Vidyalayas regarding allocation of periods
in different subjects. Subject-wise allocation of periods per week in different subjects from Classes
VI to X are suggested below. This should be treated as a suggested allocation of periods. Principals
should feel free to make minor changes according to the availability of the staff and need of the
students, and allocate extra time for practicals, health and physical activities etc.

Subject Classes

VI VII VIII IX X
English 12 12 12 6 6
Hindi/Regional Language 12 12 12 6 6
III Language 4 4 4 6 6
Maths 5 5 5 7 7
Science 4 4 4 9 9
Social Science 4 4 4 9 9
Art 2 2 2 2 2
SUPW 2 2 2 2 2
Library 1 1 1 1 1
Music 2 2 2 - -

48 48 48 48 48

A copy of the Secondary School Curriculum printed by Central Board of Secondary Education, 2/42
Sant Vihar, Ansari Road, Darya Ganj, New Delhi-110002, has already been sent to 83 Navodaya
Vidyalaya having IX Classes guidelines.

Yours faithfully,

Dr. (Miss) S. Srivastava

Dy. Director (Acad.)
Copy to :
All Regional Offices.

21
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Dated: 1.8.89
To

The Principals
All Navodaya Vidyalayas

Sub. : Teaching of Languages in NVS.

Sir/Madam,

A number of Principals of Vidyalayas have been enquiring about the pattern of studies of
languages in Navodaya Vidyalayas at Class IX & X level. The matter was discussed with CBSE and
our proposal of having (1) ‘A’ level language and (2) 'B' level languages was accepted by them. The
following pattern will be adopted from this academic year onwards in supersession of all the earlier
circulars on the subject :
*Hindi Speaking States ** Non-Hindi Speaking States North-East States and Sikkim
(excluding NE States)

Language Level Language Level Language Level

(1) Hindi A Regional A English A
(2) English B English B Hindi B
(3) Reg. Lang. B Hindi B Mother tongue B
and any other
reg.lang.

* Hindi speaking states include those children who migrate from Hindi-Speaking States to Non-Hindi Speaking States e.g.
children who have migrated from U.P. to Kerala will study Hindi at ‘A’ level.
** Non-Hindi Speaking States include those children who migrate from Non-Hindi Speaking States to Hindi Speaking State
e.g. children who have been migrated from Orissa to U.P. will study regional language (Oriya) at (A) level.

2. For the rest of the modern Indian Languages (other than Hindi and English), the text-books
will be as under :
A level CBSE X class will follow state Board X class text book
A level CBSE IX class will follow state Board IX class text book
B level CBSE X class will follow state Board VIII class text book
B level CBSE IX class will follow state Board VII class text book
3. With regard to III language study B level means VIII class state text books of the concerned
state for X class students of Navodaya Vidyalaya, similarly,
VII class state text books will be used in IX class of NVs.
VI class state text books will be used in VIII class of NVs.
V class state text books will be used in VII class of NVs.
IV class state text books will be used in VI class of NVs.
4. Each Navodaya Vidyalaya having IX class should have two sections of IX class for ‘A’ level.
One section will study Hindi and simultaneously the children who have migrated from other

22
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

states will study their own language e.g. children from Kerala will study Malyalam. The teacher
provided for third language in each NV will be responsible for teaching regional language even
at ‘A’ level to migrated children.

Yours faithfully,

Dr.(Miss) Saroj Srivastava

Dy. Director (Acad.)

23
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 12-4/89-NVS (Admn.) Dated : 25th Aug.1989

CIRCULAR
As per the decision taken in the IX Meeting of the Executive Committee of the Navodaya
Vidyalaya Samiti held on 04-07-89, it has been decided that all Navodaya Vidyalayas shall hence
forth be called “JAWAHAR NAVODAYA VIDYALAYA”

(K.S. SARMA)
Director

24
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 27-Misc./88-NVS (Admn.) January 1, 1990

To
The Dy. Director of Regional Offices

Sub. : Admission of Wards of Teaching and Non-teaching Staff Working in

Jawahar Navodaya Vidyalayas-regarding.

Sir,

I am to refer to the subject noted above and to say that the Samiti is being requested for some
clarifications regarding the admission of the wards of teaching and non-teaching staff working in
Jawahar Navodaya Vidyalaya. In this connection the following instructions are issued in supersession
of all previous instructions issued in this connection :-
1. Wards of teaching staff shall be admitted to a class available in the Vidyalaya where the
teacher is posted. For such admissions ward must fulfill the condition of age laid down for
regular admissions according to which a child to be admitted in Class-VI must be between 9 &
13 years on Ist May of the year of admission. Similarly age limits may be calculated for admission
to classes VII, VIII etc. For example for admission to class VII a child must be between 10 to
14 years on Ist May of the year of admission.
2. Wards of non-teaching staff working in the Jawahar Navodaya Vidyalayas are also eligible for
admission to a class available in that Vidyalaya where the Staff is posted. Condition of age
limit shall also apply to all such wards as explained in (1) above.
3. Admission of wards of teaching and non-teaching staff shall be made after the production of
the proper transfer certificate from a recognised school and after passing a formal test of
admission to be conducted by the Principal of the concerned Vidyalaya. The standard of the
test should be as per the syllabus that the child has studied in his previous school. The child
shall be admitted to a class for which he/she is eligible according to the transfer certificate. He/
she may be considered for admission to a lower class on the written request of the parent but
he/she cannot be considered for admission to a higher class than the entitlement as per the
transfer certificate from the previous school.
4. Wards of the teaching and non-teaching staff can only be admitted in that Vidyalaya in which
they are presently posted. Their case of admissions shall not be considered for any other
Vidyalaya. However any relaxation in this case may be considered by the Director, NVS, in
extreme exceptional cases. Requests in this connection, if any, should be submitted to the
Deputy Director of the concern region who will send them to the Director, NVS along with his
remarks/recommendations for further necessary action.
5. The wards shall be automatically withdrawn in case of that repatriation/resignation/removal
etc. of the parent. His continuation in the Vidyalaya be considered by the Director NVS on the
recommendation of the concerned Deputy Director upto the end of the academic session.
Continuation beyond the academic session shall bot be permitted under any circumstances.
6. The wards shall be automatically transferred to the Vidyalaya to which the employee is
transferred. Their admission to any other Vidyalaya except where the employee is transferred
shall not be considered on account of the transfer of the employee.

25
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

7. Wards of the staff working in the Samiti and Regional Offices are not eligible for admission in
any Navodaya Vidyalaya except through the process of the normal admission test conducted
at All-India level for class-VI
8. Wards of the teaching and non-teaching staff admitted in Jawahar Navodaya Vidyalaya shall
be entitled to free meals and text-books.
9. For this facility of admission of the wards of teaching and non-teaching staff, only real and not
legally adopted sons/daughters shall be eligible.
10. The facility of admission of the wards of teaching and non-teaching shall be restricted to only
two children. Any relaxation in this case may be permitted by the Director on the
recommendations of the Dy. Director of the region.

Yours faithfully,

(Dr. S.K. Narang)

Deputy Director (Admn.)
Copy to :
1. Principal, all Jawahar Navodaya Vidyalayas.
2. All Officers at the Headquarters.

(C.A.S. Raghavan)
Asstt. Director (Admn.)

26
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 3-3/90 (Acad.) Dated : 01.10.1990

To

The Principal
All Navodaya Vidyalayas.

Sir,

Some of the important issues regarding IIIrd Language raised by the Principals during the
Principals Conference, are being clarified below :
1. There will be no IIIrd language examination at Class X level upto 1992. Therefore, Class X
students should not be allotted any period for third language. The time allotted in the time table
can be utilised for effective teaching of other subjects or making up the backlog of some other
subjects. However, at 9th class level, as a matter of NVS policy (Through CBSE does not
require) IIIrd language should be taught. NVS has taken this decision in the interest of national
integration. More over migrated students will also find it beneficial. In Hindi speaking States, 4
periods may be allotted at 9th class level to IIIrd language and in non-Hindi speaking States
also four periods may be allotted for teaching of Hindi. This will facilitate students to write
social studies in Hindi.
2. According CBSE requirement, children have to study two language only. Out of the two
languages atleast one should necessarily be at ‘A’ level. Some of the children are interested in
studying regional language and Hindi not English. This is by not permissible NVS. To make it
clear in Non-Hindi speaking States, children have to appear in regional language at ‘A’ level
and English at ‘B’ level. In Hindi speaking States Hindi will be taught at ‘A’ level, English at ‘B’
level and there will be no examination in IIIrd language. In North-East states, children will
appear in ‘A’ level English and ‘B’ level Hindi. Wherever, the children from North-East have
migrated to Hindi speaking states, Principals have to be careful to provide facilities to teach
these children ‘A’ level English and ‘B’ level Hindi. Please be careful in filling the admission
forms too. No further correspondence will be entertained in this respect.
3. At Goa, Marathi will be considered as regional language. Therefore, students will study Marathi
at ‘A’ level and English at ‘B’ level.
4. Andaman & Nicobar is being considered as Hindi speaking from the year i.e. 1990. Children of
these two NVs will study Hindi at ‘A’ level and English at ‘B’ level in IX and X classes.
5. As regards migrated children-those who have migrated from Hindi to Non-Hindi speaking
states will have ‘A’ level Hindi and ‘B’ level English. They will study IIIrd language in IX Class
but not in X Class. Those who have migrated from non-Hindi to Hindi speaking states will
study regional language at ‘A’ level, English at ‘B’ level and no Hindi as IIIrd language in 10th
Class, but will study Hindi for four periods in IX class just to facilitate learning of social studies
through Hindi medium.

27
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

TABULAR STATEMENT SHOWING LANGUAGE TEACHING IN

NAVODAYA VIDYALAYAS
Language Hindi Speaking State Non-Hindi Speaking States North-East States

Native Migrated Native Migrated Native Migrated

‘A’ level Hindi Regional Regional Hindi English Hindi

language in Language Language
Class IX & X

‘B’ level English English English English Hindi English

language in Language
Class IX & X

IIIrd language Regional Hindi Hindi Regional — —

only upto language Language
Class IX of Mig.Vid. Migratory
Vidyalaya

Note :
1. Andaman Nicobar Islands are considered Hindi areas.
2. Lakshadweep is considered Malyalam area.
3. Goa is considered Marathi area.

Yours faithfully,

Dr. (Miss) Saroj Srivastava

Joint Director (Acad.)

28
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 3-DD(A)/89/NVS Dated : 16-11-90

The Principal
All Navodaya Vidyalayas

Sub. : Introduction of Innovative Practice in Navodaya Vidyalayas.

Sir/Madam,

One of the important provisions in the scheme of Navodaya Vidyalayas is to provide inter-
active teaching and courage to take up project activities in the areas of their interest. With the
passing of the initial phase of the establishment of Navodayas, it is essential to take up some innovative
practices for the academic improvement of the students. In this connection, some such practices are
suggested below :
(A) Interactive Teaching
(i) Each class should be divided into about 4 groups with mixed ability and the bright
students should be encouraged to help the weaker ones. The teacher should function
mere as a guide and should motivate the students to learn from each other.
(ii) The students should be involved in the learning process and about 1/3rd of the time
should be devoted for asking questions.
(iii) The teaching/learning process should be activity based and project work should be
encouraged.
(B) Graded Assignment
(i) Students in each group should normally be of mixed ability and should have bright,
average and below average students. It is therefore, necessary to prepare 3 types of
assignments for the students of each group.
(ii) The assignments may be prepared by the teachers at school level. However, region-
wise workshops may be organised by the Deputy Directors to prepare graded
assignments for each subject.
(C) Activity-Based Material
(i) The Samiti has already done some work in the preparation of activity-based material
in Mathematics, Science and Social Science for Class VI to VIII. This material shall
soon be supplied to all.
(ii) Similar material for languages may be prepared by the Regional Offices with the help
of experienced Principals and teachers.
(D) Adventurous Activities
Regional Offices should explore the possibility of introducing adventurous activities like sailing,
rowing, rock climbing, trekking etc. in accordance with the facilities available in the Regional.
Students of the Region may be encourage to take part in these activities and at a later stage
students from other Vidyalayas should also be invited to participate in these activities.

29
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

(E) Preparation of Items under Work Experience

Items prepared under Work Experience should be of a good standard and should develop
prevocational skills among the students. They should be able to compete with the items available
in the market and some income may also be generated out of their sale.
(F) Pace Setting Role
It is very essential to realise the objective of Navodaya Vidyalayas as pace setter institutions.
Efforts should be made to disseminate the information based on the above mentioned projects
to the neighbouring institutions.
The Samiti desired that the aforesaid innovative practices should be introduced in all Vidyalayas
and officers from the Regional Offices should monitor the progress in this direction and submit
a quarterly report to the Samiti. The first report to reach in the first week of April, 1991. All
these projects will be directly under the charge of Dr. S.K. Narang, Deputy Director (Admn.)
and the Vidyalaya and Regional Offices may directly correspond with him for further details.
On receipt of well prepared projects/proposals, Samiti will issue financial sanctions for the
same wherever required.

Yours faithfully,

(K.S. Sarma)
Director

30
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 2-9/90-NVS (Acad.) Dated : 21-01-91

To

The Principal
All JNVs.

Sub. : Payment of Examination Fees in respect of the Wards of NVS

Employees.

Sir/Madam,

The question of payment of Examination fees to the CBSE in respect of the wards of NVS
Employees was under consideration of the Samiti for some time. It has now been decided that
Examination fees to be paid to CBSE in respect of the wards of the NVS Employees will be borne by
the employees and not by the Samiti, except where the ward (s) got admission in JNV on the basis
of the normal admission test conducted by the NCERT. In cases where any expenditure has already
been incurred on this account, the amount may be recovered from the employees concerned at the
earliest.

Yours faithfully,

(K. Mohan Rao)

Dy. Director (Exam.)

31
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 4-4/90-NVS (Acad.) Dated : 03-05-91

To

All the Principals

of Jawahar Navodaya Vidyalayas

Sub. : Change of Motto.

Sir/Madam,

Since it has come to our notice that ;ksx% deZlq dkS’kye~ is the motto of Indian Administrative
Services (IAS), Navodaya Vidyalaya Samiti has changed its motto and now the present motto is
çKkua czã (Intelligence is divine). Please note the change you are requested to bring to the notice of
members of the staff and students the meaning and significance of the emblem and motto.

Yours faithfully,

(Dr. Saroj Srivastava)

Joint Director (Acad.)

32
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 11-2/91-NVS(Acad.) Dated : 22-08-91

To
The Principals
All Navodaya Vidyalayas

Sub. : Starting of Nursery/Primary School in the Premises of Navodaya

Vidyalayas.

Sir/Madam,

The Samiti has been considered the difficulties faced by the members of the staff for the
education of their children upto Class-V. Various proposals in this connection have been considered
during the various meetings and discussions with the Principals/Teachers. It has been now decided
to explore the possibility of starting a Nursery and Primary school upto Class-V in the premises of
the Navodaya Vidyalayas. The following are intended to be the main feature of this proposal :
1. Children of the staff of Navodaya Vidyalaya and also of neighbouring community, if willing,
may be considered for admission.
2. Free class-room accommodation and necessary furniture shall be provided by the Samiti.
3. The proposal shall be considered only of additional accommodation for the proposed school is
available in the Navodaya Vidyalaya premises.
4. The expenditure on the salary of the teachers etc. shall be borne by the parents of the children
admitted in the school and school shall run on ‘No profit no loss’ basis. In other words, the
Samiti shall not bear any expenditure except providing the accommodation and necessary
furniture.
5. Spouses of the staff of the Vidyalaya may be considered for appointment as teacher on payment
of suitable honourarium in the proposed school. This appointment shall not be an appointment
in the Samiti and the staff employed shall not be the staff of the Navodaya Vidyalaya Samiti.
6. The school shall run under the overall administration of a body under the charge of the Principal
of the Vidyalaya.
You are kindly requested to send your proposal in case you desire to start such a school in the
premises of your Vidyalaya. The proposal should contain the details of the accommodation available,
furniture available and required staff children desirous of admission, neighbouring community children
desirous of admission, availability of spouses/ teachers for teaching, approximate expenditure, average
fee per child etc. The proposal alongwith suggestions, if any, may be sent to the Samiti through the
Deputy Director of your region.

Yours faithfully,

(Dr. S.K. Narang)

Joint Director (Acad.)

33
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 16-2/90-NVS(Acad.) Dated : 04-09-91

To

All Principals
Jawahar Navodaya Vidyalayas.

Sub. : Re-admission of Failed Students at the C.B.S.E. Examinations—

regarding.

Sir,

On the issue in question we are receiving several querries from the different Principals. In this
connection I am directed to say that you please see the provisions of the C.B.S.E. Examination by
laws and act accordingly. In the said system, it is made clear that a failed student can appear at the
C.B.S.E. Examination, a private candidate after completing the formalities as laid down in the said by
laws. In our system there is no provisions of any retention or readmission of such students.
As such you are requested to strict to the provisions referred as above and to ensure that the
failed candidates if they desire to appear in C.B.S.E. Examination should only be forwarded as a
private candidate under the provisions made above. If the examination by laws is not available to
you which is sent from the Samiti, a copy of the same may please be obtained from the C.B.S.E.
Authorities.

Yours faithfully,

(D.S. Singh)
Asstt. Director (Exam.)

34
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 10-3/93-NVS (Acad.) Dated : 29-11-93

To

The Principal
All Navodaya Vidyalayas

Sub. : Admissibility of Scholarship to the Students Admitted in Navodaya

Vidyalayas

Sir/Madam,

I am to refer to the subject noted above and to say that clarification has been sought from the
Samiti whether the students admitted in Navodaya Vidyalayas are entitled to scholarships granted
by Education Department of a State or any other agency ?
In this connection, it is clarified that since education in Navodaya Vidyalaya is completely free,
students studying in Navodaya Vidyalayas are not entitled to any other scholarship granted by any
other agency.

Yours faithfully,

(K.S. Sarma)
Director

Copy to :
The Deputy Director, NVS, all Regions

(Dr. S.K. Narang)

Asstt.Director(Acad.)

35
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 16-2/90-NVS (Acad.) Dated : 22.2.94

The Principals
All Jawahar Navodaya Vidyalayas

Sub. : Disciplinary Action against Serious Cases of Students Indiscipline -

regarding.

Sir/Madam,

Of late, incidents of indiscipline of students in some Vidyalayas in certain pockets of the country
are unfortunately slightly on the increase. At time, the Samiti takes lenient view on some of the
incidents, considering that corrective measures may be more useful and necessary for the students
at the pre-adolescence and adolescence stage. Sometimes, the action taken also gets delayed on
account of the late receipt of reports from the Principal/Deputy Director of the region etc.
2. To take prompt and speedy action against the students concerned, it has been decided that in
future all such disciplinary cases shall be immediately placed before a Committee, consisting
of the following :-
(1) Chairman, VMC ______________________________________________ Chairman
(2) One member of VMC (to be nominated by Chairman, VMC) _______________ Member
(3)&(4) Two Senior Teachers of the Vidyalaya (preferably one lady) _______________ Member
(5) Principal of the Vidyalaya ______________________________________ Convenor
In case of any serious students’ indiscipline problem, the Committee may immediately meet
and take appropriate action. The recommendations of the Committee should be immediately sent to
the Deputy Director of the region who would now be invested with powers of immediate expulsion of
students recommended for rustication by the Committee. Principal should seek orders of the Deputy
Director of the region on phone in urgent cases.
3. In case, the Principal of the Vidyalaya feels that the issue involved is extremely serious and
meeting of the Committee may be slightly delayed, he is authorised to suspend the concerned
students(s) involved in the cases of indiscipline. However, the meeting of the Committee should
not be delayed after the suspension. In any case, the final decision should be taken by the
Committee within a fort night of the suspension.
4. Authorities for re-admission, withdrawal and issuing of TCs etc. will be as follows:
(1) Issue of TC on:
(a) Parent(s) request Principal of the concerned Vidyalaya
(b) Passing of Senior School —do—
Certificate Examination
(c) Compulsory issue of TC on —do—
account of failure in the All
India Secondary School Exam/

36
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

All India Sr. School Certificate

Examination.
(d) Long Absence Deputy Director of the region
(e) Disciplinary Grounds —do—
(2) Condonation of Absence from the Vidyalaya:
(a) Upto one month Principal of the Concerned Vidyalaya
(b) Beyond one month Deputy Director of the Region.
(3) Readmission on genuine grounds Deputy Director of the Region.
5. It may be reiterated that while issuing TC on request, the Principal of the concerned Vidyalaya
should explain to the parent(s) concerned that once withdrawn the child may not be admitted
again. The parents should normally be persuaded not to withdraw their ward.
6. A report of all the cases of withdrawal, issue of TC(s) and re-admission, should be sent to
Deputy Director of the region with a copy to Deputy Director (Acad.) of the Samiti in the first
week of October, January and May.
7. Decision regarding action on poor academic performance shall be communicated separately.
This supercedes all instructions issued by the Samiti in this regard.

Yours faithfully,

(Dr. S.K. Narang

Jt. Director (Acad.)

37
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 1-12/90-NVS (Acad.) Dated : 8-2-95

To

The Deputy Director

Navodaya Vidyalaya Samiti
(All Regions)

Sub. : Admission of Wards of Employees of Samiti - Clarification Regarding.

Sir,
In Continuation of our Circular No.F.27-Misc/88-NVS (Admn.) dated January 1,1990, the
following points in respect of the admission of wards of the employees of JNVs are being clarified for
guidance and necessary action.

(1) Where the Wards are Selected through NVST

These children will enjoy all the facilities as the other children selected and admitted through
NVST.
(2) Where the Wards are not Selected through NVST
These children of staff of JNVs are entitled for free education, free meals and text books only.
These wards are admitted as day scholars and they stay with their parents. All the expenditure
on uniform, students stationery etc. are to be met by the parents concerned. The conditions
for admission as contained in our circular referred above continue to hold good in this case.
(3) Where the Wards are not Selected through NVST and the parents after admission of
their wards in a JNV are shifted to NVS Hqrs. Regional Office
The education of such children in JNV can only be continued with the specific approval of
Director, NVS. Such children will remain only a boarders in JNVs. The parents will make
payments of Rs.350/- per month to the Vidyalaya concerned as boarding charges. All other
expenditure (including stationery, text books, uniform etc.) shall also be borne by the parents.
It is requests that a list of children with the relevant details, studying in JNVs under sub-para
(2) & (3) above may please be compiled and communicated to the Hq. office of the Samiti at the
earliest.

Yours faithfully,

(S.S. Gauri)
Deputy Director (Acad.)

38
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 9-17/91-NVS(Acad.) Dated : 02-03-95

To

The Deputy Director

Navodaya Vidyalaya Samiti
All Regions

Sir,
I am directed to convey the approval of the competent authority for the enhacement of
expenditure on food to students of Navodaya Vidyalaya during their official journeys from the existing
Rs. 15/- to Rs. 35/- per day per child where every journey period involved is 24 hours or more.

Yours faithfully,

(S.S. Gauri)
Deputy Director (Acad.)

39
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 7-3/95-NVS (Acad.) Dated : 23-11-95

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sir,
Kindly refer to our letter of even number dated 6.9.1995 regarding the minutes of the Deputy
Directors’ Conference held at Mussoorie. Vide para 7 of the minutes, power delegated to Principals
for the issuance of Transfer Certificate is withdrawn and power to issue Transfer Certificate on
medical grounds or on disciplinary grounds is deligated to Deputy Directors of the regions. However,
Principals may issue the Transfer Certificate in respect of the children who pass out of the Navodaya
Vidyalayas after completing Class XII.
Please ensure that Principals of the JNVs of your region are informed accordingly for necessary
action.

Yours faithfully,

(S.S. Gauri)
Deputy Director

40
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No. COORD : DO(M) :96 : Dated : 07-04-96

CENTRAL BOARD OF SECONDARY EDUCATION

All the heads of the schools affiliated with the board

___________________________________________________
___________________________________________________
___________________________________________________

Sub. : (i) Condonation Shortage of Attendance

(ii) Revised Examination. Bye-Laws, 1996
(iii) Correction in Date of Birth

Sir/Madam,
As per Examination Byelaws of the Board, a students, is required to have 75% attendance in
class X/XII upto the first of the month preceding the month in which the examination commence of
the Board. The following are the valid reason for recommending the cases of the candidate with
attendance less than the prescribed percentage:-
(a) Prologed illness
(b) Loss of father/mother of some other such incident leading to his absence from the
school and meriting special consideration.
(c) Any other reason of similar nature.
(d) Authorised participation in sponsored tournaments and sports meets of not less than
inter school level and at NCC/NSS camps including the days of journeys for such
participation shall be counted as full attendance.
2. It has been observed that schools are not following the requirements of attendance of students
scrupulously. This year, a large number to requests for condonation of attendances have
been received from different schools in respect of candidates appearing at Secondary and
senior secondary Examination of the Board. Further, it is stated that timely admission of students,
regularly attendance recording and timely communication of apprehensive shortage of
attendance from the school to the students and their guardians are not done on compliance of
the above instructions unnecessarily harassment to the studies and avoidable litigation, it is
therefore reiterated of a candidate falls short on the prescribed attendance , the head of the
School my submit. This name to the Board Provisionally. A candidate who is still short of the
required percentage of attendance prior to three weeks of the commencement of the
examination the Head of the immediately. The case of the candidate deserving special
consideration of the Board should be submitted by the Head of the school specifying the
grounds contained in the Examination. Byelaws to the Regional Officer concerned three week
prior to the commencement only will be condoned by the Chairman, Therefore, cases with
attendance below 60% should not be referred to the Board.
While recommending cases to the respective Regional Officers for condonation of shortage in
attendance.

41
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

The Head of the School should indicate :

(a) Maximum attendance in a session
(b) Maximum attendance obtained by a candidate in the session; and
(c) The percentage of attendance put by the candidate in the session.
4. For details please refer to Examination Bye-Laws, 1995.
5. Valid reason for recommending the cases of the candidates less than the prescribed percentage
have been indicated in para 1 of the circular. Please examine each case keeping these reasons
in view before recommending the same to the Regional office concerned.
6. All schools are requested to follow these instructions scrupulously.
7. The Board has brought out the revised Examination Bye-Laws, 1995, the prior of which
is Rs.20/- and the same can be had from the publication store, 2-community Centre, Preet
Vihar, Delhi-10092 and our Regional Office. All schools are advised to have a copy of the
Bye-Laws, 1995 for their guidance and reference.
8. The CBSE has been receiving a number of requests for correction in Date of Birth where the
date of birth recorded in the certification issued by the Board in different than what is recorded
in the Admission and Withdrawal Register and other official documents. The Head of Institutions
will agree that the date of birth is most important for the candidate and therefore in order to
minimum, if not eliminate the no. of errors every care should be taken to verify the nominal
rolls personally by the Head of the institution, However, corrections of genuine clerical errors
will be made under orders of the chairman where it is established to the satisfaction of the
chairman that the wrong entry was made erroneously in the list of candidates/application on
from of the candidate for the examination. All requests for correction in Date of Birth shall be
forwarded by the Head of the school alongwith attested Photostat copies of :
(a) Application for admission of the candidate to the school
(b) Portion of the age of admission and withdrawal register where entry in date of birth
had been made.
(c) The school leaving certificate of the previous school submitted at the time of admission.
9. The application for correction in date of birth duly forwarded by the Head of a school alongwith
documents as mentioned above will be entertained by the Board only within two years of the
date of declaration of result of Class X examination No. correction whatsever shall be made
on application submitted after the said period of two years, This will be effective from the
examination held in March 1995.
10. While processing correction in date of birth cases. It has also been observed that the date of
birth in admission and withdrawl register. I not recorded both in figures and words this particularly
true in Kendriya Vidyalaya. All Head of Schools are requested to record the date of birth in the
Admission and withdrawl both in figure and words there after.
Heads of schools are requested to give this circular a wide publicity.

Yours faithfully,

Sd/-
(B.R. Gupta)
Joint Secretary (Coord.)

42
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 10-6/95-NVS (Acad.) Dated : April 24, 97

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sub. : Admission of Wards of Teaching and Non-teaching Staff Working in

JNVs.

Sir/Madam,

With reference to above it is to state that Samiti is being requested for clarifications regarding
the admission of the wards of teaching and non-teaching staff working in JNVs. In this regard the
following instructions are issued impartial modification of our earlier letters on the subject.
1. In case of children already admitted in a JNV on the strength of parents being employee of the
same JNV, when the parent is shifted to another JNV, the following options are provided :
(i) The Children continue in the same JNV where the parent was working, as boarders
with free education, food and text-books only. The other expenditure on students
stationery, uniform etc. shall be met by the parents.
(ii) If the parent wishes that the children be shifted to any other suitable JNV, the child be
admitted as boarder provided the parent pays the usual boarding charges and meets
all other expenditure on his child. Once option is use it should be final. No further
change of Vidyalaya is to be entertained.
2. In case of children who are studying in a JNV at +2 stage by virtual of their parent’s being
employee of the Vidyalaya and if the stream which was opted by the boy/girl is abolished in the
Vidyalaya at +2 stage for administrative reasons and all the children are shifted to some other
JNV conveniently by the regional office, then the ward of the employee in question duly stands
shifted to the concerned JNV to which others are shifted. The Ward will have the same privilege
of free education as a board with free food and text books. The other expenditure on students
stationery uniforms etc. shall be met by the parents.
3. In case the JNV of the initial posting of an employee is not having the requisite class for his
child, a suitable JNV be provided on request subject to parent meet all the expenditure on
students with only the education being free at the Vidyalaya.
Other conditions as per the circulars vide reference No.27-Misc/88-NVS(Admn.) of January
1,19901 and No.F.1-12/90-NVS(Acad.) of February 8, 19952 remain the same.

Yours faithfully,

(S.S. Gauri)
Joint Director(Acad.)
1. See page 25.
2. See page 38.

43
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 6-11/95-NVS(Acad.) Dated : April 28, 1997

To
The Principals
All Jawahar Navodaya Vidyalayas

Sub. : Institutional Planning and School Calendar Preparation of.

Sir/Madam,

It is an established fact that proper Institutional planning and a Comprehensive School Calendar
go a long way in making the functioning of Vidyalaya more efficient. Strictly speaking, Institutional
planning comprises of decisions for future actions, with a view to achieve predetermined objectives
through optimum use of available resources. Since availability of resources differs from one Vidyalaya
to another, there is a possibility of variations in Institutional Planning in our Vidyalayas, though, basic
objectives of the planning remain the same. On the other hand, a School Calendar is an annual
calendar of activities, prepared in a chronological order. The purpose of calendar is to list out various
curricular, co-curricular, sports and games, pace-setting and community related activities in a proper
order.
In view of the above, the Principal of Jawahar Navodaya Vidyalayas are requested to prepare
detailed Institutional Planning (i.e. goal oriented activities) and an annual School Calender in respect
of their vidyalayas well before the Vidyalayas open after summer vacations, based on following
guidelines.
(1) The Institutional Planning should not only look into the present needs but also it should take
into account the future trends for planning the projects and innovations, depending upon the
local conditions and available resources. The ultimate goal of the planning is to improve the
functional efficiency of a Vidyalaya to achieve desired objectives. The Institutional planning
may include guidance for improvement of teaching techniques, enrichment programmes for
remedial teaching, improvement of curricula, new techniques of innovations and
experimentation, guidance for improving professional competency of teachers as well as
exploring of available community resources for the welfare of the institutions.
(2) Each Vidyalaya shall prepare its own school Calendar for the academic year 1997-98. The
calendar prepared in a date-wise and monthwise manner must indicate all the activities to be
carried out in the Vidyalaya during academic year. The conduct of co-curricular activities,
sports & games activities & competitions, unit-test & examinations and various other Inter-
House activities organised in the Vidyalaya during the year must form part of a School Calendar.
The names of Teacher incharge of various activities should also be indicated in the calendar.
The Principals of the Vidyalayas are requested to send a copy of Institutional Planning and of
school Calendar to their respective Regional offices latest by 30th May, 1997

Yours faithfully,

(S.S. Gauri)
Joint Director (Acad.)

44
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 10-2/96-NVS(Acad.) Dated : April 29,1997

The Principals
All Jawahar Navodaya Vidyalayas

Sub. : Calling of Teaching Staff on duty for a few days in advance prior to
start of Session in JNVs Reg.
Sir,
Samiti has decided that all the teaching staff of the JNVs should be called to report at the
Vidyalaya three days in advance before opening of the Vidyalaya after vacation as per the details
given below :
Summer Bound JNVs
Teacher should be asked to report at the vidyalaya on 20th June (F.N.) every year.
Winter Bound JNVs
Teaching staff of the vidyalaya should be asked to report at the vidyalaya on 29th of January (F.N.)
every year.
Extreme Winter Bound JNVs
Teaching staff shall be asked to report at the Vidyalaya on the 26th February, (F.N.) in case of a non
leap year and on 27th February in case of a leap year.
Main activities/Preparations to be carried by the teaching staff during these three days at the
JNVs are as follows:
Academic Planning
(i) Formation of Vidyalaya time table
(ii) Splitting up of syllabus, class -wise
(iii) Planning of CCA activities
(iv) Planning of Scout and Guide, NCC and sports activities
(v) Formation of subject committees and to plan for periodical meetings.
(vi) Analysis of academic performance of children and planning of suitable remedial action.
(vii) Planning for test and examinations for academic year
(viii) Any other point related to academic as per the institutional planning.
House Planning
(i) To keep ready study material to be issued to children viz. Note Books, Text Books, Instrument
Box etc.
(ii) To keep ready other student materials like uniforms shoes, blankets, beds etc.
(iii) Formation of mess committee and preparations for starting of mess in JNVs on due date.
(iv) Ensure availability of Water, electricity in the campus
(v) To ensure cleanliness in and around dormitories, class room, academic blocks etc.
Since teachers might have already left for summer holidays, instructions asking them to report
at the vidyalaya three days in advance should be sent to them by post. Action taken report in respect
of the planning done by the teachers in these three days may be sent to Deputy Director of the
regional office concerned immediately after the reopening of the Vidyalaya.
Yours faithfully,

(S.S. Gauri)
Joint Director(Acad.)

45
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 1-14/97-NVS(Acad.) Dated : 12-97

To

The Principals,
All JNVs.

Dear Principals,

By now, you must be have completed the admissions in Class VI. These children are real
input to JNVs to be nurtured and developed into the excellent out put. To achieve this, the following
guidelines are suggested.
(1) These students need special care, because most of them might have left their home and
family for the first time. Some of them may suffer from home sickness. You will have to look
after them. These children must be treated with utmost affection and care. Aclamatization of
these students in the new situation is a demanding task for the staff of Navodaya Vidyalaya in
general and House Masters in particular. Special care must be taken to protect them from the
exploitation by their seniors.
(2) After the admission of Class VI children, they must immediately be provided with bedding
items, text books, toilet items etc. Any delay in the provision of these items may have an
adverse effect on their morale and aclamatisation.
(3) Uniform and other related items should also be provided within a fort night after their admission.
(4) Some of these children may suffer from acute home sickness particularly those who are coming
from far off places. Such children must be dealt with maximum care. Affectionate dialogue
with these children will go a long way in making them feel comfortable in the new surroundings.
(5) Special co-curricular and sports, games activities may be planned for Class VI children, because
they may not be able to compete with higher classes. Also, senior students may not give them
chance to participate and they may be deprived of availing of the opportunity to participate in
sports, games and other co-curricular activities.
(6) The child remember his home badly when he takes food away from his home and family. A
word of affection and love to these children during Breakfast, Lunch, Dinner etc. will provide
healing to those who miss their home badly. They should be keenly observed whether they
are taking their food with pleasure, if not, the House Master must help them to come out of
them feeling of home sickness. They may not be knowing proper table manners, the same
should be taught affectionately.
(7) The academic standard of these children may have lot of variations. Since the select list does
not show their performance in the NVST, You must arrange an induction test for these children.
This would enable you to know their academic standard and to diagnose their strong and
weak points.
(8) After knowing their strong and weak points, the subject teachers must guide them accordingly,
i.e., for weak points special remedial coaching has to be given and due recognition has to be
given to their strong points. The strong points must be developed still further. This will develop
confidence in the child. Every child has some kind of creative talent also. The same should be
identified and opportunities be provided to unfold such potentialities and to develop them
further. Separate CCE Programme must be chalked out specially for these children. These
children are generally weak in English, in Hindi speaking area and in Hindi, in Non-Hindi area.

46
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Special care must by taken to strengthen their Eng./Hindi language as the case may be.
Strengthening of these languages becomes still more important because these are used as
medium of instruction and examination also.
(9) Each and every teacher must be made to read the entire text of CCE its implementation must
be discussed in subject study circles. Unless CCE is properly understood and implemented in
its letter and spirit by all the subject teachers academic excellence in all the classes particularly
in lower classes can not be achieved.
(10) Library plays a vital role in the academic development of child. while selecting books for library,
the interest of Young children must be taken care of such as children’s literature which is
interesting and easily comprehensive must be given due place in library. The class VI children
must be exposed to library. Proper reading habit should be develop in them. When they are
reading in library, they must be guided and supervised by the Librarian. They should be helped
to have access to the books of their interest.
The guideline given above are not exhaustive and your experience with prevailing local condition
should ensure that new entrants are given proper care and encouragement to settle in the Vidyalaya.

(S.Haque)
Deputy Director (Acad.)

47
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No. F.7-3/97-NVS(Acad.) Dated : July 23, 1998

To
All Principals of
Jawahar Navodaya Vidyalayas

Sub. : Formation of Alumini Association in Jawahar Navodaya Vidyalayas.

Sir/Madam
As you are aware, during the course of last few years a large number of children after passing
Class-XII from JNVs have joined various professional colleges/higher institutes of learning in order
to continue their education in different areas. Some of our students would have taken up various
vocations and also would have created place for themselves in the main stream of the country. It is
felt that the ex-students should be invited to their Vidyalayas and given a due share of recognition so
that they feel the pride of being a student of a Jawahar Navodaya Vidyalaya. In order to plan and
make a continuous contact with old students, it is suggested that an ‘Alumini Association’ may be
formed in each JNV during current academic session. In this regard, following is communicated for
guidance and further necessary action—
(1) A senior teacher should be made Incharge of Alumini Association who should maintain complete
record of the ex-students of the Vidyalaya. (Ex-students are those who come out from a JNV
after completion of their studies upto Class-X or XII, whichever is highest).
(2) A suitable day/date (preferably a Sunday) should be fixed in the Vidyalaya calender for holding
a meeting of the Alumini Association of the ex-students. They should be informed either by
post or through local newspaper to attend the meeting on the said date. Preferably, a date
should be permanently fixed so that expenditure on publicity could be avoided during subsequent
years.
(3) All the ex-students should be formally welcomed in the Vidyalaya. After a formal meeting, a
friendly game of Volley Ball/Foot Ball/Cricket may be organised where a team of old boys
plays a match with existing Vidyalaya team. This should be followed by a common lunch
where all the members of academic staff are also present.
(4) A short duration cultural programme may also be organised in the Vidyalaya. Old boys should
also be encouraged to participate in the cultural programme and also to speak to existing
children in order to guide them for better performance.
It has been experienced that the old boys, in a few JNVs, are taking keen interest in the
activities of the Vidyalayas and are also extending their helping hand in solving various problems
faced by the Vidyalayas. After the formation of Alumini Association, it is hoped that the participation
of old boys shall go long way in creating and enhancing better social relations between community
and the Vidyalaya.
The confirmation regarding constitution of Alumini Association may please be communicated
to the Academic Wing of the Samiti at the earliest.

Yours faithfully,

(S.S. Gauri)
Joint Director(Acad.)

48
 PROFORMA FOR CHILDREN WHO DISCONTINUED THE STUDIES IN JNVs AFTER PASSING CLASS-X
ALUMINI DIRECTORY
JNV ______________________________

Name School Year of Year of Permanent Academic Achievements Present

No. admission leaving JNV Address Attainments if any. status
with Transfer (with
Certificate after Phone No.)
passing Class-X
1 2 3 4 5 6 7 8
Compendium of Circulars : Academics

49
Navodaya Vidyalaya Samiti
 PROFORMA FOR CHILDREN WHO PASS OUT OF CLASS-XII
ALUMINI DIRECTORY
JNV_______________________

Name School Year of Year of Permanent Academic Achievements Present

No. admission passing Address Attainments if any. status
Class-XII (with
Phone No.)
1 2 3 4 5 6 7 8
Compendium of Circulars : Academics

50
Navodaya Vidyalaya Samiti
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No. F.25-22/99-NVS(Acad.) Dated : October 7, 1999

To
Principal of all JNVs.

Sub. : Alumini Meet in JNVs.

Sir/Madam

1. You may please recall that vide this office letter No. F.7-3/97-NVS(Acad.) dated July 23, 1998 1,
detailed guidelines for formation of Alumini Association in all JNVs were communicated for
compliance. It was requested that a suitable day/date for holding Alumini Meet should be fixed
in the school calendar and a meet be held every year. It is presumed that meet might have
been organised in the Vidyalaya during last year and in case it was not organised, reasons for
the same may please be communicated to the undersigned at the earliest.
2. It has now been decided with the approval of Director, NVS the Alumini Meet shall be held on
first Sunday of December every year, in all the JNVs functioning at 12 level and from where
children have already appeared in Class-XII examinations conducted by CBSE. Before
organising such a meet, all the eligible ex-students of JNV either be informed through post or
through an advertisement published in a local newspaper. Detailed programme for the day
has already been communicated through the letter referred to in para-I above which shall be
scrupulously followed.
3. It is also intimated that the expenditure on refreshment, lunch, tea etc. should be met from the
mess budget of the Vidyalaya.
4. A report of the Alumini Meet held in your Vidyalaya on first Sunday of December, 1999 may
please be sent to the Samiti by 10th December, 1999 positively.

Yours faithfully,

(S.S. Gauri)
Joint Director (Acad.)
Copy to :
1. Deputy Director, NVS, All Regions.
2. All Officers of NVS (Hqrs.).

(H.N.S. Rao)
Deputy Director (Acad.)

1. Seee page, 48.

51
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 9-3/99-NVS(Acad) Dated : Oct., 7,1999

Principal of All JNVs

Sub. : (1) Value Education

(2) Visit of Eminent Persons in JNVs

Sir/Madam,

The Samiti has been emphasizing the need for emphasizing value education among the children
studying in JNVs. In order to systematise this, Samiti had also deputed teachers from JNVs for
getting a training in value education in the Vidyalayas.
With the approval of Director NVS, it has now been decided to allot one period per week to
each class for value education in all JNVs. This period should be allotted to a teacher who is already
teaching a subject regularly in the class. The allotted period can be utilised for various classrooms
activities like discussions, story telling, reading, debates, recitation, mock parliament and quiz
competitions etc. Children can also be involved in the activities relating to plantation, cleanliness,
library programmes, celebration of national days, visit to nearby historical places etc.
The Principals of the Vidyalayas are requested to hold a discussion, collectively with all the
teachers to impress upon them the importance of inculcation of values among children. The discussion
may revolve around the following five basic values which need to be unfolded among the children -
(1) Truth
Truth is the highest human value from which flow the value. Truth is that which is eternal. It
incudes truthfulness, curiosity, quest for knowledge, spirit of inquiry, introspection, judgement,
secularism, religions, tolerance, universal truth.
(2) Righteousness
Righteousness is the second basic human value. It is truth is action. It expresses in terms of
right actions for the good of one’s self as well as for social good. It includes obedience, duty,
cleanliness, hygienic living, regularity, punctuality, proper use of time, dignity of labour, simple
living, respect to others, service to other, reverence for old age, self-help, self-support, self-
confidence, initiative resourcefulness, courage, leadership, faithfulness, justice, team-work,
team spirit, equality, self-sacrifice.
(3) Peace
The first meaning of peace is a kind of natural and self-existent calmness. Secondly it may
mean the absence of passion. It includes abstinence, cultivation of virtues, discipline, honesty,
endurance, integrity, self-discipline, self-control, self-respect, dignity of individual, power of
concentration.
(4) Love
Love is a sign of expansion of heart. Love gives and forgives. It includes sincerity, kindness,
sympathy, tolerance, friendship, patriotism, devotion, humanism.
(5) Non-Violence
It means refraining from giving pain to others by words, deeds, thought or feelings. It includes
kindness, courtesy, good manners, helpfulness, fellow-feeling, gentlemenliness, consideration
for others, unwillingness to hurt others, concern for other readiness, to cooperate, appreciation
of cultural values of others, compassion, universal love.

52
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Visit of Eminent Persons to JNVs.

In order to provide an opportunity to children to interact directly with eminent persons (scholars,
educationists, authors, sports persons etc.), the Principals are directed to arrange a talk by them on
every second and fourth Wednesday (afternoon) of the month, in the Vidyalaya. In order to invite
and plan such talks in the Vidyalaya, a committee consisting of a PGT and a few senior children may
be constituted. The PGT concerned should be incharge of the activity who will plan and conduct the
programme in consultation with the Principal of the Vidyalaya. A list of eminent persons who can
conveniently be invited to the Vidyalaya may be prepared and they should be invited to the Vidyalaya
as per their convenience. During their visits, they should invariably be received by the senior students
and escorted to the venue where talk has been arranged. Talks may be arranged separately for
junior and senior children of the Vidyalaya. It should be ensured that House Master concerned and
other staff members are also present during such meetings.
The invited dignitories should be paid TA/DA as per rules and the cost of refreshment etc. may
be met out of Contingencies or from Mess Budget. The record of such talks should be maintained in
the Vidyalaya and submitted to visiting officers of ROs/Hqrs. of the Samiti and same should be
reflected in the DO letters every month.

Yours faithfully,

(S.S. Gauri)
Joint Director (Acad.)
Copy to :
1. All Deputy Director, NVS
2. All officers of NVS (Hqrs.)

(H.N.S. Rao)
Deputy Director (Acad.)

53
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No.F.1-1/2001-NVS-Acad. (Exam)/25 Dated : 3-6-2001

The Dy. Directors,

NVS,
All Regional Offices.

Sub. : Optimum Utilisation of Resources in JNVs.

Sir/Madam,

Initial reference to statistics available indicates that large number of vacancies exist in the
JNVs in various classes, despite of sincere efforts made to contain the withdrawal by NVS.
Before taking any further decision, it is desired to ascertain the actual vacancies of students in
Class-IX and XI. Since the streams have not been finalised and the XI classes admission have not
been initiated, you are requested to forward the actual vacancies in IX class as on 30th April in each
of the JNVs in the following proforma:
Sl. JNV Availability Actual No. Whether availability
No. of actual no. of vacancies of accommodation for
of seats in existing in filling vacant seats
IX class IX class in IX class exists
1. 2. 3. 4. 5.

While forwarding the above information, it may please be noted that JNVs may be categorised
into following categories :
1. JNVs under CBRI design
2. JNVs under other design
Similarly before giving response against each JNVs in Column no. 5, it may be ensured that
as far as possible correct information is forwarded.
It is requested that the information as available at Regional Office may be faxed by Wednesday
evening without referring this letter to the JNVs.
This issues with the approval of Director, NVS.

Yours faithfully,

(Dr. U.C. Bajpai)

Dy. Director (Acad.)

54
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

l-la 13&2@2000&u-fo-l-¼’kS0½ fnukad % flrEcj 11]2001

lsok esa]

mi funs’kd
uoksn; fo|ky; lfefr
lHkh {ks=h; dk;kZy;

fo"k; % uoksn; fo|ky;ksa esa ijh{kk esa vuqfpr lk/kuksa dk ç;ksx jksdus ds lEcU/k esAa

egksn;]

vk;qDr uoksn; fo|ky; lfefr }kjk ;g funsfZ ’kr fd;k x;k gS fd {ks=h; dk;kZy;ksa ds lHkh funs’kdksa dks
o"kZ ds çkjaHk esa gh lko/kku dj fn;k tk, fd uoksn; fo|ky;ksa esa bl çdkj dh O;oLFkk dk l`tu djsa fd cPPkksa
ds eu esa udy u djus dh ckr vuq’kklukRed Lrj ij tkx`r gksA oSls xr dbZ o"kksaZ ls uoksn; fo|ky; lfefr
eq[;ky; }kjk bl lac/a k esa fn’kk funs’Z k fn;s x, gSa vkSj dsUnzh; ek/;fed f’k{kk cksMZ ds ijh{kkvksa ds le; ijh{kk
d{kksa dk dbZ Lrjh; fujh{k.k Hkh gks jgk gSA bl dk;ZØe esa eq[;ky;] {ks=h; dk;kZØe ds vf/kdkfj;ksa ds vfrfjDr
ftyk ç’kklu ds vf/kdkfj;ksa dk Hkh lg;ksx fy;k tkrk gSA rFkkfi] vuqfpr lk/kuksa ds ç;ksx dh NqViqV ?kVuk,¡
eq[;ky; ds /;ku esa vkrh jgh gSAa udy dh ço`fr u dsoy uoksn; fo|ky; tSlh mRd`"V f’k{kk laLFkkvksa dk
voewY;u djrh gS oju~ vkus okys o"kksaZ esa mu cPpksa ,oa muds vfHkHkkodksa ds eu esa O;oLFkk ds çfr vuknj dk Hkh
iSnk gksrk gSA udy djus okyk cPPkk fuf’pr gh Hkfo"; ds o"kksaZ esa vijk/k cks/k ls xzflr gksrk gSA

vr% bl o"kZ ;g fu.kZ; fy;k tkrk gS fd lHkh uoksn; fo|ky; vius ç’kklu ra= dk iw.kZ fu"Bk ds lkFk
ç;ksx djrs gq, ;g O;oLFkk djsxas fd fdlh Hkh uoksn; fo|ky; esa udy u gksA bl lac/a k esa mfpr rFkk Bksl {ks=h;
dk;kZy;@fo|ky; Lrj ij ;fn ugha mBk, tkrs gSa rks lacfa /kr vf/kdkfj;ksa dk mŸkjnkf;Ro ekuk tk,xkA

Hkonh;]

¼Mk0 ;w-lh- cktis;h½

mi funs’kd ¼’kS-½

55
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 25-22/99-NVS(Acad.) Dated : 15 Oct., 2001

The Principal
All Jawahar Navodaya Vidyalayas

Sub. : Alumini Association in JNVs

Sir/Madam,

As you are aware, Alumini Association in JNVs has been functional for last three years to
keep track of Cass-XII students who passed from JNVs and joined various professional Colleges/
Higher Institutions of learning during previous consecutive years. Detailed guide lines for the conduct
of Alumini Meet in JNVs were circulated vide this office letter No. F.7-3/97-NVS (Acad.), dated 23-
07-19981 and No. F. 25-22/99-NVS (Acad), dated 7th October, 19992. These guide lines may please
be gone through before planning Alumini Meet in JNVs. Which is held on 1st Sunday of December
every year. Accordingly this year Alumini Meet will be held on 2nd December in all JNVs. A summary
of guidelines is again given below for persual and compliance please :
1. All eligible ex-students either be informed and invited through post or through an advertisement
in the local newspaper.
2. A senior teacher should be made in-charge of Alumini Association who will maintain complete
record of the ex-students.
3. After formal welcome a lecture session may be arranged at school and ex-students invited to
speak of their experiences of Navodaya background and its input in their career profile.
4. A friendly game of Football/volley ball/ Cricket may be arranged between ex-students and
Vidyalaya team.
5. Common lunch may be organised where all teachers and students are also present. The
expenditure on refreshment. Lunch and tea etc. should be met from mess budget of the
Vidyalaya.
6. A brief cultural programme may be organised in the Vidyalaya where ex-students may also be
invited to participate.
7. Complete record of all ex-students year wise may be maintained by the teacher Incharge of
the Alumini Meet. Their current status and address should invariably be up-dated every year.
8. The ex-students should also be invited to Annual Day/Annual sports day of the Vidyalaya and
also requested to contribute for the Vidyalaya magazine.
While sending the invitation they are requested to bring with them a passport size photograph
to be retained at school. NVS has brought out the issue of Navodaya Samvad Volume 05, August,
2001 which throws light on the achievements of our ex-students in different fields. A Brief Bio-data
and Photograph of such students will enable NVS (Hqrs.) to include it in next Navodaya Samvad.

1. See page, 48
2. See page, 51

56
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

A brief report of the meet alongwith the good photographs may be sent to Samiti by 20th
December, 2001 positively. The report should be addressed to Dr. U.C. Bajpai, Deputy Director
(Acad.) by name.

Yours faithfully,

(Dr. U.C. Bajpai)

Deputy Director (Acad.)

57
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.25-2/2000-NVS(Acad.) Dated : 18-01-2002

To

The Deputy Director

Navodaya Vidyalaya Samiti
Regional Office
Bhopal

Sub. : Reporting of Teachers of Navodaya Vidyalaya after 28th June-regarding

Sir,

This is to refer your letter No. NVS/RO/BPL/2001/3418 dated 19-11-2001 on the subject cited
above. The administrative decision of the reporting of teachers three days before the opening of JNV
after summer vacation has been taken to strengthen the Principal for making necessary planning/
preparation to receive the children on 1st July in school. Though provision for granting Compensatory
Leave/Earned Leave for this period of three days has not been made, it is obligatory on the part of
teachers to report at school on 28th June of the year. Deputy Director in such representations will
exercise their discretion to settle the issue. However matter will be discussed in next Deputy Directors
Conference.

Yours faithfully,

(A.N. Ramachandra)
Asstt.Director (Acad.)

Copy to :
Deputy Director All Regional Offices-for information

Asstt.Director(Acad.)

58
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.23-1/2002-NVS(Acad.) Dated : 30-4-2002

The Deputy Director

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Panel Academic Inspection of JNVs during the Year 2002-2003-

regarding.

Sir,

This is to draw your kind attention on the subject cited above. Inspection and Supervision Tool
developed by the Samiti has already been sent to all Regional Offices last year. You are required to
plan the visits of the Officers of the Regional Office for Panel Academic Inspection of all Vidyalayas
by the end of December 2002. Copy of the plan may be sent to the Headquarters by the end of May
2002 positively. The following points may be taken into account at the time of Panel Inspection and
sending the report thereof.
1. A copy of the Panel Inspection Report on the Inspection tool only and suggestions for action to
be taken (ATR) at Vidyalaya/Regional Office/ Hqrs. level may be sent to Hqrs. All other papers
regarding Panel Inspection are to be retained at Regional Office. This needs not to be sent to
Hqrs.
2. Atleast one Panel Inspection for each Vidyalaya of your region must be completed by the end
of December by all means.
3. The Panel of Inspection should be headed by Deputy Director/Assistant Director of the Region,
consisting of one/two Principal(s) and an educationist as members of the Panel.
4. The Panel Inspection should be completed within 2-3 days in a particular Vidyalaya.
5. The Panel Inspection Report alongwith ATR may be sent to Hqrs. with in 7 days after the
completion of the Inspection in a particular Vidyalaya. There is no need to wait till all Vidyalayas
are inspected/completed.
Last year few Regional Offices sent the Panel Inspection Report in respect of some Vidyalayas
in the month of February/March while the Inspection were done in August/Sept. 2001 i.e. after six
months which is against the Instructions of the Hqrs. and the purpose of Panel Inspection is also
defeated, if no timely action is taken on the report. From the records available at Hqrs. it seems that
all Vidyalayas were not inspected during last year.
You are, therefore requested to plan in such a manner that inspection may be started from the
Vidyalayas, which were not inspected last year and all Vidyalayas of the region are to be completed
within the stipulated period.

Thanking you,
Yours faithfully,

(Dr. U.C. Bajpai)

Deputy Director (Acad.)

59
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.18-1/2001-NVS(Acad.) Dated : July 4th 2002

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

The Asstt. Director/Incharge

Navodaya Vidyalaya Samiti
All Sub-Regional Offices

Sir/Madam,

Sub. : Organising the Streams in the Vidyalayas-Ensuring minimum strength

to avoid wastage of Staff and infrastructure-Reg.

Ref. : Decisions taken in the Dy. Directors’ Conference held on 13th & 14th
September, 2001

I am to draw your kind attention to the discussions held during the Dy. Directors’ Conference
held on 13th & 14th September, 2001 in the Hqrs. office. Amongst other things, it was decided that
the streams should be stabilised in the Vidyalayas only with adequate strength. Wherever there in so
adequate strength they should be merged with nearby Vidyalayas. A long term plan is to be drawn in
terms of identifying various streams at the Senior Secondary stage and provide necessary assistance
in terms of infrastructure, teachers etc.
Unfortunately for my surprise in spite of repeated instructions and interactions, I found a number
of schools in different regions are continuing the streams with less than the minimum strength. It was
emphasised over and over again that for Science stream there should be a strength of 20 and for
Humanities and Commerce the minimum should be 15.
A close look at the final result sheets of the Vidyalayas indicate that in many schools the
minimum strength required was not maintained. Lack of strength in the stream concerned is likely to
effect the morale of the students as well as the teachers. It would be under utilisation of experienced
PGTs. Some times the results of the schools also create an embarrassing situation either in terms of
the percentage of pass or percentage of failure.
In order to ensure that appropriate utilisation of the teaching staff is made and infrastructure is
utilised, various new combinations are introduced, it is requested that all the Dy. Directors of the
regions and Asstt. Directors of the sub-regions may kindly adhere to the minimum strength as
mentioned above while recommending for the streams. It may also please be noted that we have to
introduce Bio-Technology, Computer Science and Computer Informatics in selected schools for
which the requests have been already made to the ROs and Sub-ROs for identifications etc.
I request you to kindly prepare a detailed action plan in terms of the streams to be introduced
and continued and the schemes dropped wherever the strength is not there and the new subject
combinations proposed to be introduced may be prepared and sent to me so that appropriate decisions
could be taken and issues discussed in detail during the forthcoming conferences. A list of the

60
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Vidyalayas where the streams continued less than minimum required strength is enclosed at Annexure
for your information.
This may please be treated as urgent and a complete blueprint of action plan along with
expected strength in each stream at XI and XII class stage in your region/sub-region is prepared and
sent to me positively by 14th of July, 2002 for apprising the Commissioner.

Yours faithfully,

(V.Rama Rao)
Joint Director (Acad.)
Encls. : As above.

61
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Annexure

Sl.No. Region Name of the JNV Strength

1. Bhopal Bhopal 10
2. -do- Datia 17
3. -do- Narsinghpur 15
4. -do- Indore 19
5. -do- Ujjain 13
6. -do- Vidisha 10

7. Chandigarh Kupwara 8
8. -do- Patiala 17
9. -do- Nawanshahar 19
10. -do- Goindwal Sahib 18

11. Hyderabad Chittoor 14

12. -do- Khammam 14
13. -do- Cuddapah 16
14. -do- Mahaboobnagar 17
15. -do- Bidar 16
16. -do- Belgaum 5
17. -do- Tumkur 9
18. -do- North Canara 19
19. -do- Karaikal 10

20. Jaipur Churu 19

21. -do- Dungarpur 19
22. -do- Sirohi 15

23. Lucknow Almora 19

24. -do- Haridwar 19

25. Patna Banka 17

26. Pune South Goa 15

27. -do- North Goa 8
28. -do- Osmanabad 15
29. -do- Nagpur 14
30. -do- Jalna 19
31. -do- Ahmednagar 17
32. -do- Raigad 15

33. Shillong Karimganj 18

34. -do- Pailapool 19
35. -do- Kokrajhar 14
36. -do- Churachandpur 14
37. -do- Mizoram 1

62
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 13-3/2002-NVS(Acad.) Dated : 27th Sep., 2002

Dear Principal

While reviewing the performance of the Vidyalayas in different regions during the Deputy
Directors’ Conference held on 13th & 14th September 2002 at Pune, I found that many Vidyalayas
are progressing in right direction in spite of various functional constraints of infrastructure, staff and
other required resources. As you are aware after assuming charge as Commissioner, Navodaya
Vidyalaya Samiti, I have been exploring the possibilities of developing the Vidyalayas in to self-
confident and self-sufficient institutions for the realisation of the objectives for which they are
established. As part of this process, we have initiated a number of steps to involve the stakeholders,
local community, district administration etc. Future monitoring system also intended to be developed
with collective participation and responsibility of different level functionaries in the organisation.
To personally assess the existing functional efficacy of the institutions and also the acquaint
myself with various initiatives taken by the Principals and staff in the Vidyalayas. I propose the visits
of few Vidyalayas in every region on the request of respective Principals. I would like to priorities
such of my visits basing on the performance of the Vidyalaya in terms of the academic performance,
infrastructure facilities available, level of maintenance of campus, library, laboratory, organisation of
co-curricular activities and promotion of sports, games and other related activities. To be precise I
would like to visit such of the those schools whose performance is excellent in every area of activity
in the Vidyalaya and the Vidyalaya which is made a significant impact in the district as well as on the
neighbourhood communities. The parameters for fulfilling the above requirements are to be fixed by
you in consultation with your staff members. If all of you feel that your Vidyalaya has come to the
level mentioned above, you may indicate me the week and the month either during October of
November or December for visiting your Vidyalaya. My intention of visiting such schools is to acquaint
myself with methodology and progress you have achieved, system of functioning with the collective
participation of students, parents and teachers.
I am sure such visit would benefit me to inspire and motivate the other Vidyalayas to learn
from your experience and improve the status of their respective Vidyalayas.

Yours faithfully,

(D.K. Kotia)
Commissioner
All Jawahar Navodaya Vidyalayas.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 25-22/99-NVS(Acad.) 21st November, 2002

To

The Principal
All Jawahar Navodaya Vidyalayas (Having XII Class only)

Sub. : Alumini Association in JNVs-Reg.

Sir/Madam,

This is regarding Alumini Association in JNVs, which has been functional for last four years to
keep track of Class XII students, who passed from JNVs and joined various professional colleges/
Higher Institutions of learning during previous consecutive years. Detailed guidelines for the conduct
of Alumini Meet in JNVs were circulated vide this office letter No.F. 7-3/97-NVS(Acad.), dated 23rd
July 19981 and No.F.25-22/99-NVS(Acad.), dated 7th October 19992. These guidelines may please
be gone through before planning Alumini Meet in JNVs which is held on 1st Sunday of December
every year. This year Alumini Meet will be held on 8th December in all JNVs. A summary of guidelines
is again given below for perusal and compliance please.
1. All eligible ex-students either be informed and invited through post or through an advertisement
in the local newspaper.
2. A senior teacher should be made in charge of Alumini Association who will maintain complete
record of the ex-students.
3. After formal welcome, a lecture session may be arranged at school and ex-students invited to
speak of their experiences of Navodaya background and its input in their career profile.
4. A friendly game of Football/Volleyball/Cricket may be arranged between ex-students and
Vidyalaya team.
5. Common lunch may be organised where all teachers and students are also present. The
expenditure on refreshment, lunch and tea etc., should be met from mess budget of the
Vidyalaya.
6. A brief cultural programme may be organised in the Vidyalaya where ex-students may also be
invited to participate.
7. Complete record of all ex-students year-wise may be maintained by the teacher in-charge of
the Alumini Meet. Their current status and address should invariably be updated every year.
8. The ex-students should also be invited to Annual Day/Annual Sports Day of the Vidyalaya and
also requested to contribute for the Vidyalaya magazine.
9. The photographs and small bio-data of ex-students who have been occupying very prestigious
positions are displayed on the walls of School Administrative blocks for inspiring the present
generation of Vidyalaya. Such details along with photographs are also sent to NVS Hqrs.

1. See page, 48
2. See page, 51.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

10. Ex-students pursuing their career in foreign countries are invariably identified and their career
tracks maintained. Their achievements are published by schools in district level newspapers.
While sending invitation, ex-students/alumini are requested to bring with them a passport size
photograph to be retained at school. NVS brings out the issues of Navodaya Samvad which throws
light on the achievements of our ex-students in different fields. A brief bio-data and photograph of
such students will enable NVS (Hqrs.) to include it in next Navodaya Samvad.
A brief report of the Meet along with the good photographs may be sent to Samiti by 20th
December 2002 positively. The report is addressed to Dr. U.C. Bajpai, Dy. Director (Acad.) by name.

Yours faithfully,

(Dr. U.C. Bajpai)

Dy. Director (Acad.)
Copy to :
1. SPA to Commissioner, NVS - for information.
2. The Dy. Director, All Regional Offices - for necessary action.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No.F.1-1/2001-NVS(Exam.)/408 13th December, 2002

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Filling up the Vacancies in the 9th Class from the Academic Year
2003-04 - Information regarding.

Sir,

As you are aware the Navodaya Vidyalaya Samiti on the recommendations of the Expert
Committee has decided to fill the vacancies in 9th class with the lateral entry. The issue was discussed
in the threadbare and it was thought appropriate to go for lateral entry only at 9th class. Since our
new academic year will start from April, 2003, it is very essential that we should take all the necessary
steps to see that an Entrance Examination is conducted and children are admitted in 9th class
against the available vacant seats in all the Vidyalayas.
In order to expedite the process, I shall be grateful if you could kindly send me the following
details in the enclosed proforma so as to reach me by 25th of December, 2002 to enable me to take
further action. This may please be treated as urgent and necessary action taken.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

THE VACANCY POSITION IN THE CURRENT

VIIIth CLASS CATEGORY-WISE

NAME OF THE JNV ____________________________

REGION ______________________________________

STATE_______________________________________

Present Category of the School for A/B/C

Admission

No. of students in VIIIth Class SC ST GIRLS RURAL URBAN TOTAL

category-wise

Category of School during the A/B/C

year 2000-2001 when the present
batch of VIIIth Class was admitted.

No. of students admitted during SC ST GIRLS RURAL URBAN TOTAL

2000-2001 in VIth Class

Syllabus followed in VIIIth Class

whether state or CBSE.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No.F.3-1/2002-NVS(Acad.) 30th December, 2002

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

The Asstt. Directors

Navodaya Vidyalaya Samiti
All Sub-Regional Offices

Sub. : Conduct of JNVST for 2003 – Multiple Question Papers for JNVST in
the same pattern as CBSE Board Examinations – Reg.

Sir/Madam,

I am drawing your kind attention to the subject cited above and to inform that the CBSE has
agreed to set multiple question papers for the forthcoming JNVST–2003 in order to eliminate
malpractices etc. This decision is taken to ensure that the parents are not misled by private coaching
centres.
You are, therefore, requested to ensure that the information is passed on to the Principals and
adequate publicity is given for the benefit of students and parents about the multiple question papers.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

Copy to :
The Principals, All JNVs – for information.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

D.O.No.3-10/2002-NVS(Acad.)/428 6th January, 2003

D.K. Kotia, IAS,

Commissioner,

Dear District Magistrate,

I am extremely grateful for your kind co-operation and patronisation for running the JNVs in
your district. Under your Chairmanship, the Vidyalaya is struggling in the right direction to achieve its
objectives. The crucial activity in running the Vidyalaya is the conduct of Jawahar Navodaya Vidyalaya
Selection Test (JNVST) effectively and fairly and admitting the children basing on their merit and
category for which they belong. So far this activity has been undertaken in a systematic manner
under your control and supervision. Jawahar Navodaya Vidyalaya Selection Test for the admission
of the children during the academic year 2003-04 is being conducted on 9th February 2003 (Sunday)
in the summer bound areas of the country and on 12th April, 2003 (Saturday) for extremely winter
bound areas.
I am writing this letter, to request you to pay your personal attention and ensure that the Test
is conducted in a free and fair atmosphere. The District Education Officer and other officers related
to the Educational Administration in the district may kindly be directed to meticulously plan and
organise the conduct of the JNVST with the assistance of the Principal, JNV. Please ensure that the
following arrangements are made:
1. Police Bandobast at examination centres.
2. Adequate support to the District Education Officer and the Principals of JNV for transportation
and the safe custody of test material either at Police Stations or Banks.
3. Deploying some Officers of the district along with vehicles for inspection of examination centres
as Flying Squads during the period of examination which is only one and half hour duration.
The Principal of the JNV of your district will meet you and brief you the details of the programme
of JNVST.
I shall be grateful, if you could kindly monitor the examination under your guidance and
supervision peacefully.

Yours faithfully,

(D.K. Kotia)

1. All District Magistrates

2. Principals of All the Jawahar Navodaya Vidyalayas – with a request to get in touch with
District Magistrates and apprise them the details.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.1-5/2002-NVS(Acad.) 5th February, 2003

ORDER

Sub. : Enhancement of honorarium/remuneration to District Functionaries

assisting in conduct of JNVST – Reg.

Consequent upon a series of requests from different functionaries of State Government who
have been assisting the Navodaya Vidyalaya Samiti in conducting the JNVST to enhance and increase
the existing honorarium towards the services rendered by them, the competent authority after careful
consideration has approved the revised rates of honorarium to the functionaries at district and block
level who are deployed in conduct of JNVST. The following are the revised rates of honorarium.
I) At District Level:
Functionaries Existing Proposed
Rate Rates
Rs. Rs.
(i) A) DEO/DDPI/DIO 500/- 750/-
B) DEO (Primary) – in such of those States
like Rajasthan, Himachal Pradesh, etc.,
where there are two functionaries separately 500/- 750/-
for Secondary & Primary Education.
(ii) Block Co-ordinator/DEO/AEO/BEO 250/- 400/-
(iii) DLO 200/- 300/-
(iv) Centre Level Observer 100/- 150/-
(v) Secretariat help at DEOs Office – 150/- each 200/- each
Two persons and BEOs Office – One
person.
(vi) Class IV Assistant at DEOs Office – 75/- each 100/- each
Two persons

II) At Centre Level:

(i) Centre Superintendents 250/- each 400/- each
(ii) Invigilators (one for every 20 candidates) 40/- each 75/- each
(iii) Clerical assistance of two persons 60/- each 75/- each
(iv) Class IV assistance (one person for every 25/- each 40/- each
40 candidates a part there of)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Honorarium for the District Education Officer (Primary) is permitted in only such of those
States where there are two separate District Education Officers for Primary & Secondary Education.
Under no circumstances in such of those states where there is no second level of District Education
Officers or separate DEO (Primary), such honorarium can be given. All the Principals of JNVs in
your region may please be intimated to effect the revised honorarium from the current year. Dy.
Directors may kindly allot additional amounts under this head from the overall savings of the region
wherever it is necessary as per the provisions of powers delegated to them. All other conditions
related to the payment of honorarium remain the same. Principals may also be requested to minimise
the administrative expenditure and settle the accounts of the expenditure of examination within a
month from the conduct of the test.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Copy to :
The Principal, All Jawahar Navodaya Vidyalayas – for information and necessary action.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.1-2/2002-NVS(Acad.)/468 27th February, 2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sub. : Recognition of A, B and C Level Certificate equivalency with III, V and

VIII of National Open School – Reg.

Sir,

This is to draw your kind attention on the subject cited above. National Institute of Open
School have been requesting Navodaya Vidyalaya Samiti to recognize A, B & C Certificate awarded
by National Institute of Open School to children equivalent to Class III, V and VIII. It has also been
stressed that B level certificate issued by NIOS is equivalent to Class V in terms of learning competency
and such students are permitted to write JNVST. Before the proposal is submitted to Commissioner
and also to Executive Committee of the Samiti for making recommendations to permit B level holders
of NIOS to write JNVST Examination, it is requested that views of Deputy Directors in this regard are
forwarded to NVS, Hqrs. to enable us to analyze all aspects of this new cliental. National Institute of
Open School is an autonomous organization under the Ministry of Human Resource Development,
Govt. of India. The mission of NIOS is “reaching the unreached and to provide education for all
with special concern for girls, rural youth, working men and women, SC/ST, Handicapped
and other disadvantaged groups, non-school goers and dropouts”. It is a teaching institution
as well as examining and certifying authority by itself. It is a board of school education at the national
level like Central Board of Secondary Education. It has also been functioning as an apex body at
national level to promote distant of learning system from primary level to pre-degree level in the
country
The B level examination conducted by NIOS is equivalent to the examination conducted by
State Board in V standard. Since NIOS falls under Ministry of HRD the condition of passing Class-V
from recognised primary schools of State Government is automatically applicable for these children.
These children receive education and pass B level of NIOS through informal system of education.
Kindly forward your opinion indicating merits and de-merits of this proposal at an early date.

Yours faithfully,

(Dr. U.C. Bajpai)

Dy. Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

D.O.No. 36-1/2003-NVS(Acad.) Dated : 3rd March 2003

Dear Deputy Director,

I am to draw your kind attention to this letter No. 6-11/2002-NVS (Admn.) dated 28-01-2003
forwarding the copy of the minutes of the meeting of the Dy. Directors’ held at Hyderabad on 16th &
17th January 2003. Among various other things, the important area at discussion was advancement
of preparation an planning for next academic session. All the Dy. Directors were advised to organise
the Annual Principals Conference in the first fortnight of April 2003 to decide planning for next academic
session. In this regard, I am to remind you the need for meticulous advance planning for the academic
year 2003-04. Though the annual Board Examinations results will come much later irrespective of
the board results, we have to prepare a perspective plan of action for forthcoming year which is to be
systematically followed in terms of planning, implementation, monitoring and reporting. The review
of the Board results can however be made in the 1st week of June after results are published.
I, therefore, request you to immediately plan out the annual conference. The following are
some of the important areas where decisions are to be taken with a participatory approach of the
Principals, Asst. Directors-Incharge of the clusters and the Regional Officers. Similarly, the Principals
should also ensure that while preparing the action plan for the next year, the teachers and students
are taken into confidence and their opinions elicited. This will give us a wider scope for participation
of different stakeholders like students, PTC, teachers, Principals etc.
I am indicating herewith some important areas where the focus of annual conference can be
laid:
1. Procurement and delivery of textbooks.
2. Finalisation of the streams along with the norms prescribed with mini-migration linkages.
3. Verification of the staff sanctioned as per the requirements of the Vidyalaya within the
parameters.
4. Filling-up of vacant posts of teachers on contract basis before the beginning of the academic
session.
5. Finalisation of selection of students for migration and ensuring that they report to the Vidyalaya
of migration positively by 1st of July 2003.
6. Transport arrangements for the migration students.
7. Notification of results of JNVST positively by 1st week of May.
8. Notification of the select list and verification and completion of admission of children positively
by 1st July and sending a compliance report to headquarters by 8th July.
9. Cluster-wise planning and monitoring along with the incharge Asst. Directors.
10. As part of the conference, major time may be devoted to hold the discussions cluster-wise
with the Principals and the Asst. Directors and finalise the entire programme of the year.
Specific repondibilities to be assigned to the cluste principals and calendar of activities and
events like admission, inspection, ensuring the presence of teachers, unit testing and
evaluation, cluster level sports and games, training programme of teachers and all other
related issues including maintenance and repairs, safety & security of children, mess
management and house-system etc.
In addition to above, I would also like to inform you that a Review committee constituted by
Govt. of India under the Chairmanship of Sh. Y.N. Chaturvedi has made various recommendations

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

for implementation in the Vidyalayas to ensure effective performance and realisation of the objectives
of the scheme.
Some of the important recommendations for immediate implementation are given below.
Principals may be asked to come prepared with necessary data and planning and the modus operandi
of the implementation of recommendations to be discussed cluster wise.

RECOMMENDATIONS OF Sh.Y.N. CHATURVEDI COMMITTEE FOR IMMEDIATE

IMPLEMENTATION :
– Identification of category-wise shortage of prescribed reservations in districts.
– Follow-up action of ensure that adequate publicity is given to fill-up the candidate as per the
targeted reservations.
– Two years action plans for improvement of quality in academics, specially Language and
Mathematics component.
– Career counselling and assistance to students for appearing for entrance examinations.
– Conduct of crash programmes in the lower classes specially for languages and mathematics.
– Effective and meticulous implementation of Continuous Comprehensive Evaluation from VI to
VIII class (Cluster-wise calendar and action plan must be prepared for implementation of CCE
during the year 2003-04).
– Incorporating in institutional plans, scope for debating competitions, essay competitions,
quiz competitions and allied activities for improving the reading, writing and speaking skills of
children.
– Preparatory work for lateral entry in IX class and schedule of examination and admission.
– Exploring possibilities of identification of qualified contractors to run and manage the mess.
– Extension of educational facilities to all children of the teachers at the preprimary level.
– Finalisation of process of renting a vehicle wherever the vehicle is not available.
– Inclusion and association of retired educationists of the district in regular panel inspections.
– Annual inspection with a panel constituting Engineer, Medical Expert, Administrator and Nutrition
Expert for assessment of the accommodation, boarding, lodging etc. of the students.
– Focus of classroom transactions to be on learning orientation, proposed process and
methodology.
– Action plan for compulsory study of 3-4 library books by students, their review and participation
in seminars to ensure enhancement of their communication skills and understanding
capacity.
– Systematic planning of morning assembly to fulfill the objectives which include knowledge,
patriotic spirit meditation, communication skills, music, physical alertness and informal learning
etc.
– List of identification of teachers who need to be intensively trained along with the areas of
required training like content/communication, residential culture.
– As part of SUPW activity to organise groups of students consisting 5-6 and assigning
responsibility related to cleanliness and maintenance of the campus as part of the inculcation
of value of dignity of labour.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

– Identification and organisation of lectures by eminent people on monthly basis.

– Effective implementation of CLASS project (extension of computer learning to nearby schools.)
– Integration of ICT in teaching learning. Identification and procurement of software, training of
teachers monitoring and reporting.
– Identification of nearby 10-15 Vidyalayas and local communities for organisation of pace setting
activities by every Vidyalaya.
The above are some of the important recommendations for implementation at the Vidyalaya
level. Principals may kindly be requested to prepare necessary background information for preparing
an action plan with all the above activities as recommended by the Review Committee.
Since this annual conference is going to be very intensive and serious affairs, it may not be
possible to complete it in 2 days. It is suggested that the conference may be held for 3 days. It is also
further suggested that the conference can be held in two stages in these 3 days.
1) General issues concerning all the Vidyalayas.
2) Cluster-wise preparation of action plan, monitoring and implementation under the supervision
of the Asst. Director/Cluster incharge.
I shall be grateful, if you could kindly let me know the process of planning and also feel free
to seek any information from me in this regard.

Yours sincerely,

(V.Rama Rao)
Joint Director (Acad.)

The Dy. Director

Navodaya Vidyalaya Samiti
All Regional offices

Copy submitted to Commissioners, NVS-for information.

Copy to :
1) All Asst. Director/Cluster-Incharge -With a request to prepare a
2) The Principal, All Jawahar Navodaya Vidyalayas consultative and participatory
action plan for discussion and
finalisation.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 36-1/2003-NVS (Acad.) Dated: 12th March 2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

The Asstt. Director/Cluster Incharge

Navodaya Vidyalaya Samiti
All Regional Offices/Sub-Regional Offices

Sir/Madam,

Sub. : Annual Conference of Principals-Areas for focus of discussion for close

monitoring of the Vidyalaya at cluster-level-Information-Reg.

Ref. : This office letter of even number dated 03-03-20031.

I am to draw your kind attention to the reference cited, indicating various areas of discussion
during the forthcoming Principals’ Annual Conference. We intend to make this conference problem
solving and facilitating the Principals and teachers to effectively execute the action plans being
drawn by the Vidyalayas and clusters concerned. However, in order to effectively implement the
action plans it is very essential that minimum important areas of functioning of the Vidyalayas are to
be streamlined. We would like to take this opportunity for a detailed diagnosis of the issues and
problems confronted by the Principal in carrying out his day-to-day functioning. Commissioner, NVS
desires that the Principal should identify the specific problems and issues for bringing the functional
effectiveness in the following responsibilities in the Vidyalaya:
I) Involvement of Parent Teachers Councils in planning, monitoring and implementation of the
activities of the Vidyalaya to enable the PTCs to keep themselves informed about the
performance of their wards periodically as well as the direction of the institution for realisation
of its objectives.
II) Very cordial interpersonal relationship among the staff of the Vidyalaya for team building.
The hurdles and problems in the process of co-operative team building are to be identified and
attended to in terms of better understanding, co-operative vision, training, enforcement of the
rules and regulations and the spirit of service to students as well as the identification with the
institution.
III) Developing a cohesive residential culture with effective monitoring of the house-system. The
problems and issues identified in making the house-system more effective in terms of physical
maintenance, security of the children, health counselling and guidance behavioural attitudes
with opposite sex, cleanliness, assimilation, acculturations of their students with their
housemates they are attached. Another important area in improving the house-system is to
develop responsibility, accountability and spirit of servant leadership i.e. leadership with service
motive to students by the housemasters.

1. See page, 73.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

IV) Organisation of co-curricular activities as a means of personality development and character

formation rather than routine ritualiotic conduct of functions.
V) Maintenance and repairs, electricity water connections, functioning of toilets & bathrooms,
cleanliness and beautification.
The above issues are to be reviewed Vidyalaya-wise to understand the difficulties in this
fundamental areas of functioning and find appropriate solutions and action programmes. In order to
save time in identification of the problems Vidyalaya-wise it is thought appropriate to request the
Principal to provide the information in the above areas in the enclosed format.
You are requested to kindly collect the above information in the Vidyalayas of cluster assigned
to you and prepare a compatible and comparable chart of the cluster to facilities the conference for
appropriate decisions.

Yours faithfully,

(V.Rama Rao)
Joint Director (Acad.)

Copy to :

The Principal,
All Jawahar Navodaya Vidyalayas - With a request to compile the said information and send it to the
Incharge Asstt. Director of the cluster for facilitating the discussions.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

FORMAT OF INFORMATION OF BASIC AREAS OF FUNCTIONING OF THE

VIDYALAYA TO STRENGTHEN THE CLUSTER MONITORING

I) PARENT TEACHERS ________________________________________________

COUNCIL

a) Date of formation: ________________________________________________

b) Total No. of meetings ________________________________________________

conducted :

c) No. of parents interacted

with the class teacher ________________________________________________
along with their wards
in each for the meeting ________________________________________________
held.

d) Important suggestions
and observations ________________________________________________
made by the PTC on ________________________________________________
day-to-day functioning ________________________________________________
of the Vidyalaya. ________________________________________________

e) Action taken on the ________________________________________________

suggestions. ________________________________________________
________________________________________________
________________________________________________

II) INTER-PERSONAL RELATIONSHIP

a) Total No. of female and ________________________________________________

male employees in
teaching & non-teaching
category.

b) Frequency of common ________________________________________________

consultations with the ________________________________________________
staff (indicate No. of ________________________________________________
such consultations in ________________________________________________
each month).

c) Whether there is ________________________________________________

groupism in the ________________________________________________
Vidyalaya, (If yes), ________________________________________________
the reasons identified ________________________________________________
for such fractions and
groups.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

d) Identified reasons for 1) _____________________________________________

conflict and tensions 2) _____________________________________________
among teachers. 3) _____________________________________________

e) Attitude of staff towards ________________________________________________

women employees, ________________________________________________
whether helpful/ ________________________________________________
indifferent against. ________________________________________________

f) Efforts made by the ________________________________________________

Principal to develop ________________________________________________
identification with the ________________________________________________
institution. ________________________________________________

III) RESIDENTIAL CULTURE

a) Total No. of houses ________________________________________________

strength-wise boys & ________________________________________________
girls ________________________________________________

b) No. of house-masters ________________________________________________

male and female. ________________________________________________
________________________________________________
________________________________________________

c) Names of house-masters ________________________________________________

who are not ________________________________________________
systematically attending ________________________________________________
to the house ________________________________________________
responsibilities.

d) Efforts made in the ________________________________________________

direction to train, help ________________________________________________
and motivate them. ________________________________________________

e) Reporting system of ________________________________________________

houses to the Principal ________________________________________________
on day-to-day basis ________________________________________________
including the duties ________________________________________________
of MOD.

IV) CO-CURRICULAR ACTIVITIES

a) Details of nature of co- ________________________________________________

curricular activities ________________________________________________
organised. ________________________________________________
________________________________________________
________________________________________________

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

b) No. of students ________________________________________________

participated in each ________________________________________________
of the activity. ________________________________________________

c) Benefit accrued to the ________________________________________________

students by the activity. ________________________________________________
________________________________________________
________________________________________________
________________________________________________

d) No. of activities in which ________________________________________________

Principal was present. ________________________________________________
________________________________________________
________________________________________________

V) MAINTENANCE & REPAIRS

a) Amount released for ________________________________________________

M & R.

b) Purpose and the ________________________________________________

expenditure for which ________________________________________________
the amount was utilised. ________________________________________________

c) What is the regular ________________________________________________

system of feedback and ________________________________________________
reporting on the ________________________________________________
functioning of toilets, ________________________________________________
bathrooms, water and ________________________________________________
electricity?

d) Have you constituted ________________________________________________

any committee for this ________________________________________________
purpose If yes, the ________________________________________________
composition of the ________________________________________________
Committee including ________________________________________________
the No. of students
in the Committee.

e) Identified security ________________________________________________

hazards in the Vidyalaya. ________________________________________________
________________________________________________
________________________________________________

Principal’s perception on the above issues (if space in not sufficient, attach separate sheet):
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 10-41/2001-NVS(Acad.) Dated: 7th May, 2003

To

All the Principals

Jawahar Navodaya Vidyalayas
Navodaya Vidyalaya Samiti

Sub. : Implementation of Recommendations of the Expenditure Reform

Commission regarding collection of Fee from the students whose
families are above poverty line-Information regarding.

Dear Sir/Madam,

The Expenditure Reforms Commission constituted by the Ministry of HRD, Govt. of India,
after careful consideration has recommended for charging a monthly fees from the students whose
families are above the poverty line. After a great deal of deliberations, it has been decided to initially
charge Rs.200 per students per month from all the students from IX to XII Class excluding SC/ST
and girl students from July, 2003. These charges may also gradually increase to Rs.300 per month
in due course after undergoing the experience of collection of the fee of Rs.200 per month. Since the
education at primary and middle level is free, the fees will be collected only from the students studying
in IX Class and above. The students whose families are below poverty line as per the certification of
the District Magistrate concerned are exempted from the fee. Meaning thereby, all the children
whose families are below poverty line, the SC/ST and girl students are exempted from the fee. This
is aimed at involving a token participation from the families of the students who can economically
afford for such payment.
Out of this collected amount in the Vidyalaya, 50% will be kept at the disposal of the Vidyalaya
for undertaking educational development activities of the students. The rest of the 50% will be added
to the consolidated fund of Navodaya Vidyalaya Samiti.
Since it is first time, such an effort is being made to collect some token fee from the parents,
the Parent Teachers Councils should be informed of the importance of such collection and convince
them to contribute their might.
The detailed instructions with regard to the methodology of determining the below poverty line
families etc. will be communicated in the course.
You are requested to kindly create an atmosphere of acceptability among the parents for the
proposed ERC recommendation for collection of Rs.200 per month from the affordable families.

Yours faithfully,

(V.Rama Rao)
Joint Director (Acad.)

Copy to :
All Deputy Directors of Navodaya Vidyalaya Samiti : with a request to popularise the
recommendations of the ERC and prepare a plan of action for collection of fee from the
students of Class-IX and above excluding SC/ST, girls and students whose families are
below poverty line.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No. F.1-1/2001-2003-NVS-Acad.(Exam.) 20th May, 2003

To

All the Principals of

Jawahar Navodaya Vidyalayas of
Navodaya Vidyalaya Samiti

Sub. : Declaration of Results of JNVST – Request for Completing the Process

of Admission – Regarding

Ref. : This office letter No. 13-17/2001-NVS(Acad.) Dated 16th April, 20021.

Dear Sir/Madam,
I am to draw your kind attention to the letter reference cited giving you the details with regard
to conduct of JNVST, 2003 The CBSE has already published the select list of the candidates and
despatched to the Vidyalayas. As it was discussed in the Annual Principals’ Conferences, it is very
essential that we complete the scrutiny of the records of selected candidates and complete the
admission process. The selected batch of the students should report to the Vidyalaya positively by
1st of July. For this purpose a great deal of spade work is to be done in terms of notification of
results, scrutiny, verification of records and informing the parents about the final admission. Under
no circumstances, there should be any scope for delay in admission. It was also simultaneously
discussed that all preliminary arrangements like, repairs and maintenance of the building, adding
toilets and bathrooms, wherever required and other facilities for admission of the children should be
completed.
It is proposed to review the status of admission on 5th of July, 2003. On completion of admission,
the Headquarters may please be informed by Fax indicating total number of students admitted in
each category.
The above instructions may scrupulously be followed and implemented under the guidance of
Assistant Directors, Cluster In-charge.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)
Copy to :
All the Deputy Directors, NVS, all Regional Offices: With a request to monitor the admission
process and ensure that children are admitted as per the stipulated time. Copy of the circular
may be given to all the Assistant Directors for follow up and report to Hqrs. by 5th of July,
2003.

Joint Director (Acad.)

1. For reference, see page, 116.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.26-10/2003-NVS (Acad.) 23rd May, 2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sub. : Regarding the Accreditation of JNVs by NIOS.

Sir,
This is regarding the Accreditation of NVS by NIOS, Commissioner attended the 10th meeting
of the General Body of National Open School Society held on 31st March 2003 as member and
volunteered to allow JNVs to be accredited to NIOS. JNVs are already accredited with NIOS where
examinations are being conducted under the administrative supervision of our Principals. Since
Commissioner has already extended words to Chairman, NIOS, you are hereby requested to see
that if the proposal for the accreditation of JNVs is received from NIOS, the same is honoured by
concerned Principals.

Yours faithfully,

(Dr. U.C. Bajpai)

Deputy Director (Acad.)

Copy to :
1. Shri S.S. Gill, Secretary, National Open School Society, B-31B, Kailash Colony, New Delhi

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No.F.1-1/2001-NVS (Acad.)Exam./549 5th June, 2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Considering Admission of Children from Special Education Schemes

started by Govt. of India and various State Governments under the
Universalization of Primary Education Programme – Regarding.

Dear Sir/Madam,
As you are aware, Government of India as well as various State Governments in the country
have initiated a large number of schemes with the objective of providing primary education to all the
children in the country. The schemes like Education Guarantee Scheme in Madhya Pradesh, Rajeev
Shiksha Mission, in Rajasthan, National Open School system, state level Open School and many
other Government sponsored primary education programme are being implemented in different
parts of the country. The Government of India from time to time has been insisting that the Navodaya
Vidyalaya Samiti should consider the admission of children who have studied in variety of such
Government sponsored schemes to make use of the educational benefits accrued from Navodaya
Vidyalayas. We have had a series of meetings. The issue is under consideration to admit the children
who have completed the primary education through certain systems like National Open School,
Education Guarantee Scheme etc. In order to finalise list of such schemes from where children
should be permitted to appear for JNVST. It is essential to finalise the list of such schemes before we
initiate the printing of Application Forms.
In view of the above, I shall be grateful if you could kindly collect the information state-wise
under your jurisdiction about various schemes in operation and sponsored by the Government for
imparting primary education up to Vth class. This may be treated as very urgent and the said
information is sent to me within a weeks time so that the issue can be further examined at the
Government level.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No.F.24-6/2002-NVS (Acad.) 9th June, 2003

To
The Principals of
Jawahar Navodaya Vidyalayas of
Navodaya Vidyalaya Samiti

Sub. : Information related to the Professional Courses and Higher Education

for circulation among senior students – Regarding.

Dear Sir/Madam,
Please find enclosed herewith a copy of the details published by the “Times of India” regarding
various professional courses and higher education studies in prominent institutions of the country.
The information is very comprehensive indicating various opportunities of higher studies in different
fields like Management, Engineering, Biotechnology, Medicine etc. It is very essential that we provide
necessary career guidance to the students of the Vidyalaya to enable them to choose and plan their
future careers. This activity should form part of the regular functioning of the Vidyalaya. At various
levels of Government, a great emphasis is being given on career guidance and vocational training.
The children during their seven years stay in the Vidyalaya must be able to make up their mind about
their future studies. If such information is made available to them, it will also help the parents to
change their views about the future of their children.
It becomes imperative for every Navodaya Vidyalaya to collect information and provide guidance
to students for various career options. The Librarian of the Vidyalaya should be trained and assigned
with the responsibility of providing career guidance to the students. We should open a “Career
Guidance Corner” in the Library and also conduct meetings and discussions with the students of
higher classes, i.e., X, XI & XII classes to acquaint them with various career options.
In the light of the above, I request you to constitute a small Committee for providing career
guidance to the students. The Librarian should be the convener of the Committee and ensure that
periodical meetings are organised for promotion of career guidance. The Committee may have the
Principal as the chairman, Vice Principal, two PGTs, two TGTs and three PTC members, so that this
Committee can periodically meet and equip the Vidyalaya with the information related to career
guidance. The Committee should also arrange interaction with eminent educationists and professionals
in the district, so that the children will have a clear concept of future careers.
I shall be grateful if you could kindly prepare an annual plan of action on career guidance and
let me know the details and the follow up.
Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)
Encl : as above
Copy to :
All the Deputy Directors, all Regional Offices, with a request to issue further instructions to
the Principals and inform the Assistant Directors of cluster Incharge that the career guidance
activities should be monitored on regular basis. Copy of this Circular along with the enclosure
may also be handed over to the Assistant Directors.

Joint Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.4-1/2003-NVS (Acad.) 17th July, 2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Enrolment of Physically Handicapped Children in JNVs.

Sir/Madam,
Please furnish the details of enrolment of physical handicapped children in JNVs under your
region as on 31-03-2003 in following format:

State No. of Total enrolment of physical handicapped

JNVs students consolidated (Class-VI to XII)

Boys Girls Rural Urban Gen. SC ST Total

Yours faithfully,

(Dr. Prabha Sinha)

Asstt. Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No.F.20-2/99-NVS (Acad.) 18th July, 2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Starting of Nursery/Primary School for the Wards of the Staff of Jawahar
Navodaya Vidyalayas.

Ref. : This office letter No. F.11-2/91-NVS (Acad.) dated 22-08-19911.

Dear Sir/Madam,
As you are aware, the Navodaya Vidyalaya Samiti through the letter reference cited has
accorded permission to the Principals of Jawahar Navodaya Vidyalayas to start a nursery/primary
school upto class-V in the premises of Navodaya Vidyalayas for providing educational facilities to
the children of the staff working in the Vidyalaya. Through the said circular they were permitted to
provide class room, accommodation, furniture and the parents were to borne the expenditure on the
salary of the teacher. However, because of various administrative problems and inconvenience all
such schools started under this scheme have been closed. During recent conferences of Principal’s,
specially in North East region, it was represented that the Samiti should provide facilities for the pre-
primary education of the children of staff working in the Jawahar Navodaya Vidyalayas.
In view of the above, the Competent/authority has decided to accord the permission to the
Principals of JNVs to start a nursery/primary school in their campuses for facilitating the education of
the children of the staff working in the JNVs. The following is the criteria for running such schools:
1. Navodaya Vidyalaya Samiti will provide the necessary infrastructure in terms of classroom,
benches etc.
2. Navodaya Vidyalaya Samiti would also provide one teacher by reducing his normal workload
in the school system. This could be preferably a Regional Language/Hindi/Maths TGT.
3. The second teacher is to be appointed on behalf of the parents themselves by contributing
towards his salary.
4. Admission is restricted only for the children of the staff working in the JNVs. No outsiders shall
be permitted.
Similarly, we have all agreed in the Annual Conference of Principals' that one of the areas
needs to be improved is the English and Mathematics of the newly admitted children. We thought of
developing crash programmes to enable these heterogeneous group of children who have come
from different backgrounds to bring them to a common level. It is very essential that we prepare
need based specific crash programmes in Maths and English and systematically help the children to
learn. The afternoon periods can be utilised for this purpose, supervisory study or self study at the
level of VI Class may not yield the desired results at this stage since the students do not have the

1. See page 33 for reference.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

ability of comprehending the content. It would be better that in the afternoon sessions, VI class
students are made to concentrate on learning English and Mahs. Exhaustive modules in these two
subjects may be prepared and implemented for the newly admitted children.
Since these two issues are of utmost importance, I Request you to initiate action in this direction
under the supervision and guidance of the Deputy Director and see that the monitoring of the lower
classes is strengthened systematically.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

Copy to :
1. Deputy Directors of All Regional Offices : with a request to discuss with the Assistant Directors
in making the Action Plan and its implementation.
2. All Principals of Jawahar Navodaya Vidyalayas, with a request to initiate the process of
implementation of the Action Plan.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.25-2/2003-NVS (Acad.) 25th July, 2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sub. : Introducing Education on Disaster Management - regarding

Sir/Madam,
CBSE is introducing ‘Disaster Management’ as a part of frontline curriculum in Social Science
in Class VIII from the Academic Session 2003-04 as per the directions of the GOI for introducing
Disaster Management in School Curriculum.
Textual material for Class-VIII for the same has been prepared by CBSE with the help of
Ministry of Home Affairs, Govt. of India and the same is available with CBSE. The related textual
material can be obtained from CBSE, Shiksha Kendra, 2 Community Centre, Preet Vihar, Delhi 110
092 or from CBSE Regional Office on payment.
The subject disaster management can be introduced in Class-VIII in the following manner.
(i) Such of those Navodaya Vidyalayas which are following NCERT syllabus, CBSE is
deleting certain portions of Social Science and introducing Disaster Management in
their place.
(ii) With regard to the school following the local syllabus, since Disaster Management is
an important subject, we may direct them to add this chapter to the existing syllabus
of social Science of the State concerned.
Suitable action may be taken in this regard.

Yours faithfully,

(Dr. U.C. Bajpai)

Deputy Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.1-1/2002-NVS (Acad.) 31st July, 2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Conduct of Entrance Test for Admission in Class-IX against Vacant

Seats – Guidelines – Regarding

Sir/Madam,
In continuation to this office letter of even number dated 28th July, 20031, I am to inform that it
has been now decided to conduct the Entrance Test for admission in IX Class on Sunday, the 28th
September, 2003. As the time available at our disposal is very short, we need to take immediate
action, for arranging the conduct of the Test. The following is the Chart of activity for conduct of the
Test:
1. Printing of Prospectus-cum-Application Forms – Distribution to the Vidyalayas.
2. Issuing a notification State-wise in the largest circulated English/Hindi/Regional Newspapers,
indicating the address of the school, number of the vacant seats in SC/ST and other
categories.
3. Instructing the Principals to distribute the application forms with the help of Education Officers
in all secondary and middle schools.
4. Receiving the applications – Immediate scrutiny.
5. Issue of Admit Cards to the candidates.
6. Making arrangements for conduct of the Examination including orientation to the Principals.
7. Receiving the Question Papers – Distribution to different state centres for onward transmission
to schools before the Examination.
8. Conduct of the Examination.
9. Collection of Answer Booklets in the regional offices along with the list of absentees.
10. Organising spot-evaluation of the Answer Booklets with the help of Answer Keys to be
supplied by CBSE.
11. Finalisation of the Merit List category-wise (SC/ST/others) and communication to the
Principals of the district concerned.
12. Principals of the Vidyalayas concerned to inform the selected candidates about their selection.
13. Scrutiny and verification of the certificates and other antecedents of the candidates as
mentioned in their application forms.
14. Admission of the children.

1. Copy enclosed, see page 92.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

SCHEDULE OF THE EXAMINATION

Date of Examination : Sunday, the 28th September, 2003
Duration : Three hours from 10 AM to 1 PM.
Centre for Examination : shall be the JAWAHAR NAVODAYA VIDYALAYA of the
district concerned.
Medium of language for Examination : English/Hindi

COMPOSITION OF THE TEST

Admission Test will consist of subjects of Mathematics, General Science, English and Hindi.
Difficulty level of the test paper shall be of the level of VIII Class. Allocation of marks for the subjects
will be;
Maths – 35
General Science – 35
English – 15
Hindi – 15
Total = 100
As it was informed that the reservations are applicable against the vacant seats only in the
category of SC/ST, no other reservations like rural, urban, girls are applicable for this Admission
Test.
In view of the short of time, I request you to kindly adhere to the dates as given in the TIME
SCHEDULE SHEET enclosed to this letter and ensure that the Examination is conducted in a fair
manner. Since we are taking up this Examination first time, it is very essential that you personally
ensure that adequate publicity is given in the district concerned through local media, TV, Newspapers,
pamphlets and also communication to school authorities, Chairman of Education Committees, Youth
Clubs, Mahila Mandals and other non-government agencies in the district.
Weekly Progress with regard to the action taken as indicated above may please be
communicated.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.1-1/2002-NVS(Acad.) 28th July, 2003

To
The Deputy Directors
Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Conduct of Entrance Test for Admission in Class-IX - Meeting of Deputy

Directors for finalisation – Regarding.

Dear Sir/Madam,

I am to draw your kind attention to the subject cited above and to inform that the Samiti has
finalised the proposals for conduct of Entrance Test for admission in IX Class against the vacant
seats. In order to finalise the details related to the conduct of the Examination and subsequent
actions, it is proposed to hold a meeting of Deputy Directors on 5th August, 2003 at 10.30 A.M. in the
Chamber of Commissioner, NVS.
You are requested kindly to make it convenient to attend the meeting along with the necessary
information relating to lateral entry in IX Class.

(V. Rama Rao)

Joint Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.10-41/2001-NVS(Acad.) Dated: 1.8.03

OFFICE ORDER

Consequent upon the recommendations of the Expenditure Reforms Commission, Government

of India (Department of Secondary & Higher Education) has directed the Navodaya Vidyalaya Samiti
to charge the fees @Rs.200/- per students as “Navodaya Vikas Nidhi” from the students of Navodaya
Vidyalayas from IX to XII Class excluding SC, ST and girl students and the students from the families
below poverty line.
Accordingly, the Principals of all Jawahar Navodaya Vidyalayas are hereby directed to collect
the fee @Rs. 200/- per students from all the students from IX to XII Class excluding SC, ST and girl
students and students whose Parents income is below poverty line w.e.f. July 2003. The collection
of fee shall be credited to the Head of Account “Corpus Funds - realization of funds from students
(Plan)”.
The proper receipt for the amount of fee collected, duly indicating the purpose as “Navodaya
Vikas Nidhi” must be issued to the concerned students and amount also deposited with the bank
account of the Vidyalaya, as per normal procedure being followed for other receipts.
Certifying authority for Parents income being below poverty line is the District Magistrate or
the authorised officer by him.

(D.K. Kotia)
Commissioner
To
The Principal, All Jawahar Navodaya Vidyalayas-for necessary action and immediate
compliance.

Copy to :
1. All Deputy Directors, Assistant Directors and Accounts Officers of all Regional Offices of
NVS : For information.
2. All Officers of NVS Headquarters.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.13-9/2003-NVS (Acad.) 7th August, 2003

To

The Principals of
All Jawahar Navodaya Vidyalayas

Dear Sir/Madam,
Please find enclosed herewith a copy of the letter No. 13-9/2003-NVS(Acad.) dated 11th July,
2003 from Dr. Murli Manohar Joshi, Hon’ble Minister of Human Resource Development, addressed
to the Commissioner, Navodaya Vidyalaya Samiti, placing on record the appreciation of sincere
efforts of all teachers, staff and students of the Navodaya Vidyalayas for producing excellent result
in the Board Examination of the year 2003.
It is requested that the same may please be circulated among the staff.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

Encl. : As above

Copy to :
The Deputy Directors of Navodaya Vidyalaya Samiti, all Regional Offices of NVS.

94
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No. 13-9/2003-NVS(Acad)
ekuo lalk/ku fodkl ea=h
Hkkjr ljdkj
ub fnYyh&ƒƒŒ ŒŒƒ
MINISTER OF
HUMAN RESOURCE DEVELOPMENT
GOVERNMENT OF INDIA
NEW DELHI-110 001
Mk- eqjyh euksgj tks'kh
DR. MURLI MANOHAR JOSHI

Dear Shri Kotia,

I am indeed pleased to note the excellent performance of the students of Navodaya Vidyalayas
in the Board Examinations this year. This is evidently the result of the devoted efforts of students,
coupled with the dedication of all teachers and staff and able guidance of the Commissioner of
Navodaya Vidyalaya Samiti.
I would therefore like to place on record my appreciation for the able guidance given by the
Commissioner of NVS and for the sincere efforts of all teachers, staff and students.
I hope this tempo will be maintained in the coming years also.
With regards,
Yours faithfully,

(MURLI MANOHAR JOSHI)

Shri D.K. Kotia

Commissioner,
Navodaya Vidyalaya Samiti,
New Delhi.

95
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.26-24/2002-NVS(Trg.) 26th August, 2003

CIRCULAR

Often queries are received from the staff associated with the Navodaya Leadership Institutes
about various administrative problems related to them. They have been writing to us for their annual
increments, advances of loans and other related issues.
It is clearly made known to everybody that basically they have been temporarily attached in
the NLIs. All service matters related to them are to be handled from where they have been deputed.
Their requests for increment, advances, loans etc. should go through the normal channels through
the head of the department under whom they are working. Only temporary matters like leave, TA/DA
etc. should be sent to the Training Wing.

(V. Rama Rao)

Joint Director (Acad./Trg.)

Copy to :
1. The Directors of All Navodaya Leadership Institutes of Navodaya Vidyalaya Samiti : only the
matters related to temporary nature of day to day functioning should be followed with the
Training Wing. All other service matters etc. are to be maintained by their original parent
department and all their requests should be processed through their original department/
sections.
2. All officers at NVS Hqrs.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F. No.1-1/2001-NVS (Acad.) 9th September, 2003

To

The Deputy Directors

All Regional Offices

Sub. : Conducting JNVST Lateral Entry : Class IX 2003 – Guidelines –

Regarding.

Sir/Madam,
In order to ensure smooth conduct of JNVST 2003 for lateral entry into Class-IX, the following
guidelines for information/further necessary action by all concerned at all levels please.
AT VIDYALAYA LEVEL
1. The procedure for conduct of the lateral entry test by and large is the same manner as it is
being followed for JNVST.
2. The Principals of the respective Vidyalayas are appointed as Centre Superintendent of the
concerned school.
3. There will be only one center in the district i.e. Jawahar Navodaya Vidyalaya of district concerned
irrespective of total number of candidates appearing.
4. The Principal shall arrange to scrutinize the applications and dispatch admit cards as per the
proper procedure laid down.
5. Allotment roll number including state and district codes and the different categories of SC/ST/
Others may be followed in the same pattern of JNVST.
6. Arrange the application forms in bunches separately for SCs, STs and other General Category
candidates.
• Roll Numbers then be allotted as follows:
State Code District Code Category
SC
0 0 0 1
ST
OC
It may come as under
0 8 0 3 S T 0 0 4 3

• State code/District Code to be as it is in JNVST for class VI.

• After compilation of a particular category (in sequence of SC, ST and OC) the next roll
number is to be started from next hundred e.g. if the last roll number in SC Category
is
S C 0 0 7 9
First roll number for ST candidate will S T 0 1 0 0
be and so on
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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

— Dispatching the Admit Cards through ensured mode as per guidelines of the
Samiti.
— Ensuring comfortable sealing arrangement/physical bandobast at the
examination center on the day of examination.
— Receiving confidential test material from camp office and keeping it in safe custody.
— Appointment of Invigilators : One invigilator for twenty candidates or a part of it.
One additional invigilator (Reliever), if a center has ten or more than invigilators.
— A DO letter from Commissioner is being sent to District Magistrate of the District/
Chairman, VMC seeking the services of an observer (a senior officer of the district
preferably from Education Wing) and also help of police for police bandobast.
— Obtaining the test material from Camp Office and ensuring the safety of material and
keeping it in Bank/Police Station.
— Ensuring that JNVST is got conducted in peaceful manner.
— Packing and sealing the test material after the completion of the test and ensuring its
dispatch to the camp office in the desired mode as decided by the regional office.
— Undertaking different steps w.r.t. admission of the selected children, after the result
for the same has been received from Regional Office. Different steps to be taken are
as we are taking for admission of the children into class VI after having received the
select list.
AT REGIONAL OFFICE LEVEL
— Ensuring that required number of test booklets, are received by camp offices from
Navodaya Vidyalaya Cell, CBSE and that confidential test material is further got
distributed to different Navodaya Vidyalayas as per their demand.
— Monitoring/overseeing activities being undertaken by camp office/NVS for smooth
conduct of JNVST.
— Getting collected the used test material from camp officer to the evaluation centers (to
be decided by ROs) and ensuring its safe custody.
— Chalking out strategy for evaluation of the test booklet and doing the needful w.r.t.
getting them checked as per the given time activity schedule. Arranging required
manpower for the same. Nomination of Head examiner for each subject (preferably
Principal) at evaluation center.
— Getting prepared the select list/wait list in respect of different Vidyalayas and providing
the same to them for further needful at their end.
— Constitution of a monitoring/grievance cell at RO to deal with complaints arising after
examination.
Instructions with regard to details of evaluation of test booklets will be sent separately

Yours faithfully,

(Dr. U.C. Bajpai)

Deputy Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

D.O.No.3-10/2002-NVS (Acad.)/623 10th September, 2003

Dear District Magistrate,

I express my feeling of gratefulness for the kind cooperation you have been extending to
Navodaya Vidyalayas in your district for its development in right direction to achieve the cherished
objectives of quality education of the rural talented children of the district. Under your Chairmanship,
we have been able to organize all desired activities at Vidyalaya successfully. This year, Samiti has
taken the decision to conduct admission test for Class-IX on 28th September, 2003 to fill up the
vacant seats in Navodaya Vidyalayas. Since the available infrastructure in Navodaya system in
many JNVs has been under utilised, this decision will enable the system to provide opportunity to
such of those students who wish to opt education in Navodaya Vidyalayas at a later stage through
the second entry point. Children of the district who have passed Class-VIII during preceding academic
year, are eligible to write this test.
I intend to address this D.O. letter to you to extend your cooperation for the following to enable
Samiti to conduct examination in fair and free manner at Navodaya Centres:
1. Police Bandobast at Examination Centre which is the Navodaya Vidyalaya of the district only.
2. Deployment of one Officer of District Administration for the inspection of examination centre
on 28th September as Flying Squad during the period of examination which will be for three
hours i.e. from 10.30 AM to 1.30 PM.
I shall be grateful if you could kindly help us in this regard for better supervision of examination
centres.

Yours faithfully,
The District Magistrate
District (As per list)

(D.K. Kotia)
Copy to :
The Principal, JNV (As per list) with a request to be in touch with District Magistrate and brief
him about the details of examination.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.1-1/2001-NVS (Acad.-Exams) 11th September, 2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Distribution of Confidential Test Material – Lateral Entry Class IX –

Regarding.

Sir/Madam,
As per the communication received from CBSE, the confidential test material with respect to
the referred test is being sent to the Camp Offices (as have been identified by Regional Offices)
through ensured modes.
This confidential test material is expected to reach the destination latest by the afternoon of
22nd September, 2003. You are requested to please direct the Incharges of Camp offices to receive
the confidential test material and keep it in safe custody as indicated in this office letter of even no.
dated 9th September 2003.1
Principals of the JNVs falling under your region may be directed to collect the confidential test
material from the camp offices accordingly. Collection of the material may be got made by some
senior staff member of the Vidyalaya.
This issues with the approval of the competent authority.

Yours faithfully,

(S.C. Rabra)
Assistant Director (Acad.)

1. For reference, see page 97.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.3-2/2003-NVS (Acad.)/636 September 22nd, 2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Printing and Distribution of Application Forms for Jawahar Navodaya

Vidyalaya Selection Test, 2004- Regarding.

Dear Sir/Madam,
Please find enclosed herewith a Format of JNVST Application Form for the year 2004. As
you are aware, the children who are studying in “Sarva Shiksha Abhiyaan” Schools and children
who have qualified in “B” level certificate course under “National Institute of Open Schooling” are
also made eligible. This provision is made with the approval of Chairman, NVS.
You are requested to kindly arrange to print the Application Form and distribute at the earliest.
The tentative dates for conduct of the Examination is Sunday, the 15th February, 2004 (for Summer-
bound schools) and Saturday, the 10th April, 2004 (for Winter-bound schools).
Since it is already delayed, I request you to take up this activity on Top-Priority and ensure
that the Application Forms are printed and distributed within a week to 10 days time. The other
formalities for printing job would be the same as followed last year.
Kindly confirm me the action taken.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

Encl. : As above

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Affix passport size

APPLICATION FORM photograph
Photograph to be
attested by the
Last date for submission of the application form in BEO’s office 15th November 2003 head of school
where the
1. Sl. No. (To be filled in by the Office of Principal JNV) Candidate is
studying
2. Following is to be filled in neatly by the Candidate
First Name Middle Name Surname
Name of the Candidate Master/Kumari ........................................... ................................... ................................
(BLOCK CAPITALS)
Tick 3 the appropriate box
(a) Sex: Boy Girl (b) Category: General SC ST OBC (c) Are you married: Yes No.

(b) Write the Caste if the candidate belongs to Scheduled Caste (SC) or Scheduled Tribe (ST)
______________________________
(c) Disabled (Tick appropriate box) Physically Visually Hearing
Handicapped Handicapped Impaired

D D M M
3. Date of Birth (in figure) Date Month Year
Date of Birth (In words) .............................................................................................................................................
4. (a) Mother’s Name (Block Capitals) ..................................................................................................................
(b) Father’s Name (Block Capitals).........................................................................................................................
(c) Name of the Guardian (in case Father/Mother is not the Guardian) ................................................................
(d) Relationship with candidate ............................................................................................................................
5. Present Postal Address ...............................................................................................................................................
6. Nationality .................................................................................................................................................................
7. School(s) from where the candidates passed class III and IV and is studying in Class V
Classes III IV V
(a) (i) Name of the School
(ii) Category of School
(b) (i) Month and year of joining
(ii) Month and year of Passing
(c) Name of the Village or Town (In which the school is located)
(d) Name of the Block
(e) Name of the District
(f) *SCHOOL LOCATION : Rural/Urban (Write appropriate)
8. Language (Medium) through which you are studying in class V.....................................................................................
Certified that the information given above is true to the best of my knowledge and belief. In case any information is
found incorrect, I will abide by the decision of the Samiti.
Date__________________ Signature of the Father/Guardian________________ Signature of Candidate______________
UNDERTAKING
I understand that in the interest of National Integration and as per the scheme of the Jawahar Navodaya Vidyalaya,
students from one JNV have to migrate to another JNV from Hindi Speaking area to non Hindi Speaking area and vice versa
and I agree to abide by the rules of the Navodaya Vidyalaya Samiti in this regard.
Signature of Father/Guardian ___________________________ Signature of Candidate _____________________
Date:_______________

*A candidate will be belonging to the RURAL CATEGORY, IF

(a) S(he) has(d) been studying for all the three academic sessions of class(es) 3rd, 4th and 5th from the schools located in rural
areas of the district. If the candidate has studied for even a single day in urban school, he will be treated as Urban.
(b) S(he) has(d) studied from Accredited Centres/Institutes of Sarva Shiksha Abhiyan/National Institute of Open Schooling and
S(he) has been residing in a rural area away from the centres in case centres are in urban area.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

CERTIFICATE BY HEAD OF THE SCHOOL WHERE CANDIDATE IS STUDYING

(Preferably to be filled in English Block Letters)

Certified that:
Master/Kumari___________________________________________________________________________
Son/Daughter of Shri_____________________________________________________________________
D D M M YEAR
Date of Birth (in figure)
(In words)______________________________________________________________________________
MONTH YEAR
has been studying in this school since
MONTH YEAR
and is to appear in class V Examination in

His/her medium of Examination in School for Class III, IV & V as per official record is __________________

Classes III IV V
(a) (i) Name of the School
(ii) Category* of School
(b) (i) Month and year of joining
(ii) Month and year of Passing
(c) Name of the Village or Town (In which the school is located)
(d) Name of the Block
(e) Name of the District
(f) *SCHOOL LOCATION : Rural/Urban (Write appropriate)

He/she belongs to (tick appropriate box) General SC ST OBC Category

Rural Urban Area

In case of SC/ST, his/her caste is ______________________________________________
In case of Disabled, type of disableness: Physically Visually Hearing
Handicapped Handicapped Impaired

Also certified that the entries made in the Application Form and Admit Card are correct as per school records.
Date___________ Signature of the Head of the School with official Stamp___________________

Counter signed by Block Education Officer with Official Stamp*

*Category of School — Govt. -A, Govt. Aided - B, Recognised C, Schools under Sarva Shiksha abhiyan/NIOS accredited
institution -D.

FOR USE BY OFFICE OF JAWAHAR NAVODAYA VIDYALAYA

__________ ____________ _____________ _____________
State District Block Centre Roll No.

Scrutinized by __________________ ________________________

(Name and initial of JNV Staff) Signature of Principal

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

JAWAHAR NAVODAYA VIDYALAYA SELECTION TEST–2004

ADMIT CARD

(For Office use) Date & Time of Test_________________

Code
_________ ___________ ___________ ____________ __________________
State District Block Centre Roll No.
Name of examination Centre _____________________________
Following is to be filled in by the Candidate in regional language in capital letters and Affix Passport
to be signed by Head Master of the School. Size Photograph.
Photograph to be
1. Medium of Examination ________________________________ (It shall be attested by the
same as the medium of Instruction in Class V) head of school
where the
2. Name of Candidate Master/Kumari ___________________________________
Candidate is
3. a) Mother’s Name ______________________________________________ studying
b) Father’s Name________________________________________________
4. Present Postal Address
_________________________________________________________________
D D M M YEAR
5. Date of Birth (in figure)
6. Date of Birth (in words)________________________________________________________________
Tick mark the appropriate box.
7. Sex: Boy Girl 8. Category: General SC ST OBC 9. Rural or Urban: Rural Urban

10. Disabled (Tick appropriate box) Physically Visually Hearing

Handicapped Handicapped Impaired

Signature of the candidate in the presence of Signature of the Headmaster/Head of

HM/Head of Accredited Institute or Centre of the Accredited Institute or Centre of the school
school where candidate is studying attesting the photograph with Official stamp
Date___________________

Signature of the Principal JNV allotting the Roll No.

with Official stamp
Parents are requested to collect the acknowledgement/Receipt after depositing the application form. This
acknowledgement will have to be produced while receiving the Admit Card from the Block Education Officer
concerned. In case admit card is not received before one week of the Date of Selection Test, contact the
Principal JNV/BEO/DEO concerned immediately
ACKNOWLEDGEMENT
Received the application from Master/Kumari...........................................S/o / D/o Sh. .....................................
for admission in Jawahar Navodaya Vidyalaya Selection Test 2004.

Date____________________ Signature of the Block Education Officer with Official Stamp

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No.F.1-1/2001-NVS (Acad.) 23rd September, 2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Dear Sir/Madam,
In continuation to this office letter No.l-l/2001-NVS(Acad.) dated 09.09.20031, I am to inform
that the CBSE will be directly sending the Marking Scheme for the Entrance Examination of IX
Class to be held on 28th September, 2003.
You are request to make 03 to 04 Teams of teachers consisting of English, Hindi, Maths and
Sciences. On receipt the Marking Scheme a brief orientation should be given to the teachers and
the test paper should be organised for the direct supervision of the Deputy Director and the Asst.
Directors. Please ensure that the evaluation is held in the Regional Headquarters only. No other
camp office should be organised for the purpose of evaluation since it is a sensitive matter.
The Marking Scheme is likely to be received by Monday, the 29th September, 2003. Kindly
confirm me the arrangements and the receipt of Making Scheme through Fax.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

1. See page 97.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No.F.1-1/2001-NVS (Acad.) 30th September, 2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Organisation of “Spot Evaluation” of Lateral Entry Test Papers of

Class-IX – Regarding.

Dear Sir/Madam,
In continuation to earlier correspondence, I am to presume that you have received the Marking
Scheme and started evaluation of the Text booklets. The following instructions are given for evaluation:
1. Merit list of the applicants in each category, i.e., General, SC and ST are to be separately
prepared – (Three Lists – District-wise).
2. Out of such prepared merit lists of all these candidates, candidates who score more than 38%
in General Category and 28% in SC and ST category are to be considered as per the merit for
admission to the extent of notified vacancies.
3. Since these vacancies are notified against the students already selected and dropped, the
lists will be prepared as per the category of applicants, meaning thereby, an SC candidate
need not be compared with the General candidate, instead they will form separate list.
4. There is no need for minimum marks in any of the four subjects, instead the total marks are to
be taken into consideration.
You are requested to prepare the merit lists accordingly and confirm me personally on
phone before releasing such lists.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No.F.3-2/2003-NVS (Acad.) 3rd October, 2003

To

The Deputy Director

Navodaya Vidyalaya Samiti
All Regional Offices

Dear Sir/Madam,
In continuation to this office letter of even number dated 22nd September, 20031, I am to
request you to kindly make the following corrections in the Prospectus cum Application Form:
(a), (b)2,
(a)(I)(a) A candidate claiming admission from rural quota must have studied and passed classes III,
IV and Vidyalaya from a Govt./Govt. Govt. aided/recognised school in the session 2001-2002,
2002-2003 and 2003-2004 respectively spending one full academic session each year in a
school located in rural area (without any repetition of class, gap and break in attendance).
(II) A candidate who has not been promoted and admitted to class Fifth before 30th September,
2003 he/she is not eligible to apply.
The above corrections may kindly be carried out.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

1. See page 101

2. See prospectus of JNVST for 2003-04.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

la-la-28&3@2003&ufol¼'kSf{kd½ fnukad% 10-10-2003

lsok esa]

mi funs'kd
uoksn; fo|ky; lfefr
lHkh {ks=h; dk;kZy;

fo"k; % fgUnh Hkk"kk ds izfr #fp ,oa #>ku tkxzr djus ds lac/a k esa

egksn;@egksn;k]
vkidk /;ku mi;ZDq r fo"k; dh vksj vkÑ"V djrs gq,s ;g dguk gS fd fgUnh Hkk"kk ds izfr #>ku iSnk djus
dh vko';drk gSA fo|ky;ksa ds fujh{k.k ds nkSjku izk;% ;g ns[kk x;k gS fd fgUnh izf'k{k.k lqpk# :i ls djus
ds fy, xHHkhj iz;kl ugha gks jgs gSAa bl lanHkZ esa ,d izi= Mk izHkk flagk] lgk;d funs'kd ¼'kSf{kd½ }kjk rS;kj
fd;k x;k gS ftlesa Hkk"kk dks lqn<` + djus ds fy, vusdkusd f'k{k.k fof/k;ksa dks js[kkafdr fd;k x;k gSA
vkils fuosnu gS fd bl izi= dh izfrfyfi;k¡ rS;kj djokdj vius {ks=h; dk;kZy; ds lHkh izkpk;ksaZ dks bl
funs'Z k ds lkFk Hkstas fd vf/kdre f'k{k.k fo/kkvksa & ftudh ppkZ i= esa dh xbZ gSa & dks fgUnh izf'k{k.k esa ykxw fd;k
tk,] rkfd fo|ky; Lrj ij cPpksa dh Hkk"kk esa visf{kr lq/kkj gks ldsA

Hkonh;]

¼MkŒ ;w-lh- cktisbZ½

mi funs'kd ¼'kS{kf.kd½
layXu % mijksDruqlkj

izfrfyfi %
ofj"B futh lgk;d] vk;qDr] uoksn; fo|ky; lfefr lwpukFkZ

108
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

cPpksa esa fganh Hkk"kk ds izfr #fp ,oe~ #>ku tkx`r djukA

NBh ls vkBoha d{kk ds fo|kfFkZ;ksa esa fganh Hkk"kk ds izfr :>kku iSnk djus gsrq f'k{k.k ds rhuksa eq[; vaxksa
vFkkZr~ Nk=] f'k{kd ,oa f'k{k.k lkexzh ds /kjkry ij /;ku nsus dh vko';drk gSA bu rhuksa Lrj ij :fpdj ,oa
lgt okrkoj.k dk fuekZ.k dj rFkk Hkk"kk&f'k{k.k lac/a kh fofo/k fof/k;ks]a ;qfDr;ks]a iz.kkfy;ks]a uohu 'kks/kks]a iz;ksxksa
vkfn ds lg;ksx ls mi;ZDq r d{kkvksa ds fo|kfFkZ;ksa esa fganh Hkk"kk ds izfr :>ku iSnk fd;k tk ldrk gSA
bl y{; dks izkIr djus ds fy, f'k{k.k&i)fr dks ,slk cuk;k tkuk pkfg, ftlds dsUæ esa fo|kFkhZ gksA
mldk 'kS{kf.kd ifjos'k lgt ,oa izjs .kknk;d gksuk pkfg,A o.kZukRed f'k{kk ij T;knk cy u nsdj xfrfof/k;ksa ij
T;knk cy fn;k tkuk pkfg,A ikBîØe ,slk gksuk pkfg, tks lkfgfR;d gksus ds lkFk&lkFk ljy ,oa jkspd Hkh
gksA dfBu lkfgR; dks ikBîØe esa lfEefyr djus ls cpk tkuk pkfg,] D;ksfa d lqcks/krk ds vHkko ds dkj.k fo|kFkhZ
esa blls v:fp iSnk gksrh gSA
f'k{kd dks i<+kus dh i)fr dks ,slk cukuk pkfg, tks R;knk ls T;knk lai"sz k.kh; vkSj jkspd gksA blds fy,
mls viuh Hkko&Hkafxekvksa dk Hkh bLrseky djuk pkfg,A Hkko&Hkfxek,a dfBu 'kCnksa ds vFkZ dks Hkh vklkuh ls Li"V
djus esa vR;kf/kd lgk;d fl) gksrh gSA blds vfrfjDr vko';drk ds vuqlkj mls vk/kqfud lgk;d &
lkefxz;ksa dk Hkh iz;ksx djuk pkfg,A VsifjdkMZj] ohfM;ks] Vsyhfotu] daI;wVj tSls lk/kuksa dk mi;ksx fd;k tk
ldrk gSA bu vk/kqfud bysDVªWfud lk/kuksa dk iz;ksx Hkk"kkxr :>ku vRiUu djus esa dkQh ennxkj gks ldrk gSA
CySdcksMZ dk T;knk ls T;knk bLrseky djuk pkfg,A Mk;xzke] pkVZ vkfn lai"sz k.k esa dkQh lgk;d gksrs gSa vkSj
ikBî lkexzh dks cksf>y gksus ls cpkrs gSAa
oLrqr% Hkk"kk&f'k{k.k rHkh lQy gks ldrk gS tc fo|kFkÊ lh[kus esa #fp cuk, j[ksa vkSj mls mRlkg ls
lh[krk jgsA dsoy fu;e ,oa O;k[;k }kjk Hkk"kk i<+kus ls ikB uhjl vkSj cksf>y gks tkrs gS]a dsoy iz;ksx] vko`fr
,oa vH;kl dk gh vkJ; ysus ls Hkh ckyd Åc tkrs gS]a vr% f'k{kd vusd fØ;kvksa ,oa izlx a ksa }kjk Hkk"kk&f'k{k.k
dks :fpdj ,oa ân;xzkgh cuk ldrk gSA bl n`f"V ls fuEukafdr lq>ko /;krO; gS& a
(i) ikB vkjaHk djus ds iwoZ iwoK Z ku lac/a kh iz'u iwNuk ,oa mfpr okrkoj.k dh l`f"V }kjk izLrqr ikB
ds izfr fo|kfFkZ;ksa dks vfHkizfs jr djukA
(ii) ikB&fodkl esa Hkh iz'uksÙkj fof/k }kjk Nk=ksa dk lfØ; lag;ksx ysrs gq, ikB ds izfr mudh #fp
LFkk;h cuk, j[kukA
(iii) ikB dk lac/a k ckyd ds thou] okrkoj.k ,oa ifjfpr oLrqvksa ,oa ?kVukvksa ls LFkkfir djukA
(iv) ;Fkkizlax ,oa ;Fkkolj JO;&n`'; lkexzh dk iz;ksx djukA
(v) ikB esa fofo/krk ykuk vFkkZr Hkk"kk dk ,d vax dk lac/a k vU; vaxksa ls tksMu+ kA uhjl ikBksa esa Hkh
mfpr izlx a ksa dk lekos'k djds ljl cukukA vH;klksa esa fofo/krk }kjk Hkk"kk dks :fpdj cukukA
cny&cny dj vH;kl nsrs jgukA
(vi) fo|kfFkZ;ksa dks vftZr Hkk"kk Kku ,oa lQyrk dh vuqHkwfr djkrs jguk ftlls mUgsa vkxs vkSj lh[kus
dh izjs .kk feyrh jgsA
(vii) Hkk"kk lac/a kh [ksyksa dk vk;kstu&'kCn fuekZ.k ds [ksy] leL;k iwfrZ] rqdcUnh] vUrk{kjh vkfnA
(viii) vusd lg&'kSf{kd dk;ZØeksa dk vk;kstu & jkspd Hkk"k.k] O;k[;kuekyk] okn&fookn izfr;ksfxrk
dfo lEesyu] dfo njckj] t;Urh lekjksg vkfnA

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

(xi) lqUnj fy[kkoV ij iqjLdkjA

(x) eu&ilan ys[k] fp= dks if=dkvks]a v[kckjksa ls dkVdj mldk ,ycy cukukA
Hkk"kk ds fu;eks]a iz;ksxksa ,os O;ogkjksa ls ifjfpr djkus gsrq vusd izdkj ls vkSj vusd fn'kkvksa ls iz;kl gksus
pkfg,A f'k{kd bl n`f"V ls vusd vH;klksa dh jpuk dj ldrk gSA ;fn og ,d 'kCn dk vFkZ crkrk gS rks og
ml 'kCn dk iz;ksx] ml 'kCn dh jpuk] 'kCn dk Bhd mPpkj.k] orZuh vkfn Hkh crk ldrk gSA blh izdkj dk okD;
jpuk esa okpu] mPpkj.k] 'kCnØe] O;kdj.k ds fu;e] iz;ksx ,oa fofo/k mnkgj.k vkfn }kjk f'k{kd visf{kr ;ksX;rk
dks lqn<` + dj ldrk gSA okpu ds lkFk ys[ku }kjk Hkh visf{kr ;ksX;rk vf/kd iDdh gks tkrh gSA blds vfrfjDr
Hkk"kk fl[kkuk dsoy Hkk"kk ds f'k{kd dk gh nkf;Ro ugha gS] cfYd fo|ky; ds vU; f'k{kdksa dk Hkh nkf;Ro gSA vU;
fo"k; ;fn 'kq) Hkk"kk esa i<+k, tkrs gSa rks ckyd dk 'kCn Hk.Mkj] HkkokfHkO;fDr dh ;ksX;rk vkSj Hkk"kk ij vf/kdkj
vkfn vius vki fodflr gksrs gSAa fo|kFkÊ fuf"Ø; Jksrk ds :i esa Hkh Hkk"kk vutkus gh lh[krk jgrk gS] tSls nwljksa
}kjk lqikB] Hkk"k.k] laokn vkfn lqukukA vr% fo|kfFkZ;ksa dks ,sls volj vo'; gh vf/kd ls vf/kd iznku djus
pkfg,A O;kdj.k i<+krs gq, iz;fq Dr ds fl)kar dh vksj tkuk pkfg,] u fd fl)kar ls iz;fq Dr dh vksjA igys dqNd s
mnkgj.k fo|kfFkZ;ksa ds lkeus izLrqr dj fl)kar crkus ls fo"k; ljy gks tkrk gS vr% fo|kFkhZ cksf>yrk dk vuqHko
ugha djrsA Hkk"kk ds izfr :>ku iSnk djus dh n`f"V ls O;kdj.k dh f'k{kk nsrs le; vkxeu iz.kkyh dk iz;ksx
oSKkfud rFkk mi;ksxh gSA vkxeu iz.kkyh ds varxZr fuEukafdr izfØ;k viuk;h tkuh pkfg,&
(i) mnkgj.k & izLrqr izdj.k ls lacfa /kr vusd mnkgj.k fo|kfFkZ;ksa ds lEeq[k izLrqr djukA
(ii) rqyuk ,oa fo'ys"k.k & mu mnkgj.kksa dh ijLij rqyuk djuk] fo'ys"ku djuk vkSj muls O;Dr
leku y{k.kksa ,oa fo'ks"krkvksa dks le>kkukA
(iii) fu;ehdj.k dk fu"d"kZ & y{k.kksa ,oa fo'ks"krkvksa ds vk/kkj ij fu;e] fu"d"kZ ,oa ifjHkk"kk
fudkyukA
(iv) iz;ksx vkSj vH;kl & fudkys x, fu"d"kZ ;k fu;e dh iqf"V ds fy, vusd iz;ksx djkuk vkSj mudk
vPNh rjg vH;kl djkukA
Hkk"kk ds izfr :>ku iSnk djus ds fy, lg&'kS{kf.kd xfrfof/k;ksa dk vk;kstu cjkcj gksrk jguk pkfg,A ;s
xfrfof/k;ka ,slh gksuh pkfg, tks fo|kfFkZ;ksa esa vkd"kZ.k iSnk dj ldsAa mnkgj.k ds fy, dkO;izfr;ksfxrkvksa rFkk
Lojfpr dkO;&ikB izfr;ksfxrkvksa dk vk;kstu fd;k tkuk pkfg,A fo|ky; }kjk if=dk dk izdk'ku dj Nk=ksa
dh ys[ku ,oa vfHkO;fDr {kerk dks izkRs lkfgr fd;k tk ldrk gSAA okn&fookn izfr;ksfxrk,a Hkh Hkk"kk & laLdkj
dks ekatus dk dkQh vPNk ek/;e gS D;ksfa d fo|kFkhZ blesa cgqr #fp ysrs gSAa
fo|ky; esa ,d fganh Hkk"kk&d{k gksuk pkfg,A ;g Hkk"kk&d{k fo|kfFkZ;ksa esa fganh Hkk"kk ds izfr :>ku iSnk
djus esa egRoiw.kZ Hkwfedk fuHkk ldrk gSA Hkk"kk f'k{k.k dks izHkkoiw.kZ cukus dh n`f"V ls fganh d{k esa fuEukafdr
midj.kksa dk gksuk vko';d gS&
(i) ';keiV~V & LoPN ,oa pkSjl ';keiV~V gks vkSj og bruk cM+k gks fd ml ij vko';d Hkk"kk dk;Z
,oa vU; lkexzh dk mYys[k fd;k tk ldsA
(ii) Hkk"kk&f'k{k.k lacfa /k midj.kksa dh O;oLFkk & izfl) lkfgR;dkjksa ds fp=] izfl) lkfgfR;d lanHkZ
okys n`';ksa ds fp=] pkVZ] js[kkfp= vkfn lqUnj <ax ls nhokjksa ij lqlfTtr gksAa
jsfM;ks] VsifjdkMZj] Vsyhfotu vkfn dh O;oLFkk Hkh Hkk"kk&d{k esa gksus pkfg, ftlls ;Fkkolj mudk iz;ksx
fd;k tk ldsA
Hkk"kk&lkexzh ds pkVZ tSl&
s mPpkj.k vo;oksa dk pkVZ] O;kdjf.kd :iksa ds pkVZ vkfn iznf'kZr gksus pkfg,A
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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Hkk"kk&d{k esa 'kh'ks dh ,slh vYekfj;ksa dh Hkh O;oLFkk dh tk ldrh gS ftlesa fo|kfFkZ;ksa dh gLrfyf[kr
if=dk,a] fo|ky; if=dk] Nk=ksa }kjk jfpr lkfgR; vkfn j[kk tk ldrk gSA 'kCndks'kksa dh Hkh vusd izfr;ka gksuh
pkfg, ftlls vusd ckyd ,d gh le; mudk i`Fkd&i`Fkd iz;ksx dj ldsAa
fo|kfFkZ;ksa ds fy, fuEu izdkj ds iqLrdksa dk Hkh ladyu j[kuk pkfg,A
1- Hkk"kk dh f'k{kk & vkpk;Z lhrkjke prqonZs h
2- fganh f'k{k.k fof/k & j/kqukFk lQk;k
3- Hkk"kk f'k{k.k dh uohu fof/k;ka & Mk- y{ehyky ds- vksM
4- fganh Hkk"kk f'k{k.k & HkkbZ ;ksxUs æ thr
5- ek/;fed fo|ky;ksa esa fganh f'k{k.k & fujatu dqekj flag
6- fganh f'k{k.k dyk & jke[ksykou pkS/kjh
7- fganh f'k{k.k & lkfo=h flag
8- ekr`Hkk"kk f'k{k.k & ds- {kf=;k

MkΠizHkk flUgk

lgk;d funs'kd ¼'kS{kf.kd½
uoksn; fo|ky; lfefr
ubZ fnYyh

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No.F.1-1/2001-NVS (Acad.) 29th October, 2003

To

The Principals of
All Jawahar Navodaya Vidyalayas

Sub. : Brief Induction Course to the Students Who are Newly Admitted in
Class-IX – Regarding.

Dear Sir/Madam,
In order to ensure optimum utilisation of the existing infrastructure and facilities of the Navodaya
Vidyalayas, we have organised a Lateral Entry Admission Test against the vacant seats in the IX
Class. The process of conduct of the examination and selection is almost completed. Since these
children are new to the Navodaya Vidyalaya pattern and are at the stage of adulthood, it is very
essential for us to concentrate on moulding them to the tune of behaviour in the Navodaya Vidyalayas.
The disadvantage they had of not being the students of Navodaya Vidyalaya from VI to VIII Class
are also to be eliminated. Various areas related to value orientation, residential culture, holistic
growth, academic excellence are also to be imparted to them so that they can get integrated with the
main-stream of the students of the Vidyalaya.
It is, therefore, requested that the Principals may constitute a team of 2/3 senior teachers
under his chairmanship and organise a brief Orientation Course to the newly admitted students of IX
Class in the following areas:
1. Residential culture adaptation, accommodation, assimilation and accountability of oneself to
the residential system.
2. Instilling qualities of secularism, value orientation, patriotic spirit.
3. Zeal and enthusiasm to integrate themselves with other students, promotion of national-
integration.
4. Instilling respect and maintenance of distance with the opposite gender students in the Vidyalaya
hostels.
5. Analysing the psychological traits in them, grooming them as per the requirements of a co-
educational, residential culture.
6. Preparing them to be self-dependant and inculcate values of dignity of labour, cleanliness and
healthy living.
7. Encouraging and motivating them for active participation in co-curricular activities so as to
develop their leadership, communication skills, organisational abilities, sharpness and
enthusiasm.
8. Motivating them to excel in academics with the systematic approach of study and preparation.
9. All other related requirements of the Navodaya Vidyalayas.
The programme may be conducted in 2 to 3 phases within 15 days of their admission in the
Vidyalayas. It would also be advisable to involve some students who have been showing exemplary
behaviour in the Vidyalaya so as to impress upon the new comers.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

I shall be grateful if you could send me the compliance report in this regard, so as to reach me
by 20th of November, 2003.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

Copy to :
Deputy Directors of all Regional Offices, with a request to circulate this letter among all
Cluster Incharge Assistant Directors and ensure that the Principals organise such Induction
Course before 20th November, 2003.

Joint Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No.F.1-1/2001-NVS (Acad.) 30th October, 2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : JNVST Lateral Entry at Class-IX – Admission of Children in Class-IX

— Regarding.

Dear Sir/Madam,
I am to draw your kind attention to the subject cited above and to presume that necessary
action has been already taken to admit the children who are qualified category-wise against the
notified vacancies. However, few Deputy Directors have sought certain clarifications with regard to
the schools where adequate number of candidates are not qualified in the category concerned. The
competent authority has decided the following procedure for admitting the children in the Vidyalayas
where adequate number of qualified candidates in that particular category are not available:
1. If adequate number of qualified candidates are available in all categories w.r.t. the vacancies
notified in these categories, select list may be straightaway operated.
2. If the vacancy is of SC category and a qualified candidate is not available in this category,
vacancy be converted to ST category without reducing the cut-off percentage and vice-versa.
3. If the vacancy still remains unfilled after having operated (ii) above, it may be filled out of
General category qualified candidates without reducing the cut-off percentage.
4. If the vacancy still remains unfilled after having operated (ii) and (iii) above, we may fill it as per
concerned merit list of SC/ST/General without the criteria of minimum marks.
You are requested to finalise the admission of IX class to the extent of vacancies available in
every Vidyalaya as per the above approved procedure.
The process of admission in all respects should be completed by 15th of November, 2003
and compliance report sent to me. If there is any doubt, you can contact me or one of the officers in
the Academic Section.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No.F.3-5/2003-NVS (Acad.) 14th November, 2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : JNVST – Action for Improving Registration specially in the districts

where the intake of SC/ST/Girls is less than the prescribed percentage
– Regarding.

Ref. : This office letter No. 13-17/2001-NVS (Acad.) dated 16th April, 20021

Dear Sir/Madam,
In continuation to this office letter reference cited (copy enclosed), I presume that you are
making all out efforts to increase the registration for the forthcoming JNVST-2004 in your region.
Various measures for improving the registration have been indicated in the letter mentioned. Please
ensure that the students, teachers, Principals, district administration, Assistant Directors, Regional
Offices and public representatives are involved in publicity enhancement of the registration.
One of the most important issue I would like to remind is that the low percentage of admission
of SC/ST and girls in certain districts. It is very essential that in all these districts we must ensure that
the enrolment of registration has increased and all the seats reserved are filled. Similarly 150 districts
in the country have been identified as educationally backward districts. A list of such districts is also
enclosed. It is very essential that we make some special efforts in these districts especially in terms
of enrolment of girl students and students of SC/ST category. Our endeavour should be to see that
optimum applicants are registered in these districts also, so that we will be able to contribute for
the progress of the district concerned from the present status of backward to forward.
I request you to kindly prepare a special plan of action in this regard and intimate me the
action. Since the time left is short, action may be initiated instantaneously.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

1. Copy enclosed. See page 116

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.13-17/2001-NVS (Acad.) 16th April, 2002

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

The Assistant Directors

Navodaya Vidyalaya Samiti
All Sub-Regional Offices

Sub.: Quality Improvement – Compendium of Guidelines – JNVST – Regards.

Sir,

As you are aware a series of formal and informal evaluation and reviews of Navodaya Vidyalayas
were conducted during two preceding academic years. Various initiatives are taken in terms of
preparing a perspective plan and vision for the scheme, intensive and methodical training programmes,
strengthening and maintenance of infrastructural facilities and improvement of quality of academics
and other allied activities in the Vidyalayas. Since we are entering into a new academic year with a
determination to make your 2002 Quality Improvement Year, it is very essential for us to introspect
and review various facets of functioning and bring radical changes in the Navodaya Vidyalayas for
achieving this goal of quality improvement.
I propose to identify some important areas one by one where immediate action is to be initiated
for further strengthening and improve the quality of each activity to ensure that it fully meets the
objectives of the scheme.
To begin with JNVST is one area where lot of revitalisation is required regarding procedure of
obtaining applications, enhancing the scope of competition, extending the opportunity of competition
for admission in nook and corners of the district and arresting malpractices in conducting the test
and completing the admission of students in a time bound manner.
The following are some of the illustrative but not exhaustive suggestions and guidelines for
improving and strengthening JNVST and expanding and widening the scope of opportunities for
more and deserving students.
• It is observed that the average number of applications received in majority of districts are
considerably low. They do not commensurate with the existing student population of V class in
the district. It is obvious that there is scope for improvement for publicity and supply of forms.
Efforts should be made from the beginning of the academic year to enrol the students of
JNVST.
• Identification of districts where the intake/admission of students has been less than the
prescribed/allotted strength as per its category.
• Identification of districts with low intake of SC & ST students (less than the reserved percentage
during the year 2001.

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• Identification of districts with low intake of girl students in proportionate to the reservations
made to girls.
• Less intake of students from below poverty line families.
Efforts are to be made to identify the districts with above shortcomings in your region and initiate
appropriate and proper measures to improve the present status.
(a) Printing and distribution of application form April/May onwards.
(b) Requesting the District Collectors and Chairman of the Vidyalaya Management
Committee to write letters to Block Development Officers/Head Masters for increase
in enrolment of applications.
(c) Requesting District Collectors/Educational Officer to fix targets to the Head Masters
and Block level Education Officers for enrolment of the candidates.
(d) Advertisement in local newspapers.
(e) Writing to the Sarpanchs/Pradhans of Villages.
(f) Addressing the Head Masters of primary schools.
(g) Announcements through radio, TV and mass-media.
(h) Addressing the Youth Clubs, Mahila Mandals and other voluntary organisation for
encouraging children to apply for admission.
(i) Requesting the present students and alumini to propagate about he examination and
admission.
(j) Holding parents meeting and requesting them to talk to other eligible students and
parents in the village to apply for admission.
(k) Printing and distribution of posters and pamphlets.
(l) Exhibition of slides in the cinema-halls.
(m) Obtaining assistance of field publicity units of Govt. of India as well as State
Governments.
(n) Acknowledging the efforts of Block Educational Officers and Head Masters who have
enrolled optimum students.
(o) Approaching NCC/NSS Wings of local colleges for publicity and enrolment.
• Completing the admission of the selected students selected by 15th – 20th July.
• Close monitoring of the conduct of examinations, supervision, invigilation etc.
• Deployment of flying squads, arresting malpractices and leakage of question papers.
• Thorough scrutiny of applications including the categories of students belonging to rural, urban,
SC, ST, girls, etc.
• Eliminating false applications including the cases of second appearance and over-aged children.
• Ensuring that Central Level Observers shoulder the responsibility related to proper receiving
and depositing of the question papers in police stations and banks and arranging for delivery
at the examination centres.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Basing on the above observations you are requested to analyse the existing shortcomings in
the system and process adopted by us and ensure that the benefit of Jawahar Navodaya Vidyalayas
is extended to all deserving students in the concerned district.
An out line of intended action plan in this regard may please be prepared along with the
schedule of dates and communicated to me to apprise the Commissioner on the efforts made in this
direction.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

Copy to :
The Principals,
All Jawahar Navodaya Vidyalayas – with a request to discuss with the teachers and prepare
an action plan for the current year.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Academic Upliftment

119
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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.5-1/88-NVS(Acad.) Dated: 18.3.88

To

The Principal,
All Navodaya Vidyalayas.

Sub.: Developing Language Capability of Students.

Sir/Madam,

I am to refer to the subject noted above and to say that the Scheme of Navodaya Vidyalayas
provides for teaching through the medium of mother tongue/regional language upto Class-VII or VIII,
during which time intensive teaching of Hindi/English, both as language subjects and co-media is
the be undertaken. The Scheme also provides that after Class-VII to VIII the common medium of
instruction would be Hindi/English in all Navodaya Vidyalayas.
In order to achieve this important objective of the scheme, it is essential to strengthen the
language capability of students in English and Hindi. It has therefore, been decided that on Mondays,
all students will converse only in English and Fridays, only in Hindi. During the day the teachers may
try to correct the mistakes of the children and the common mistakes may be noted down and brought
to the knowledge of the language teachers who may try to correct them by giving sufficient drill and
practice in the classroom. List of common words and sentences for conversation may be prepared
and displayed on the notice boards in the Vidyalaya, mess and dormitories. Needless to say that all
steps should be taken to see that during one or two years the language capability of the students is
strengthened to such an extent that the children develop necessary proficiency, in both the languages.

Yours faithfully,

(Dr. (Miss) Saroj Srivastava)

Deputy Director(Acad.)
Copy to :
1. All Regional Directors.
2. All Officers at Headquarters.

(Dr. S.K. Narang)

Asstt. Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.27-Misc./88-NVS(Admn.) Dated: 24.4.90

To

The Principal
All Navodaya Vidyalayas.

Sub. : Association with other Academic Organisations.

Sir/Madam,

One of the important objectives of the Navodaya Vidyalayas is that they should act as pace-
setting institutions in the area in which they are established. For this purpose it is very essential to
maintain adequate associations with nearby institutions and also with other academic organisations.
Steps for proper rapport with community and sharing of all facilities like audio-visual equipments,
computers etc. should be taken by all the Principals. Similarly, proper dialogue must be maintained
with the District Sports Councils, District Cultural Societies, S.C.E.R.Ts. and similar other organisations
in the District/State. In certain case the sports councils in the Districts hold competitions for the
students and provides grants for conducting/hosting such competitions and also for providing
infrastructural facilities for games and sports. That apart, they also provide coaches for various
games for schools and can also spare umpires/referees whenever requested. Adequate relations
with them will help us to make use of such facilities provided by them. Similarly the SCERTs organise
courses for teachers and have undertaken many projects, experiments/innovation etc. details of
which will prove to be useful for our Vidyalayas. All this is only possible if a proper rapport is maintained
with them. I would like you to contact all such organisations, apprise them of out scheme and also try
to find out the areas in which we can usefully interact with them. Steps initiated by you in this direction
may be brought to the notice of the Samiti and in particular to the undersigned.

Yours faithfully,

(K.S. Sarma)
Director

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 7-5/90-NVS (Acad.) Dated : 30-05-90

CIRCULAR

In the last Academic Advisory Committee a decision was taken that in view of the residential
nature of Navodaya Vidyalaya no child should be detained in any class. The children who are weak
in learning should be identified at initial stages only and sufficient diagnostic and remedial measures
should be taken to motivate them to come upto the desired standard by Principals and teachers of
Vidyalaya. Moreover, after having the children continuously of four years we have no moral right to
detain the child in the same class.
Besides, emotional set back to the parents and children both, detention will involve lot of
financial burden on Navodaya Vidyalaya Samiti which can not be justified in view of the residential
nature of the schools.
All the Principal and teachers, specially house masters are requested to utilise the booklet
being made available to each teacher shortly for planning diagnostic and remedial teaching programme
for all the children of Navodaya Vidyalayas. I will be happy to have your reaction as how plan to
utilise the booklet and help the students for better achievement.

Yours faithfully,

(K.S. Sarma)
Director

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.5-13/89-90/NVS(Admn.) Dated : July, 19, 1990

To

Deputy Directors
All Regional Offices.

Sub. : Promotion Policy in respect of the Children of Navodaya Vidyalayas.

Sir,

In view of the residential character of our Vidyalayas coupled with fact that children are always
available to us in the vidyalaya premises for betterment of the academic performance etc., It has
been decided the at the recently concluded conference of the Deputy Directors of the Regions that
there shall be no detention of children in any Class, as it leads to academic wastage.
Principals alongwith the teachers should identify the academically backward children and
undertake programme of remedial teaching / extra coaching right from the time of the reopening of
the school and keep a close watch over the performance of such children in the monthly test/unit test
etc. conducted in the Vidyalaya. Moreover, we are following the system of Continuous Comprehensive
Evaluation that will enable us to rectify the deficiency of the child as soon as such a deficiency is
noticed without waiting for the fag end of the academic year. Hence, it is emphasised once again that
there shall be no detention in any class in Navodaya Vidyalayas.

Yours faithfully,

(Dr.S.K. Narang)
Dy. Director (Admn.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 4-4/90-NVS (Acad.) Dated : 7th Aug.1990

To

The Principals
All Jawahar Navodaya Vidyalayas

Sub. : Syllabus for Art and Music Education developed by N.C.E.R.T.

New Delhi.

Sir,
Enclosed herewith please find the copy of the syllabus for Music and Art Education for Classes
VI and VII as develop by NCERT. You are requested to follow this syllabus for promotion of Art and
Music education in schools. This syllabus will ensure regularity apart from providing necessary
guidelines and content material for these subject in middle classes.

Yours faithfully,

(Dr. U.C. Bajpai)

Asstt. Director (Acad.)-G

Encld : As stated above.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

PERFORMING ART, MUSIC

SYLLABUS FOR ART EDUCATION MUSIC DEVELOPMENT BY N.C.E.R.T. NEW DELHI

CLASS-VI
1. Learning
(a) National Anthem ‘Jan Gan Mana____________________________________
(b) Incorrect diction and tune.
National Song ‘Vande Matram______________________________________
-incorrect diction and tune.
(b) The following two patriotic songs in Hindi-compulsory. (as given in the book, “Let’s
sing together”. NCERT publication)
(c) Two regional/folk/festival/tribal songs (as per the teacher’s choice)
(d) Rhythmic activities
(i) Stamping and clapping in single, double, triple, speeds in three rhythmic patterns.
e.g. (a) One, two, three, pause and to be repeated.
(b) 1,2,3,4, pause and to be repeated.
(c) 1,2,1,2,3, pause and to be repeated.
(ii) To teach simple songs based on Rag Bhupali and Brindavani Sarang for
Hindustani Music and Nama valies and Utsava sampradaya keertanas in
Mohanam and Hamsadhwana for Karnataka Music.
(as per the choice of the teacher).
(iii) To teach the saregam singing of the song already taught in rag Bhupali or
Mohanam.
(iv) To demonstrate the above played on a harmonium.
2. Listening
(a) The students are to listen to songs that they have learnt but are rendered by master
musicians.
(b) Provide opportunities to listen to music suitable to the age and occasionally to their
choice.
(c) Discussion on (a) and (b) as above.
3. Creative Activity
(a) Close observation of nature and environment. Imitation of the sound heard which is
emanation from activities in the Vicinities, and also as heard in celebrations, festivals,
harvests etc.
(b) Human voice modulation such as to sing like and oldman, to sing the lips of a child,
etc.
4. Project Work
(a) Collecting photograph and illustrations of known musician instruments and to paste
these in a scrape book.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

(b) To name and write specific observations made during the school session on music
programme listed or attended.
1. Learning
(a) Revising the lessons learnt on VI Class.
(b) Two folk/regional/festival/tribal songs other than learnt in Class VI.
(c) One song-fork/patriotic/sea sonal/harvest-in a language of other region.
(d) Two short and simple songs based on geets, chotekhyal-Rag kafi and yaman for
Hindustani Music aspirants and two short and simple song-skirtss, keertanams of
gitas in kalyani and Hindolan Ragas for karnatak music aspirants.
(e) Participation in group singing, choir singing and “Part singing” (in part singing students
with different voice ranges are made to sing per their vocal range.
(f) Convert one song learnt into ‘sargam’/ Solfa for the class to song together.
(g) To practice the songs learnt earlier to the hand beats.
(h) Introduction to the different rhythmic patterns or the bold or jatis.
2. Listening
(a) To listen to the songs learnt in the class room sung by master musicians and played
on various wind and striged.
(b) To listen to group singing, Vadya-brinda, choir music, community singing recorded
programme produced under National Integration Project.
(c) To listen to the cassette recordings of the five ragas learnt in VI and VII Classes.
3. Creative Activity
(a) To continue observing Nature and environment to encourage the students to
demonstrate new experience and discuss it in the class room.
(b) Motivation create improvised music through indigenous means such as by beating
sticks, stones voice manipulation clapping, stamping, napping, whisting etc.
(c) Musical quiz and games.
4. Project Work
To collect minimum of five photographs, illustrations of musical instruments of the region and
paste it in the scrap book and write their name alongwith it.

CLASS VII
1. Learning
(a) Revision of lessons learnt in Class VI and VII
(b) To introduce Svara exercise (Three number) in Yanam or mayamalavagaula and to
learn one simple composition in the raga.
(c) Vocal rendering of bols of Kaharwa and Teen-tal (Hindustan Music) and Jatis of Adi
and Rupaka Tala (Karnatak Music.)
(d) Experience in handling atleast one musical instruments.
(e) Two devotional songs of the saints poets of India.
(f) Two community songs.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

(g) Familiarity with the terms : Sangeet, Nada, Svara Aroha, Avaroha, Laya, Loksangeet,
Tala Raga, Saptak, Matra.
2. Listening
(a) To listen to the songs the way the students learnt against how it is rendered by master
musician.
(b) Listening to various styles of recorded music like Karnataka, Hindustani, western
classical popular songs, folks songs, festival songs etc.
(c) Listening to rhythmic music and responding through body movement : Like singing,
dancing clapping etc.
3. Project Work
(a) Photographs/illustrations of India festivals and celebrations showing people singing,
dancing and playing musical instruments.
(b) short notes on any aspect of music or performance attended.
4. Creative Activity
(a) Recreating real life situations through sound efforts created by indigenious means as
a running tonga (horse cart) train etc.
(b) Creating music for given poem or for a poem/song/lyrics composed primarily by a
group of students.
(c) Musical quiz and games.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 7-5/96-NVS(Acad.) Dated : July 25, 1997

To

All Principal of
Jawahar Navodaya Vidyalayas

Sub. : Improving of Academic Performance of JNVs - Reg.

Sir,
The Conference of Deputy Directors of all Regions was held in Bangalore from June 30 to July
2, 1997 to discuss various aspects of functioning of JNVs. Issues relating to the academic performance
of all the JNVs in Class X and XII were discussed in depth and in order to further Improve the
academic performance, following decisions have been taken for compliance by all JNVs :
(1) It is felt that in the next CBSE examination (1998), the results should be qualitatively and
quantitatively better than this year results. Atleast 65-70% of the children appearing in Class X
& XII should obtain 60% marks in the aggregate or higher. Overall pass percentage in any
Vidyalaya should not be below 95%.
(2) Each Principal of the JNV concerned shall issue a letter to all teachers who are teaching the
various subjects in Classes X & XII during the academic session 1997-98, making them fully
responsible for the performance of the children of their classes in the next CBSE examinations.
They are also to be informed that in case of poor results, their performance would be reflected
in their Annual assessments and where negligence or lack of effort on the part of the teacher
is observed, suitable disciplinary action will be taken against them.
(3) Each Principal of the JNV shall prepare a written plan for academic preparation of Class X &
XII students which will be submitted to the Regional Deputy Director for his information. The
plan will include, inter alia, the number of weak students identified in each subject, the remedial
plan for their preparation, availability of teachers, text-books, other supporting material,
measures for ensuring quality results and other topics as considered necessary.
(4) It has to be ensured that the syllabus for Classes X & XII is covered by 10th December by
summer-bound JNVs and 15th November be winter bound JNVs. The first pre-board
examination should by held after giving the students one week to 10 days for revision of
syllabus. Thereafter, the results of the first pre-board examination should be made available
one week after the examination. The final pre-board examination should be held in the last
week of January.
(5) The following system of incentive awards for teachers (Four PGTs and four TGTs) of each
region has been recommended for implementations :

Basis for Award

(a) Excellent results for three consecutive years, Commendation
excellent report with children, administrative and Cash award.
assistance to Principal, participation in CCA/Games.
(b) Further continuous excellent performance One additional
for two more years based on the above mentioned increment to the
factors. salary.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

(c) Further continuous excellent performance Two additional

for another two years. increment above
(b) in salary.
The scheme of incentives for teachers shall be implemented from the year 1997 itself, taking
into account the performance of teachers this years’s examination as well as preceding two
years.
(6) Each school should organise an Open Day on which parents of children will be invited to visit
and discuss the academic progress of their children.
The Principal of the JNV shall ensure that performance of week children of all the classes is
discussed with their parents atleast twice in a year. In case parents fail to come to discuss the
performance of the child personally, a letter from the class teacher must be sent to the parent
concerned intimating him/her the satisfactory unsatisfactory progress made by the child in the
Vidyalaya.
(7) It is suggested that all Principals must invite reputed educationists, sports persons and other
eminent persons available in their area to the Vidyalaya to deliver talks to the children on
topics of general interest. This activity must be planned and carried out atleast once in a
month.
(8) The allocation for libraries w.e.f. financial year 1997-98 has been increased to Rs. 20,000/-
per Vidyalaya per annum. The break-up of the expenditure to be incurred by Hqrs. Regional
offices and the Vidyalaya, is given below :-
(a) By Vidyalaya - Rs. 12,000/- per-annum.
(b) By Regional office - Rs. 4,000/- per annum.
(c) By Headquarters - Rs. 4,000/- per annum.
Principals may spend Rs. 6,000/- out of Rs.12,000/- allocated to them for acquiring suitable
reference books for all the subjects. It is to be ensured that atleast publications are acquired for the
library. Rest of the sanctioned amount may be utilised for buying books of regional language, English/
Hindi fiction and other general books suitable for children. In order to acquire library books, Principal
may constitute an internal committee of subject teachers, Librarian and two children which should be
chaired by him. The process of purchase of books should be completed by September every year.
This issues with the approval of Director, NVS.
Yours faithfully,

(S.S. Gauri)
Joint Director(Acad.)
Copy to :
1. All Regional offices of Navodaya Vidyalaya Samiti-They are requested to monitor the
compliance of instructions contained in the letter.
2. All Chairman of Vidyalaya Management Committees.

(H.N.S. Rao)
Asstt. Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

D.O. No. 1-1/2001-NVS(Dir.) April 19, 2001

Dear District Magistrate,

I have taken over the charge as Director of Navodaya Vidyalaya Samiti (NVS) on 3.4.2001.
This is my first communication which I propose to use to invite your valuable suggestions on a
document being prepared “Navodaya Vidyalayas - 2010”. Kindly give your ideas on what a JNV
should be in 2010 - nine years hence. Send me a write up - 2 pages or so preferably before 15th
May, 2001.
We shall engage your attention sometimes when exigency so demands and urge you to invest
sometime on building the future of JNV students.
Letter to Principal-JNV was sent vide D.O. No. 1-1/2001 NVS (Dir.) dt. April 19, 2001, as
follows :
I am very happy to be with Navodaya and look forward to lead the Navodaya Team for imparting
a quality education to a lakh & twenty seven thousand students. This can be achieved only if all the
officials of NVS are qualified and well motivated for the task of institution-building.
I shall be meeting you at the earliest and would like to have your suggestions for a document
“Navodaya – A Perspective – 2010” under preparation i.e. “What should a Navodaya Vidyalaya be
in 2010 – nine year hence”.
Do write to me page or two on what is your vision of JNVs-2010.
With regards,

Yours sincerely,

(S.P. Gaur)

1. All the District Magistrates/Chairpersons of Vidyalaya Management Committee of JNVs.

2. Dy. Directors, Regional Offices.
3. All Principals, JNVs.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

la-la-13&17@2001&u-fo-l-¼’kSf{kd½ fnukad% vDVwcj]10-2001

lsok esa]

mi funs’kd
uoksn; fo|ky; lfefr
lHkh laHkkxh; dk;kZy;

fo"k; % uoksn; fo|ky;ksa esa 'kS{kf.kd dk;ZØe dks ln`<+ djus ds lac/a k esa

egksn;@egksn;k]

d`i;k 'kS{kf.kd foHkkx }kjk fuxZr v0’kk0i0la0-1&1@2001&u-fo-l-¼funs’kd½] fnukad 19-4-

1
2001 dk voyksdu djsa ftlesa l= esa 'kqHkkjEHk ds volj ij çpk;ksZa dks vko’;d fn’kk&funsZ’k
eq[;ky; }kjk fn, x, FksA gky gh es]a vk;qDr egksn; }kjk dqN fo|ky;ksa dk fujh{k.k fd;k x;k vkSj
ogk¡ f’k{k.k dk;ZØe dks cgqr larks'ktud ugha ik;k x;kA fuosnu gS fd uoksn; fo|ky;ksa ds 'kS{kf.kd
dk;ZØeksa dk lrr~ fujh{k.k ,oa vkadyu {ks=h; dk;kZy; }kjk fd;k tk, vkSj bl lac/a k esa viuk;h x;h
dk;Z i)fr dks vk;qDr egksn; ds voyksdu ,oa fopkj gsrq çsf"kr fd;k tk,A dqN vko’;d lq>ko uhps
fn, tk jgs gSAa %
1- d{kk&6 esa ços’k ysdj uoksn; fo|ky;ksa esa vkus okys lHkh u;s Nk=ksa ds Hkk"kk;h Kku dks ç[kj djus ds
fy, fo’ks"k dk;ZØe pyk, tk,aA çfrHkk’kkyh gksrs gq, Hkh bu Nk=ksa dk çkbejh Lrj dk v/;;u
fofo/k çdkj ds ifjos’kksa esa gqvk gksrk gSA Nk=ksa dk fagna h@vaxt
sz h+ Hkk"kkvksa dk Kku ç[kj djus ds fy,
fo|ky; Lrj ij fu;ksftr 'kS{kf.kd i)fr cuk;h tk, rkfd os d{kk&8 rd igqp a rs&igqp
a rs fganh@vaxt
sz h+
Hkk"kkvksa esa fy[kus] cksyus o le>us dh vPNh {kerk fodflr dj ldsAa fo|ky; Lrj ij blds fØ;kUo;u
ds fy, vfHk;ku pykus dh vko’;drk gS rFkk Hkk"kk f’k{kdksa dks jkspd f’k{k.k fof/k;k¡ ,oa f’k{k.k miØeksa
dk mi;ksx djds blesa lQyrk ikuh gSA
2- xf.kr f’k{k.k dks çHkko’kkyh cukus ds fy, vko’;d gS fd Nk=ksa dh ewyHkwr xf.krh; le> dks lqn<` +
fd;k tk, rkfd Nk=&Nk=k,a bl Kku dk leqfpr ç;ksx vkxs dh d{kkvksa esa dj ldsAa lkFk gh] xf.kr
f’k{k.k esa vH;kl ij fo’ks"k cy fn;k tk, ftlls Nk=ksa dh ç’uksa dks lgh&lgh <ax ls gy djus dh
{kerk dk fodkl gks ldsA xf.kr dh ikB~;iqLrdksa esa gy fd, gq, ekWMy mŸkjksa dk Hkh yxkrkj vH;kl
djok;k tk,A ;s ekWMy mŸkj Nk=ksa dks mlh çfØ;k ds }kjk vU; ç’uksa dks gy djus dk dkS’ky çnku
djrs gSAa
3- cksMZ dh ijh{kkvksa dh rS;kjh djus okys Nk=ksa ds leqfpr v/;;u ij fo|ky; Lrj ij] fo’ks"k /;ku j[kk
tk,A fo"k;ksa dh dfBukbZ;ksa dks ns[krs gq, Nk=ksa ds vyx&vyx lewg cukdj jsfefM;y f’k{k.k çkpk;ksaZ
dh ns[kjs[k esa çHkkoh <ax ls fo|ky; esa pyuk pkfg,A Nk=ksa dks cksMZ esa iwNs x, fo"k;ksa ds ç’u i=ksa esa
vk, ç’uksa dk Hkh vH;kl djk;k tk,A fo"k; f’k{kd Lo;a Hkh vius Lrj ij ç’uksa dk cSd a rS;kj djds
Nk=ksa dks gy djus ds fy, nsAa

1. See pre-page no. 131

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

4- ;fn fo|ky; esa fo"k; f’k{kd dh deh gS vFkok çkpk;Z ;g vuqHko djrs gS fd Nk=ksa dks lehi ds fdlh
vU; fo|ky; ls dqN fnuksa ds fy, fdlh fo’ks"k fo"k; ds f’k{kd dks cqykdj f’k{k.k djokus dh
vko’;drk gS rks çkpk;Z le; jgrs vius {ks=h; mi funs’kd ls fuosnu djds bldh O;oLFkk djok ldrs
gSAa lHkh Nk=ksa dk fu;ksftr <ax ls i<+us dk dk;ZØe fo|ky; esa vck/k xfr ls pyuk pkfg,A
5- vk;qDr] uoksn; fo|ky; lfefr us xr 13 o 14 flrEcj] 2001 dks vk;ksftr mi funs’kd ds lEesyu
esa Li"V :i ls funs’Z k fn;k gS fd uoksn; fo|ky; vkoklh; laLFkk,a gS vkSj Nk=&Nk=k,a fo|ky; ifjlj
esa jgdj v/;;u djrs gSAa mudks vius xq#tuksa dk lrr~ lg;ksx çkIr gS] vr% ijh{kk ifj.kke xq.koŸkk
ds lkFk ek=kRed :i ls loZJ"s B gksuk pkfg,A bl lac/a k esa eq[;ky; Lrj ls iwjk ç;kl djds vf/kd
ls vf/kd fo|ky;ksa esa f’k{kdksa ,oa çkpk;ksa dh fu;qfDr dh x;h gS vkSj fjDr LFkkuksa dks Hkj fn;k x;k gSA
xr o"kZ ds ijh{kk ifj.kkeksa dk fo’ys"k.k djds ik;k x;k gS fd ;fn uoksn; fo|ky;ksa esa dEikVZeUs V vkus
okys Nk=ksa dk uEcj u ds cjkcj gksrk rks lfefr dk ijh{kk ifj.kke d{kk&10 esa 99-8% o d{kk&12 dk 94% igqap
tkrkA bl lac/a k esa {ks=h; dk;kZy;@fo|ky; Lrj ij iwjk ç;kl djuk gS rkfd lhek js[kk ds Åij fLFkr Nk=
ijh{kk esa lQy gksAa
bl lac/a k esa Rofjr dkjZokà ls eq[;ky; dks voxr djk,sAa

Hkonh;]

¼Mk0 ;w-lh-cktis;h½
mi funs’kd ¼’kS{kf.kd½

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.13-17/2001-NVS (Acad.) Dated : 29-11-2001

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Setting Benchmark for Academic Performance in the Board

Examinations of Navodaya Vidyalayas - Reg.
Sir,
I am directed to draw your kind attention to the subject cited above and to inform that the
Executive Committee of the Navodaya Vidyalaya Samiti during its 21st Meeting held on 09-08-2001
has observed that there is need for qualitative and qantitative improvement of the Board Examinations
results of the Navodaya Vidyalayas. The Executive Committee has emphasized the need for Navodaya
Vidyalayas to set its own benchmark for academic performance every year and strive for the same
successively to improve the performance. It was also felt essential to set targets for minimum
percentage of the first classes to be achieved in the Navodaya Vidyalayas.
In the light of the observations made by the Executive Committee and subsequent discussion
held in the Dy. Directors’ conference at H.Qrs, it has been decided to set targets of benchmark and
first classes to be achieved in the Navodaya Vidyalayas. After careful consideration of various aspects
related to the functioning and performance of the Navodaya Vidyalayas last few years, it has been
decided to set the target of 95% as benchmark for the Navodaya Vidyalayas across the country
in the X and XII Class Board Examinations. It has been also further decided that outright efforts
must be made to qualitatively improve the performance of the students with a minimum target of
90% first classes from among the passed students.
Commissioner, NVS desired that efforts must be made by the Principals, Teachers and students
of the Navodaya Vidyalayas to achieve the said benchmark in terms of quantity and quality of the
Board results as minimum. The Dy. Directors and Principals of the Navodaya Vidyalayas are requested
to prepare a concrete plan of action so as to achieve the said benchmark and target during the
annual Examinations–2002.
I shall be grateful if you could kindly circulate the target and benchmark as mentioned above
to the Vidyalayas and take necessary action to achieve the said targets for reporting for the next
Executive Committee meeting.
The performance and efforts being made by the Regional Officers, Principals and Teachers in
this regard are being watched and monitored closely.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

Copy to :
The Principals, all JNVs-with a request to strive for achievement of the said benchmark and
results.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 13-17/2001-NVS (Acad.) 13th December, 2001

To

The Deputy Director

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Action Plan for Board Examinations for Achieving the Benchmark of
Academic Performance-Reg.

Ref. : This Office Letter/Circular of even number, dated 29-11-20011

Sir,

I am to draw your kind attention to the circular cited above intimating you the ‘benchmark’ set
by the Navodaya Vidyalaya Samiti and requesting you to strive for attaining the higher levels of
performance than the benchmark. I presume that you would have already initiated a number of steps
in this regard and issued instructions to the Principals and the teachers. However, i am indicating
some important minimum measures for further improving the preparation and performance of the
students.
1. Identification of the Vidyalayas whose performance in the Board examinations of 2001 has
been less than the regional aggregate and interaction with the Principals concerned to ensure
that they keep pace with the performance of the region.
2. Completion of syllabus including practicals by allotting additional periods after school hours
to the subject teachers concerned.
3. Analysis of the previous CBSE question papers including the questions given in the textbooks
and acquainting with the students the distribution of marks for each area and marks for short
and long answer questions.
4. Intensively preparing the students with appropriate supervision for the proposed first pre-
board by your regional office.
5. Simultaneous evaluation of answer-sheets of the first pre-board being conducted by the
regional office.
6. Analysis of the first pre-board results and issuing necessary instructions to the teachers for
further improvement.
7. Visits by the officials of the regional office/senior Principal to the vidyalayas where the
performance of the students in the first pre-board is not satisfactory.
8. Revision of syllabus.
9. Consecutive and regular drilling of question papers and question banks with model answers.

1. See page, 134.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

10. Ensuring that the students are acquainted with the proposed marginal change in the syllabus
of Class-X Mathematics as well as Class-XII Biology, Economics & History.
11. Conduct of one more full length examination by the concerned school on the CBSE model
before second pre-board.
12. Conducting regular tests unitwise as well as cumulative manner to ensure that the students
are ready to keep face to pace the examination.
13. Conducting questionwise examination keeping in view of the time limit vis-a-vis the total
number of marks for the question (for example one question which has ten marks, may be
conducted for practical experience by the students for answering within the stipulated time
which can be allotted for the marks approximately 15 to 20 minutes) such questionwise
practicals would help the students to answer clearly and also to manage the time schedule
in the examination.
14. Giving challenging task to higher achievers.
15. Intensive preparation and along with writing experience for second pre-board examination
to be conducted by the Hqrs.
16. Simultaneous evaluation and analysis of second pre-board.
17. Identification of weak students and allotting them to the teachers for their personal supervision
and tutorials with regular drilling of questions with model answers to ensure that they cover-
up their weakness.
18. Instructing the subject teachers to prepare optimum no. of model answers for the difficult
areas in the subjects like English, Mathematics, Physics and Chemistry, etc.
19. Subjectwise analysis of the aggregate marks of the previous board examination and
impressing the teacher concerned the need for qualitative improvement to ensure that all
the students pass with first class as per the target fixed.
20. Holding a workshop with the students of board classes for preparation of detailed schedule
physical programme with the involvement of teachers. The physical programme thus
prepared should evolve a timetable starting right from 5-00 AM to 10-00 PM which should
including the reading and writing practices and other suggestions from students and teachers.
21. Insisting on the students to prepare a synopsis of every unit/chapter studied by them.
22. Instructing the students to maintain a diary in a fresh notebook wherein the students will
daily write about the subjects they have studied along with difficulties faced. Principal should
go through the notebook and arrange individual oriented tutorials to students with the help of
subject teachers.
23. Principal may be instructed to regularly interact with students and review the performance of
their preparation along with subject teachers.
24. Ensuring that all the students study in the classrooms and are strictly prohibited from studying
in the dormitories except in case of girls during the late nights.
25. Organisation of a one-day cluster level orientation of Mathematics teachers to prepare them
to focus on the difficult concepts.
26. Providing extended library facilities till late in the evening and reference books.
27. Encouraging peer group learning and studies.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

28. Intensive exercise and practicals of concepts with numerical problems.

29. Regular review of the performance of weak students individually and counselling them.
30. Since it is intended to focus and stress on quality improvement in the Jawahar Navodaya
Vidyalayas, Principals may be instructed to prepare comprehensive plan of action for
strengthening of lower classes in terms of teaching learning transaction, methodology of
teaching, effective continuous and comprehensive evaluation ensuring the completion of
syllabus, conducting crash programmes in Mathematics and English for lower Classes and
also to prepare the students on the lines of CBSE examinations on regular pattern.
In the light of the instructions issued earlier it is very essential to consolidate the academic
performance and strength of the Vidyalayas for further improvement in terms of qualitative and
quantitative results of to achieve the benchmarks and said targets. The teachers may be impressed
upon the need for hardworking and take the examinations as personal challenge. They may also
please be informed that their performance will be judged basing on the quality of results of board
examinations. Poor results will reflect in their future prospects and may invite action against them as
deemed fit.
The above suggestions are only illustrative but not exhaustive. Since I am marking the copy of
this letter to all the Principals you are requested to prepare specific guidelines and instructions
keeping in view the background of the performance of the Vidyalaya for last two to three years and
ensure that the Principal and teachers make all out efforts to get the results as desired.
I once again reiterate the need for improving quality of the results in the Navodaya Vidyalayas
and request you to gear-up the entire staff of the Vidyalaya for preparation of the students for the
examination and ensure excellent and qualitative results during the board examinations 2002.
Please feel free to ask for any assistance required in this regard and also suggest measures
for further improvement of the preparations of the children for the examination.
Remember that quality performance is utmost importance to the Navodaya Vidyalayas.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)
Copy to :
1. The Commissioner, NVS - for favour of kind information.
2. The Principal, all JNVs - with a request to initiate action as per the priority of the activities as
listed above.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 13-17/2001-NVS(Acad.) 26th December, 2001

To

The Deputy Directors

Navodaya Vidyalaya samiti
All Regional Offices

Sub. : Preparation for Board Examination- Action Plan- Reg.

Sir,

I invite your kind attention to the discussions held during the Deputy Directors’ Conference at
Hqrs. and subsequent decisions regarding the qualitative and quantitative improvement of the results
of the board examinations of 2002. I presume that all out efforts have already been made to complete
the syllabus and a regional level pre-board examinations are conducted. It is essential that without
wasting further time teachers should be instructed to simultaneously evaluate the pre-board
examination answer-sheets and prepare a detailed analysis of the performance of the students of
the subjects which they are handling. Basing on the analysis of the performance of the students
necessary action plan is to be prepared in terms of diagnosis of the deficiency of the students and
necessary enrichment and remediation. The present method of remediation by and large being
followed in terms of revision of syllabus and some specialised study, drilling of old question papers
etc., is not adequate. A systematic effort should be made to diagnose the weakness of the students
to be followed an individual action plan of the students basing on their level of performance. The
most important among them is identification of students learning difficulties land their causes. These
can be observed within as well as outside the classroom. Some of the important learning difficulties
include errors in oral reading and expression, difficulties and errors in writing, drawing, solving
problems, students motivation, attentiveness class-work, attitude towards work, subject, and teachers
etc. The most effective method of diagnosis of the weakness of the students can be through individual
interaction and their oral responses to the queries made by the teacher, intensive study of the
classroom work which can reflect the grasping ability of the child, analysis of assignments given to
them which normally reflect the interests, initiative, study habits and skills of the students. A careful
analysis of the test performance will also help us in identification of the concepts on which questions
are not fully answered or unanswered by the students. Once these difficult areas are identified, it can
be cross verified by the observations made by the teachers and their performance in other subjects.
On identification of the weakness and learning difficulties of the children, the following remedial
measures can be intensively administered. Some of the important methods to be followed in the
remediation could be :
u Providing face to face interaction.
u Giving as many simple examples as possible to explain the concept/procedure not understood.
u Giving concrete experience in the form of actual demonstration and using teaching aids and
activity based explanation.
u The other important techniques could be remedial assignments, drill exercise, supervisory
study, preparation of the remedial material, scheduling of time and execution, continuous
cumulative testing, selecting alternative techniques and repeating the syllabus etc.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

The above remedial measures are only illustrative but not exhaustive.
In the light of my experience and association with preparation of students for board examinations,
I have observed that diagnosis of the weakness of the children and remediation is not being planned
and executed in a schematic manner. Unless a proper planning and execution is effectively made, it
would not result in the desired quality performance.
I, therefore, request you to pay your personal attention on the above issues and acquaint and
motivate the teachers to systematically follow-up the preparation of students. I would also like to
caution you that in the process of preparation of students whose performance is not very high, the
high achievers should not be left behind instead should be consistently monitored, assisted and
encouraged for higher tasks. Navodaya Vidyalayas aimed at being model institutions, it is very
essential that we develop systematic means and approach for improving the performance of students.
I would also request you to ensure that the officers of the regional office once again visit the
Vidyalayas whose performance is not up to the expected level.
I shall be grateful if you could kindly keep me informed from time to time the progress made in
this direction and ensure that the students are fully prepared to face the board examinations and
produce results to commensurated with the expectations and benchmark of the Samiti.

Yours faithfully,

(V.Rama Rao)
Joint Director (Acad.)

Copy to :
The Principal, All JNVs - with a request to kindly interact with teachers and students and
prepare an appropriate individual remediation after careful analysis of pre-board exams.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.23-17/2001-NVS (Acad.) 26th December, 2001

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Monitoring and Follow-up Action of the Panel Inspection Reports –

Request – Reg.

Sir,

I am to draw your kind attention to the subject cited above and to inform that except Hyderabad
region no other region has submitted the panel inspection reports up to date. While I am sure that all
the regions have completed at least one round of panel inspections of Vidyalayas in their region, it is
very essential for us to know the status of these Vidyalayas in terms of their academic performance
as on date of inspection. The panel inspections are to be thoroughly reviewed and scrutinised by the
Dy. Directors concerned and further individualised instructions are to be given to the Principals and
teachers concerned. Delay in such review and instructions will defeat the purpose for which panel
inspection is intended. While I am sure that you would have already taken necessary steps to improve
the performance of the Vidyalayas, we are not in receipt of instructions issued in this regard. Your
observations will go a long way in helping us to further gear-up functioning of the Vidyalayas and
also keep track of individual performance of the Principals and teachers. After completion of the pre-
board examination, a clear picture will emerge on the status of academic performance of the students
vis-a-vis the observations made by the panel. Detailed individual instructions may please be issued
to the Principals concerned seeking periodical compliance reports from them.
As the Samiti is striving hard to attain the benchmark set-up, it is very essential for us to have
individual reflection of the performance of the schools and also keep the Commissioner, NVS informed
from time to time on the progress made.
I therefore, request you to ensure that all the panel inspections reports are personally reviewed
by you and forwarded to us after issuing further instructions to the Principal concerned. I expect you
to forward all the panel inspection reports positively by 5th of January 2001.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.13-17/2001-NVS(Acad.) Dated : Jan., 3rd, 2002

Dear Principal,

Sub. : “Quality Improvement of the Performance of the students of the Jawahar

Navodaya Vidyalayas during the year 2002”—Guidelines-Reg.

“On the eve of the New Year 2002, I WISH YOU, STAFF AND STUDENTS A VERY HAPPY
EXCITING AND REWARDING NEW YEAR”. Since the scheme of the Navodaya Vidyalayas has
completed one and a half decades of its existence and performance, it is time for all us to rededicate
ourselves for enhancing the prestige, reputation and quality of the intellectual, physical, social and
cultural advancement of students. One of the major objectives of the Navodaya Vidyalayas being
providing good quality modern education, it is time for us to strive towards direction of the
improvement of the quality of the performance of these Vidyalayas for the utmost satisfaction of
stakeholders and realisation of the objectives of the scheme. Let us make a beginning during the
year 2002 for a well-planned and systematic effort in this direction with a motive making “2002-
Quality Improvement Year”.
While I am very confident of your abilities, experience and resourcefulness towards planning,
execution and achievement in this direction, I would like to indicate some of the areas where focus
and attention can be devoted.
ACADEMIC PLANNING : For the kind of excellence envisaged in JNVs, its indicators being
quantitative and quality results, competitiveness to farewell in the entrance examination for admission
to professional courses, communication capabilities, abilities to integrate oneself as a useful and
productive citizen in to society, develop spirit of inquiry, scientific outlook, appropriate attitudes,
social understanding and imbibing right human values, careful and comprehensive academic planning
is to be prepared for effective implementation during the year 2002. The institutional plan is to be
designed in such a manner to optimumly utilise the time, manpower and material resources for the
utmost benefit of the students. Keeping the future vision in mind specific targets for the academic
year and prospective period are to be fixed. Ways and means for achieving them should be found
out. The academic supervision including all areas of teaching, learning , testing and remedying in the
school. The Principal, through interaction with the teachers, peoples, parents and perusal of records
must consistently evaluate teaching learning transaction for promoting quality.
QUALITY IMPROVEMENT : The main ingredients of quality education being an effective teaching,
full implementation curriculum and the syllabus, commitment, belief and turnout of the staff, good
management for intellectual, spiritual, moral and cultural advancement of the students should focus
on quality control, quality assurance, quality enhancement, quality development and ultimately equality
management.
CLASSROOM TRANSACTION : Teaching is socially challenging task. While the world is fast
changing and knowledge is fast expanding, skills of learning to learn will acquire greater importance.
Therefore, it is very essential that teaching strategy is to be changed from emphasising on teaching
to emphasising on learning. It has to be child centered and child friendly and should be carried
through effective use of multimedia inputs in addition to the existing methods. Crash courses in
language improvement, computation skills are to be organised for bridging the gap of disadvantages
of the rural students. Focus of teaching should be on to encourage students to read more, write,
speak, question, analyse and explore. It should be supplemented by practical work, demonstration,

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discussion, survey, projects, library and well-integrated co-curricular activities. Variant teaching
techniques are to be adopted to cater to the needs of the bright, the average and the slow learners
simultaneously.
In order to ensure the above we have to “develop system of teaching audit” in our institutions.
Efforts are being made to design a method of such audit to assess the performance of every teacher
and the teaching he has undertaken starting from VI to XII Class. Emphasis should be laid on
effective, instruction, assessment, testing and evaluation and remediation. It is further proposed to
evaluate the performance of teachers basing on the information related to the amount of teaching
undertaken by the teacher, planning and execution of classroom transaction, innovative methods
and special activities undertaken while planning teaching and delivery of syllabus, testing and
evaluation, revision of course material, monitoring of practical and writing work, designing and setting
of question papers, providing good and effective tutorials, participation in training programmes,
knowledge acquired in Information Technology and its utilization in teaching and enhancement of
his knowledge, teaching outcomes and the general contribution of teachers, are going to be some of
the main areas for assessment during the teaching audit.
I, therefore, request you to kindly interact with your teaching staff on the above issues and
prepare an objective, realistic and achievable plan for implementation for the quality improvement of
academics in the Vidyalayas during the year. I am sure that such efforts will definitely go a long way
in reflecting the equality performance of the students from VI to XII Class. We propose to take stock
of the efforts made in this direction by every Vidyalaya basing on the results and performance of the
students during the annual examination in all the classes.
I would like to once again remind you that the Navodaya Vidyalayas are intended to be pace
setting institutions in the district and trend setters for improvement of quality education through
action and reflection of their academic planning and execution.
I once again “WISH YOU HAPPY NEW YEAR” and request you to circulate and share some
of the illustrative but not exhaustive suggestions given above with your teachers and prepare a
sound future plan of action for realising the objectives of quality improvement.
Kindly keep me informed of the action taken in this regard.

Yours faithfully,

(V.Rama Rao)
Joint Director (Acad.)
Copy to :
1. The Commissioner, NVS
2. The Dy. Director, All Regional Offices -with a request to initiate action to make 2000 as a
Quality Improvement Year and prepare a plan of action.
3. Concerned Officers of NVS Hqrs.

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F.No.13-17/2001-NVS(Acad.) 9th January, 2002

Dear Principal,

Sub. : Completion of Syllabus Including Conduct of Science Practicals -

Request - Reg.

I am to draw your kind attention to various communications written by me regarding the

quantitative and quality improvement of the performance of the students in board examinations.
While going through the inspection reports of the Vidyalaya conducted by the regional inspection
teams, it is noticed that in a large number of schools it has been observed that necessary care has
not been taken in the expected manner to conduct the practicals. “Science Teaching” at board
level without conducting the required practicals does not serve the purpose for which it is intended.
On one side the emphasis is being laid for imropvising the technology of teaching through interactive
teaching, demonstrations, practicals, discussions and variety of other child centered, participatory
methods, it is surprising to note that some of the Vidyalayas have not taken minimum care of completing
the practicals as prescribed in the Class X and XII syllabus. You may be aware that the practical
examinations are likely to be held much ahead of the schedule of the board examinations. It is,
therefore, very essential that the students undergo the experience of the conducting practicals in X
as well as XII Class. It is likely that the CBSE may nominate the external observers to ensure that the
practicals are conducted at the expected level and an appropriate evaluation of the students is made
in terms of his ability of learning outcomes.
An institution like Navodaya Vidyalaya which we are striving to develop as a pace setting
model institution, if the practicals are not used and practiced in the “Science teaching’ it would not
result in effective teaching learning process.
I, therefore, request you to kindly make all our efforts to procure the lab equipment if it is not
available and organise that practicals and confirm the conduct of practicals of the board examinations
of Class X and XII to the Dy. Director of your regional office, so as to enable me to get a consolidated
report of confirmation of conduct of practicals in all the board classes.

Yours faithfully,

(V.Rama Rao
Joint Director (Acad.)

Copy to :
The Dy. Director, All Regional Offices - with a request to individually monitor the conduct of
the practicals at X and XII Class stage vidyalaya wise and send me a consolidated confirmation
of report having ensure the conduct of practicals by all the schools.

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F.No.13-17/2001-NVS (Acad.) 15th January, 2002

Dear Principal

Sub. : Analysis of the Second Pre-Board Examinations – Action Plan –

Request – Regarding.

In continuation to this office circular of even number dated 26-12-20011, I presume that intensive
analysis of the first pre-board examination of X and XII classes are made and substantial remediation
and action taken to identify the area of weakness and strengthening them. A clear picture must have
emerged with regard to the performance levels of the students in terms of quantity and quality. It is
also hoped that adequate efforts have been made to strengthen areas where weakness are detected.
Since first pre-board examination is conducted without adequate preparation of students it is quite
possible that the results are not exact reflection of the level of performance. In any case, the second
pre-board performance should be much higher than the first pre-board examination. It is very essential
that without wasting further time we should take-up the evaluation and analysis of the second pre-
board and initiate remediation on war-footing.
Keeping in view the recent experience of visits to some Vidyalayas in Lucknow Region, I feel
the following actions would help a great deal in proper diagnosis of the weakness of the children and
working out a plan of action for effective remediation:
1. Simultaneous evaluation of the second pre-board examination papers.
2. Subject-wise analysis of the performance of the students.
3. Preparation of the matrix of the students performance student-wise and question-wise.
4. Identification of the units from which the questions have been un-answered or half-
answered.
5. Intensive interaction with the students to assess their level of understanding and preparedness
for examination unit-wise.
6. Ensuring that each student undertakes the study of 9 to 10 hours daily in addition to classroom
teaching during the class hours.
7. It is very essential that Principal should ensure that students get-up by 4.00 AM in the
morning and utilise at least minimum 21/2 to 3 hours in the morning for study. Similarly after
the school hours are completed the study must be continued from 3.00 PM to 10.00 PM with
appropriate breaks for evening tea and dinner.
8. Appropriate division of the timings of study for each subject during this 9 to 10 hours indicating
the subject-wise allotment of time schedule of common programme can be suggested to the
students. Wherever it is essential individual timetable for the students may also be prepared
and adhered to.
9. Basing on the identification of the matrix of the second pre-board results, the teachers
should prepare individual module/exercise/questions for the students to practice during
their study period.

1. For reference see page 140

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10. The school hours should be utilised for revision and individual examination of units as well
as cumulative examination of the various units in the subject.
11. In English the area related to reading and writing skills and grammar should be practised
regularly by those students who are week in English. For this purpose of daily exercise
teachers should be asked to prepare a brief question paper to be administered every day in
the above areas which will help the students to do practical exercises.
12. Additional inputs in the areas where students did not get full marks are to be given to ensure
that the students use appropriate language in terms of simple sentences, numericals,
diagrams, correct spellings and good handwriting.
The evaluation of the pre-board examinations should be taken-up on top priority and analysis
made along with an appropriate action plan which is to be implemented positively by 28th January
2002, so that at least one month is available for strengthening the weak areas identified during the
second pre-board.
In addition to the above, adequate care may be taken to ensure that students are acquainted
with the weight-age of marks, the type of questions, time-management practice, self-analysis, peer-
analysis of the subject and chapter of their study.
A physical program of study for all the students is to be prepared. While the girl students if
needed the exempted from studying in classrooms late in the evenings and after dinner, all the
students should be directed to study in classrooms only.
These are only some of the illustrative suggestions which have been found to be effective and
useful in some of the Vidyalayas I have recently visited.
I, therefore, request you to gear-up the preparations on the above lines with the involvement
and combined efforts of TGTs and PGTs and ensure that the quality and quantity of the results is
achieved as per our benchmark.
I also request you to kindly let me know the actions taken in this regard by you and the
reflections of the analysis of the second pre-board.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

Copy to :
The Dy. Directors, All Regional Offices – with a request to ensure that the second pre-board
examination papers are evaluated, analysed and appropriate remediation and action plan
implemented positively by 28th January 2002. The consolidated analysis and action plan
prepared Vidyalaya-wise in the region may be sent so as to reach me positively by 5th
February 2002. They are also further requested to depute their Asstt. Directors to the
Vidyalayas whose performance has been much below the expected benchmark.

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F.No.13-17/2001-NVS(Acad.) Dated : Jan., 17th 2002

To

The Deputy Director

Navodaya Vidyalaya Samiti
All Regional Offices

Sir,

Sub. : Efforts to Ensure Achieving the Benchmark - Follow-up - Reg.

I invite your kind attention to this office circulars regarding efforts to be made to achieve the
benchmark in terms of quality and quantity of the results in the Vidyalayas. I would also request you
to recall the discussions during the Deputy Directors’ conference held at New Delhi. Among other
things, we have discussed need for close monitoring & inspection, remediation, strengthening cluster
concept to provide academic support to all the Vidyalayas, personal visits by the Deputy Directors
and officers of the region and careful analysis of the tests and evaluation conducted from time to
time and subsequent action plan. Unfortunately, it appears that enough attention has not been given
to all the above issues. One of the fundamental requirement to assess the performance of the
Vidyalayas is a panel inspection. Academic year is almost coming to an end but when I look at the
total number of inspection reports received, I feel frustrated since most of the regions did not pay
adequate attention to this aspect of panel inspection and follow-up. Total number of inspection reports
received from each region are as under.

S.No. Name of the Region Panel Inspection

Reports received

1. Pune 22
2. Jaipur 23
3. Chandigarh 10
4. Lucknow 17
5. Bhopal Nil
6. Hyderabad 60
7. Patna 06
8. Shillong 03

I presume, that you have atleast completed one round of inspection of the Vidyalayas and
acquainted yourself with the standard and level of the functioning of the Vidyalaya and only due to
some procedural delay these reports have not been submitted. Since, I have made a special request
to let me know the status of the inspections and send all the reports by 5th of January, 2002, I have
expected that you would take some pains in this regard and let me know the status. Similarly, I have
also requested all the regions to simultaneously organise for evaluation of first pre-board examinations
and let the Hqrs. have the analysis of the performance of the students so as to get the reflection of
the academic status of the Vidyalayas. But unfortunately except the Lucknow & Chandigarh regions,
other regions did not care to let us have any information though the first pre-board has been conducted
month back. While I am confident that all our efforts are being made by you to achieve the targets, I

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also would like you to understand that the Hqrs. should keep itself apprised of the performance and
monitoring from time to time exactly reflection the status of the Vidyalayas. I would also like you to
realise that the higher authorities are to be constantly informed and apprised of the progress in this
direction.
I am sure that after the minimum required attention to accommodation, boarding and security
of the children the most and important priority area in the Vidyalayas is academics. As and
when inspection is carried or pre-board examination in conducted it is to be evaluated immediately
and necessary follow-up action should be taken. The Dy. Director to the extent possible should
make it a point to personally visit the Vidyalayas whose performance is much below the
expectations so as to generate enthusiasm and motivation. Our outcome of the results should also
go hand in hand with the systematic efforts we made from time to time and the means and methodology
we adopt for achieving the same.
I, therefor, request you to pay your personal attention to the issues related to inspection of the
Vidyalayas, analysis of the second pre-board results, action plan for overcoming the weakness and
also let us have the information related to the number of Vidyalayas along with names visited by the
Dy. Director after reopening of the schools after vacation. Please ensure that your personal attention
is focussed on the Vidyalayas whose performance is not satisfactory.
I have been sending a series of communications basing on my interactions and experience of
the visits of the schools, these communications should be optimumly utilised and further strengthened
to achieve our targets.
I would expect an up dated status after the evaluation of second pre-board and preparation
and action plan for remediation positively by 30th January, 2002

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

Copy submitted to the Commissioner, NVS

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F.No. 13-17/2001-NVS(Acad.) Dated : Feb., 4th 2002

Dear Principal

Sub. : Quality Improvement of the Students of JNVs during the year 2002 —
further guidelines-Reg.

Ref. : The Office Letter of even number dated 3rd January, 20021

In continuation to this office circular reference cited, I am to draw your personal attention for
developing a common vision of quality improvement in the Vidyalaya. As you are aware quality
education is both dynamic and holistic with adequate flexibility for incorporating improvements and
fresh challenges and needs from time to time. We have to develop a built in mechanism with specific
context bound priorities and strategies to improve quality. Continuous assessment and evaluation of
learning outcomes, improving cognitive and affective domain, child friendly and child centered teaching
strategies, promoting active learning are some of the essential components of quality improvement.
The important elements of quality education are to prepare the students to :
a. Be emotionally secure and stable.
b. Be morally mature, trustful, tolerant, cooperative and sensitive.
c. Have positive self-identity and sense of competence.
d. Be well-informed and directed towards continuous self-improvement to maintain excellence.
e. Be sensitive to beauty and aesthetics.
f. Be capable enough to foresee the future and decide the desirable future.
g. Help others to grow and develop and possess adequate understanding of human behaviour.
h. Be mentally and physically strong and healthy.
i. Be capable of excellent communication skills.
j. be responsible citizen of a world community.
The above being some of the major components of promoting quality education, every activity
in the Vidyalaya is to be planned and organised in schematic and systematic manner so as to ensure
that the students of Navodaya Vidyalaya have full benefit of modern quality education as envisaged
in its objectives.
Coming to the practical aspect of the steps for implementation of the quality education, I would
request you to lay emphasis on the following methodology of organising the school activity.
1. Subject teachers may be requested to form subject committees and initially glance through
the syllabus of all the classes from VI to XII and identify the areas and units with appropriate
methodology and activity based teaching. While the content and concept which are continued
in higher classes are to be dealt comprehensively, the other areas can be handled for imparting
knowledge and information.
2. Split-up of syllabus is to be made so as to complement and supplement interlapping
concepts in each subjects.

1. For reference see page 141.

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3. A comprehensive institutional plan highlighting the academics, school calendar, CCA

activities, pace setting activities, library activities is to be prepared and thoroughly
implemented.
4. Morning assemblies should provide adequate opportunity to the across section of students
as well as staff to enhance their knowledge, through non-formal learning, touching various
important aspects of the education and society.
5. Music, fine arts and SUPW activities are to be re-organised in such a manner that the
inquisitiveness, sensitivity, aesthetics, creativity, productivity and interests of students are
developed in a multi-faceted manner.
6. With thrust on universalisation of Primary Education, there is a pressure on Secondary &
Higher Education. Adequate efforts are being made across the world for developing skills of
learning to learn. Since Navodaya Vidyalayas have provided adequate facilities for
expansion of libraries, computerisation, laboratories, audio visual aids, internet and all other
facilities, students should be taught and guided for acquiring the skills of learning to learn
which will not only generate competitive spirit among them but would also considerably
reduce the workload and burden of the teacher.
7. One of the important components of promotion of quality is to promote active learning and
learner centered pedagogy. Interactive, activity based, child centered, non-conventional
teaching technologies are to adopted and implemented to promote excellence among the
students.
8. Testing and evaluation are key factors for assessing the learning outcomes of the students.
Continuous comprehensive evaluation should be strictly implemented and regular follow-
up in terms of remediation, written work and unit testing is to be carried on regular basis.
One of the important shortcomings noticed in our testing and evaluation is lack of adequate
interest in CCE and exhautive testing. Teachers may please be directed to set the fresh
questions in unit tests on their own in stead of depending on the questions in the textbooks
and earlier tests.
9. Principal may kindly ensure that they consistently interact with the students of every class
and the teachers classroom inspections by the Principal are compulsory with a subsequent
written instructions and guidelines in a register to the teachers indicating the areas of
weakness for improvement.
10. To the extent possible, all the CCA activities including the inter-house competitions should
complement the and supplement the skills and interests required for academic excellence.
11. Samiti has been conducting a series of training programmes for the professional development
of the teachers. It is very essential to follow-up and assess the improvement of performance
of teachers from time to time with adequate feedback to analysis for further improvement of
the contents of training programme.
The above are only few stray thoughts that I thought, I should share with you before the
conclusion of the current academic year and starting of new academic year 2002-03. The performance
of the students in all classes in the current academic year should form base for academic planning
of 2002-03. We at the headquarters level are closely observing and monitoring the academic planning
and execution of Vidyalayas vis-a-vis the accountability of teachers and the principal to ensure that
there is a qualitative improvement of the performance of the students to enhance the prestige and
reputation of the organisation.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

I request you to circulate these suggestions among teachers and direct them to prepare an
action plan for the next Academic year on the above lines.
I shall be happy to share any other suggestions towards the directions of quality improvement,
so as to develop these Vidyalayas as centres of excellence.

Yours faithfully,

(V.Rama Rao)
Joint Director (Acad.)

Copy to :
The Dy. Directors, NVS, All Regional Offices-with a request issue further detailed guidelines
and develop a close monitoring system for achieving qualitative performance in the
Vidyalayas.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.13-17/2001-NVS(Acad.) Dated: Feb. 8th 2002

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sir/Madam,

Sub. : Feed back on the Analysis of the Pre-Board Examinations and Actions
taken on various Circulars - Request-Reg.

I invite your kind attention to various communications sent by me from time to time regarding
preparation of board examination, analysis of the pre-board results, strengthening of the
lower classes, remediation, quality improvement and various other issues aimed at achieving
the benchmark and targets set by the Commissioner, NVS. These issues were also intensively
discussed during the recently held Dy. Directors’ Conference. Dy. Directors were impressed upon
the need for close monitoring and preparation of time bound actions plans to achieve the targets and
benchmark. Special requests have been made to analyse the second pre-board and subsequent
examinations being conducted from time to time by the region and keep the headquarters informed
about it. Commissioner has personally requested the Dy. Directors to visit the schools whose
performance is below average and ensure that the preparation are accelerated in the said
schools. But unfortunately though the circulars were sent in the middle of January and meeting
was held in the last week of January, 2002, few regions are not properly responding to the
instructions and circulars from the headquarters. I am constrained and pained to observe such
attitude from the Chief Executives of the regions who are entrusted with the onerous responsibility of
monitoring these prestigious institutions. While I am sure that you are making all out efforts in the
direction of achieving the targets and providing quality education to the children, I would like to
impress upon you the need for cohesive planning and analysis of the regions performance and
also the need for appraisal of the higher authorities on an important and ultimate objective
like academics. Though you are overburdened with various responsibilities relating to the monitoring
and administration of the Vidyalayas you will agree with me that we have no alternative but to
devote optimum time and energy for the improvement of the performance of the students in the
Vidyalaya.
Coming to the practical aspect of the steps for implementation of the quality education, I would
request you to lay emphasis on the following methodology of organising the school activity.
1. Subject teachers may be requested to form Subject Committees and initially glance through
the syllabus of all the Classes from VI to XII and identify the areas and units with appropriate
methodology and activity based teaching. While the content and concept which are continued
in higher classes are to be dealt comprehensively, the other areas can be handled for imparting
knowledge and information.
2. Split-up of Syllabus is to be made so as to complement and supplement interlapping
concepts in each subjects.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

3. A comprehensive institutional plan highlighting the academics, school calendar, CCA

activities, pace setting activities, library activities is to be prepared and thoroughly
implemented.
4. Morning Assemblies should provide adequate opportunity to the across section of students
as well as staff to enhance their knowledge, through non-formal learning, touching various
important aspects of the education and society.
5. Music, fine arts and SUPW activities are to be re-organised in such a manner that the
inquisitiveness, sensitivity, aesthetics, creativity, productivity and interests of students are
developed in a multi-faceted manner.
6. With thrust on universalisation of Primary Education, there is a pressure on Secondary &
Higher Education. Adequate efforts are being made across the world for developing skills of
learning to learn. Since Navodaya Vidyalayas have provided adequate facilities for
expansion of libraries, computerisaion, laboratories, audio visual aids, internet and all other
facilities, students should be taught and guided for acquiring the skills of learning to learn
which will not only generate competitive spirit among them but would also considerably
reduce the workload and burden of the teacher.
7. One of the important components of promotion of quality is to promote active learning and
learner centered pedagogy. Interactive, activity based, child centered, non-conventional
teaching technologies are to adopted and implemented to promote excellence among the
students.
8. Testing and evaluation are key factors for assessing the learning outcomes of the students.
Continuous Comprehensive Evaluation should be strictly implemented and regular follow-
up in terms of remediation, written work and unit testing is to be carried on regular basis.
One of the important shortcomings noticed in our testing and evaluation is lack of adequate
interest in CCE and exhautive testing. Teachers may please be directed to set the fresh
questions in unit tests on their own in stead of depending on the questions in the textbooks
and earlier tests.
9. Principal may kindly ensure that they consistently interact with the students of every class
and the teachers classroom inspections by the Principal are compulsory with a subsequent
written instructions and guidelines in a register to the teachers indicating the areas of
weakness for improvement.
10. To the extent possible, all the CCA activities including the inter-house competitions should
complement the and supplement the skills and interests required for academic excellence.
11. Samiti has been conducting a series of training programmes for the professional development
of the teachers. It is very essential to follow-up and assess the improvement of performance
of teachers from time to time with adequate feedback to analysis for further improvement of
the contents of training programme.
The above are only few stray thoughts that I thought, I should share with you before the
conclusion of the current academic year and starting of new academic year 2002-03. The performance
of the students in all classes in the current academic year should form base for academic planning
of 2002-03. We at the headquarters level are closely observing and monitoring the academic planning
and execution of Vidyalayas vis-a-vis the accountability of teachers and the principal to ensure that
there is a qualitative improvement of the performance of the students to enhance the prestige and
reputation of the organisation.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

I request you to circulate these suggestions among teachers and direct them to prepare an
action plan for the next Academic year on the above lines.
I shall be happy to share any other suggestions towards the directions of quality improvement,
so as to develop these Vidyalayas as centres of excellence.

Yours faithfully,

(V.Rama Rao)
Joint Director (Acad.)

Copy to :
The Dy. Directors, NVS, All Regional Offices-with a request issue further detailed guidelines
and develop a close monitoring system for achieving qualitative performance in the
Vidyalayas.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.23-1/2002-NVS (Acad.) 30th April, 2002

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Panel Academic Inspection of JNVs during the Year 2002-2003 —

Regarding.
Sir,
This is to draw your kind attention on the subject cited above. Inspection and Supervision Tool
developed by the Samiti has already been sent to all Regional Offices last year. You are required to
plan the visits of the Officers of the Regional Office for Panel Academic Inspection of all vidyalayas
by the end of December 2002. Copy of the plan may be sent to the Headquarters by the end of
May 2002 positively. The following points may be taken into account at the time of Panel Inspection
and sending the report thereof.
1. A copy of the Panel Inspection Report on the Inspection tools only and suggestions for
action to be taken (ATR) at Vidyalaya/Regional Office/Hqrs. level may be sent to Hqrs. All
other papers regarding Panel Inspection are to be retained at Regional Office. This needs
not to be sent to Hqrs.
2. At least one Panel Inspection for each Vidyalaya of your region must be completed by the
end of December by all means.
3. The Panel of Inspection should be headed by Deputy Director/Assistant Director of the
Region, consisting of one/two Principal(s) and an educationist as members of the Panel.
4. The Panel Inspection should be completed within 2-3 days in a particular vidyalaya.
5. The Panel Inspection Report alongwith Art may be sent to Hqrs. within 7 days after the
completion of the Inspection in a particular Vidyalaya. There is no need to wait till all Vidyalayas
inspected/completed.
Last year few Regional Offices sent the Panel Inspection Report in respect of some Vidyalayas
in the month of February/March while the Inspection were done in August/September 2001 i.e. after
six months which is against the Instructions of the Hqrs. and the purpose of Panel Inspection is also
defeated, if no timely action is taken on the report. From the records available at Hqrs. it seems that
all Vidyalayas were not inspected during last year.
You are, therefore, requested to plan in such a manner that inspection may be started from
the Vidyalayas, which were not inspected last year, and all Vidyalayas of the region are to be completed
within the stipulated period.
Thanking you,

Yours faithfully,

(Dr. U.C. Bajpai)

Deputy Director (Acad.)

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F.No. 13-3/2002-NVS(Acad.) Dated : June 3rd 2002

To

The Principals
Jawahar Navodaya Vidyalayas
With Xth and XIIth Class

Sub. : Performance of the Subject Teachers in the Board Examinations of

Xth and XIIth Class- analysis regarding

Sir,

I am to draw your kind attention to the results of the Board examinations of the Xth and XIIth
Class of your school and convey my appreciation for the efforts made by you and your team of staff
in terms of the improvement of quantitative and qualitative results in your Vidyalaya. However, I
would also like to bring to your kind notice that our performance with reference to the benchmark and
targets which we have fixed has been far from satisfactory. While, I understand the constraints and
difficulties and in achieving the targets and benchmark, it is time for us to analyse subject-wise and
teacher-wise shortcomings which will help us to fulfill the targets fixed for 2001-02 atleast during
2002-2003. While I may get back to you for further detailed analysis later, I propose to have the
matrix of the performance of subject teachers in the Xth and XII Class examinations.
I am enclosing herewith a format wherein you have been requested to identify the names of
the teachers who have handled the subject during the year and the total number of students appeared
and total number of students passed in First Division and other related requirements. This will help
us to analyse the standard and quality of the performance of the teachers who have handled the
subject so that necessary inputs can be given to them in terms of academic and administrative
actions and other required measures to ensure that they rise to the level of challenge to meet the
next years targets.
I request you to kindly fill up the format providing all required information and send it to me so
as to reach me by 12th of June, 2002.

Thanking you,

(V.Rama Rao)
Joint Director(Acad.)

Copy to :
The Deputy Director and Assistant Director of all Regions and Sub Regions : with a request
to consolidate region-wise and send it to me for further action.

155
 Subject and Teacher-wise matrix
of the Xth and XIIth Class Students
who appeared for the Board Examination
during March 2002

Name of the JNV & District :________________________

Regional Office/Sub Regional Office :________________________

Sl.No. Class Subject Name & Total no. of No. of students Subject average * Reason given * Remarks
Designation Students subject obtained marks in of the Class by teachers of Principal
of Teachers -wise said subject Substantiating
Compendium of Circulars : Academics

handled the result

the class

Appeared Passed Failed 60% range Below

156
& Comp and 50%- 50%
-mental above 60%

* The reasoning of subject teacher concerned alongwith remarks of Principal may be given in the
separate sheet point-wise.
Navodaya Vidyalaya Samiti
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.13-17/2001-NVS(Acad.) Dated : June, 2002

To

The Deputy Directors

All Regional Offices of
Navodaya Vidyalaya Samiti

The Asstt. Directors of

All Sub-Regional Offices of
Navodaya Vidyalaya Samiti

Sub. : Quality Improvement - Compendium of Guidelines-Effective

Implementation of Continuous Comprehensive Evaluation-reg.

Sir,

In continuation to this office letter of even number dated 16th April 02, I would like to draw your
attention and emphasis on the need for effective implementation of the continuous comprehensive
evaluation in the Navodaya Vidyalayas.
As you are aware, the 1986 National Policy on Education envisaged the implementation of
continuous comprehensive evaluation as one of the important curriculum concern. NVS being a
pace-setting institution has been implementing this important task of curriculum concern. The
fundamental belief of the CCE is that teaching is not amenable to routinism. The nature of inputs i.e.
students are so variable, they require judgement, creativity and participation. In addition to above it
is very essential to identify multiple intelligence amongst students and introduce innovative practices
in curriculum transaction. CCE views the role of evaluation as an integrated teaching learning process,
diagnosing learning followed by remedial action. It is also a source for the quality consciousness,
quality control, quality management and quality improvement.
The basic concepts of CCE are the integration of teaching and learning process, continued
assessment of students, comprehensive of evaluation of scholastic and co-scholastic achievement
of students, cooperativeness of other teachers and learners and also will be a criteria for determining
intended learning outcomes. It will further lead for systematic approach to unit teaching and testing,
identification of performers and non performers, remedial measures of under achievers and ultimately
enables us to and academising the institution and professionlising teacher, complementing and
supplementing the curriculum and co-curriculum content. Further the CCE is intended to focus the
concentration of teaching learning transaction, child centered and child friendly. The methods
recommended for classroom transaction are varied in terms of observation, inquiry, discovery, library
reading written work, demonstration, practical work, seminars, discussions and group projects. Such
an effective classroom transaction will result in accelerated growth of personality of child at an
impressionable age.
The Principals were instructed from time to time to effectively implement the CCE and ensure
individual growth of every child by observation, assessment and interaction. Once this methodology
of teaching and testing is effectively practised at the lower classes there is no reason why the
students in the Navodaya Vidyalayas will not excel in academics. It is essential to understand that
the various traits of personality like confidence, competency, conviction, commitment, discipline,
accuracy, hard work, physical strength are very essential for every students to excel in academics.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

The students and teachers are to be impressed upon need for the growth of child by participation in
variety of such activities.
Unfortunately, our functional system has given disproportionate priority to develop these
personality traits by not effectively making them integral part of teaching learning process. Instead
the focus has been on X and higher classes and performance in board examination. With the result
inspite of the best efforts of the teachers and the struggle on the part of the students, a weak base is
left with the students at the lower classes.
It is time for us to reverse this trend. CCE is adopted in letter and spirit with full attention at
least upto IX class, the problem related to the weakness of the students in terms of communication
skills, arithmetic skills, language skills application skills and other related traits of fast learning could
improve phenomenally. While I understand the propormas and formats of CCE could be cumbersome,
we can always simplify it and ensure its effective implementation.
I would request you to kindly pay your personal attention in this regard and issue detailed
instructions to the Principal for effective implementation of CCE. An appropriate monitoring system
of CCE upto the level of IX Class should be developed by each of the region and periodical reports
be sent to the HQrs. for assessment of its outcomes. This would also help us in a great deal in
ensuring the accountability of teachers vis-a-vis the lower classes in terms of their performance.
I shall be grateful if you could further discuss various ways and means of improving CCE and
monitoring and documenting it effectively in your region/sub-region so as enable the Navodaya
Vidyalaya system to take the lead and pride of successful implementation of this important curriculum
concern.

Yours faithfully,

(V.Rama Rao)
Joint Director (Acad.)

Copy to :
1. All the Principal of JNVs with a request to prepare a plan of action integrating the CCE into
institutional planning. The CCE should be implemented in letter and spirit with full
participation of teachers. Soon after reopening of the school you may circulate this letter
among teachers and convene a meeting of the teachers and prepare a suitable action plan
on the above lines. Further, it is suggested that Principal should hold a review meeting of the
CCE every month to ensure that it is being implemented effectively.
2. Copy submitted to the Commissioner, NVS for appraisal.
3. Joint Director (Admn.)/Joint Director (P&M) and other concerned officers in Headquarters.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.13-17/2001-NVS(Acad.) Dated : July 8th 2002

To

The Deputy Director

Navodaya Vidyalaya Samiti
All Regional Offices

The Asstt. Director. Incharge

Navodaya Vidyalaya Samiti
All Sub-Regional Offices

Sir/Madam,

Sub. : Visit to the Schools Whose Performance is less than 75% against the
Targeted 95% Board Results-Analysis and action plans-Request-Reg.

Ref. : This Office Lr. of even No. dated 29-11-20011

I am to draw your kind attention to the reference cited and convey the appreciation of the
Navodaya Samiti for the efforts made by you, your colleague-Asstt. Directors, Principals and the
teachers of the Navodaya Vidyalayas of your region. While we are happy with the over all performance
you might have observed that we are much below the benchmark fixed by the Commissioner, NVS.
On detailed analysis it is found that while total percentage of passed students of the region is not
much below the benchmark of the 95% there are limited number of individual schools in each region
who could touch the benchmark of 95%. While I am sure that you will be able to gear-up those
schools whose performance has been more than 75% in the 2002 examinations, it is very essential
for us to intensively review and prepare an action plan for those schools whose achievement in
Class X and XII has been less than 75% since they are far below with the benchmark.
I am enclosing herewith a list of schools of all the regions whose performance is less than 75%
in Class X and XII. Since the number of such schools in very less, it would be possible for the Dy.
Directors and Asstt. Directors of Sub-Regions to personally visit these schools and analyse the
reasons for poor performance. If only we can identify the causes and weakness of each school you
will be able to prepare an active action plan to eliminate the weaknesses in the functioning of the
school and monitoring system. Individual responsibility can be fixed on the teachers due to whose
poor performance the results are pulled down. A concrete action plan be prepared for the current
academic year.
Since we propose to analyse and discuss the weakness of the schools whose performance is
less in the forthcoming conference, it is very essential that each Regional Office and Sub-Regional
Office must identify all the reasons school-wise for their poor performance. This would help us in
ensuring the consolidation of the schools whose performance is higher and improving the performance
which have produced less than 75% of the results.

1. See page, 134.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

The following is the brief analysis of the benchmark vis-a-vis the results.

RESULTS AGAINST THE TARGETED 95%

CLASS X

Sl.No. Name of the Percentage Shortfall of No. of schools No.of schools

region achieved overall who have whose
against the percentage of touched the performance
benchmark benchmark benchmark less than 75%

1. Bhopal 85.27 9.73 16 9

2. Chandigarh 86.18 8.82 10 8
3. Hyderabad 94.17 0.83 41 3
4. Jaipur 93.62 1.38 23 -
5. Lucknow 88.05 6.95 13 3
6. Patna 87.58 7.42 13 3
7. Pune 94.49 0.51 26 3
8. Shillong 76.80 18.20 10 16

CLASS XII

Sl.No. Name of the Percentage Shortfall of No. of schools No.of schools

region achieved overall who have whose
against the percentage of touched the performance
benchmark benchmark benchmark less than 75%

1. Bhopal 86.48 8.52 13 9

2. Chandigarh 82.28 12.72 7 7
3. Hyderabad 93.62 1.38 41 2
4. Jaipur 84.47 10.53 9 9
5. Lucknow 78.58 16.42 7 15
6. Patna 77.37 17.63 2 14
7. Pune 87.65 7.35 9 -
8. Shillong 70.63 24.37 5 16

I, therefore, request you to personally visit the Vidyalaya whose performance is less than 75% or
depute an Asstt. Director for a detailed on the spot analysis and feedback. This exercise may please
be completed by 20th of July, 2002 and report sent to us for the appraisal of the Commissioner.
Yours faithfully,

Encls : As above
(V.Rama Rao)
Joint Director

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

CLASS-X RESULT ANALYSIS—2002

List of JNVs achieved Pass% less than 75%

Sl.No. Distt. JNV RO Name Pass%

1. Indore Bhopal 42.86%
2. Dantewada " 68.4
3. Hoshangabad " 73.3
4. Jhabua " 60.3
5. Kalahandi " 69.7
6. Naupada " 71.4
7. Pulbani " 74.6
8. Shahdol " 74.6
9. Sidhi " 65.2
10. Kargil Chandigarh 31.03
11. Chamba " 64.2
12. Faridkot " 73.5
13. F/Sahib " 70.2
14. Jammu " 71.7
15. Leh " 69.2
16. Ropar " 74.4
17. Shimla " 72.7
18. Car-Nicobar Hyderabad 36.86
19. Yanam " 65.5
20. Kodagu " 52.94
21. Bulandshahar Lucknow 33.33
22. Badaun " 71.9
23. Jaunpur " 74.2
24. Begusarai Patna 68.6
25. Gumla " 70.5
26. Sahibganj " 72.2
27. Bharuch Pune 69.0
28. Daman " 58.33
29. Diu " 66.7
30. Tamenglong Shillong 0.0
31. Aizawl " 15.56
32. Dhalai " 40.74
33. Dibang Valley " 41.18
34. Tissa " 43.33
35. W.Sikkim " 50.0
36. Bishnupur " 73.3
37. Churachandpur " 73.0
38. E.Kemong " 64.6
39. Imphal " 73.4
40. Karbianglong " 73.1
41. Kokrajhar " 68.1
42. S.Tripura " 61.5
43. Tawang " 72.0
44. Ukhrul " 66.7
45. W.Tripura " 68.8

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

CLASS-XII RESULT ANALYSIS—2000

List of JNVs achieved Pass% less than 75%

S.No. Distt. JNV RO Name Pass%

1. Ganjam Bhopal 45.0
2. Dantewada " 46.15
3. Sarguja " 57.89
4. Durg " 70.21
5. Khargone " 63.89
6. Morena " 63.33
7. Phulbani " 72.41
8. Raisen " 62.50
9. Satna " 68.0
10. Faridkot Chandigarh 60.0
11. Anantnag " 65.0
12. Chandigarh " 65.71
13. F/Sahib " 61.36
14. Jammu " 67.50
15. Patiala " 64.71
16. Udhampur " 70.37
17. Yanam Hyderabad 26.09
18. Banglore(u) " 71.43
19. Ajmer Jaipur 70.83
20. Swaimadhopur " 50.0
21. Churu " 73.08
22. Dausa " 73.08
23. Dungarpur " 68.42
24. Faridabad " 73.17
25. Jhunjhunu " 70.73
26. Sriganganagar " 65.62
27. Tonk " 64.15
28. Barabanki Lucknow 71.43
29. Etah " 72.43
30. Faizabd " 67.65
31. Farakkabad " 65.0
32. Gorakhpur " 62.96
33. Jhansi " 71.43
34. Mainpuri " 69.57
35. Meerut " 71.43
36. Muzaffarnagar " 67.80
37. G.B. Nagar " 42.42
38. Rudra Prayag " 50.0
39. Jaunpur " 54.35
40. Bareilly " 54.55
41. Allahabad " 59.38
42. Mahoba " 59.38

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

43. Gaya Patna 44.74

44. Begusarai " 50.91
45. Supaul " 58.62
46. Darbhanga " 74.36
47. Gopalganj " 67.50
48. Gumla " 62.71
49. Nalanda " 74.51
50. Nawada " 73.58
51. Purnia " 68.42
52. Ranchi " 71.15
53. Sheikhpura " 70.97
54. Panchmahal " 52.0
55. Raigad " 53.33
56. Chadel " 60.87
57. Dibrugarh Shillong 64.29
58. E.Kemong " 70.37
59. Nalbari " 68.97
60. Sibsagar " 68.60
61. Thoubal " 65.22
62. Aizwal " 0.0
63. Ukhrul " 32.69
64. Tinsukia " 35.56
65. Darrang " 39.47
66. Cachar " 42.11
67. Dibang Valley " 44.74
68. Churachandpur " 50.00
69. West Tripura " 51.32
70. Kokrajhar " 57.14
71. Lohit " 57.14
72. Imphal " 58.93

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.13-17/2001-NVS(Acad.) Dated : 21-08-2002

To
All the Deputy Directors of the Regional Offices &
All Assistant Directors of Sub-Regional Offices
Navodaya Vidyalaya Samiti

Sub. : Compliance of Instructions Issued from Time to Time-Report Regarding.

Sir,

I am to draw your kind attention to my letter No.13-17/2001-NVS(Acad.) dated 3rd January,

20021 requesting you to make 2002-quality improvement year. A series of circulars and guideline
are also issued from time to time on various facets of the functioning of the Vidyalayas. This conscious
decision was taken to ensure that the functioning and monitoring of the Vidyalayas becomes more
effective and the Regional Offices, Sub-Regional Offices and Headquarters will together monitor
and guide the institutions to achieve the objective of quality improvement. I am highly disappointed
to observe the indifference of the Regional and Sub-Regional Offices in this regard. Leave apart the
preparation of active action plan and monitoring the Vidyalayas for quality improvement, even the
minimum information is not given to the Heaquarters with regard to functional aspects of various
schools. I am constrained to draw your kind attention to look into the following issues and send
compliance report on the action taken on various instructions from time to time.
u The RO and SRO were requested to visit all the schools with less than 75% of the Board
results and give us a detailed report of action taken for improving the performance during
the current year, but unfortunately no region has taken the trouble of imforming me the
action taken in this regard. Only SRO Orissa has intimated that he is visiting the Schools. It
is more than two months Schools have been reopened if we cannot analyse the reasons for
poor performance and prepare an effective action plan, I am afraid that leaving apart the
quality improvement we may not be able to even keep up the earlier performance.
u Money has been released and the Regional Officers have been requested to ensure the
availability of the text books specially the new textbooks of IX and XI Class excluding Hindi
and Social-Science who have not been published on account of Court stay. No Regional
Officer/Sub-Regional Officer has bothered to intimate the Headquarters whether the textbooks
to extent requied have been procured or not. We find a number of parents coming to the
Headquarters and meeting the Commissioner and complaining about the non-availability of
textbooks. I think, it is our minimum responsibility to ensure that the text books are available
to the students in time and syllabus is completed properly. I shall be grateful if you could
kindly let me have the latest position about whole Regions/Sub-Regions with regard to
avilability of textbooks. It is also understood that some Regional offices have asked the
principals to procure the text books. If the regional offices and Sub-Regional Offices located
in capital cities are not able to obtain the required number of books, it would be impracticable
for the Principals to procure the text books. The Headquarters has conciously given the
responsobility of procurement of textbooks to the regional offices in view of the difficulties
involved in procuring the text books in time, if this responsibility is simply passed on to the
Principal, it will result in non-accountability from everybody side. While the Principal,

1. For reference, see page, 141.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Assistance may be obtained in procuring the textbooks, the Regional offices and Sub-Regional
Offices should ensure that the textbooks are made available to the students. Wherever
there is shortage an alternative plan of action is to be prepared by the Regional Office. I shall
be grareful if you cound kindly inform me abour the action taken with regard to the procurement
of textbooks and school wise details about availability of textbooks so as to apprise the
Commissioner, NVS immediately.
u Commissioner, NVS with his special efforts has ensured the result of JNVST are published
in the last week of April. All the Regional Offices and Sub-Regional Offices were requested
to complete the process of admission of children by the first week of July and send compliance.
Unfortunately, no region has sent a consolidated statement about the status of admission of
the children. I shall be grateful if you could kindly send me school wise status about the
admission of children indicating me the category of school and number of children admitted.
u Computerisation has been one of the important programmes initiated by NVS for last 2
years. Instructions have been issued from time to time, with regard to the procurement of
hardware and introduction of Computer Literacy Programme in the schools. Till today no
consolidated statement with regard to the number of schools where Computers Scheme
has been sanctioned, whether computers have been procured or not whether CLP is in
progress in full scale or not is not known. I shall be grateful if you could kindly make it
convenient to let me have the school wise details of the procurement and installation of
computers and introduction of CLP to all the students.
u Instruction have been issued to appoint Computer Literacy Instructors in all the Vidyalayas.
During the Principal Conferences we found that still a number of Vidyalaya are not able to
identify and appoint a Computer intructor. The Regional Offices have been requested to
closely monitor the appointment of Computer Instructor since it is being extended from year
to year with great difficulty as there is no provision of appointment of such Instructor. This is
time that the Regional officer/SRI’s should monitor the appointment of Instructors and ensure
effective implementation of the CLP. I shall be grateful if you could kindly let me have the
status school wise with regard to the appointment of Computer Instructor whether he has
been locally appointed or nominated by any agency and the period from which he is working.
u As per the instructions of Govt. we have requested the Regional Officers to identify
neighbourhood schools and conduct an intensive Computer Training Programme for students
od neighbourhood schools. Detailed instruction including the syllabus and the finances were
released to the ROs. It is presumed that all the schools have taken up the class project and
completed the target of Computer Training to one neighbouhood school. We need to go for
a second round of such programme to some other neighbouhood school, before we do that
it is essential that we should know the progress of the project undertaking during May and
June. I shall be grateful if you could kindly let me know the details of the JNVs who have
conducted the Computer Training Programme for neighbouhood schools. A list of students
who have undergone this training JNV wise may please be sent to me so that the second
round project can be initiated. As you are aware, the Ministry of HRD has a great hope on
this project to extend the computer knowledge to other schools in the District. We need to
undertake the programme as per the calendar given by them. I shall be grateful if you could
kindly let me have the said information for taking up the second round of programme.
u Instructions have also been issued to complete the printing of prospectus of JNVST 2003. It
was also further informed about the need for adequate publicity, distribution of applications
and other related issues. While it is presumed that necessary action has been taken in this
regard. I shall be grateful if your could kindly let me have the status related to printing and
distribution applications District wise.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

u Series of correspondence and discussions were held with rergard to the opening of the
streams for the year 2002-2003. Basing on the instructions of Commissioner NVS you were
requested to ensure the viability of the streams and also arrange for mini-migration as and
when required. This process was to be completed preferably before the end of July, but
unfortunately till today the exact status of streams is not made known to the Headquarters.
I shall be grateful if you could kindly let me know school wise details of the streams and
strength of XI & XII Class in all the Vidyalayas for further academic planning and
implementation.
u During the recently held DDs meeting, the Deputy Directors were requested to prepare an
action plan for ensuring the cent percent results in the board examinations. Out of the 8
Regions only 5 regions viz. Jaipur, Pune, Chandigarh, Patna and Lucknow have sent some
action plans. It is disappointing to observe that the other regions have not responded to
these instructions, which were given in person during the conference.
Besides the above, there are a number of other issues like strengthening lower classes,
effective CCE, Calendar of inspection of School, organisation of cluster level and Regional Level
tournament and Exhibition which need to be organised in time bound manner under intimation to
Hqrs. for developing a common monitoring.
While I understand the constraints, difficulties and pressure of work on the Regional offices
and Sub-Regional Offices, if such vital information as above is not given to the Headquarters about
the functional status of various aspects of the Vidyalaya, I am afraid we will be failing in our duty in
ensuring effective implementation of various programmes. I would also like to remind you on this
occasion that a series of questions are raised in Parliament at Govt. level on the above issues about
the performance of the Navodaya Vidyalayas. In the absence of exact status report of each Vidyalaya
it will become very difficult for us to answer these queries.
In the light of the above, I shall be grateful if all the Regional Officers and Sub-Regional Officers
pay their personal attention to the above issues and let me have the comliance reports on above
issues positively by 31st August, 2002

Yours faithfully,

(V.Rama Rao)
Joint Director (Acad.)

Copy to :
Submitted to Commissioner, NVS - for kind persual.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

D.No. 13-3/2001-NVS (Acad.) Dated : 7th January 2003

Dear Principal,

Please recall our discussions during the Principals’ Conferences held in your region. Among
other things we have discussed about the proposed monitoring mechanism of the Vidyalayas with
the cluster concept. 12-14 Vidyalayas with geographical cohesion will be constituted as a cluster
and an Asstt. Director of the regional office will be exclusively made responsible for, better co-
ordination of the functioning of the Vidyalayas with the collective support and wisdom of Principals
and the staff. Since the scheme of Navodaya Vidyalaya has completed one and half decade of its
implementation, it is time for us to further streamline, consolidate and strengthen the Vidyalayas as
Centres of Excellence in the district. In addition to providing qualitative and meaningful education to
the students, these Vidyalayas should function as a nucleus for reflection and transmission of advanced
educational technology along with other inputs for the holistic growth of the personality of the child.
In order to achieve the said target, we must fix a Benchmark for the schools to attain in all areas of
functioning including the residential component. For realisation of this purpose it is very essential
that we objectively assess the performance level and standard of each Vidyalaya and prepare a
systematic action plan for achieving the Benchmark with the support and co-operation of teachers
and students. There is need to create and generate competition among the students, staff, parents
and local community for achieving the Benchmark.
In view of the above, after a great deal of introspection of various problems and issues of the
Vidyalayas vis-a-vis the objectives and goals of the institution a format is developed to objectively
assess the present status/grade of the Vidyalaya. While this is not going to be a reflection on the
performance of any individual, it would indicate the collective efforts made so far and the future
requirements of development for attaining the expected status of the Vidyalaya.
I shall be grateful, if you could carefully go through the format and discuss in detail with all the
functionaries in the Vidyalaya and fill-up the assessment format for final grading of the Vidyalaya
depending upon the scores you collectively give to each of the item mentioned. This exercise should
be treated as a take-off stage for our desire to make the JNVs across the country as Centres of
Excellence and Pace-setting Institutions in the district. The format may be filled-up by 20th January
2003 and sent to the Regional Office for onward transmission to Headquarters.

Yours Sincerely,

(D.K. Kotia)
Commissioner

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

GRADING OF JNVs

Name of District______________________

State and Region_____________________

Max-100 Marks.

Components of Grading

Academic Components Max-50

a) Board Results Max-20 (Basing on the board

results of 2001-2002)
Quantitative Per. Marks
Performance
100% 10 100% 90%-99% 75%-89% Below
90%-99% 8 10 8 6 3
75%89% 6
Below 75% 3

Qualitative Percentage Marks

Performance of students
(First 100% 10 100% 80%-99% 60%-79% 40%-60% Bel. 40%
Divisions) 80%-99% 9 10 9 8 6 3
60%-79% 8
40%-60% 6
Below 40% 3

b) Functioning of Max-10
Non-Board Classes

l Coverage of syllabus 3 Marks 100% 90%-95% Less than 90%

in all classes 3 2 -

l Testing and evaluation 3 Marks Conducting Conducting Less than 6

including written work 8 unit tests 6 unit tests unit tests
in all classes. 3 2 1

l Continuous Comprehensive 4 Marks In all classes Being followed Followed only

Evaluation from VI to IX VI-VII only in VII or one
of the classes
4 2 1
c) Other Scholastic and Max-10
Co-scholastc activities

l Morning assembly 2 Marks Systematic and effective Not very systematic

but routine
2 1

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

l Classroom teaching 3 Marks Child centred, Through Teaching Lecture

methodology interactive aids only Method
including computer non-conventional Routine
aided and computer aided

3 2 1

l Remedial teaching 3 Marks Effective Remediation Routine Remediation

measures Sup. & Self-study & Revision
2 1

l Upkeep of Library, 2 Marks Lab fully equipped Partially equipped

Laboratory and Lib. With more
than 5000 titles.

2 1
d) Co-Curricular Marks-10
Activities

l Sports & Games 3 Marks Particiapation Participation of Partial

in state, national level students in participation
competitions. Morning of students.
P.T. regular
sports and
Games etc.
3 2 1

l N.C.C. 1 Marks Unit exists No NCC

1 –

l Scout and Guides 1 Marks Full Unit No. Scout and Guides
1 -

l Pace setting 3 Marks Programmes for Programmes for only

students & teachers Vidyalaya students
of neighbourhood without community
schools and local participation
community
3 2

l Music and Art 2 Marks Participation in Participation in Distt.

International and Level competition
national competition
2 1

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

B) Residential Max-20
Components

a) House System Max-12

Mess and Safety
and Security

l Maintenance of 5 Marks Systematic and Not systematic but

houses & activities orderly with regular routine
(Safety & Security, roll call as per
issue of articles, instruction
& students discipline). 5 3

l Mess Management 5 Marks Effective planning Planned Unplanned

and implementation Menu with Menu and
supply of Quality limited No. routine
food consisting of items food.
of Milk, Variety without
of breakfast, Egg/Fruit.
Lunch & Dinner with
curry Dal and Salad,
Fruit, Egg and
occassional
non-vegetarian
5 3 1

l Health, Hygiene 2 Marks Maintenance supply of medicines

and cleanliness of health and attending to
records sick children
of all children
and supply
of medicines
and attending
the sick children
2 1

b) Physical Facilities Max-8

l Maintenance of 3 Marks Effective Maintenance Without running

School building, of buildings and water facility
upkeep of cleanliness
dormitories and of toilets and
Cleanliness of bathrooms with
Toilets and running water
Bathrooms. facility.
3 2

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

l Availability of 3 Marks Adequate through Inadequate Inadequate

Water out the year with with facility without
and Electicity the facility of of Gen.Set Gen.Set.
Gen.Set.
3 2 1

l Beautificatiom of 2 Marks Clean campus Partially maintained

Campus and with plantation play ground and
Maintenance and well Campus
of playground. maintained without plantation
play ground
2 1

c) Inter Personal Max-10

Relationship

l Cohesiveness 5 Marks Cordial relations Staff co-operative Indifferent

with frequent but no
consultation consultation

5 2 1

l Participatory 3 Marks Well drawn, Only with Plan without

decision institutional participation consultation
plan and of staff. and
conduct of participation.
activities with
full participation
of students and
teachers.
5 2 1

l Staff welfare 2 Marks Adequate Inadequate arrangement

activities including assistance for of accommodation and
maintenance of required children education.
Quarters & other accommodation
support & children
education
2 1

Administration Max-10
& Finance
Management

l Settlement of Audit 3 Marks Updated Partially updated Indifferent

Paras & claims of
3 2 –
teachers

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

l Maintenance of 2 Marks Updated Partially Indifferent

service records completed
including
2 1 –
leave accounts

l Maintenance of 2 Marks Updated Partially completed

stock register and
cash books 2 1

l Following purchase 3 Marks Always as per Sometimes not Irregular

procedure prescribed norms followed procedure
3 2 -
E) Conduct of PTC, Max-10
VMC, VAC
& ALumini Meetings

l Monthly meeting 6 Marks PTC formed as PTC formed and PTC not as
of PTC per directions meetings per norms.
and students conducted
profile regularly regularly within
shown to the partial
parents and verification
meetings of student’s
conducted profiles.
regularly.
6 4 2

l VMC & VAC 2 Marks Quarterly Irregular No meeting

meetings
with follow up.

2 1 –

l Alumni 2 Marks Update data Partial Data with No Alumni

with Annual Alumni Records
celebration meeting
of Alumni Days
2 1 -

Signature

( )

Name of the Principal

JNV Dist._________________

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

To be filled in by Asstt. Director (Cluster-Incharge)

I agree with the above assessment of the Principal

(If not) indicate the points which you do not agree along with your comments.

________________________________________________________________________________
___________________________________________________________________________________
_____________________________________________________________________________________
________________________________________________________________________________________
__________________________________________________________________________________________
______________________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
___________________________________________________________________________________________
______________________________________________________________________________________________

Asstt. Director/Cluster-Incharge

Grading of Vidyalayas basing on scores obtained

Score Grade
80 and above A
60-80 B
45-60 C
Below D

Deputy Director

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No.F.1-1/2003-NVS-JD(Acad.) 11th April, 2003

To

The Principals of
All Jawahar Navodaya Vidyalayas.

Sub. : 2003-2004 Year of Excellence and re-organisation of the Scholastic

and Co-scholastic Activities to enable the Students and Teachers to
Achieve Excellence – Request Regarding.

Dear Sir/Madam,

As you are aware, the year 2001-2002 was declared as “Quality Improvement Year”.
Successful efforts have been made for the last two years to improve the quality of the Vidyalayas in
terms of infrastructure, academic results, house activities and safety and security measures, co-
curricular activities, strengthening of laboratories and libraries, promotion of games and introduction
of information technology in the class room teaching. Various areas of functioning have been re-
organised and re-defined for the qualitative improvement of the performance of students in the
Navodaya Vidyalayas. Though, we have not fully achieved the objective of quality improvement, we
are in the right direction towards that goal. The experiments and planning in academics and other
areas initiated need to be further strengthened so that the Vidyalayas raises to the level of benchmark
of the Samiti’s definition of quality and compete for further improvement.
In order to further streamline and strengthen the activities initiated in the Vidyalayas for realisation
of the objectives of the Samiti, the Commissioner, Navodaya Vidyalaya Samiti has desired to declare
the year 2003-2004 as “Year of Excellence”. While the dictionary meaning of the excellence is
being extremely good, of very high quality, we intend to further define the excellence in the system
as a stage where the institutions and individuals excel their counterpart in the society leaving them
far behind and set their own pace of competition with themselves. To attain this level by students and
Vidyalayas as individuals and institutions, we need to prepare a well designed intensive action plan
for a couple of years. Though the existing functioning of the Vidyalayas is intended towards this
direction, methodology followed by us is likely to take a very long period leaving us behind many
other counterpart institutions and educational developments in general in the country.
In the light of the above, in consultation with various functionaries in the system, we intend to
re-design our existing functioning including the daily routine in the following manner:-
(I) Physical Exercise in the Morning
The present method of organising the physical exercises and physical culture activities in the
school are not systematic and schematic. Instead they are left to the choice and initiative of
the Physical Education Teachers. This has created a great deal of imbalance in the methodology
of organising the daily routine and not yielding the desired results. Therefore, it is decided that
a uniform system of physical exercise should be adopted by the Vidyalayas in the early hours
of morning allotted for this purpose. This shall include jogging, Yoga, aerobics, callisthenics,
gymnastics, mass PT and other associated physical exercise activities involving all the children.
No specific games like Kabaddi or Volleyball should be conducted during this period which is
likely to affect the performance of the child during the course of the day. Hence these activities
should be restricted to warming up of the body and muscles.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

(II) Morning Assembly

The morning assembly is intended as miniscule of activities throughout the day leading to
concentration, dedication, acquiring knowledge and information, creativity, alertness and
aesthetics. Though various activities like prayer, silence, speech, thought for the day, and
other activities are being organised in the morning assembly, since these activities are not
properly planned, tuned and moduled, the desired effect is not coming out of them.
In view of the above, it is requested that a specific plan of action may be prepared for meticulous
organisation of the morning assembly in the Vidyalayas. The Navodaya Vidyalaya prayer
should be recited with dedication and emotion by the students. Principals and teachers,
especially the Music teacher should bring in effective change in the citation of the prayer with
a rhythm and melody to focus the attention of the young minds. The subsequent activities like
thought for the day, news reading, oath and other activities are to be properly worded and
moduled. It is observed that in many Vidyalayas, the students who are coming forward to lead
in these activities are doing it in great haste with mispronunciation and lack of clarity. The
MOD and the Principal should ensure that a proper training and rehearsal in modulation of
words and sentences to be spoken in the morning assembly are made properly. Similarly, the
content should be properly edited. This would serve the purpose of passing on a great deal of
informal information, thought-provocation, knowledge of various subjects of day to day life
and other expected areas of positive impact on the students. The MOD should invariably
address the morning assembly, even if it is for two minutes. This assures the proper presence
of MOD and ensures the safety and presence of children. The Principal should utilise the
morning assembly as an opportunity to informally educate the children on various important
issues relevant in the society, nation and the world. This will also be an opportunity to introduce
to the children various eminent personalities who are instrumental in shaping the destiny of
the nation. This minimum time-framed activity of morning assembly should have maximum
effect on the minds and personality of the teachers and students and sensitize them to carry
on the rest of the day very effectively.
(III) Class Room Teaching
Time and again, series of instructions are given to improve the class room teaching. It has to
be learner centered, participatory, communicative, interactive, sensitising and stimulating. The
entire process of class room transaction should work as a source for identification and grooming
of intellectual, multiple and emotional intelligence of children. The teaching methodology shall
be updated with optimum utilisation of computers, teaching aids, overhead projectors and
other available educational technology.
(IV) Co-Curricular Activities
The objective of allotting a great deal of time and efforts to the co-curricular activities in the
Navodaya Vidyalaya system was to ensure the harmonious growth of the personality of the
children. While quantitatively many co-curricular activities are being organised in the Vidyalayas,
they are not producing the desired results. The co-curricular activities should be a source of
strength for streamlining and sensitising the personality of the child, improving his analytical
capacity, thrust for knowledge, competitive spirit, communication abilities, value orientation,
leadership, team-work and various other facets of importance to develop himself as an excellent
human being. The present methodology of organisation of these programmes does not
accurately help these objectives. While a great deal of time is being spent on these activities,
they are not supporting, strengthening in personality of the children. In order to complement
and supplement scholastic and non-scholastic activities, it has been decided to re-organise
limited co-curricular activities by minimizing them.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

(a) Science Talent Promotion and Developing Scientific Spirit

In order to encourage the qualities of scientific outlook in all the students of the
Navodaya Vidyalayas, it has been decided that every first week of the month starting
from July to December for a period of six months should consistently concentrate on
the science promotion activities. During the time earmarked for co-curricular and extra-
curricular activities, every first week of the month variety of science promotion
programmes should be organised house wise, class wise, group-wise or capacity-
wise. All the students at junior and senior levels should participate in science promotion
activities in a moderate scale with in the campus. They may include, science quiz
competitions, exhibitions, exposure to the works of scientists, assignment of projects,
reading science reference books and any other related activity. On the Saturday,
towards the end of the week, substantial number of programmes should be organised
as the final activity of the week. All these activities organised throughout the week
should be properly documented with details of participation and number of students.
(b) Activities related to Improvement of Communication Skills.
The second week of the month should focus on co-curricular activities which help the
children to improve their language skills, oration, ex tempore speech, pronunciation,
writing, translation, creativity and poetry recitation etc. As in the first week a series of
the programmes like debates, seminars, poetry, recitation, story telling, translation,
ex tempore speech etc., should be organised to enable the students to improve their
communication skills. The last day of the week, i.e., Saturday can be utilised for
repeating some of the best activities organised in the week. All such material and
programmes should be properly documented with details of participation of students.
(c) Information Technology and Team-work
The objectives of integrating computer technology as one of the main source of teaching
and learning, importance of use of teaching aids and creative activities should focus
of the co-curricular activities of the third week. The activities may include conducting
competitions on the computer monitoring, computer magazines, computer games,
internet and web surfing skills, preparation of teaching aids and other related activities.
This week should also be utilised for assigning responsibilities to teams of ten students
for maintenance of the buildings, cleanliness of the campus, plantation of trees, special
programmes for neighbourhood communities, social service, NSS, scouts and NCC
activities. Highlights of these programmes should be repeated on the last day of the
week, i.e, Saturday. Proper documentation of the activities of entire week along with
total number of participants should be prepared.
(d) Promotion of Performing Arts
The fourth week of the month should be utilised for conducting activities for promotion
of aesthetics, creativity and performing arts. This shall include competitions of painting,
dance, drama, one act play, exhibitions, creative writing and other related activities.
Each and every child should be encouraged to participate in these activities throughout
the week.
If the Co-Curricular Activities are organised in a systematic and schematic manner, as mentioned
above, they would create desired impact, ensure total participation of all the students, help the
institution to assist to improve the levels of performance of its students and also will create a great
deal of competitive spirit and self-confidence leading for excellence in the attitude and personalities
of the children. Besides, this will also keep the children constructively busy, enjoying the benefits of
these programmes. The teachers should also develop their personality to face the intellectual and
social challenges of organisation of such programmes.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

It may also please be ensured that the contents of these activities to a large extent are from
the curriculum and contents of text books of different classes. This will help the children that every
minute which they are spending on co-curricular activities is going to support their strength and
ability in facing the examinations and achieving excellent academic results. To make it little more
interesting, a ratio can be fixed between the contents from the text books and the contents related to
general knowledge and recreation and creativity.
The evening games should help us to identify the sporting talent among the children. By
involving all the students for regular participation in sports and games, we would not only bring up
sports talents in national and international levels but would also facilitate the growth of the personality
of the children in terms of their hard work, competitive spirit, endurance, accuracy, self-confidence
and sportsman spirit.
The house system, supervisory study, self-study, written work, home-work, assignments,
projects, unit test, continuous comprehensive evaluation should take cognizance of all the above
issues and enable the students to acquire all the required qualities of being excellent.
With the said process of streamlining the activities, I am sure that we would be able to generate
a great deal of enthusiasm and spirit among the staff, students and also parents. This will help the
institution and the students to actualise the objective of year of excellence and set a pace to leave all
the counterparts behind and compete with themselves.
The above plan of action is uniform in nature and illustrative. Whenever the Principals and
staff feel some more components which further strengthen the personality of the children can add
them to this programme.
I shall be grateful if you could kindly circulate the copy of this letter to all the staff in your
Vidyalaya and convene a meeting of the staff and prepare an appropriate institutional plan on the
above lines for execution in the current academic year to achieve the targeted goal of “Year of
Excellence”. Please feel free to seek any further clarifications and doubts, if any, on the above
issues.

Yours faithfully,

( V. RAMA RAO )
Joint Director(Acad.)

Copy to :
All the Deputy Directors and Assistant Directors : with a request to get in touch with the
Principals of their cluster and prepare suitable action plans for the cluster in the similar lines
and personally monitor the planning, execution and implementation of the above suggestions.
They are also requested to keep the Headquarters informed about the progress in this
direction

Joint Director(Acad.)

177
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

D.O.No.13-3/2001-NVS (Acad.) 14th July, 2003

Sub. :Follow up of Action Plan in the Clusters – Request regarding.

Ref. : This Office Letter No. 13-3/2001-NVS(Acad.) dated 27th May, 20031

Dear Assistant Director,

I am to draw your kind attention to the letter reference cited through which a large number of
action points were sent to Assistant Directors for monitoring of the clusters since the Vidyalayas are
opened, I presume that you would have initiated full action in ensuring the implementation of the
action points mentioned in the letter. However, I am writing this letter to draw your special attention
with regard to a need for system and monitoring of lower classes. It was intended to conduct
teaching audit in case of the subject handled by TGTs and the classes for which the examinations
are internal. All these years we have not individually identified the teachers whose performance has
been far from satisfactory in the lower classes. This is resulting in a great deal of strain, embarrassment
and stress for the students when they reach higher classes.
As it was done in case of Board classes, it would be better if matrix of the performance of
teacher-wise is made in all the classes and sections in the Vidyalaya. Such of those teachers who
are identified week where the aggregate performance of the students is less than 45%, we need to
remained them of their inaction. Necessary support is also to be provided to them in terms of training
and empowerment. Unless we don’t have a clear-cut statistical data related to the performance of
the students, subject-wise and class-wise, we would not be able to identify the teachers who are not
contributing their might substantially for enrichment of lower classes.
I, therefore, suggest that we should instruct the Principals to prepare matrix of all the TGTs
working in their schools and also analyse the performance in aggregate. Such of those teachers
whose class average in the subjects they are handling throughout the year are found to be less are
need to be informed that the Samiti is watching their performance. An Action Plan also has to be
prepared to systematically groom these teachers at the school or cluster level by conducting some
short-term training programmes. Once the TGTs whose performance is low are identified and
necessary advise and instructions given they will become conscious of their performance in the
current year.
Though I thought of giving a detailed plan for monitoring the TGTs vis-a-vis the performance
of their students of lower classes, I thought it to be impractical of a common procedure and method
of identification and improvement of the teachers since the syllabus being followed up is different
from state to state.
In view of the above, I request you to immediately initiate action for identification of the TGTs
whose performance has not been satisfactory and prepare an Action Plan for improvement.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)
1. See page 183.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No. F.13-3/2002-NVS(Acad.) 22nd May, 2003

To

All the Assistant Directors

Navodaya Vidyalayas Samiti
All Regional Offices

Sub. : Matrix of the Subject Teachers in the Board Examinations of X and XII
Classes – Analysis regarding.

Ref. : This Office Letter No. 13-3/2002-NVS(Acad.) dated 3rd June, 20021.

Dear Sir/Madam,
The results of the X and XII Classes Board Examinations are being published tomorrow and
day after. I am hopeful that performance of the Vidyalayas of your cluster will be at the optimum
level. Through the letter reference cited last year, I have obtained the details of the performance of
all subject teachers handling the board examinations. The subject and teacher-wise matrix were
worked out. Teachers have been asked to explain the reasons for their low performance and also
their future plans for the academic year 2002-2003. Accordingly, many teachers have given written
explanations about their shortcomings and assured improvement in performance of students during
the year 2002-2003. It is now time for comparing the performance of the teachers vis-a-vis last year
in the light of the commitments made by them. This will also help us a great deal to prepare an
effective and appropriate action plan for the academic year 2003-2004. It is very essential that our
endeavour should be to cross the targets and benchmark fixed by us during the last year.
In order to expedite the analysis of the performance of subject-wise teachers, it is very essential
for us to prepare subject and teacher-wise matrix of the X and XII Class students board examinations.
I am enclosing herewith a format wherein the Principals may be requested to identify the
names of teachers who have handled the subject during the year and the total number of students
appeared and the total number of students passed in First Division and other related requirements.
It will help us to analyse the standard and quality of the performance of teachers and their improvement
vis-a-vis the last year’s. Once this information is available, I will be able to co-relate with their
commitments given last year and take appropriate measures to ensure that they rise to the level of
challenge to improve the current academic year’s targets, i.e., 2003-2004.
I shall be grateful if you could kindly arrange to complete the subject and teacher-wise matrix
of X and XII Classes examination of your cluster and let me have the details within 15 days of
publication of the results.
This may please be treated as most-urgent. It would help us to effectively prepare a cluster
action plan for improvement of the performance of the students in the current academic year.
I also take this opportunity to request you to prepare a similar subject and teacher-wise matrix
of lower Classes from VI to IX and XI Classes. The matrix as obtained for these classes may be
analysed at your own level and the gist of analysis of performance of the teachers and students sent
to us. All such teachers whose performance is not satisfactory need to be asked to explain the
reasons for their poor performance in the lower classes. You should also get a written commitment

1. For reference, see page 155.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

from them for improvement during the current academic year. While this exercise for board
examinations will be done at the Headquarters, for non-board examinations it should be done at the
cluster and regional office level.
For any doubts, please get in touch with me.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)
Copy to :
1. All the Deputy Directors of NVS Regional Offices of Navodaya Vidyalaya Samiti: They are
requested to convene a meeting of the Assistant Directors and hand over the copies of
these letters and monitor that the matrix of X and XII Class subject and teacher-wise sent to
me within 15 days. The matrix of non-board classes should be obtained from each cluster
and analysis made and the teachers whose performance is poor are directed to give their
explanation for poor performance and commitment for the current academic year.
2. All the Principals of the Jawahar Navodaya Vidyalayas: With a request to prepare a subject
and teacher-wise matrix of X and XII Class board examinations as well as the non-board
classes. While the matrix of the board classes are to be sent to Hqrs. through the Assistant
Director, Cluster In-charge, the matrix of non-board classes will be analysed by the Assistant
Director, Cluster In-charge. Principals may ensure that they attend to this job on priority
basis.

Joint Director (Acad.)

180
 Subject and Teacher-wise matrix
of the Xth and XIIth Class Students
who appeared for the Board Examination
during March 2003

Name of the JNV & District :________________________________________

Regional Office :_________________________________________________

Sl.No. Class Subject Name & Total no. of Students No. of students Subject average * Reason given * Remarks
Designation subject-wise obtained marks in of the Class by teachers of Principal
of Teachers said subject Substantiating
handled the result
Compendium of Circulars : Academics

the class

Appeared Passed Failed& 60% range Below

Compa- and 50%- 50%

181
-rtmental above 60%

* The reasoning of subject teacher concerned alongwith remarks of Principal may be given in the separate sheet point-wise.
Navodaya Vidyalaya Samiti
 Subject and Teacher-wise matrix
of the VIth and IXth Class Students
to be analysed at Cluster/Regional level
who appeared for the non-Board Examination
during 2002- 2003

Name of the JNV & District :________________________________________

Regional Office :_________________________________________________

Sl.No. Class Subject Name & Total no. of Students No. of students Subject average * Reason given * Remarks
Designation subject-wise obtained marks in of the Class by teachers of Principal
Compendium of Circulars : Academics

of Teachers said subject Substantiating

handled the result
the class

182
Appeared Passed 75% and 60% to range Below
above 75% 50%- 50%
60%

* The reasoning of subject teacher concerned alongwith remarks of Principal may be given in the separate sheet point-wise.
Navodaya Vidyalaya Samiti
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No. F. 13-3-/2001-NVS(Acad.) 27th May, 2003

To
The Deputy Directors
Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Monitoring of the Clusters — Action Plans for Follow-up — Regarding.

Dear Sir/Madam,

As you are aware, a two-days Conference of Assistant Directors’ was organised at NLI
(Chandigarh) to further discuss the monitoring profiles of the clusters. Among other issues, the main
focus of discussion was on future profile of the Navodaya Vidyalaya Samiti, strengths and weaknesses,
cluster concept, grading and developing the Vidyalayas to a level of brand equity. The Assistant
Directors’ in turn discussed the methodology of monitoring the clusters group-wise and have
recommended various action points to make the monitoring of the clusters very effective.
I am enclosing herewith a copy of the action points prepared out of the Conference to facilitate
the Assistant Directors. I shall be grateful if you could kindly discuss these points further with the
Assistant Directors’ and hand over them a copy with detailed instructions to initiate plan of action of
effective monitoring of the clusters allotted to them.
Kindly acknowledge the receipt of this letter and inform the action taken.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

Copy to :
All the Assistant Directors, NVS, All Regional Office.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

ACTION POINTS FOR ASSISTANT DIRECTORS FOR MONITORING OF

THE CLUSTERS

1. Qualitative analysis of the results of lower classes and identification of weakness of children
in different classes - action programme for teachers concerned.
2. Starting of new academic year.
3. Supply of text books.
4. Split syllabus with identified learning objectives and expected out comes.
5. Consultation with PTC and assignments for students during vacation.
6. Analysis of the board examination results.
7. Instructions to individual teachers whose performance is dissatisfactory.
8. Appreciation of teachers and Principals whose performance is excellent.
9. Class project implementation.
10. Facilitating annual transfers.
11. Identification of teachers for training.
12. Appointment of contract teachers.
13. Conducting teaching audit.
14. Monitoring of preparation of Institutional Plan by the Principals.
15. Monitoring of execution of maintenance and repair works by the Vidyalayas.
16. Information about the steps taken with regard to the safety and security of the children.
17. Monitoring of processing of purchase procedures for procurement.
18. Monitoring of scrutiny of records of selected children for admission in the Vidyalaya.
19. Ensuring admission of children in the 1st week of July.
20. Ensuring the arrival or migrated children.
21. Organization of reception day for new students and migrated students.
22. Steam finalization and mini migration.
23. Monitoring of supplementary list for admission.
24. Preparing an illustrative list of activities under CCA for the 4 weeks on Science Promotion
communication, ICT, team building and performing arts and circulating among Principals to
prepare list of activities for 6 months in consultation wit the staff.
25. Weekly monitoring of compliance of CCA activities and reporting.
26. Visit to the schools and interaction with teachers and students about target performance.
27. Identification of interpersonal/HR problems within the institution and appropriate counseling
and guidance to teachers and staff.
28. Short-term cluster level briefings, training of teachers in CCE and classroom teaching.
29. Identification of chapters in each class for computer aided teaching and instructing the
teachers to undertake the teaching of these lessons through computers.
30. Supplying the list of useful and available books and asking the Principals to procure and
equip the library.
31. Review of the existing laboratory facilities - directions to Principals to improve the laboratory
as per the norms of NCERT.
32. Feedback from Principals on performance of teachers basing on their classroom visits.
33. Ensuring the school inspection by Principals.
34. Conduct of common terminal examination of cluster.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

35. Matrix of student performance and identification of weak children-class wise.

36. Cluster level inspections and suggestions for improvement.
37. Remediation arrangement for weak children.
38. Identification of week teachers and short term staff development programmes.
39. Organization of cluster level games, sports coaching and sending teams to regional meets.
40. Monitoring of the coverage of syllabus as per schedule.
41. Mid term evaluation of 3 months weekly CCA activities in Science promotion, communication,
ICT, team building and performing arts and reporting to headquarters.
42. Second round of inspection and monitoring of coverage of syllabus including practicals.
43. Revision of syllabus.
44. Pre-board examinations.
45. Analysis of pre-board examinations and instructions to teachers about the specific areas for
improvement.
46. Visit to all the schools and interaction with the students.
47. Preparation for second pre-board.
48. Conduct of second pre-board.
49. Analysis of results and instructions to Principals and teachers for further improvement.
50. Preparation of a physical plan of studies to student with adequate time allotment for writing
practice and assignments.
51. Meeting of cluster Principals to take stock of the preparation of the board examinations.
52. Monitoring of board practical examinations.
53. Monitoring of board annual examinations.
54. Monitoring of internal annual examinations.

JNVST
1. Printing and supply of application forms.
2. Intensive publicity in the clusters by contacting District Collector, DEO, BEO, Parent Teacher
Council, Local Headmasters and NGO’s.
3. Ensuring the scrutiny of applications in time.
4. Dispatch of bio-data forms to CBSE.
5. Requisitioning language wise requirement of question papers.
6. Orientation of Principals for conduct of JNVST.
7. Preparation for conduct of JNVST.
8. Supervision and monitoring of conduct of JNVST in clusters.
9. Monitoring of collection of papers soon after the examination.
10. Settlement of accounts related to JNVST.

COMPUTERISATION
1. Appointment of system administrator.
2. Finalisation of AMC for computer systems.
3. Training of teachers by master trainers.
4. Organisation of class project for neighbouring schools and appropriate documentation of
the project undertaken.
5. Site preparation, procurement of hardware and installation of computers in smart school
project.

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6. Site preparation for ERNET connectivity.

7. Evaluation of the performance of students in the computer literacy programme (text books)
– class wise.
8. Selection of educational softwares for computer aided education.
9. Constitution of computer clubs.
10. Assigning projects to different schools for programming.
11. Periodical review of CLP and computer aided education.
12. Conduct of cluster wise computer quiz and other competition.
13. Feedback on the use of internet use by the students and teachers.
14. Midterm evaluation of functioning of smart school project.
15. Review of utilization of ERNET connectivity.
16. Sharing of resources created by smart schools of JNVs having ERNET connectivity with
other JNVs.
17. Planning and publication of annual computer magazine.
18. Exchange of computer based lesson plans and computer lessons.
19. Preparation for participation in Intel competitions.
20. Preparation for participation in competition being conducted by Information Technology
Ministry.

SAFETY AND SECURITY

1. Regular reporting and feed back of 10 sensitive areas identified for safety and security.
2. Nominating Vice-Principal to closely monitor the functioning of the house system.
3. Preparation and circulation of an appropriate proforma at cluster level for regular roll calls of
the students.
4. Feed back on weekly medical checkup of students by the staff nurse.
5. Maintenance of health records.
6. Action taken by staff nurse/Doctor/House Master/Principal etc.
7. Feed back on House masters visits to the dormitory.
8. Organization of school level house masters meeting and issue of detailed instructions.
9. Instructing the Principal to enlist the area of maintenance and repairs with special reference
to toilets and bathrooms during the summer holidays and ensuring their repairs by 25th
June.
10. Instructing the Principal to identify danger points/hazards and issue of instructions for
preventive measures.
11. Follow up with Regional Office and Headquarters to eliminate the danger points and hazards.
12. Identification of teacher to function as a councilor for the emotionally disturbed children.
13. Monitoring of remedial actions by the Principal basing on the observations of the councilor.
14. Weekly meetings of the house masters and house captains for identification of problems
and awareness among the students.
15. Operationalisation of grievances box.
16. Operationalisation of control register.
17. Planning of special programmes for migrated children.
18. Identification of problems related to senior students bullying the juniors – necessary follow
up action to eliminate such incidents.

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19. Feed back and effective functioning of MOD.

20. Instructing the cluster coordinator to compile the problems of safety and security on monthly
basis.
21. Frequent interaction and other measures to sensitize the staff towards safety and security.
22. Preparation of various case studies, student indiscipline, accidents, unforeseen incidents,
deaths etc. and analyzing the factors responsible for such mishaps and circulate among the
JNVs.
23. Monthly feed back to the Regional Offices and Headquarters.
24. Adopting a monthly formula of What, Why, When and How of security.

PARENT TEACHERS COUNCIL

1. Formation of PTC and regular meetings.
2. Interaction with PTC meetings twice in a year.
3. Close monitoring of monthly PTC meetings and observations and recommendations of PTC
for school improvement.
4. Monitoring of maintenance of school wise register of PTCs recommendations and their
implementation.
5. Monthly brief on the interactions of parents with teacher along with their wards.
6. Obtaining the list of strivers higher achievers of alumni.
7. Compilation of half yearly records of alumni.
8. Encouraging Principals, Students and Teachers to be in touch with their alma mater through
e-mail, websites etc.
9. Annual meetings of alumni.
10. Interaction of groups of alma mater with the present students as per the convenience.
11. Elimination of corporal punishment.
12. Monitoring of preventive measures from insulting the defaulting students and teachers
publicaly.
13. Monitoring of preventive measures from insulting the defaulting students and staff for avoiding
unfair means in the examinations.
14. Regular monitoring of physical proximity among girls and boys, girl students and male teachers
and vice versa.
15. Promotion of programmes for creating healthy atmosphere of social relationship.
16. Punitive measures on teachers and students indulging in indecent behaviour.
17. Ensuring that girl students travel with lady escort.
18. Monitoring of preventive measures from students visiting teachers and Principal quarters.
19. Regular interaction with the parents about the attitude and behaviour of the students in the
campus.
20. Identification of career opportunities available for students for higher studies and jobs.
21. Brief coaching of students for preparing for competitive examinations and admission to
professional courses.
22. Encouragement for conducting of aptitude test as house activities by providing adequate
literature and information with regard to career councseling.
23. Involvement of parents for conducting weekly CCA activities, sports promotion and library
utilization.

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D.O. No. 13-3-/2001-NVS(Acad.) 14th July, 2003

Sub. : Follow-up of Action Plan in the Clusters – Request regarding.

Ref. : This Office Letter No. 13-3/2001-NVS (Acad.) dated 27th May, 20031

Dear Assistant Director,

I am to draw your kind attention to the letter reference cited through which a large number of
action points were sent to Assistant Directors for monitoring of the clusters since the Vidyalayas are
opened, I presume that you would have initiated full action in ensuring the implementation of the
action points mentioned in the letter. However, I am writing this letter to draw your special attention
with regard to a need for system and monitoring of lower classes. It was intended to conduct
teaching audit in case of the subject handled by TGTs and the classes for which the examinations
are internal. All these years we have not individually identified the teachers whose performance has
been far from satisfactory in the lower classes. This is resulting in a great deal of strain, embarrassment
and stress for the students when they reach higher classes.
As it was done in case of Board classes, it would be better if matrix of the performance of
teacher-wise is made in all the classes and sections in the Vidyalaya. Such of those teachers who
are identified week where the aggregate performance of the students is less than 45%, we need to
remained them of their inaction. Necessary support is also to be provided to them in terms of training
and empowerment. Unless we don’t have a clear-cut statistical data related to the performance of
the students, subject-wise and class-wise, we, would not be able to identify the teachers who are not
contributing their might substantially for enrichment of lower classes.
I, therefore, suggest that we should instruct the Principals to prepare matrix of all the TGTs
working in their schools and also analyse the performance in aggregate. Such of those teachers
whose class average in the subjects they are handling throughout the year are found to be less are
need to be informed that the Samiti is watching their performance. An Action Plan also has to be
prepared to systematically groom these teachers at the school or cluster level by conducting some
short-term training programmes. Once the TGTs whose performance is low are identified and
necessary advise and instructions given they will become conscious of their performance in the
current year.
Though I thought of giving a detailed plan for monitoring the TGTs vis-a-vis the performance
of their students of lower classes, I thought it to be impractical of a common procedure and method
of identification and improvement of the teachers since the syllabus being followed up is different
from state to state.
In view of the above, I request you to immediately initiate action for identification of the TGTs
whose performance has not been satisfactory and prepare an Action Plan for improvement.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)
1. See page 183.

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D.O.No. 23-12/2003-NVS (Acad.) 25th July, 2003

Sub. : Analysis of the Board Results – Reasons for less than minimum
performance of the Vidyalayas in different Clusters – Reasons
regarding.

Dear,

I am happy to note the efforts made by the cluster Incharge Assistant Directors in supporting
the Vidyalayas to improve their academic performance in Board Examinations during the year 2003.
Series of discussions, circulars and interactions between the Headquarters, Assistant Directors and
the Principals have, definitely helped the field officers to realise the emergent need for improving the
quantitative and qualitative results. It was repeatedly told that we should ensure the performance of
each Vidyalaya at least to the extent Benchmark fixed by the Samiti. On going through the individual
results of the Vidyalaya of different regions, few Vidyalayas of different clusters of the regions have
not even achieved the minimum 75% results. This indicates that the Assistant Directors of the cluster
concerned have not visualised the status of preparation in these Vidyalayas. The whole purpose of
cluster monitoring was to individually identify the weak schools, Principals and teachers and take
necessary action to see that they are empowered to compete with their counterparts.
While I presume that you would have done your best to improve the performance of these
schools in eliminating the shortcomings in terms of preparation of students, it would be very essential
to have rational reasoning of low performance of these Vidyalayas.
I, therefore, request you to indicate the actions initiated by you for improving the performance
of these schools and the reasons for not achieving at least to the level of 75%. It would help us a
great deal if you could rationally analyse the reasons and remedial actions taken by you and intimate
us latest by 11th August, 2003, so that further planning can be initiated to ensure that these schools
raise to the level of their counterpart schools.
This may also be taken as a learning experience and necessary efforts made by you to eliminate
repetition of such performance in Vidyalayas of cluster under your charge.

Yours Sincerely,

(D.K. Kotia)
Commissioner
To: As per list attached.

Copy to :
Deputy Directors of NVS, Regional Office with a request to obtain the said information from
the Asstt. Director concerned and send it along with his comments.

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No.F. 13-3/2001-NVS (Acad.) 23rd September, 2003

To

All the Principals of

All Jawahar Navodaya Vidyalayas

Sub. : Effective Classroom Monitoring for “Quality Improvement” Guidelines

regarding.

Dear Sir/Madam,

As you are aware, a series of efforts have been made to improve the quality and standard of
education in the Navodaya Vidyalayas for the last couple of years. The year 2002 was declared as
“Quality Improvement Year” and the year 2003 was declared as “Year of Excellence”. Various
strategies are worked out to actualise the above objectives and a series of guidelines and instructions
are sent periodically for follow up at the Vidyalaya level. The monitoring system of the Vidyalayas
was also revised with more cohesiveness, local autonomy, personalised monitoring and supervision,
collective efforts, integration of Information Technology, exhaustive training programmes, incentives
and recognition to effective teachers etc. However, one of the most important factor in improving the
quality and excellence in the Vidyalayas is regular classroom monitoring by the Principals and burning
desire among the teachers to develop professionalism.
The Navodaya Vidyalayas exclusively established for identification and grooming of talented
children need to regularly assess to improve the learning abilities of the children. The general
definition of talented children is that who has superior intellectual development and has a virtue of
outstanding abilities and capable of high performance. The general intellectual ability, specific
academic attitude, creative and productive thinking, leadership ability, an aptitude for visual or
performing arts and psychomotor ability are some of the defined attributes of a talented child. They
also have unusual powers of comprehension, discussion and application. They are fast learners
and are highly creative, original and capable of examining problems in depth and inquisitive by
nature. While all the above attributes may not be natural to all the children in the Vidyalaya but the
experience and evidence of the performance of the students in variety of activities indicate that
majority of them possess these qualities. In such a situation, these children deserve special teaching
strategies which address the higher levels of intellect like cognition, convergence, divergence and
analytical approaches. Resources must be monitored to provide better facilities for these children
for creativity and excellence.
In order to ensure that a qualitative transaction takes place in classroom on day to day basis,
the Principal who is the academic leader of the institution has to equip himself and keep a close
watch on the performance of teachers. We should consistently guide and encourage the teachers
and should know what, why, how and when of the classroom supervision. Corrosive supervision is
detrimental for the growth of healthy teaching, learning practices.
My experience and observations basing on the consistent interaction with Principals, teachers,
students and perusal of academic inspection reports, analysis of quantity and quality of results, and
feed-back on teaching methodology makes me to feel that we are not keeping pace with the
requirement of the institution to make it qualitative. The Obvious reason could be lack of consistent
and constant monitoring of classroom inspection by the Principal on day to day basis. Whenever
the reasons for the poor results are discussed, I found a number of Principals reacting that they

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were also surprised about the results since they were expecting better results basing on the
information given by the subject teachers from time to time. Though it may not be true in all cases,
it is indicative of the shortcomings of day to day monitoring by the Principal.
It is, therefore, essential that the Principal’s daily routine invariably includes visitation to classes
and supervise the teaching and learning process in the classrooms. A Principal is to make it a part
of daily routine to take rounds, visit and observe classroom, hold feed-back sessions with the
teachers periodically, scrutinise the lesson plans, diary of teachers, written work of pupils random
examination of test papers and evaluation of answer-sheets, review of the minutes of the meetings
of subject-Committees, analyse the results of tests, assessments of projects, interact with the
parents, teachers and students glance through the check-lists of action programme, ensure the
attendance of the students in the classroom, so that the teachers and students are always alert and
systematic in their approach. The teaching-learning process which is transacted in a routine manner,
will not yield any desired results. The observations and instructions given by the Principal from time
to time on daily routine visits should become a regular activity from the subsequent day.
I am sure that you are fully aware of the objectives, techniques, methodology of classroom
inspection. I am of the opinion that it is to be further divided into following areas and appropriate
monitoring is done item-wise :
Teaching Methodology which includes key behaviours of effective teaching namely clarity,
instructional variety, engagement in learning process and success of students. It should also take
cognizance of instructional objectives and learning outcomes.
The teaching methodology should be inspected in a seriatim which includes close observation
of lesson plans and teacher’s diaries indicating the instructional objectives, content and concept
building, utilisation of teaching aids, guided practice, recapitulation home assignments, skills of
explanation, methodology, blackboard work and skills of evaluation.
The above are some of the indicators of key behaviours of effective teaching. By and large,
the present system of classroom inspection is being concluded with observation of teacher’s
performance and teaching methodology. It is very essential that the classroom inspection should
also categorically include the level of achievement of principles of learning.
In order to assess the learning levels of the students, it is very essential to ensure that the
learning is child-centered, interactive, cooperative, individualistic as well as group oriented.
The third aspect of classroom inspection is testing and evaluation. Invariably, it should be
ensured that the component and construction of the tests should aim at assessing the knowledge,
application, analysis, synthesis and evaluation of the content and curriculum.
The fourth aspect of classroom transaction should consider the aspect of “Quality Management”.
They should include instructional effectiveness, effective assessment, effective classroom
management and effective learning environment. The focus of the quality should be on the efforts
made by the teachers to adopt a learner-centered approach.
It is essential for us to realise that the classroom transaction in a Navodaya Vidyalaya aims at
developing concentration, hard work, motivation, inquisitiveness, creativity, exploration, innovation,
self-confidence, competitive spirit, time-management, self-reliance and communication abilities of
the children. In order to develop the above qualities in the children, the revised CCA programmes
have been introduced. These programmes should be simultaneously organised in all the classes so
that every student gets the benefit of participation in these activities.
I am sure that you would have been already taking all these factors into consideration in your
academic management and monitoring. However, it is very essential to institutionalise the use and

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observation of these practices to enable and develop each Vidyalaya as a self-supporting and self-
directing academic unit to make education qualitative and at par excellence.
The above are only illustrative suggestions for making classroom inspection more effective
and meaningful. I am sure that with your long experience and with the support of effective and
competent teachers and staff, you will be able to design a day to day plan of action to make teaching-
learning interesting, inspiring, exciting and memorable for the children.
I shall be grateful if you could circulate this letter to the teachers and have a participatory
discussion for developing an appropriate check-list for regular and routine supervision and
management of the classroom.
Please feel free to send your suggestions and reaction in this regard.
Yours faithfully,

( V. RAMA RAO )
Joint Director(Acad.)

Copy to :
(1) All the Deputy Directors and Cluster Incharge Assistant Directors, NVS, all Regional Offices:
with a request to give a proper shape and design to the above idea and make an effective
programme of day to day classroom monitoring.

Joint Director(Acad.)

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No.F. 19-1/2002-NVS JD(Acad.) 26th September, 2003

To
The Principals
All Jawahar Navodaya Vidyalayas

Sub. : Participation of the Promising Students in the National Science

Olympiad and National Cyber Olympiad being organised by the Science
Olympiad Foundation, New Delhi-Regarding.

Dear Sir/Madam,

The Science Olympiad Foundation is a voluntary organisation with the objective of promoting
science talent among the children. Regular Science Olympiads and Cyber Olympiads are conducted
by this organisation.
You will be happy to note that a good number of Navodaya Vidyalayas have participated
during the last Science Olympiad. Many of them have won first and second level competitions. One
of the student of JNV was also selected in the list of 50 toppers.
The Foundation is conducting the programme for the current year on 4th December, 2003.
They will be sending the details of the programme. I request you to go through the details of the
Olympiad and encourage the promising students for participation in the Olympiad to enable them to
exhibit their talent.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

Copy to :
Shri Vikas Sharma, National Coordinator, Science Olympiad Foundation, 406, Taj Apartment,
Ring Road, New Delhi - 110029: with a request to send the details to the individual Vidyalayas.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No.F.23-12/2003-NVS(Acad.) 20th October, 2003

To
The Deputy Directors
Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Analysis of the Board Results of 2003 – Reasons for less than minimum
performance of the Vidyalayas in different clusters – reasons given by
the cluster Incharge Assistant Directors – Observations regarding.
Ref. : D.O. Letter No. 23-12/2003-NVS(Acad.) dated 25th July, 2003.1

Dear Sir/Madam,
Please refer to the letter reference cited through which the Cluster Incharge Assistant Directors
were asked to analyse and give proper reasoning for not achieving at least to the level of 75% results
in the Annual Board Examinations–2003. The reasons given by the Assistant Directors with regard
to the performance of the Vidyalayas under their cluster are far from convincing. It is also further
noticed that instead of identifying the exact reasons, including the shortcoming of cluster monitoring,
general information is given stating that “there is shortage of teachers”, “the performance of
teachers was poor” etc.
The basic purpose of introducing the Cluster Concept was to ensure that the Assistant Director
concerned constantly keeps in touch with the functioning of the Vidyalayas and rectifies the
shortcomings noticed by him immediately with the assistance of Regional Office and Headquarters.
Instead of taking appropriate action at appropriate time, subsequently realising that these were the
lapses is not going to help us in improving the performance.
I am enclosing herewith brief analysis of reasons mentioned and my observations on the
reasoning given by the concerned Assistant Directors. You may kindly communicate the same to
concerned Assistant Director and also discuss with him and prepare an effective action plan to
ensure that such shortcomings/mistaqkes are not repeated. The intention of the analysis is to motivate
the Assistant Directors for meticulous planning and timely monitoring of academic transaction in the
Vidyalayas under their charge.
I regret to note that the following Assistant Directors have not responded to my communication
reference cited. The Deputy Directors concerned have also not taken the trouble of directing the
concerned Assistant Director for submission of the details called for.
1. Shri Lachhman Singh 7. Dr. K.K. Yadav
2. Shri P.K. Waghmare 8. Smt. P.R. Verma
3. Shri S.K. Garg 9. Shri N.C. Gupta
4. Shri B.C.R. Mohnani 10. Shri V.S. Ranawat
5. Shri B. Singh 11. Ms. W. Tariang
6. Shri Lalji Singh 12. Shri P.S. Rana
I would appreciate non-repetition of such indifference to an important activity for which all of us
are intended to work. The Assistant Directors who have not sent their replied may be directed to give
their reasonign positively within a week.
Yours faithfully,

(D.K. Kotia)
1. See page 189. Commissioner

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No.F. 23-1/2003-NVS JD(Acad.) 17th November, 2003

To
The Deputy Director
Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Academic Penal Inspection of JNVs during the year 2003-2004 —

Regarding.

Dear Sir/Madam,

I am to draw your kind attention to the subject cited above and to remind you of detailed
discussions we had during Deputy Directors’ Conference and the Annual Principals’ Conferences.
As you are aware, the overall performance of the Navodaya Vidyalayas in the X and XII class
Board Examinations was not only far from satisfactory but also was much less than the Benchmark
in terms of quantity and quality. A series of measures were initiated in terms of close monitoring,
training of teachers, support of information technology, action plans for improving the quality and
quantity, strengthening of the lower classes to ensure that the Vidyalayas perform to the level of
expected benchmark during the Annual Examinations–2004. One of the important methods of
monitoring, supporting, guiding and getting the feed-back is through academic panel inspections.
Time and again, repeatedly we have been discussing about the need for early academic inspection
and follow up to ensure that the syllabus is completed, shortcomings of children are thoroughly
eliminated for facing the Examinations. A general glance at the total number of Vidyalayas inspected

Sl. Name of the No. of No. of JNVs Percentage of

No. Regional Offices JNVs Covered coverage
1. Bhopal 73 2 2.7%
2. Hyderabad 68 45 66.2%
3. Patna 53 15 28%
4. Jaipur 48 21 44%
5. Lucknow 70 52 74%
6. Pune 51 30 59%
7. Chandigarh 44 34 77%
8. Shillong 61 Nil 0%

While I am sure that you would have completed the inspections of many more schools than
what has been indicated above, since we have not received any report of these schools we are not
still very sure. The situation of receipt of inspection reports from Regional Offices Bhopal, Patna and
Shillong is alarming. If at all, they have inspected the Vidyalayas and prepared the reports, sending
them in bunch, towards the end of the academic year is neither going to help us nor going to help the
students in any way.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

I, therefore request you to kindly discuss with the Asst. Directors and ensure that at least one
round of panel inspection is completed in all the Vidyalayas of their Action taken in this regard may
please be informed.
Action taken in this regard may please be informed.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

Copy to :
Commissioner, NVS : for information.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

D.O.No. 23-1/2003-NVS (Acad.) 4th December, 2003

Sub. : Follow-up of Panel Inspections of the Vidyalayas during the Year

2003-04 — Regarding.

Ref.: This Office Letter No. 23-1/2003-NVS (Acad.) dated 17-11-20031

Dear,

Please refer to this office letter reference cited seeking information from you with regard to the
panel inspections conducted and reports submitted about the Vidyalayas under your Region. I am
sure you would have accelerated the process of conducting academic inspection and its follow up.
I have been receiving reports from different regions wherein the Dy. Directors have been
forwarding the reports submitted by the Assistant Directors. No specific follow up action appears to
have been taken in many cases except giving general instructions to the Principal. This would defeat
the basic purpose of the inspection itself. It is very essential that every inspection should be considered
as a stocktaking of the academic situation as on the day and specific prioritized action plans are to
be prepared. All the issues identified should be settled in order of priority with the personal attention
of the Dy. Directors. In most of the cases, the suggestions and decisions are casual and routine.
Many important issues like availability of staff, status of textbooks, ineffectiveness of the teachers,
areas in which the teachers are weak, whether in content communication, methodology or appropriate
handling of the class situation should be communicated. All the shortcomings found in the teachers
are to be categorized and consolidated so that subsequently required actions can be taken in terms
of training, interaction, supporting with written material and administrative action wherever required.
Such of those teachers whose performance is to be found excellent are to be acknowledge so as to
further encourage them and motivate them to improve their subject average. Time and again we
have been discussing about the need for concentration and focusing on strengthening of lower
classes. I am yet to see any specific effort made in this direction.
I would once again like to emphasise the need for systematic inspection and scrupulous follow
up action of the shortcomings in the Vidyalaya. It is very essential that we focus on quantity of
results, quality of classroom transaction, communication abilities of the children, written and oral,
and integration of computer technology in the classroom transaction. These core areas are to be
emphasized for strengthening the Vidyalayas and to make them relevant and qualitative as per the
requirements of the time.
I would request you to recall our discussions to focus on developing brand equity of these
institutions in the secondary school system of the country. I hope you would make all our efforts for
progress of the Vidyalayas under your control in this direction.

Yours Sincerely,

The Deputy Director,

Navodaya Vidyalaya Samiti,
All Regional Offices. (D.K. Kotia)
Commissioner
1. See page 195.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No. F. 13-17/2000-NVS (Acad.) 15th December, 2003

To
The Deputy Directors
Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Monitoring of the Teachers Whose Subject Average is to be Further

Enhanced – Request regarding.
Ref.: D.O. No. 13-17/2001-NVS (Acad.) dated 9th June, 2003 – Letter included in the
Result Analysis of CBSE Examinations–2003.1

Dear Sir/Madam,
I am to draw your kind attention to the letter reference cited through which printed Booklet of
Result Analysis of the CBSE Examinations–2003 was sent to you. Int he said Booklet, subject-wise
average of the teachers were published. Basing ont he subject average of the teachers, we have
prepared a list of teachers who are presently working in your region whose subjecgt average can be
further enhanced/increased to be on par with other teachers in the region. While we are happy with
the efforts made by the teachers during 2003, they are to be counselled, guided, motivated and
monitored to increase their subject average on par with the best of the teachers whose subject
average is mroe than 75% in the region.
A list of such identified teachers in the subjects of English, Mathematics, Physics, Chemistry
is enclosed. These teachers need to be encouraged and inspired to improve their performance
along with the best of the teachers in the region. Simultaneously, they also need to closely monitored
to ensure that allt he students in their subject not only pass the examination but pass with highest
percentage. Such to those teachers whose performance is less than 60% in Physics and Chemistry
are to be informed that their class average is not even 50% since the marks obtained in Theory
could have been around 30-32%. All these efforts are to be made in a subtle manner to further
motivate the teachers but not to find fault with them or criticise the. It is very essential that the
Principals interact with these teachers on weekly basis and also interact with their students and
give you necessary feed-back in terms of the performance of the students periodically.
This issue was already discussed with the Assistant Directors who are Cluster Incharge during
the meeting held on 10th & 11th December, 2003. With the support and assistance of Asst. Directors,
I request you to personally monitor with a positive approach not finding out their shortcomings
instead appreciating their difficulties and the existing performance and the need for further
enhancement of it to prove themselves to be as effective as the teachers whose subject average is
more than 75%.
I am sure these efforts of ours would go a long way in meeting the quality of the Board
Examination results. This letter may also be circulated to all the Assistant Directors with reference
to the discussions held during Assistant Directors’ Conference.
Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

1. The D.O. under reference is a covering letter of the hand book on result analysis, hence not included in this
compendium.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No. F. 36-1/2003-NVS (Acad.) 24th December, 2003

Sub. : Follow up of the Conference of the Assistant Directors’ held on 10th &
11th December, 2003.
Ref.: This Office Letter No. 36-1/2003-NVS (Acad.) dated 15-12-20031

Dear Shri
In continuation to this office letter reference cited above, forwarding a copy of the Minutes of
the conference of Assistant Directors’ held on 10th & 11th December, 2003, I am to remind you of
the need for scrupulous implementation of the decisions taken in the Assistant Directors’ Conference.
We have identified number of actions in order to ensure the quantity of the results, quality of
education being imparted in the school system, communication abilities of the children and integration
of information technology for teaching and learning purposes. We need to prepared a short-term and
long-term Action Plan in this regard.
As you can recollect, Commissioner, NVS has emphasised the need for identification of the
week students in X and XII Classes and vigorous follow up so as to ensure that these students get
through the examination. This immediate Action Plan could have been already initiated by you.
However, I am to remind you again that you have to make the Principals in your cluster conscious
about the week students and set targets to ensure that they get through the examination.
Commissioner has been visiting the regions also and interacting with the Principals. In every
conference he has been very specific about the identification of week children and action taken to
improve upon them. Principals are being informed about the accountability in this regard. While we
may prepare a Comprehensive plan for the next academic year, so as to ensure that the week
students are identified in the month of April itself and the successive efforts made to improve their
level, the specific Action Plan with regard to current year Board students is to be taken up on a war-
footing. I would advise you to make a whirl-wind tour of all the Vidyalayas in your cluster and impress
upon the students and the teachers on ensuring the cent percent results.
Often, it is noticed that the teachers are asking to drill the previous years question papers. We
should note that the syllabus has substantially changed in all the classes. Routine drilling of question
papers may not be of any use. Instead, basing on the Model question papers sent, the teachers
should be able to develop practicing questions as it is done in Hyderabad region. A CD of this has
already been sent to your Regional Office.
The other area, I would like to focus is to impress upon the Principals and the teachers about
the proposed detailed evaluation and assessment of the performance of lower classes. We are in
the process of creating an Internal Board which will scrupulously scrutinise the performance of the
students starting from VI class onwards. The TGTs who are handling these classes should be made
clear that their individual evaluation will be done in terms of their ability to effectively undertake the
teaching-learning transaction with their students specially in terms of CCE, communication building
abilities and the capacity of children in innovation and creative thinking. I would request you to hold

1. The letter under reference is a covering letter for circulation of Minutes of Meeting of the Assistant Directors confernce,
hence, not included in this compendium.

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detailed meetings with the teachers, as and when you visit the Vidyalayas and prepare an Individual
Action Plan for the schools, involving them, taking their suggestions etc.
Another point, I wanted to impress upon you is the decision to switch-over to NCERT English
textbooks in VII and VIII Classes. I have already written a letter to all the Principals informing about
this decision. There could be some reservations with English teachers which need to be sorted out.
We may also identify the problems of these teachers is switching over to NCERT English textbooks
in VII and VIII Classes so that we can make necessary arrangements for conducting an intensive
task oriented training programme for them during the vacations.
Since the first pre-board is already over and the second pre-board is intended to be in the
second week of January, 2004, it is very essential that we may make all out efforts to be in touch with
the Vidyalayas by visits, correspondence, telephone etc. and ensure that these tasks are meticulously
attended to, so that we can have some sound base for planning of the next academic year.
Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)
To
All the Assistant Directors,
(Cluster Incharge) All ROs/O.S.Ds/
All Directors of N.L.Is
(By Name)

Copy to :
1. Deputy Directors of all Regional Offices of NVS.
2. Copy submitted to Commissioner, NVS: for information.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No. F. 36-1/2003-NVS (Acad.) 2nd January, 2004

To
The Assistant Directors
Cluster In-charge
Navodaya Vidyalaya Samiti
All Regional Offices

Ref. : 36/1/2003-NVS (Acad.) dated 15-12-20031

36/1/2003-NVS (Acad.) dated 24-12-20032

Sir/Madam,
In continuation to this office letter reference cited above, I am enclosing herewith a copy of the
minutes of the meeting held in the chamber of Commissioner, NVS regarding institutionalising the
monitoring of the cluster concept.
All the Assistant Directors cluster Incharge are requested to be in regular touch with the Assistant
Directors of Hqrs. to whom the cluster/region has been allotted. They should keep the Asstt. Directors
of Hqrs. concerned informed about the progress of actions on various decisions taken in the Asstt.
Directors Conference held on 10-11th December 2003 so as to assess the utility of the functioning of
the cluster concept and to enable them to further institutionalize the concept.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)
Copy to :
1. The Dy. Directors, NVS, RO all regions for information and issue of necessary instructions
to the Assistant Directors/Cluster Incharge.

Joint Director (Acad.

1. This is a covering letter not included in this compendium.

2. See page 199.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

MINUTES OF THE MEETING HELD IN THE CHAMBER OF COMMISSIONER, NVS

ON 30-12-2003 FOR FOLLOW UP OF THE DECISIONS OF THE ASSISTANT
DIRECTORS CONFERENCE HELD ON 10 & 11TH DECEMBER–2003

The following officers were present :

1. Sh. D.K. Kotia, Commissioner
2. Sh. V. Rama Rao, Jt. Director (Acad.)
3. Dr. U.C. Bajpai, Dy. Director (Acad.)
4. Sh. V.S. Ranawat, Asstt. Director (Acad.)
5. Sh. S.C. Rabra, Asstt. Director (Acad.)
6. Sh. K.A. Mathew, Asstt. Director (Acad.)
7. Sh. V.N. Rao, Asstt. Director (Acad.)
1. At the outset, Commissioner has expressed his satisfaction over the outcome of the meeting
of the Assistant Directors (Cluster Incharge) held on 10th and 11th December 2003 and
various follow up measures and decisions taken in the meeting. He has reiterated the need
for close follow up of the decisions taken in the meeting so as to improve the functional
efficacy of the Vidyalayas in the different clusters.
2. The Jt. Director (Acad.) has apprised the Commissioner about the tentative plan of action of
monitoring system of the clusters. In order to develop a personalized monitoring system of
cluster, it was thought appropriate to allot the clusters of different regions to following Assistant
Directors for continuous monitoring and reporting.
(a) Patna & Pune — Sh. V.N. Rao, Asstt. Director (Acad.)
(b) Hyderabad & Shillong — Sh. V.S. Ranawat, Asstt. Director (Acad.)
(c) Chandigarh & Jaipur — Sh. S.C. Rabra, Asstt. Director (Acad.)
(d) Lucknow — Sh. K.A. Mathew, Asstt. Director (Acad.)
(e) Bhopal — Ms. Kaneez Fathima, Asstt. Director (SA)
3. As an immediate measure the above Assistant Directors should initiate the following action
with regard to the monitoring of the clusters of the region allotted to them.
(a) Obtaining feedback from the Cluster Incharge Assistant Directors about the
performance of first and second pre-board examinations, analysis of the results, number
of weak students and subsequent measures being taken to improve them. This report
should be obtained by 25-01-2004 and submitted to Commissioner.
(b) The second round of feedback should be obtained on the above areas by 15-02-2004
and put up for the persual of the Commissioner.
(c) In addition to the above, the Assistant Directors concerned were also requested to get
feedback on various other decisions taken in the Assistant Directors’ conference,
minutes of which were already circulated.
(d) The Assistant Directors were also requested to analyze panel inspection reports of
these regions and submit for the persual of the Commissioner/JD (Acad.) along with
necessary feedback.
(e) Information should also be obtained from the clusters of region allotted to them on the
progress in the following areas so as to have a cumulative information/progress card
of each cluster for compilation purposes to project the effectiveness of the functioning.

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(i) Performance and strengthening of lower classes including the matrix of the annual
examination.
(ii) Number of students represented the region in the national Navodaya meet and
obtained first and second places.
(iii) Overview of the computer literacy project in the Vidyalayas of the cluster.
(iv) Extent of utilization of computer aided education in different classes.
(v) Overage of scout and guide units in the Vidyalayas of the cluster – indicating
total number and major activities undertaken.
(vi) Number of NCC units functioning in the cluster along with the important activities
taken up.
(vii) Intensity with which the continuous comprehensive evaluation is being
implemented in the Vidyalayas of cluster.
(viii) Total number of CC activities carried in the first six months, i.e., from July to
December on Science Promotion, Communication, Computer Education and
aesthetic performance (number of students participated in each of the activity in
each of the Vidyalaya during this period should be projected).
(ix) Vidyalaya wise details of the PTC meetings held.
(x) Important observations of the PTC recommendations.
4. The list of teachers whose subject average performance needs to be improve is prepared in
the subjects of English, Physics, Maths and Chemistry. The Assistant Directors were
requested to follow up with the cluster in-charges about the efforts being made by these
teachers to improve their subject average in their respective clusters.
5. The following Assistant Directors were also further assigned with the responsibility of follow
up in terms of training, counselling, monitoring of the teachers in the subjects with the help
of the NLIs.
(a) Sh. K.A. Mathew — English
(b) Sh. V.S. Ranawat — Biology
(c) Sh. S.C. Rabra — Maths
(d) Sh. V.N. Rao — Chemistry
(e) Sh. P.S. Kansal, Director, NLI Chandigarh — Physics
6. In the Assistant Directors’ conference it was decided to focus on following four areas of
functioning of Vidyalayas.
(a) Quantity of Results
(b) Quality of education imparted in the school
(c) Improving written and oral communication abilities of the children
(d) Computer aided teaching and computer aided learning
7. The above areas which have been identified as core areas were allotted to following Assistant
Directors for preparation of a well drawn action plan for implementation in the Navodaya
Vidyalayas.
(a) Quantity improvement — Sh. V.S. Ranawat
(b) Quality education — Sh. S.C. Rabra
(c) Communication abilities — Sh. K.A. Mathew
(d) Computer aided teaching and computer aided learning — Sh. V.N. Rao

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8. These officers will prepare a basic action plan basing on the decisions of the Assistant
Directors’ Conference and will put up for the discussions during the forthcoming Dy. Directors'
Conference.
9. It was also decided to initiate action for preparing special action plans for the Vidyalayas
being identified as ‘Brand Equity Vidyalayas’ in different regions as proposed in the Dy.
Directors’ Conference held in November.
10. A format in the form of DO letter is to be designed for getting monthly reports from the
Assistant Directors of Cluster Incharges.
The meeting was concluded with a vote of thanks.

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F.No. 2-17/2000-NVS (EDP) 6th January, 2004

To
The Deputy Directors
Navodaya Vidyalaya Samiti
Regional Office — Patna

Sub. : Implementation of Computer Education Programme in JNVs of West

Bengal.

Madam,
Please refer to our discussions regarding implementation of Computer Education Programme
in the JNVs of West Bengal. I presume that the Vidyalayas have started functioning in N-24 Pargana/
Burdwan/Murshidabad/Darjeeling. It has been decided to introduce the Computer Education
Programme in these 4 Vidyalayas so as to facilitate the children to have the benefit of Computer
Literacy from the beginning of the Vidyalaya. You are, therefore, requested to release an amount of
Rs. 4.00 lacs to each of these Vidyalayas so as to enable them to procure one server Computer and
6 client computer systems and other necessary accessories as procured in other Vidyalayas. You
must ensure that the Computer Education Programme is taken up seriously from the initial stage of
the functioning of the School. A copy of the detailed instructions issued to the Principals for procurement
of hardware and implementation of CEP may be circulated to the Principals of the JNVs in West
Bengal to enable us to acquaint them with the procedure of procurement and installation of computers.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)
Copy to:
1. The Deputy Director (Fin.) — with a request to release/arrange to release a sum of
Rs. 20.00 lacs (Rupees twenty lacs only) to Regional Office Patna for further release to four
JNVs, Darjeeling, N-24 Pragana, Burdwan and Murshidabad @Rs. 5.00 lacs (Rupees five
lacs only) to each to implement CEP in JNVs at the earliest possible.
2. Principal JNV – N-24 Pargana/Burdwan/Murshidabad/Darjeeling - With a request to implement
Computer Education Programme within a stipulated time, i.e., 31st January 2004. The
quarterly progress reports may be submitted to undersigned from the issued date of this
letter. Copy of the letter of even no. dated 30-09-2003 is enclosed herewith for your reference.

Joint Director (Acad.)

205
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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Strengthening Infrastructure for

Academic Excellence

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.13-26/87-NVS Dated: 23.6.87

To

The Principals
All Navodaya Vidyalaya Vidyalayas.

Sub. : Establishment of Libraries in Navodaya Vidyalayas.

Sir/Madam,

I am to refer to the subject noted above and to say that the development of good reading skills
is one of the primary objectives of any educational institution and this can be effectively achieved
through a good library system. A good library increases the general level of information of students
and exposes them to good ideas, thereby helping them in character formation. Libraries in Navodaya
Vidyalayas have, therefore, to play a very signification role in promotion these qualities, developing
good reading habits, fortifying comprehesion abilities and in developing speed in reading. Some of
the important guidelines in this connection are as under :
1. Library Room Corner :
It is essential to have a separate library and reading room in each Vidyalaya. However, in case
separate room is not available a separate corner in a room should be developed for the this
purpose. The library should be attractive and should have bulletin board’s, displaying information
about fresh arrivals, educational posters and other pictures.
2. Open Access System :
In case there is a separate room for the library, an open access system should be followed
and the students should be encouraged to take out books of their interest and peruse through
the pages. The students should be helped to place the books at their proper places. However,
in this system the librarian will have to be more vigilant.
3. Library Timings :
The library will remain open on all working days during the school hours and also for one hour
in the evening.
4. Selection of Books :
Variety, suitability, attractiveness, durability and reasonableness of cost are some of the basic
factors for the selection of books, periodicals and journals, book on travel, adventure, mystry,
science fiction, biography etc. will normally attract the children more towards the library.
Abridged and simplified versions of the books will also develop reading interest among the
children. In short, the library cater to the needs of the children of all levels and also the
professional growth of the teachers.
In accordance with scheme of Navodaya Vidyalayas, periodicals, journals and newspapers in
English, Hindi and regional language/mother tongue/ Third language should be purchased.
A committee of teachers headed by the principal should be appointed to the select and purchase
books for children of all levels keeping in view their psychological tendencies, and intelligence.
Normal purchase procedure should be followed.

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5. Reference Section :
There should be a separate reference section in each library which should contain dictionaries,
encyclopedias etc. Use of the this section will make the children more self-reliant in learning.
6. Record of Books read by the Students :
The students should be encouraged to maintain a diary wherein they may write date-wise the
titles of books read, names of the authors and synopsis of the books. The diary should be
periodically checked by the language teachers and the poor readers should be encouraged to
develop proper reading habit.
7. Issue of Books :
Books should normally be issued to the students for a period of 7 days and to the teachers for
fourteen days. Teachers may, however, retain text-books for the whole year. All books must
be returned to the library before annual stock verification.
8. Classification of Books :
The books should be suitably classified and catalogues should be maintained to facilitate their
selection.
Needless to say that all efforts should be made to make the library as attractive and as useful
as possible.

Yours faithfully,

(Dr. S.K. Narang)

Asstt. Director(Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 17-1/91-NVS (Acad.) Dated 24-03-94

To
The Deputy Directors
All Regional Offices of
Navodaya Vidyalaya Samiti

Sub. : Strengthening of Science Laboratories. Libraries and Setting of District

Resource Centres through Central Assistance.
Sir,
NVS is exploring the possibility for the strengthening of Science Laboratories, Libraries and
setting up the District Resource Centres through central assistance. Govt. of India Ministry of HRD,
Deptt. of Education has a scheme for improvement of science education in schools. Director has
desired that NVS should come up with appropriate plans/proposals for central assistance. Accordingly,
to begin with the following proposal are planned for submission to the Ministry for the strengthening
the resource areas of JNVs.
(1) NVS will identify 40 to 50 JNVs from Class VI to VIII for providing science kits.
(2) NVS will identify two Vidyalayas upto Class X and two Vidyalayas upto Class XII in each State
for strengthening of Science Laboratories.
(3) One Vidyalaya of senior secondary level in each State will be identified for library
assistance.
(4) NV of Senior Secondary level identified for upgradation and strengthening of Science
Laboratories may also be taken for setting up of District Resource Centres for developing
instructional material.
You are kindly requested to recommend the following :
(a) Five to Six Vidyalayas of the Region from Class VI to VIII for Science kits.
(b) Two Vidyalayas upto Class X and two upto Class XII of the states of your region for
strengthening Science Laboratories.
(c) One Vidyalaya of Senior Secondary level (+2) in each state of the region for library
assistance.
(d) One Vidyalaya of +2 stage as identified at S.No. (B) above of each state for setting up
District Resource Centre.
The necessary proforma is attached herewith, wherein you are requested to provide appropriate
statistics of the region, recommendation for onward transmission to this office. Regarding the
strengthening of Science Laboratory it has been emphasised in the scheme that assistance will be
provided for upgradation of Laboratories to the extent, the laboratories lack such equipment with
reference to the standard list developed by NCERT, Hence, Regional Office will have to conduct a
survey of the schools proposed for Central Assistance to determine the existing deficiencies for
formulating the proposals. The standard list of equipments of NCERT for Laboratories is supposed
to be with Regional Office, if not, it may be procured from the nearest Field Advisor’s Office. Please
make it convenient to send the proforma separately for each item in one lot latest by 30th April, 1994.
It is urgent.
Yours faithfully,

(U.C. Bajpai)
Asstt.Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 21-4/2000-NVS(Acad.) Dated : 28-11-2000

To

The Principals
All JNVs

Sub. : Enrichment of Library Resource Centre and Purchase of Library Books

Dear Principal
During the inspection of the officers Regional Offices/Hqr. it has been observed that where as
many Navodaya Vidyalayas have been maintaining libraries meticulously to cater the needs of
students, in some of the JNVs function of libraries does not seem to be satisfactory. Library is a very
important resource center of Vidyalaya. It is often said that library is pilgrimage of knowledge Therefore,
if this resource center is neglected and books of interest are not properly procured by school system
to equip libraries of Navodaya Vidyalayas decently, it is apprehended that good reading skills, level
of opinion, attitude of devotion, quality of character, better reading habits and comprehension abilities
of students are bound to suffer. Principal are, therefore directed that all sincere efforts are made to
equip the Libraries of Navodaya Vidyalayas reasonably with appropriate reading material to promote
the academic programmes of Vidyalayas. Some guidelines are being offered to our Principals for
developing libraries in a way where students discover and guide themselves to adopt higher ideals
of life and help them in the choice of useful career.
1. Library room should be in a neat and clean surroundings with specious well lit area. Almiras
and furniture maintained in the Library room is properly clean and books are arranged in
prescribed order. Necessary comfortable furniture with chairs and long tables are provided in
library room to enable students to read books in peaceful environment. Librarian is requested
to ensure that Library is cleaned every day and furniture & shelves are properly dusted. Library
should be attractive. Bulletin boards displaying information about the fresh arrivals, educational
posters books reviews and project work designed with library matter are nicely displayed in
library center.
2. As far as possible, access to books should be through open shelf system. Librarian should
help students in selecting and identifying the titles placed in shelves. Further, he should be
vigilant that books are not stolen or disfigured through this system.
Reference section for teachers and students is nicely maintained Dictionaries encyclopedias,
important titles in different subjects are placed permanently. Librarian should encourage students to
select books to make them more self reliant in learning. It has been observed that libraries in some
Navodaya Vidyalayas are functioning haphazardly. The compilation of book reviewed by students
should be circulated among another students for first hand information of a title. Similarly, project
work in Science, Games Sports and literature have been initiated in certain vidyalayas by way of
acquiring information from day to day newspaper/magazine/periodicals. Such an exercise not only

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

encourages the students to use their resourcefulness but also strengthens their reading habits and
learning behaviour. Principals are advised that libraries in Navodaya Vidyalayas promote such project
work to maximise utilisation of library resources by students community. Record of books read by
students should also be maintained in their diary alongwith the date wise titles, name of authors and
content of book. This diary should periodically be checked by the language teachers of the vidyalaya.
Timings of vidyalaya library should be regulated beyond school hours also as per the
requirement of students. Principal should take care that students do not find inconvenience in procuring
the books from library during such hours.
Librarians in Navodaya Vidyalayas should specifically monitor that maximum books are being
read by students and teachers.
B. Purchase of Library Books in Navodaya Vidyalayas.
Presently as per the guidelines issued by Samiti books are being purchased for the libraries of
Navodaya Vidyalaya at three level.

1. By NVS Headquarters for Rs. 4000/- Each Vidyalaya

2. At RO level for Rs. 4000/- Each Vidyalaya
3. Vidyalaya level for Rs.12,000/-
It has been observed that the exercise of the procurement of library books at Navodaya
Vidyalaya is not meticulously planned and as such frantic efforts are made during the fag end of the
year to exhaust funds earmarked for library books by procuring unpopular and unsuitable titles.
Principals should note that library books must be purchased by end of November each year. Library
Purchase Committee is constituted by involving Post Graduate Teachers of each discipline particularly
languages, Social Science and Natural Science with librarian as Member Secretary Teachers are
asked to submit their proposals for the purchase of titles for library as per the suitability and attitude
of students. Such proposals of teachers are identified for procurement. Books should obviously be
purchased keeping in mind the variety, suitability attractiveness, durability and reasonableness of
the cost. Apart from reference books and supplementary books which strengthen textual materials,
titles which usually ignite interest among students for better reading habits like travelogue, adventure,
mystery, Science fiction, biographics etc. are properly identified and purchased. Efforts are made to
procure a bridged and simplified versions of the books to attract readers. It is being felt that books
are being repeated un-necessarily during purchase of ensuing years. Librarian must maintain the
record and critically examine the titles already purchased and stored in libraries. Recent publications
should be procured in libraries. NVS headquarters has been procuring library books on a minimum
discount of 30% through publishers and all out efforts should be made to get maximum discount on
books directly from publishers. Effective measures are taken to negotiate on printed cost of the title.
In order to get maximum discount, books are purchased directly from publishers rather than retail
shops by the Vidyalayas.
It has been observed that orders for the purchase of library books are being placed by the
Principals to certain suppliers without following proper purchase procedure. It not only deprive the
school system to acquire better books but affects their codal formalities prescribed by the Samiti.
Accordingly principal are advised that the entire purchase procedure of library books is properly
maintained at Vidyalaya which will be scrutinised by the officers of Samiti also as and when they
inspect the school.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Newspapers and periodicals are procured for libraries as per the guidelines of Samiti. Old
periodicals/weeklies, magazines are preserved and students are encouraged to use that resource
material for designing purposeful projects in different subjects.
A rich library speaks of the academic image of the institution.

Yours faithfully,

(Dr. U.C. Bajpai)

Deputy Director (Acad.)
Copy to :
All Regional offices with a request that the enrichment and purchase procedure of Library
Books of the JNVs is monitored effectively to develop libraries for excellence.

(Dr. U.C. Bajpai)

Deputy Director(Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Annexure-V

IMPROVEMENT OF SCIENCE EDUCATION IN SCHOOLS

Format of Proposals of the year __________________

Govt. Govt Aided TOTAL

A. Provision of Science Kits to Upper
Primary Schools.
1. No. of schools to be covered (Attach)
district and blockwise list of upper
primary schools to be covered).
(i) No. of Upper primary schools in
the State/UT.
(ii) Out of (i), no. proposed to be
provide the kit during the year.
2. Unit cost of the integrated Science Kit.
3. Total Estimated cost of science kits.
4. Source and mode of procurement.
B. Upgradation of Science Laboratories in
Secondary and Higher Secondary Schools.
1. No. of schools to be covered: (Attach
district and blockwise list of Sec. & Hr.
Sec. Schools to be covered).
Certify for each school availability of
space for laboratories, full complement
of science teachers, water and electricity.
(i) No. of schools in the State/UT
offering science subjects.
(ii) Out of (i) no. proposed to be
covered during the year
(a) deficient labs
(b) no labs.
(Please attach districtwise lists
of schools of both kinds.)
2. (i) Average unit cost of equipment
for schools having deficient labs.
(ii) Average Unit cost of equipment for
schools having no labs.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

(Please attach details of deficient

equipment and estimated cost for
each school to be covered under
this scheme)
3. Total Estimated Cost.
4. Source and mode of procurement.
5. Arrangements made by the State Govt.
to allow schools to repair and replace
unusable equipment.
C. Supply of Library Books to Secondary
& Higher Secondary Schools
1. No. of schools to be covered Govt. Govt. Aided TOTAL
Sec. HSS Sec. HSS Sec.HSS
(i) No. of schools in the State/ut
having science subjects.
(ii) Out of (i), no. having inadequate
libraries.
(iii) No. proposed to be provided library
assistance during the year, (Attach
District wise and block-wise list of
schools to be covered)
2. No. of books to be supplied to each
school. (Please attach the list of selected
books)
3. Total estimated cost of books.
D. District Resource Centres for Science
Education
1. Total no. of Districts in the State.
2. Names of districts where DRCs are
proposed to be established during the
year
3. Equipment to be supplied to each Centre
(mention for every district). (Please also
attach list of institutions identified)
4. Total Cost.
E. Training of Science Teachers
1. No. of teachers to be trained and no. of
training programmes to be organised
during the year

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No. of Average No. of

Teachers no. of progra-
to be partici- mmes
covered pants to be
per prog- organised
ramme
(i) For upper primary teachers.
(ii) For Secondary teachers.
(iii) For Higher Secondary Teachers.
2. Arrangements for training.
3. Unit costs for various types of training
programmes
(i) For upper primary teachers.
(ii) For Secondary Teacher.
(iii) For Higher Secondary Teachers.
(TA/DA of participants to be borne
by state Government).
4. Total estimated expenditure.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 9-6/88-NVS(Acad.) 7th August, 2001

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sub. : Establishment of Museum Corners in Navodaya Vidyalayas.

Sir,

It has been decided to establish museum corners in selected Navodaya Vidyalayas of the
country. Earlier in the year 1990-91 Museum corners were established in eleven JNVs. Ministry of
HRD has desired that museum corners are established in Navodaya Vidyalayas to highlight the
cultural heritage of the country. These corners will also serve as a desirable linkage between education
and culture. It has also been decided that teachers of Navodaya Vidyalayas are also trained by the
resource persons of the state.
You are, therefore, requested to identify 10 JNVs in your region which have better infrastructural
facilities and also willing teachers to establish such centres and send a list to undersigned latest by
15th August, 2001 to enable NVS Headquarter to finalise the proposal.

Yours faithfully,

(Dr. U.C. Bajpai)

Deputy Director (Acad.

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F.No.21-2./2001-NVS(Acad.) Dated: 05-02-2002

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Guidelines for Functioning of Libraries in Navodaya Vidyalayas

Sir,

A detailed guidelines on the functioning of Navodaya Vidyalaya has been developed at Samiti
level.
I am to forward herewith a copy of said guidelines for implementation in Navodaya Vidyalaya.
While the copies of these guidelines are sent to All JNVs you are also requested to give necessary
instruction to JNVs for complete compliance of the same.
This issue, with the approval of Commissioner NVS.

Yours faithfully,

(A.N. Ramachandran)
Asstt. Director (Acad.)

Copy to :
The Principal, All Jawahar Navodaya Vidyalaya, for compliance

Asstt. Director(Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

GUIDELINES FOR FUNCTIONING OF LIBRARIES

IN NAVODAYA VIDYALAYAS

A major goal of schooling precess is to develop students who are informed, self-directed and
discriminating learners. To be effective citizens in a society and rich in information, students need to
learn skills, which will allow them to locate and select appropriate information, to analyse that
information critically, and to use it wisely. An educational program that will prepare students for the
twenty-first century must emphasize the information-handling skills that are critical to the processes
of critical thinking and problem solving.
The school library is an essential component of the educational process, contributing to the
achievement of educational goals and objectives through programmes and services that implement
and support the instructional programs of the school. The role and responsibility of the school library
lies in the development of resource-based programs that will ensure that all the young children in our
schools have the opportunity to learn the skills that will enable them to become competent users of
information. The school library also houses and provides access to resources in a variety of formats
and sufficient breadth and number to meet the demands of the curriculum and the varied capabilities
and interests of the students. These materials provide the essential support for resource-based
teaching and learning.
The school library programme is most effective when it is an integral part of the instructional
program of the school and when information skills are integrated in a developmental and sequential
way with subject-specific skills and content. Teachers and teacher-librarians who work co-operatively
to plan, implement and evaluate resource bases units of study develop the program jointly. Through
such planned and purposeful activities students learn how to retrieve, evaluate, organise, share and
apply information objectively, critically and independently. As well they are given opportunities to
grow intellectually, aesthetically and personally.
The school library in JNVs exist within a particular context and is shaped by policy set at
Samiti level by professional standards and research, by educational objectives and curriculum
requirements and by the expectations of the administration, the staff and the community. Basic
levels of support are required in order to develop library programs and services that are congruent
with the educational goals of the school, the curriculum and the needs of the learners. Support from
teaching staff of the school is important to the success of the programmes in library. This support
involves the development of policies and procedure related to the school library, and provision of
such prerequisites as personnel, facilities, resources, and budget.
Each of these factors has an impact on the richness of the program that can be offered. As the
number of qualified teacher-librarians increase in the Navodaya Vidyalaya System, services and
programs can become more extensive, and can effect the educational goals of the JNVs more
significantly. As collections of resources increase in quantity, size and scope, students’ individual
learning styles and needs can be met more effectively.
The connection between the school library program and the academic programme is a crucial
one. As support increase, more effective program development is possible. As programs expand,
the impact of resource-based learning on students is more pronounced. All students in our schools
should have access to effective school library programs. All our children must have the opportunity
to develop the skills they require to reach their fullest potential, to become independent, lifelong
learners, and to live as active, responsible members of society.
Therefore, in the era of fast growing horizons of knowledge, information and communication
the tradition of text and teacher dominated learning is being replaced by skills of learning to learn.
Books emerging new ideas in education seem to be fast breaking such traditional concepts. The

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stress in school education has been to explore, investigate and increasingly take responsibilities for
learning through their own experience. The libraries in schools need necessarily to serve both the
purposes of providing resource materials to the children and also serve as a information center for
the benefit of teachers and students.
This requires the establishment of a better resource center, which may cater the individualised
learning programme of children with adequate reference material. In view of this objective the
functioning of the school library is considered to be of paramount importance. Programme in the
Library in the JNVs should endeavor to take following guidelines also into consideration in making
use of the resources for the benefit of the children.
1. Complete structure of library in the Navodaya Vidyalaya should include different categories
of books to cater to different groups of children viz. VI to VII, VIII to X and X and XII depending
upon their interest, back ground and knowledge.
2. Library should provide sufficient learning material to satisfy the varying interest and abilities
of students of all classes and subject groups.
3. Library, Library Resource Center, Instructional Material Center, Media Center are the current
terms to describe the school library or centralised collection of learning resource. As such
school library should cover the entire range of functioning as center for collection, collation
and dissemination of information and knowledge.
4. To effectively operate the school library qualified, competent, intelligent, dynamic, enthusiastic
and responsible librarians are to be selected. However, the entire programmes of school
library, though dependent on school librarian can be effective only when audio visual expert
and subject teacher work together as a team to take care of the needed material and select
the best and the latest available for accession to library stock.
5. The school library should include the books in all the areas and reference viz. Science
education, Literature, adventure, Biographics, Sports, Educational technology, Cultural, Fine
arts, Flora and Fauna etc. As the Navodaya Vidyalaya follow three language formula, sufficient
quantity of books in all the three languages should be procured. It should also be the endeavor
to procure reference material in General Studies, Competitive examinations, Career
development, Professional courses, Health and Hygiene etc.
6. The books and other resource materials should be classified and appropriate accession
mould as per principle of classification. Where the detailed classification codes are not
available, Vidyalaya librarian can periodically visit the nearest district libraries.
7. School library should function in harmony where each discipline enriches other. Unless
teachers and faculty of different disciplines work in co-ordinate manner school library cannot
meet the demands and requirements of pupils. The current thinking is that sufficient numbers
of books in different interest areas of children are purchased and a well-chosen collection of
learning resources developed. Librarians should be well trained in the job in selecting, ordering,
organising and circulating material. He should provide necessary guidance to students for
the correct use of Library resources and developing regular reading habits.
8. Library should maintain books of different subjects and displayed separately in open racks
so that titles are clearly visible to children.
9. Subject resource materials-Encyclopedia, Dictionaries are to be arranged in different racks,
which are easily accessible for reference purpose of students.
10. Library should exhibit hew arrivals periodically. The librarian should display a small extract
of such books to motivate students to read.

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11. Librarian should ensure that all the books available in library are issued to children and read.
Librarian assigns students to prepare book reviews of the books read by them. These book
review are then circulated to other students to motivate them for reading.
12. School library should procure magazine/periodicals, which help broaden the vision and minds
of children. Each library will subscribe to leading newspapers in Hindi, English and Regional
language. The JNV should subscribe to sufficient newspaper so that each house is provided
with the facility of newspaper.
13. The school library will display notable captions, which highlight the importance of reading
and subsequently motivate the children.
14. School library will function with calm and quiet atmosphere without disturbing the attention
of the children.
15. Principal of Navodaya Vidyalaya will constitute a Library Purchase Committees associating
eminent academicians and experts of different disciplines to procure reference books to
cater to the need of the varying interest and liking of the children.
16. Prescribed codal formalities are to be exercised to procure library books.
17. Periodical supportive guidance on materials will be provided by Regional office and
Headquarters of the Samiti.
18. Certain suggested activities which can be taken up with the help of library in the Vidyalaya
are as follow:
a. The librarian should be able to organize various activities for the children in co-ordination
with subject teachers so that child will utilize the library material invariably and develop
proper reading habits.
b. Librarian can organize competitions in book review and consolidation of information
with reference of library materials etc.
c. The librarian should have a students committee, which will conductively interact for
the improvement of resource mobilisation and motivating peer group.
d. For the purpose of monitoring the reading habits amongst students, teachers and
librarian should keep the register of issues and keep a timetable for the same.
e. The Librarian should develop details of Alumini records of the students who have
passed out from the JNV. This will provide and effective platform for interaction between
present children and the Alumini.
f. Students inquisitiveness in the areas of science promotion activities study of society,
geographical aspect, environmental issues and culture etc. should be developed by
providing useful write-ups.
g. Cataloging and classification should be developed in digital form to take advantage of
digital source. This will help the school to analyse the stock vis-a-vis requirement.
h. The librarian should preserve a complete digital database of vidyalaya activities with
the help of computer club.
i. Annually book week should be organised to motivate the children in taking maximum
advantage of library resources.
j. Audio visual material related to teaching learning process should be a part of library.
Accordingly educational CDs, Cassettes, Floppies, Video Cassettes etc. should be

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classified like books maintained in the library in an appropriate form with proper
classification and catalogue. Proper up-keeping of the school library, its maintenance,
arrangement of furniture & display boards are also important components of effective
library management.
k. Under the pace-setting activities, the Vidyalaya library should provide access to the
children of neighbouring schools as per convenience.
l. Periodical review and audit of library activities should be conducted by a committee of
Principal, Senior Teachers and senior students to further strengthen the library activities
in the vidyalaya.
m. Adequate and convenient furniture and display boards should be provided to the school
libraries.
n. New Publications and popular books referred in book reviews of news paper and
educational Webster should be enlisted periodically and published on Notice Boards
with briefs available.
o. Incentive awards/certification on readings by the Principal will go a long way in the
career of the child.

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F.No.9-6/88-NVS(Acad.) Dated: Feb., 8th 2002

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sub. : Establishment of Museum Corners in Navodaya Vidyalayas.

Sir,

Navodaya Vidyalaya Samiti vide its sanction order of even number dated 25th January, 2002
has already remitted funds of Rs.10,000/- to ten JNV of your region identified and finally selected for
establishing museum corners. Letter are being received from some Principals where in they have
projected huge funds for establishing museum corners. This may please be clarified to concerned
Principals that the total budget allotted for school for the purpose in Rs.10,000/- only this year and
additional funds may not be available. As such procurement of items may please be restricted within
the budget provision of Rs.10,000/-.
Further in continuation of our previous letter dated 22nd August, 2001 it is requested that
Principal are informed that they contact National Museum and Directors of Regional Museum for
procuring the items. The main emphasis should be given on the following :
1. Set of Harrapan Art
2. Indian Sculpture through its ages
3. Indian miniature paintings
4. Innovative projects
5. Design and educational natural science
6. Local objects of Art and Culture
Special emphasis is given to procure replicas of Indian Sculpture of National/International
recognition by Vidyalayas. Miniature paintings of the great painters of the world are also available in
its reprint form. Efforts should be made to procure paintings of Amrita Shergil, Gagendra Nath Tagore,
Yamali Roy and of Ajanta Caves and Painting of Kangra and Madhubani Natraj etc.
Vidyalayas may also go for some collection of modern art (M.F. Hussain), Coins of the different
periods, models of great temples, Shrines, Gurudwaras Mosques and Churches and Forts etc.
Reprints on said items from State Lalit Kala Academies, National Gallery of Modern Art, New Delhi.
Lalit Kala Academy, New Delhi can also be procured. Brochures from these places may be collected
by Principals to enrich Science Museums at schools.
The personal contact of the Principal with the Regional Director of the Museum corner will be
of immense help to plan and design a good museum corner in school.

Yours faithfully,

(Dr. U.C. Bajpai)

Deputy Director (Acad.)

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F.No.9-6/88-NVS(Acad.) Dated : 30-4-2002

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sub. : Establishment of Museum Coreners in JNVs-reg.

Sir,

This is in continuation to this letter of even no. dated 7/8/20011 wherein you were requested to
identify 10 JNVs in the Region for Establishment of Museum Corners. Accordingly as per your
information of such identified JNVs funds were released for the procurement of items for Museum
Corners. This year it has been decided to extend the scheme to new 80 JNVs of the country (10
JNVs in each Region.).
You are, therefore, requested to identify to JNVs of your region, which have infrastructure
facilities and are sound so that necessary action may be initiated for the establishment of museum
corners. Kindly dispatch this list for setting up Museum Corner in JNVs to NVS Hqrs. by 20th May
2002.
You are further requested to review the JNVs of your region in which Museum Corners have
already been established. In case some JNVs could not procure the material, their names are sent
to NVS Hqrs. with the explanation of the Principal. In case the Principal of JNVs where Museum
Corner is established, required additional funds this year to strengthen the project, they may kindly
be informed to forward their requirement through Regional Office to NVS Hqrs.

Yours faithfully,

(Dr. U.C. Bajpai)

Deputy Director (Acad.)

1. For reference, see page 218.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 9-6/2002-NVS(Acad.) 9th September, 2002

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sub. : Establishment of Museum Corners in JNVs.

Sir,

Last year NVS, Hqrs. identified 80 JNVs (10 JNVs in each RO) for the establishment of Museum
Corners and also sanctioned Rs.10, 000/-. As per the report received from the Principals, some of
them could not utilize the amount purposefully and the close monitoring of these was also not taken
by Regional Office. The objective of establishing museum corners in JNVs is to establish close
contact with the past thereby weaving the threads of cultural heritage across the country. The
curricula and process of education will be encouraged by cultural contact in as many manifestations
as possible. Children will be involved to develop sensitivity to beauty, harmony and refinement. The
National Policy on education 1986 also emphasised that linkage are established between university
system and institution of higher learning in art, archaeology, oriented studies, with due attention to
specialized discipline on fine art, musiology, folklore etc.
Keeping in view the above perspective, Navodaya Vidyalayas are being equipped with Museum
Corners in a phased manner so that children appreciate the cultural heritage of the country by
seeing the replicas, famous antique pieces in their own school. Besides, the museum comers of
Vidyalayas should also represent all essential aspects of the cultural component of the region in
which it is located.
You are requested to inform the Principals that funds allotted for the establishment of Museum
Corners are purposefully utilized. Finance Wing vide its letter F.1-1/2002-NVS (F8&A) dated 5.7.2002
has allotted 16.0 lacs for establishment of Museum Corners. With the approval of competent authority
it has been decided that Rs. 10,OOO/- is earmarked to JNVs where museum corners were
established last year. Principals of these Vidyalayas will strengthen the museum corners established
during the year 2001-02. 80 new JNVs, as per recommendations of Deputy Directors have been
selected for establishing museum corners during financial year i.e. 2002-03.
Principals are requested to contact National Museum, New Delhi for procuring the items for
museum corners. The emphasis should be on the following.
1. Set on Harrapa Art
2. Indian Sculptures through ages
3. Indian Miniature Paintings
4. Innovative projects designed in education and natural science
5. Local objects of art and culture.
Principals may also be advised to contact Regional Directors Museums who may advise them
the items worth procuring for corners. Since the Art and Cultural aspects very from Region to Region

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

final list of items can be worked out for this purpose. Principals are advised to use their resources for
selecting/procuring the items.
Yours faithfully,

(Dr. U.C. Bajpai)

Deputy Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F. No.9-6/2003-NVS(Acad.) Date: 17-09-2003

To

Dy. Directors,
Navodaya Vidyalaya Samiti
All Regions

Sub. : Establishment of Museum Corners in Jawahar Navodaya Vidyalayas.

Sir,

Museum Corners are being established in Navodaya Vidyalayas in phased manner. Every
year 10 JNVs are identified in each region for establishment of museum corners. Last Year NVS
Hqtrs. identified 80 JNVs and also sanctioned Rs.10,000/- to procure necessary items for the museum
corners of Vidyalayas While going through the reports received from a couple of Principals it has
been observed that they have not been able to utilize the funds properly. The project of establishing
museum corners in Navodaya Vidyalayas has been to establish close contact with the past thereby
weaving the threads of cultural heritage across the country. The curricula and process of education
will be encouraged by cultural contact in as many manifestations as possible. Through museum
corners children are involved to develop sensitivity to beauty, harmony and refinement. The National
Policy on Education - 1986 also emphasized that linkage should be established between University
System and institutions of higher learning in Art, Archeology, oriental studies with due attention to
specialized discipline on Fine Art, musicology, folk lore etc.
Keeping in view the above perspective, Navodaya Vidyalayas are being equipped with museum
corners in a phased manner so that children appreciate the cultural heritage of the country by
seeing the replicas, famous antique pieces in their own school. Besides, the museum corners,
Vidyalaya, should also represent all essential aspects of the cultural component of the region in
which it is located. Funds for establishing the museum corners have already been allotted to Regional
Offices. Rs.10,000/- will be provided to 10 new JNVs of the region to establish museum corners
and Rs.5,000/- each to JNVs where museum corners were established last year so that these
JNVs are strengthened. The list of Navodaya Vidyalayas which were approved for establishing
museum corners along with the list of JNVs where museum corners are to be established for the
current financial year is enclosed herewith. You are hereby requested to instruct the Principals of
these Vidyalayas to procure necessary items for establishing these centers latest by 30th December
2003. The report in this regard should be sent to NVS Hqtr. in a consolidated manner so that
competent authority is apprised.
Principals may be requested to contact National Museum, Department of Culture, New Delhi
and also Director (Sh. U.S. Tiwari) Allahabad Museum, Chandra Shekhar Azad Park, Allahabad.
Director, Allabahad Museum has helped many Navodaya Vidyalayas in establishing museum corners.
He may also be contacted on telephone No. 0532-2600834, 2602409, Fax: 2608237.
The main emphasis should be on the following :
1) Set on Harrappa Art
2) Indian Sculptures through ages
3) Indian Miniature Paintings
4) Innovative project designed in education and natural science
5) Local objects of art and culture

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Principals may also be advised to contact Regional Directors of State museums to help school
system for establishing museum corners. Since the art and cultural aspects vary from region to
region, it is difficult to make final list of items for this purpose. Principals should be advised to use
their resources for selecting/procuring items. However, list of some items is enclosed with this letter.

Yours faithfully,

(Dr. U.C. Bajpai)

Deputy Director (Acad.)

Encl. : As above.

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LIST OF ITEMS AVAILABLE IN NATIONAL MUSEUM, NEW DELHI

SET ON HARAPPA ART

1. Male Head
2. Dancer
3. Male Torso
4. Dancing girl
5. Buffalo
6. Mother Goddess
7. Rain’s Head
8. Bull
9. Turtle
10. Ant-eater
11. Toy Animal with moveable head
12. Toy bid on wheels
13. Climbing monkey
14. Monkeys in embrace
15. Pasupati seal
16. Bull seal
17. Sea showing pipal tree
18. Sea showing man between two tigers
19. Unicorn sea;
10. Male bust

SET ON INDIAN SCULPTURES THROUGH THE AGES

1. Male head (moustached)

2. Women in grief
3. Bodhisaattva Road
4. Medallion with festing scene
5. Sidhartha amidst pleasures
6. Dampati (Nagarjunakonda)
7. Bodhisatva Maitreeya
8. Mother and Child
9. Buddha head
10. Sashasayi Vishnu
11. Vishnu
12. Shiva head (Ahicchchhatra)
13. Paravati head
14. Women head

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

15. Shiva head (Nalanda)

16. Laughing boy head
17. Dampati (Konark)
18. Bodhisattva bust
19. Lady writing love letter
20. Ganga
21. Rampurva bull
22. Kubera
23. Flying Gandharvas
24. Vasant Sena
25. Ashokan Lion capital
26. Yakshi (Gyaraspur)
27. Vishnu (Gupta period)
28. Yaksha (Pitalkhora)
29. Bharhut panel
30. Amravati panel

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MUSEUM CORNERS ESTABLISHED DURING 2002-03 (REGION WISE)

Chandigarh Hyderabad Jaipur Shillong Patna Bhopal Pune Lucknow

Amritsar Bolangir Ajmer West Aurangbad Morena Ahmed- Barabanki

Sikkim nagar
Bhatinda Mayurbhanj Tonk Sivasagar Bhojpur Chhatarpur Aurangabad Hathras
Farour Dhenkanal Jaipur Golagahat Buxar Raisen Latur Meerut
Jalandhar Phulbani Bhartpur Lakhimpur Nawada Balaghat Satara Bulandshar
Hamirpur West Godvari Dholpur Sonitpur Supaul Rajgarh Bharuch Shajhanpur
Kangra Bijapur Swai Cachar Begusarai Raipur Jamnagar Bagpat
Madhpur
Sirmour Hassan Baran Morigaon West Bilaspur Kheda Hardoi
Champaran
Kathua Palaghat Bundi Khumbong Godda Raigarh Surat Haridwar
Jammu Karaikal Chittorgarh W.Tripura Lohardega Amravati Valpoi Uttarkashi
(R.C.Ghat)
Udhampur M.Andaman Kota Williamnagar West Wardha Solapur Tehri
Singhbhum Garhwal

MUSEUM CORNERS PROPOSED TO BE ESTABLISHED IN 2003-04

(REGION-WISE)

Chandigarh Hyderabad Jaipur Shillong Patna Bhopal Pune Lucknow

Mandi Nalgonda Nagaur DibangValley Araria BetuI Nanded Azamgarh
Chamba Qiittoor Banswara EastKameng Jamui Bhind Sindh Durg Bahraich
Anantnag Nizamabad Rajasmand Lohit Banka Chindwara Raigad Ballia
Baramulla Chickmaglur Bhilwara Tawang Darbanga Sehore Jalna Bareilly
Sangrur Kolar Jalore Barpeta Gaya Seoni Nasik Basti
Nawasahar Mandya Sikar Darang Madhepura Shahdol Osmanabad Bhadohi
Patiala Pathanamtitha Barmer Dibrugarh Madhubani Dantewada Parbhani Bijnore
Ropar Idukki Karnal S. Garo Hills Giridih Balasore Yavatmal Farikkh-
abad
Fatehgarh Cannanore Jind W. Caro Hills Giridih Durg Sabar Etah
Sahit Kantha
Chandigarh Yanam Kaithal Tamengalong Latehar Ganjam Nagpur U.S. Nagar

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No. F. 13-30/2002-NVS (Acad.) 3rd November, 2003

To
The Deputy Directors,
Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Equipping and Supporting the Science Laboratories in the Vidyalayas

— Request Regarding

Dear Sir/Madam,
I am to draw your kind attention to the subject cited above and to inform that during the recent
training programmes conducted for PGTs in science subjects, the teachers have brought to the
notice of the concerned authorities the following shortcomings which are hampering the effective
teaching-learning transaction in their subject.
The points mentioned by them include the following:
1. In certain JNVs laboratories are not adequately equipped.
2. In certain Jawahar Navodaya Vidyalayas Lab Attendant is mostly not available in the laboratory
working instead he is engaged in Principal’s office and/or at his resistance.
3. Adequate care has not been taken to provide computer training to the PGTs of science subjects
with the result they are not able to make use of the Internet facility.
4. When recommended for procurement of certain CDs under Library Head, some Principals
have reservation for procuring the CDs under Library Head.
I need not emphasise the role of the Regional Office and Assistant Directors Cluster Incharge
concerned in attending to the above requirements of the Science Teachers in the Vidyalayas. While
the said problems may be only in very few limited Vidyalayas, it is essential for us to periodically
review, monitor and strengthen the laboratory function in these Vidyalayas.
Yesterday I happened to be in JNV-Bhopal where the National Science Exhibition is being
conducted. When I wanted to have interaction with the escort teachers, for my surprise and shock,
I found variety of escorts. Most of the escorts were either LDCs, UDCs, Lab Attendants, Staff Nurses,
Catering Assistants, Creative Teachers. There were hardly any teachers dealing with the science
subjects. While I understand the pressure of teaching, it was found to be ridiculous to see a Science
Exhibition organised and conducted without the support of science teachers. In certain cases, students
are not able to explain the specific details related to the exhibit presented by them. I am sure you will
all agree with me such casual attitude to an important activity like National Science Exhibition for
inculcation of the science promotion among student would not only tarnish the image of the organisation
but will also de-motivate the students, visitors and the organisers of the Exhibition.
It is, therefore, once again appealed to the Deputy Directors/Assistant Directors of the region
concerned to take minimum care when such national importance activities are organised.
I shall be happy if you can review the existing status of the laboratories in your region with the
assistance of Cluster In-charge Assistant Directors and let me know the action taken in this regard.

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School-wise comments on the above issues will enable us to further support the science laboratories
in the Vidyalayas. This letter may please be circulated to the Asstt. Directors of Clusters and information
obtained through them compiled and forwarded to me.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

Copy to :
1. Director, NLI (Chandigarh)
2. Director, NLI (Ghaziabad)
3. Director, NLI (Ranga Reddy)

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Migration of Students

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D.O.No.F. 2-1/95-NVS (Acad.) Dated : 30 Nov. 95

Dear Principal,

As you are aware, Navodaya Vidyalaya Scheme Provides for migration of 30% children from
the Vidyalayas located in Hindi Region to the Vidyalayas located in non-Hindi Region and vice-
versa, at Class IX level. By now, you would have received a batch of migrated children in your
Vidyalaya and batch from your Vidyalayas would have gone to another Navodaya Vidyalaya situated
in a different linguistic Region. There is no doubt that you would have taken adequate care of all
migrated children who have reported at your vidyalaya, I would like to draw your attention to following
relevant points in this regard which should be kept in mind for this year as well as next batch in
academic session 1996-97.
It is most important that there should be a very substantial and though indoctrination and
inculcation of purpose and objectives of the scheme in the teachers. The teachers should be enthused
to look forward to serving an urgent and important national cause. If they have this background all
the time, automatically their approach and treatment of the migrated students would be different.
Similarly, the students who come and go should not only be explained the laudable objective behind
the scheme but also made to feel that in the process they will be gainers in getting knowledge of
another state and that in doing so they were fulfilling a national objective. This indoctrination should
begin a year earlier.
When the students from one school come to the other school on migration, they should not
just be treated as locals and shown their dormitories and living space. It will be better that a little fuss
is made about them when they come. The host schools should organise a formal and generous
welcome so that right from the start the migrated students have a feeling of being wanted and
welcomed. That will set the tone for the rest of the stay.
It is very essential that some interaction should be arranged to give the students a feel of the
local culture, living style and get a certain amount of feeling of the oneness of India and the hospitality
of the place.
The list of students who are to come to a particular school should be sent before hand,
particularly giving the homes from which they come, their special likes and dislikes, hobbies etc. An
attempt should be made to locate similar students in the same class or in the next lower class. When
the migrated students come, each one student should be given of host student ‘Sakha’ or Sakhi’ who
is supposed to be his comrade during his stay. The parents of the host child should also be involved.
In fact, they should be invited to the welcome get-together and told that instead of one of their sons
being here, they should treat that there are two sons here and they should be asked to act as local
guardians or foster parents of the migrated students. Parents may be asked to invite the students to
their homes on holidays and generally try to Make up the deficiency of home-sickness generally felt
by the children. This will give the migrated students a feeling of being wanted of the goodness of the
people here and would not feel so lonely and miss their families less.
The teachers should also try and go out of the way to look after these children and particularly
enquire if they need any help or have any difficulties so that instead of feeling a sense of being
discriminated against, they should have a feeling of being treated with a certain amount of regard
and affection. It is important that the host families should be selected carefully and made to feel that
they are also fulfilling a great national objective. The student of both sides should go back home with
happy memories and a feeling of the host people being good, hospitable and generous. It is only
then that the real purpose of the scheme will be achieved, otherwise it is just going from one school
to the other.

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The migrated students should be taken out for sight-seeing tours of important places in the
host state in the short holidays and that they have in the Vidyalaya.
Children with chronic ailments or those with serious physical disabilities may not be sent on
migration, Necessary permission in this regard should be obtained from the concerned Regional
Office well in advance before selecting such children for migration.
While sending the children on migration every effort should be made to get reservation for
their travel in advance.
The Children who have migrated to your Vidyalaya, have moved away from their parents and
require specific parental care. Two senior teachers (male or female) should be assigned the
responsibility of constantly looking after the welfare of the migrated children. He/She should also
keep you personally informed about any problem faced by the migrated children. Their successful
discharge of duties should find mention in the ACR.
The migrated children should be distributed conveniently amongst the senior houses so that
they would be able to freely mix with the local children of Vidyalaya.
In case items of daily use (including uniforms) are not issued by the parent Vidyalaya, the
same have to be immediately issued by the receiving vidyalaya under intimation to the parent
Vidyalaya/Regional Offices.
In case a portion of the syllabus has already been covered in the class before the arrival of the
migrated children, special arrangement for coverage of syllabus for the benefit of migrated children
must be made. Teachers may be requested to go out of the way to ensure that uncovered portion of
the studies are covered without any loss of time.
Migrated children may have different food habits, therefore, at least during initial stages,
arrangements may be made to provide them their own local food occasionally, if possible.
During the first three to five months the Principal should make it a point to have atleast one
monthly meeting with the migrated students and be available to meet them at the personal level at
any time during the crucial adjustment period.
Intensive counselling is essential to curtail the indiscipline behaviour, if any , on the part of
migrated children. Serious case of indiscipline, if any, have to be dealt with as per the norms of the
Samiti.
A farewell ceremony be held in which a certificate of merit for successful completion of migration
in furtherance of national integration be issued by the host Vidyalaya along with token momento to
the migrated children before they leave for their parent Vidyalaya after completion of migration
period.
It is brought to the notice of Principal that repeated failures of migration scheme in their
respective Vidyalayas will tend to reflect on their performance adversely, while positive experiences
of migrated children would definitely go to the credit of the Principal as the leader of the team.
I am sure, by keeping in mind the points as mentioned above, the stay of migrated children in
your Vidyalaya shall certainly be rewarding and purposeful and they shall return to their parent
Vidyalaya with happy memories.

Yours faithfully,

(Neeru Nanda)
Director

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F.No. 2-1/96-NVS (Acad.) 4th August , 1996

To

Principals of all JNVs

Sub. : Migration

Sir,
As you are aware, a revised Migration Scheme has been operationalised with effect from the
current academic session and migration has now been limited to Class IX only. There have been
instances where a few students of Class XI and/or XII have expressed their desire to continue their
+2 level studies in Vidyalaya where they were earlier migrated and such permission have been
granted by Principals/ROs. Director, NVS has desired that the details of +2 level students who
volunteered and have been permitted to proceed on migration may please be communicated to the
Samiti. This information may please be sent by name to the undersigned immediately.

Yours faithfully,

(S.S. Gauri)
Deputy Director (Acad.)

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F.No. 2-1/97-NVS (Acad.) Dated : June 17, 1997

Dear Principal

As you are aware one of the most important objective of the scheme of Navodaya Vidyalayas
is the policy of migration of students. This policy helps to inculcate the spirit of National Integration
among the students by making them live with their peer group in a different atmosphere at an young
and early age. Although the policy has been by and large successful over the years it is unfortunate
that in a few pockets perhaps the migrated students have not been handled with enough care and
affection by Principals and teachers which has resulted in certain temporary set backs. Responsibility
of providing a conducive and congenial atmosphere for the migrated children so that they adjust and
adopt themselves, rests completely with the Principal, Staff and local students of the receiving
Vidyalaya. Some of the problems that migrated students have brought to the notice of the Samiti
are :
1. Non provision of food of their choice.
2. Non provision of student items/warm clothing/study material etc.
3. Non provision of adequate teaching facilities through proper medium of instruction.
4. Lack of mixing of these children with the other children of the vidyalaya there by encouragement
towards groupism.
It is not difficult to remedy the above problems if only Vidyalayas earnestly try for in this
direction. Following guide lines may be kept in mind to ensure smooth running of migration in the
Vidyalayas.
1. No child shall be sent back to the parent Vidyalayas without prior approval of the Deputy
Director of the Region/NVS (Hqrs.). In case of any disciplinary problem it should be tackled by
taking it to the disciplinary committee of the vidyalaya.
2. Formal and informal meeting should be held periodically with the migrated children by the
Principal and House Master in order to know their problem, if any and to provide timely remedy.
3. The migrated students shall be mixed up with local students in different dormitories by dividing
them into different houses. They should be encouraged to develop report with the local students
so that they will not form their own group.
4. In case the migrated students are facing problems regarding the media of instruction, adequate
remedial facilities shall be provided.
5. Keeping in view the food habits of the students who have migrated to a Vidyalaya where the
food habits of the children are different, it is essential that their tests and habits should be kept
in mind particularly in the initial stages till they have adjusted themselves to the new food
habits.
6. It is also to bring to the notice of the Principal that repeated failure of migration scheme in their
respective vidyalaya will tend to reflect on their performance adversely, while positive
experiences of migrated children would definitely go to the credit of the Principal as the leader
of the team.
I am sure by keeping in mind the points as mentioned above and the guide lines being issued by
us from time to time you would ensure that stay of migrated children in your Vidyalaya be rewarding

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and purposeful. A good and healthy climate created by Principal, staff and students of the Vidyalaya
will go along way in achieving the goals of national integration through the policy of migration.

Yours sincerely,

(Anurag Bhatnagar)
Director

The Principal,
All Jawahar Navodaya Vidyalayas

Copy to :
1. Deputy Director, NVS All Regions
2. District Magistrate/Chairman VMC, all JNVs.

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F.No. 2-3/95-NVS(Acad.) 3rd September, 1998

To

The Deputy Directors,

Navodaya Vidyalaya Samiti
All Regions

Sub. : Disciplinary Action in Cases Involving Migrated Children.

Sir,

Your kind attention is drawn to our letters of even number dated 22nd February, 941 and 23rd
November, 19952 through which constitution of the disciplinary committee to deal with the disciplinary
cases and power of delegation of issuance of Transfer Certificates to students was intimated to you.
In furtherance of the same it is to convey that Director, NVS wishes that Deputy Directors of the
regions should monitor the disciplinary cases and proper disciplinary actions be taken immediately
against the local children/children who are on migration in the region following usual norms, as and
when situations arise. Migrated children should not be sent back to parent Vidyalayas without the
approval of the NVS (Hqrs.).

Yours faithfully,

(H.N.S. Rao)
Asstt. Director(Acad.)

1. See page 36
2. See page 40

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F.No. 16-7(39)/90-NVS(Acad.) Dated : 9.9.1998

To

The Principal
All JNVs.

Sir,

Samiti is receiving many representations from the parents of the children selected for migration
saying that their wards are not medically fit to move out from the parent Vidyalaya. In a majority of
such cases. It is noticed that either medical certificates are not proper or the required report of the
principal of the JNV concerned is missing. So that there is delay in taking decisions on the matter.
Hence it has been decided that in all the cases where in parents submit applications saying that the
child is not in a position to go on migration on medical grounds, Principal may record his observations
as to whether the case is genuine and get medical report from Vidyalaya doctor/Chief Medical Officer
of the district and the same is forwarded to the Dy. Director of the regions concerned. Dy. Director of
the regions will convey the decisions to the respective Principal for further necessary action.

Yours faithfully,

(H.N.S. Rao)
Asstt. Director(Acad.)

Copy to :
Dy. Director NVS, All Regions

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F.No. 7-21/NVS(Acad.) Dated : 20-6-2001

To

The Deputy Director

Navodaya Vidyalaya Samiti
All Regions

Sub. : Effective Implementation of Migration of Students.

Sir/Madam,
As you are aware, the scheme of migration of students in JNVs is generally running smoothly.
Although the scheme has been by and large successful, it is matter of great concern that serious
problems are still being reported from time to time. No doubt the reported incidents of untoward
incidents are marginal in number. The gravity of issues reflected there, indicate that we need to take
remedial steps to handle the issue of migration to make it complete success meaningfully.
It should be our endeavour to encourage the migration in the interest of the children and to
ensure appropriate requirement. Needless to say that the requirement is not merely the physical
arrangement but it is more in psychological and emotional support to children who are migrated and
likely to be migrated as the case may be. The teachers who are assigned with the test of house-
masters are more ‘loco parents’ for the children under their care. In this perspective it is believed
strongly that preventive steps taken at Vidyalaya will make the programme more successful. Appeals
for thorough indoctrination and inculcation of purpose and objectives of the scheme amongst teachers
have time and again been issued.
Some experiences and feedback from students are :
1. Induction of migrated children in the JNVs are carried out routinely.
2. There appears mismatch/imbalance in academic programmes of counterpart JNVs.
3. Migrated students are housed separately from local.
4. Proper attention to the food habits of the migrated children are not given.
5. Adequate opportunity for the migrated children to participate in the activities are not provided.
6. Proper peer group to the migrated children are not arranged.
7. Discrimination in the academic achievements are reported.
8. Adequate watch on the senior children who may misutilise the migrated children are not
made.
9. Distribution of uniforms and textbooks and other stationery items to migrated children are
not properly handled.
10. There appears to be the communication gap between the counterpart Vidyalaya and
counterpart ROs.
11. Coverage of gap in learning levels of migrated children are not properly arranged on the
pretext that they are not likely to appear in the board examination from the JNV.
12. Third language teachers are not arranged in time.

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13. Third language is not taught with seriousness leading to wide gap amongst the children.
14. Migration completion certificate are not issued to the children.
15. Achievements and mishandling of migration by the teacher and the principal are not
appropriately reflected in the annual confidential reports. The fund allocation, selection
procedures, constitution of selection committee and coaching camp will be done as per the
previous years whereas team selection for SGFI events will be done at National meet venue.
16. Local children are not exposed to the cultural values of the area of counterpart JNVs.
17. Some teachers are not participating in escorting of migrating children.
18. Girl children are escorted by male staff members.
Sufficient guidelines have already been issued from time to time to all the JNVs and also by
the Regional Offices. In view of advance guidelines it needs no explanatory directives in furtherance.
The lapses observed are no doubt in rare cases. But the damage of such marginal lapses created to
the scheme of migration and the Navodaya Vidyalaya Policy is irreparable. In the light of previous
instructions it is time now to commit for the cause and to declare zero tolerance to the failures and
negligence in execution of migration policy.
It is, therefore, requested to kindly take up the issues with the JNVs under your control and to
advise them to commit for success of the scheme. To begin with you may declare certain motivation
scheme and follow with thorough inspection and stern action. At the same time the entries in the
confidential report regarding the success, discontinuance or failure/mishandling as the case may be
will have to be made and communicated at appropriate time to the teachers and principals concerned
without fail.
This issues with the approval of Director, NVS.

Yours faithfully,

(Dr. U.C. Bajpai)

Deputy Director (Acad.)

245
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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Transfer and Withdrawal of Students

247
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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.7-3/87-NVS Dated: 12.11.87

To

The Principals,
All Navodaya Vidyalayas.

Sub. : Transfer of Children from One Navodaya Vidyalaya to another.

Sir/Madam,

I am to refer to the subject noted above and to say that at times requests are received from
parents and Vidyalayas for the transfer of children from one Vidyalaya to another on medical grounds,
transfer of parents etc. This is to clarify that as all Navodaya Vidyalayas are residential in characters
& there is no justification of transfer of children from one Vidyalaya to another.
It has, therefore, been decided not to consider such requests of transfer. You are requested
not to issue any transfer certificate to a child migrating from one Navodaya Vidyalaya to another
without obtaining prior written approval of the Samiti.

Yours faithfully,

(Dr. (Miss) S.Srivastava)

Deputy Director (Acad.)
Copy to :
1. Deputy Director (All regions.)
2. All Officers at the headquarters.

(Dr. S.K. Narang)

Asstt. Director (Acad.)

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F.No. 1-9/88-NVS (Acad.) Dated : 26-05-88

The Principal
All Navodaya Vidyalayas

Sub. : Withdrawal of Students.

Sir/Madam,

I am to refer to the subject noted above and to say that the Samiti has been receiving queries
from the Principals regarding Withdrawal of Students on disciplinary and medical grounds. In this
connection, the position is clarified as under :
(a) Impersonation an Production of False Documents :
If a case of impersonation or production of false documents are brought to the notice of the
Principal, he/she should immediately try to verify the facts from various sources and, if satisfied,
send a complete report to the Deputy Director of the concerned region alongwith all the
documents. The Deputy Director of the region is the competent authority to withdraw any
students after the proper verification of documents. The students will be withdrawn only after
the receipt of written orders from the Deputy Director of the concerned region.
(b) Medical Grounds :
For withdrawal on medical grounds, it is essential to constitute a committee under the
Chairmanship of Chairman of the concerned Navodaya Vidyalaya Management Committee
with CMO/DMO and Principal of the concerned Navodaya Vidyalaya as members. The facts
will be placed before the Committee and the recommendations of the committee shall be sent
to the Deputy Director of the concerned region who will issue the necessary orders regarding
the withdrawal of a child on medical grounds.
(c) Continuous Absence :
Name of a students will be struck of the rolls after continuous absence for two months without
proper sanction of leave. During this period the Principal of the concerned Vidyalaya will inform
the parent atleast twice in Writing under registered cover regarding the absence of the child
requesting the parent to report alongwith the child within a reasonable period. In case the child
does not report within the specified period, the case shall be referred to the Dy. Director of the
concerned region after the absence of two months and the name of the child shall be struck off
the rolls on the receipt of the Written orders from the Dy. Director of the concerned region.
However, Leave on genuine grounds for any period may be sanctioned by the Principal but
not exceeding three months. Cases of leave beyond three months should be sent to the Dy.
Director.
(d) In case any child is withdrawn as mentioned in (a), (b) & (c) above, no amount shall be charged
from the parent towards the education of the child. However, text-books, Library books, unused
stationery, Uniform and other items issued to the child must be taken back.
(e) Medical Expenses for Long Term Hospitalisation of Chronic Diseases :
Each Navodaya Vidyalaya will provide facilities for normal medicines only as available in the
Vidyalaya dispensary. In case of long-term hospitalisation (exceeding 10 days) and chronic

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diseases the entire responsibility for the expenses on medicines etc. will be that of the parent
of the child.
All communication in respect of the point (a) to (e) mentioned above should be sent to the Dy.
Director of the Concerned region and copies of the letter need not be endorsed to the Samiti.
(f) Indiscipline and Continuous Poor Academic Performance :
Cases involving serious disciplinary charges and continuous poor academic performance for
more than two years should be sent to the Samiti with all documents through the Dy. Director
of the concerned region. These cases will be decided at the Headquarters and the child shall
be withdrawn only on the receipt of written orders from the Director, Navodaya Vidyalaya
Samiti.

Yours faithfully,

(K.S. Sarma)
Director

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.1-9/88-NVS (Acad.) Dated : 5-08-88

The Principals,
All Navodaya Vidyalayas

Sub. : Withdrawal of Students.

Sir/Madam,

In continuation of Samiti’s circulars of even no. dated 26-05-881, it is clarified that in case a
parent puts up a request in writing regarding the issue of T.C. of his/her ward, the same may be
issued after seeking permission from the Deputy Director of the concerned region. There is no need
to make any reference to the Director in this regard.
In all cases of withdrawals under impersonation, medical grounds, in discipline and personal
request, no fees will be charged from the student. However, items of uniform, text-books library
books, unused stationery and other items issued to him by the Vidyalaya should be taken back or
the expenditure incurred on these items may be recovered from the parents in case of loss of items
before the T.C. is issued.
Once a child is withdrawn, the cases of re-admission shall only be decided by the Director,
NVS and full facts of the case should be submitted to the Samiti through the Deputy Director of the
region.
It has been seen that inspite of repeated instructions cases of withdrawal are still being sent
by the Principal directly to the Samiti. All such cases, wherever required, should be sent to the
Deputy Director of the region with necessary documents who will verify the facts and documents and
send the same to the Samiti with his/her recommendations.

Yours faithfully,

(K.S. Sarma)
Director

Copy to :
1. Deputy Director, NVS all regions.
2. All officers at the Headquarters.
(Dr. S.K. Narang)
Asstt. Director (Acad.)

1. See page 250

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.6-1/88-NVS (Acad.) Dated : 20-01-89

To
The Deputy Directors,
All Regions

Sub. : Transfer of Children from one Navodaya Vidyalaya to another.

Sir,

I am to refer to the subject noted above and to say that a case has come to the knowledge of
the Samiti where a child was transferred from one Navodaya Vidyalaya to another by the Deputy
Director of a region. This is quite a seriuos matter as transfer of children from one Navodaya Vidyalaya
to another is not permitted expect under the written orders of the Director, Navodaya Vidyalaya
Samiti. I may reiterate that since all NVs are residential, transfer of children from one Navodaya to
another cannot be permitted except by the Director, NVS.

Yours faithfully,

(K.S. Sarma)
Director

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.NO. 16-1 (3)/90-NVS (Acad.) 9th October, 1990

To

The Deputy Director

Navodaya Vidyalaya Samiti
All Regions

Sub. : Issuance of TCs to the Children Who did not Report after the Winter
Break of 1989 and Summer Break of 1990 -Reg.

It is gathered from several Vidyalayas and Regional Offices that some children who have left
the Vidyalayas for winter break of 1989 and summer break of 1990 did not turn up to their respective
schools after the said vacations. As we cannot wait for the children indefinitely. In view of the discipline
required to be maintained and the studies of the children, we have decided to issue TCs after making
two attempts to persuade the children to report back to the vidyalayas. Wherever, the principals
have already made two attempts in reminding the children to report back to the school and failed to
get the desired response, they shall issue the TCs with immediate effect to such children after
collecting the items/dues if any from them.
For the rest of the children whom the Principals have not reminded so far only one reminder
may be issued immediately giving 10 days time to report back to the school. In case, they don’t
report, they also may be issued TCs.

Yours faithfully,

(K.S. Sarma)
Director

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.1-1/90-NVS(Acad.) Dated : 05-1991

To
All Principals
Jawahar Navodaya Vidyalayas

Sub. : No T.C. to be Issued after Class-X.

Sir,

It has come to my notice that number of parents are requesting for withdrawal of their wards
after passing Class X CBSE Examination. I would like to make it clear that no withdrawal will be
permitted after Class X. Samiti has already spent approximately Rs.10,000/- per year per child. After
spending approximately Rs.50,000/- per child it is not advisable to allow the child to leave the Vidyalaya
before completing Class XII. All of you are requested to make special efforts to satisfy the parents
regarding this issue. However under very special circumstances, Director’s approval will be treated
as essential.

Yours faithfully,

(K.S. Sarma)
Director

Copy to :
1. The Deputy Director, N.V.S., All Regions.
2. The Deputy Director, Training Centre, Guntur.

(K.S. Sarma)
Director

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 16-2/90-NVS(Acad.) Dated : 13.2.92

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sub. : Re-Admission/Withdrawal/Issuance of TC/Disciplinary Action - Reg.

Sir,

In supersession of the various instructions issued in the past on the above subject, the following
instructions are now issued :
Sl.No. Issue Approving Authority

1. (a) Issuance of TC after passing Principal

All India Senior School Certificate Examination.
(b) Compulsory issuance of TC on account Principal
of failure in the All India Secondary School
Examination/All India Senior School
Certificate Examination.
(c) Issuance of TC on long absence Principal (As contained in
Samiti’s Circular No. F.16-1(3)/
90 NVS (Acad.) Dated:9-10-901
(d) Temporary suspension on disciplinary
grounds for a maximum of 15 days.
(e) Condonation of absence from the Vidyalaya
i. Upto one month Principal
ii. Beyond one month and upto three months Dy. Director of the Region.
iii. Beyond three months Director
2. (a) Issuance of TC on health grounds on the Dy. Director of the Region.
certificate of a civil surgeon.
(b) Issuance of TC on request Dy. Director of the Region.
3. (a) Issuance of TC on Disciplinary grounds Director
(b) Issuance of TC on refusal to go on migration Director
as per the policy of NVS.
In case of 1 (d) above (temporary suspension), the suspension must be duly approved by a
committee of at least 3 teachers under the Chairmanship of the Principal. The complete details
should be immediately sent to the Deputy Director concerned who will arrange further enquiry, if

1. See page 254.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

required, within 15th days and send the case to the Samiti in case action is desired under 3(a)
above. Under no circumstances shall the students be suspended for more tan 15 days by the Principal
and 15 more days by the Deputy Directors on the basis of his enquiry. This should be used most
sparingly and not as a matter of routine.
Strict compliance is requested.
Yours faithfully,

(Dr. S.K. Narang)

Director I/C.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 16-2/90-NVS(Acad.) Dated : 6.7.92

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sub. : Re-Admission/Withdrawal/Issuance of TC/Disciplinary Action-reg.

Sir,

In supersession of the circular of even number dated 13th Feb., 19921 on the above mentioned
subject, the following instructions are issued :

Sl.No. Issue Approving Authority

1. (a) Issue of TC after passing All India Senior Principal

School Certificate Examination.

(b) Compulsory issue of TC on account of failure Principal

in the All India Secondary School Examination/All
India Sr. School Certificate Exam.

2. Issue of TC on request of the parents Principal

3. Issue of TC on long absence Principal (as contained

in Samiti’s Circular
No.F.16-1/(3)/90-NVS
(Acad.) dated 9-10-902

4. Temporary suspension on disciplinary Principal

grounds for a maximum of 15 days

5. Condonation of absence from the Vidyalaya

(i) Upto one month Principal
(ii) Beyond one month and upto three months Deputy Director of the Region
(iii) Beyond three months Director

6. (a) Issue of TC on Disciplinary grounds Deputy Director of the Region.

(b) Issue of TC on refusal to go on migration
as per the policy of NVS

While issuing T.C. on request, the Principal of the concerned Vidyalaya should fully satisfy
himself/herself or explain to the parents that once withdrawn the child shall not be admitted again.
The parents should normally be persuaded not to withdraw their child. Consolidated report of all
such cases shall be sent to the Deputy Director of the region, alongwith the reasons for issuing TC.

1. For reference See page No. 256

2. See page No. 254

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

In case of 4 above (Temporary suspension), the suspension must be duly approved by a

committee of atleast 3 teachers under the Chairmanship of the Principal. The complete details should
be immediately sent to the Deputy Director who will arrange further enquiry, if required, within 15
days and send the case to Samiti in case action is desired under 3(a) above. Under no circumstances
shall the students be suspended for more than 15 more days by the Principal and 15 days by the
Deputy Directors on the basis of his enquiry. This should be used most sparingly and not as a matter
of routine.

Strict compliance is requested.

Yours faithfully,

(K.Mohan Rao)
Deputy Director (Acad.)

Copy to :
1. The Principal, All Navodaya Vidyalayas for information and necessary action.
2. Heads of all Wings of NVS Hqrs. for information.

(D.S. Singh)
Asstt. Director(Exam.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 16-5(28)/90-NVS (Acad.) Dated : 05-11-92

To

The Principal
All Navodaya Vidyalayas

Sub. : Mode of Issuance of T.C. to the Migrated Children.

Sir/Madam,

It has been decided that transfer certificate to the migrated children whether the migration is
for 2 years or 4 years should be issued by the parent Vidyalaya. The Vidyalaya where the children
have migrated should furnish the required details like name, years of stay, the classes studied,
character and conduct and other personal details like a copy of the cumulative record of the children
in question to the parent Vidyalaya. So that the parent Vidyalaya can fill up the relevant columns in
T.C. In addition, provision for extra column in T.C. may also be made to show the temporary migration
of the children for 2/4 years to make the stay of the children in the migrated Vidyalaya clear.

Yours faithfully,

(K. Mohan Rao)

Deputy Director (Acad.)

Copy to :
The Deputy Directors, NVS, all regions

Deputy Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 1-1/93-NVS(Exam.Cell) Dated : 19.07.93

To

The Deputy Director,

Navodaya Vidyalaya Samiti
All Regional Offices.

Sub. : Counter-signature on Transfer Certificate.

Sir,

We have been receiving a number of request from the parents of the wards requesting the
Samiti to countersign the transfer Certificates issued by the Principal concerned as the Transfer
Certificates without any counter signature are not acceptable to those institutions where they have
to be deposited. Taking the gravity of the situation and the problems being faced by the parents into
consideration, it has being decided with the approval of Director that the Chairman, V.M.C. is competent
to countersign the Transfer Certificate issued by the Principal of the Jawahar Navodaya Vidyalaya to
facilitate the children for further admissions.

Yours faithfully,

(K.Mohan Rao)
Deputy Director (Acad.)

Copy for information to :

1. All the Chairman of the V.M.C.
2. All the Principals of the Navodaya Vidyalayas
3. School File (Singhbhum, Bihar)

(K. Mohan Rao)

Deputy Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 2-3/96-NVS (Acad.) Dated: 15-05-97

To

The Deputy Director

Navodaya Vidyalaya Samiti
All Regions

Sub. : Issuance of Transfer Certificate.

Sir,
With reference to the existing provisions regarding the issuance of Transfer certificate it is
requested that the following provisions be made to settle issues related to serious disciplinary cases
in a speedy way.
1. In respect of serious disciplinary cases, Principal may issue Transfer Certificate with the approval
of Chairman, VMC. In case no decision is obtained from the Chairman within the stipulated
ten-days period, Deputy Director of Regional office may take decision to issue Transfer
Certificate in such cases. While decision of the Chairman or of Deputy Director (RO) still
awaited, the Principal may suspend the child from the vidyalaya immediately.
2. In case Disciplinary Committee of the Vidyalaya is headed by the nominee of the Chairman,
VMC, the recommendation of the Disciplinary Committee should be sent to DC/Collector for
ratification.

Request for necessary action.

Yours faithfully,

(H.N.S. Rao)
Asstt. Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No. F.2.-24/.2002-03/NVS- (SHR) /1407 Dated: 04-07-2003

To

The Joint Director(Admn)

Navodaya Vidyalaya Samiti,
Indira Gandhi Stadium,
I.P. Estate,
Mew. Delhi - 110 002.

Sub. : Forwarding the Admission Related Informations of Children against

Category - I Teacher for the Session 2003-04.

Sir,

As desired by the Joint Director (Admn.), NVS, New Delhi during the counselling session for
the Category - I Teacher at the JNV, Morigaon (Assam) on 27th June 2003, the informations related
to the admission requirement of the children of Category - I teachers in the different JNVs within the
country are enclosed herewith for favour of kind information ‘and necessary action please.
Thanking you,

Yours faithfully,

(D. Hazarika)
Deputy Director

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 NAVODAYA VIDYALAYA SAMITI : REGIONAL OFFICE : SHILLONG
INFORMATION ON ADMISSION REQUIREMENT OF CHILDREN AGAINST CATEGORY-1 TEACHERS FOR THE SESSION 2003-04

Sl.No. Name of Teacher Designation/ JNV from where JNV where now Name of children for Class & JNV where Remark
(Category-I) Category transferred posted in N.E whom admission Stream admission required
Region required

1. Sh. Ram Ashray PGT (Hindi) Meerut Ri-Bhoi Kum. Anjali XI, Sc. Barabank/Sultanpur/
Meerut
2. Prem Singh PGT-Maths Swai Madhopur Dibrugarh Brajendra Singh IX Swai, Madhopur
3. M. Birbal Singh PGT Maths Bikaner Goalpara, Assam Chandra Vijay Singh XI Sec. Jhunjhunu
4. R.K. Patro PGT Hist. Chandrapur Dibrugarh, Assam Swati S. Patro XI Sec. Dibrugarh
5. P.N. Shukla PGT Geog. Jalna, MS East Kameng Vivek Shukla XII Sc South Goa/
Anurag Shulka XI Sc Kolhapur
Compendium of Circulars : Academics

Kr. Ruchi Shukla VIII Gorakhpur

6. Sh. Pankaj Kr. PGT Hindi Pali Dhemaji Surya Mishra VI Shahjahanpur (UP)
Mishra
7. Sh. Santosh Lal TGT Hindi Jalana Tirap Shailendra Kumar XII, Sc Ri-Bhoi/

264
Shobha Kumari X Kanpurnagar
8. Ms. Pushpa Kumari Music Teacher Munger Sibsagar Atul Anand X Sibsagar
Ankita Rani VI
9. Sh. Awanindra Music Teacher Ranchi West Garo Hills Amol Kumar IX Samastipur
Singh
10. V.V. Chichanikar Music Teacher Wardha, MS Tinsukia Poonam V. VII Wardha
Chichanikar
11. G.R. Joshi Music Teacher Nandurbar Dibang Valley Ravidut G. Joshi X Nandurbar
Akash G. Joshi VII nandurbar
12. Sh. Sovaran Singh PET (M) Sirohi Karimganj Master Sahil VII Morena (MP)
13. Sh. Raj Kishore Rai PET (M) Dungerpur Lakhimpur Master Ankit IX Samastipur/
Lakhimpur (Assam)
14. Md. Jebrail PET (M) Gumla Karbianglong Waquar Ashraf IX Gopalganj
Nahida Parveen IX Bihar
15. Bonge Onkar PET (M) Kolhapur Kamrup Chetna O. Bonge VIII Jalna (MS)
Baburao Shiva O. Bonge VI
Navodaya Vidyalaya Samiti
 NAVODAYA VIDYALAYA SAMITI : REGIONAL OFFICE : SHILLONG
INFORMATION ON ADMISSION REQUIREMENT OF CHILDREN AGAINST CATEGORY-1 TEACHER FOR THE SESSION 2003-04

Sl.No. Name of Teacher Designation/ JNV from where JNV where now Name of children for Class & JNV where Remark
(Category-I) Category transferred posted in N.E whom admission Stream admission required
Region required

16. A.D. Chugule PET (M) South Goa West Sikkim Dipak Dip in Printing Pune
VI
17. B.L. Balpande PET (M) Chandrapur Karimganj, Assam Ma Bhusan B. XII Sc Wardha, Maharashtra
Balpande
18. A.R. Dewanger Art Teacher Bolangir Chandel Lokeshwar, XI Sc Chandel
Dineshwar
19. G.S. Karamudi Librarian Shimoga Ri-bhoi Veda IX Samastipur
Memo VI
Compendium of Circulars : Academics

265
Navodaya Vidyalaya Samiti
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 13-6/2003-NVS (Acad) Date: 11-7-2003

OFFICE ORDER

Sub. : Admission of the Children of Teachers Who have opted for Transfer to
North-East Region.

01. Navodaya Vidyalaya Samiti has extended the facility of admission of children of the teachers
who have sought transfer to North Eastern Region voluntarily in any Vidyalaya of their choice.
Accordingly, the teachers who have reported to duty in the Vidyalayas of North Eastern Region
have requested for admission of their children in the Vidyalayas of their convenience.
02. The details related to teacher concerned, the name of the child, class studying and the Vidyalaya
where admission is sought is enclosed to this order.
03. All the Deputy Directors of the Regional office are requested to accord admission to the children
as per the preference of choice given by the teacher. Individual communications informing
them of the admission may please be sent to the Regional Office Shillong as well as the
concerned teacher.
04. Compliance of this order may please be confirmed at the earliest.

(V. Rama Rao)

Joint Director (Acad.)
Encl.: As above.

Copy to :
1) The Deputy Director, NVS, RO Shillong with the request to coordinate the admission and
intimate the teachers concerned.
2) The Deputy Director, All Regional Offices.

Joint Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Co-Curricular & Extra-Curricular

Activities

267
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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.13-25/87-NVS Dated: 22.6.87

To

The Principals
All Navodaya Vidyalayas.

Sub. : Celebration of Annual Days in Navodaya Vidyalayas.

Sir/Madam,

I am to refer to the subject noted above and to say that all Navodaya Vidyalayas should
celebrate their Annual Day every year preferably between October and December. The following
are some of the guidelines in this connection :
1. Some local dignitary, eminent educationist or Chairman VMC should be invited to preside
over the function. In case a Minister or Governor is invited, prior permission of the Samiti
should be obtained.
2. On this occasion, besides and annual report and prize distribution, the children should present
a cultural programme with items having bearing on National Integration and International
Understanding. Stress should be laid on group items and efforts be made to involving larger
participation of as many students as possible. Solo items should be discouraged.
3. An Exhibition on Science and Social Science should be arranged on this occasion which
should remain open for the students of the Vidyalayas, and also for the neighbouring schools
and general public for 2/3 days.
4. Prizes should be awarded to the students for their distinction in curricular and co-curricular
activities.
5. A brief report about the function and one or two significant photographs (black & white) regarding
the activities of the children/exhibition/annual function should be sent to the Samiti after
celebration of the Annual Day.

Yours faithfully,

(Dr.S.K. Narang)
Asstt. Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Ref. F.14-15/87-NVS April 21,1988

To
The Principal,
All Navodaya Vidyalayas.

Sub. : Celebration of Annual Days and other Functions.

Sir/Madam,

I am to refer to the subject noted above and to say that the Samiti is receiving lot of requests
from Principals of Navodaya Vidyalayas regarding the celebration of annual days, inaugural/opening
ceremony, annual function or similar other functions. In this connection, following guidelines are
offered:-
1) Inaugural/Opening Ceremony/Foundation Stone Laying Ceremony.
In case the Minister/Governor is invited for the same, the invitation card should be issued only
in the name of Chairman, VMC and prior permission for inviting VIPs must be obtained from
the Director (NVS Chairman VMC) should be invariably consulted for despatch of invitation
cards to the invitees. Total expenditure in this connection should not exceed Rs. 3000/- under
any circumstances.
2) Annual Days/Sports Day.
These functions should be organised preferably before 31st December, every year. The
programme should be got approved by the Chairman, VMC and the total expenditure for the
annual days and the sports days should not be more than Rs. 3000/- including prizes in a
year.
The expenditure on the above functions should be met out of the grant placed at your disposal
for extra curricular activities. No request for expenditure over and above the norms laid down above
should be sent to the Samiti.
In all such cases, the Deputy Director of the region must be kept informed.

Yours faithfully,

(J.N.Sharma)
Deputy Director (Admn.)
Copy to :
1. Deputy Directors, all regions.
2. All officers at the Headquarters.

Dr.S.K.Narang
Astt. Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.10-1/89-NVS August 6,1989.

To

The Principal
All Navodaya Vidyalayas.

Sub.: Introduction of Scouts & Guides Activity in 256 NVs.

Sir,

With a view to introduce Scouts & Guides activities in each Navodaya Vidyalaya, it has been
decided to constitute’ Navodaya Vidyalaya, Bharat Scouts and Guides State Association’ at
Headquarters which will consist the following as officer bearers/members :
At Samiti Level
1. JD(Acad.) State Chief Commissioner, who would be the
Chief Executive of Scouts & Guides activities in
Navodaya Vidyalayas
2. D.D.(Trg.) State Commissioner, Scouts (Male member)
3. D.D.(Acad.) State Commissioner Guides (Female member)
4. D.D. (A) State Secretary
5. D.D.(Acad.) Jt. State Secretary
6. A.D. (A) State organising Commissioner of Scouts
(Male member)
7. ——(One female member is State organising Commissioner of
to be nominated) Guides (Female member)
At Regional Office Level
8. Each R.0. (Male member) Regional organising Commissioner of Scouts
(Male member)
9. Each R.0. (0ne female member Regional organising Commissioner of Guides
is to be nominated (Female member)
The State Association, would be responsible for the Scouts and Guides activities in all Navodaya
Vidyalayas.
Scouts and Guides activities would be for the students of Class VI and VIII an each Navodaya
Vidyalaya. Boys would join the Scouts and girls would join the Guides. Two hrs. a week, would be
devoted as per the convenience of every vidyalaya for this activity. One male teacher will be trained
as Scout Master and one lady teacher will be trained as Guide Captain from each Vidyalaya* special
orientation course of 10 days duration will be arranged region-wise in the- Regional Office with the
help of officers of Bharat Scouts and Guides. 40 to 43 Scout Masters end 40 to 43 Guide Captains
would be trained in one orientation course. This course is to be organised by each R.G. for their
Vidyalayas with the help of Bharat Scouts &. Guides of State unit. The medium of instructions in this
course, would be either English or Hindi. Six Resource Persons for each group (One Scout Master
Group and another Guide Captain group) would be coming from Bharat Scouts and Guides Hqrs. or
their respective state unit.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Uniforms for Teachers

Every three years, two sets of uniform would be provided to each teacher. The approximate
cost would be Rs. 150/- per set.
Other Expenditure;
1. Headquarters of Bharat Scouts and Guides. New Delhi has to be paid Rs. 2/- per student per
year as registration fee.
2. Every Vidyalaya would be required to spend Rs. 200/- for scouts training material, which can
be purchased from Bharat Scouts & Guides Hqrs. Indraprastha Estate. Opp. Power House,
New Delhi.
3. Every Vidyalaya would require to buy some literature on scouts and guides which may cost
about Rs. 100/- and the same will be available from Bharat Scouts & Guides Hqrs. New Delhi
(The list is attached).
4. Once a year, a small group of students from each Vidyalaya would participate in the state-
wise camp. The cost per head would be Rs.200/-
To start with, we may raise one troop of boys scout and one troop of girls Guide in each
Vidyalaya, selecting students from Class VI to VIII. Selected students and girls will be allowed to
take part in scouts and guides activities in their usual school uniforms to begin with. Par participation
in State/National level camps, each Vidyalaya will make provision of 30 sets of scout/ guide uniforms
at the cost of Rs.150/- each. These uniforms will be kept in the Vidyalaya and will be issued to the
participating scouts/guides during the State & National Camps only. The usual life of these uniforms
will be three years.
Teachers who are already trained as a Scout Master/Guide Captain will be given preference
to-be incharge of these activities
In case, no trained teacher is available, one male teacher for Scout Master and one lady
teacher for Guide Captain will be trainee with the help of Bharat Scouts and Guides organisation or
the. State Teachers selected for the Scout Masters/Guide Captains training will be paid Rs. 300
each from Vidyalaya fund to get two uniforms made. The total expenditure involved initially on this
should be Rs. 600/- per Vidyalaya,
TA/DA for training course of Scout Masters/Guide Captains will be borne by the respective
Vidyalayas from out of funds available with them under the Head-Running of the Vidyalaya-
Miscellaneous Expenditure, while going for competition/camps etc. TA/DA will be paid from the
normal budget provided.
These activities should be introduced in all the Navodaya Vidyalayas as early as possible.

Yours faithfully,

(K.S. Sarma)
Director

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 1-12/96-NVS (Acad.) Dated : Dec. 4th, 96

To

The Principals
All Jawahar Navodaya Vidyalayas

Sub. : 1) Conduct of Co-Curricular Activities and Inter-house Competitions

in Jawahar Navodaya Vidyalayas.
2) Constitution of Hobby Clubs.

Sir/Madam,

I am to refer to the subject mentioned above and to state that in order to develop qualities of
leadership and spirit of healthy competitions through sports/games and CCA, various instructions
and guidelines have been issued by the Samiti for compliance by all JNVs. Although there has been
considerable improvement in the conduct of sports and games in JNVs, Samiti desires that special
attention may also be paid to the conduct of CCA through Inter-House competitions. The following
guidelines/instructions in this regard are being issued for compliance:
A. Planning
1) Each JNV shall plan and conduct Inter-House Competitions in CCA separately for junior and
senior Houses. As intimated earlier, a Junior House shall consists of classes VI to VIII and
Senior House shall consists of classes IX to XII. In a full-fledged vidyalaya, there will be four
Junior Houses, four Senior Houses and two Houses for Girls) one for girls from classes VI to
VIII and another for girls from classes IX to XII).
2) Though all the girls in a JNV have been placed under two houses (Junior and Senior) for the
specific purpose of proper supervision and management but for CCA competitions these two
Houses should be further divided into four groups each. Each group of girls should be attached
with a Junior or Senior Houses (As the case may be) for CCA activities and competitions. If
need be, special competitive activities for girls (dance etc.) should also be planned on Inter-
House basis.
B. Activities
Following Co-curricular Activities are suggested for conduct of Inter-House (Junior and Senior)
competitions :
Quiz Competition
Debates (English and Hindi)
Dramatics
Poem Recitation (English and Hindi/Regional Language)
Essay Writing (English/Hindi)
Drawing and Paintings
Extempore speeches (Hindi/English)
Fancy Dress
Group Songs
Dance
Music (Instrumental/Local)
Gardening

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Wall Magazine - Fortnightly, in rotation, each House (Junior and Senior combined together)
shall put up a ‘Wall Magazine’ on a bulletin Board of size 4' × 8' which should
be judged by the Principal for awarding points.
The list given above is not exhaustive and few more activities depending on local interests,
traditions and a requirement can also be added.
C. Administration of Co-Curricular Activities
(1) Number of activities and competitions to be organised in a vidyalaya should be planned in the
beginning of the academic term. The organisation and conduct for each activity should be
assigned to individual teacher who shall be responsible for
(a) Fixing of venue, number of participants for each competitive activity .
(b) Issuing of detailed instructions to all House Masters.
(c) Actual conduct of a activity with the help of other members of staff and senior students.
Duties assigned to individual teachers for conduct of CCA competition should be shown
in school calender. Teacher incharge should obtain the approval of the Principal before
issuing any guideline/instructions for holding of a competition. Normally, Co-curricular
Activities for seniors may be assigned to PGTs and for juniors to the TGTs. The
competitions for music, P.T. display, SUPW and Art should be planned and organised
by the teacher-incharge of these activities in a Vidyalaya.
(2) House Masters may hold House meeting for selection of children for participation of various
competitive activities. Mass Participants of children should be encouraged.
(3) An overall co-ordinator for all co-curricular activities should also be nominated by the Principal
who will keep detailed record of each CCA for Junior and Senior Houses and shall maintain
their merit positions based on the points secured by each House. The system for awarding of
points for each activity shall be decided once for all by House Masters under the guidance of
the Principal.
(4) Each Vidyalaya must organise atleast one Inter-House Co-curricular Activity Competition (Junior
and Senior) both in a week. One day of the week, preferably Wednesday may be permanently
fixed for such activities the competitions held just before evening games. Supervision study
period between lunch and games may be utilised for such weekly Inter-House Activities. All
teachers should, invariably be present during CCA Competitions.
D. Prizes and Trophies
All individual winners may be awarded Prizes during Annual Day Celebrations which should
be organised in each JNV every year. However, a House winning , a CCA Competition should
be awarded a Trophy on the day the competition is held. This will generate a healthy competitive
spirit for other events which are to follow during subsequent weeks.
E. Hobbies and Hobby Clubs
(1) Each Vidyalaya must start Hobby Clubs under the supervisions of teacher who are interested
in certain hobbies. In case teachers with the knowledge of various hobbies are not available or
do not come forward, one hobby may be assigned to each teacher and they should be provided
guidance in the form of books, periodicals, local-help etc. to acquaint them with the activity.
Any local craft or specialised activity can also be taken up in hobby period following Hobby
clubs may be organised in a Vidyalaya :
Science Club Leather work
Mathematics Club Needle work

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Literary Club Photography

Music Club Electric Gadgets repairing
Arts Club Ham Club
Philately Club Commercial Art
Gardening Club Knitting and Tailoring
Metal Work
Carpet Weaving
Social Science Club

(2) Each student has to be a member of atleast one hobby-Club and record of which should be
maintained by teacher incharge which should be routinely seen by Principal himself.
(3) The meeting of Hobby-Clubs should be held once in fortnight. Principal of the Vidyalaya shall
fix a day and time for such Clubs meetings.
(4) The best participants in each hobby should be awarded a Prize on Annual Day.
F. Annual Day Celebration
Annual Day should be celebrated in a Vidyalaya every year. On this day individual Prizes to
children and a Trophy to overall Champion House should be awarded. While deciding a
Champion House the performance of each House during Inter-House Sports and Games
Competitions may also be taken into account.
Although necessary provision of funds for CCA has been provided in Vidyalaya budget, any
request for additional funds for above mentioned activities should be routed through regional office
concerned.
The detailed instructions given above for the conduct to Inter House Co-Curricular Activities
Competitions and Constitution of Hobby Clubs should invariably be followed by each JNV. The
Vidyalayas are welcome to add any other item for CCA Competition as well as for Hobby Clubs. The
aim of all such activity is to inculcate dignity of labour healthy competitive spirit, affinity to group
activities and all-around development of talented children studying in various JNVs in the country.
Receipt of this communications may please be acknowledged.

Yours faithfully,

(S.S. Gauri)
Deputy Director (Acad.)

Copy to :
1. All wing heads of NVS Hqrs., New Delhi.
2. All Deputy Directors of Regional Offices

Deputy Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 6-9/97-NVS (Acad.) Dated : 25-05-97

The Principal
All Jawahar Navodaya Vidyalayas

Sub. : Sports and Games in Jawahar Navodaya Vidyalayas.

Sir/Madam,

With reference to the subject mentioned above it is to state that various instructions and
Guidelines have been issued in order to plan and execute Sports, Games and Physical education
programme in JNVs. Although we are surging ahead since past couple of years in the field of Sports
& Games by way of well planned competitions at various level in NVS and through active Participation
in SGFI competitions at national level, it is felt that the sports & Games activities should be paid very
special attention at vidyalaya level. Thus the following guidelines/instructions are being issued for
compliance.
(I) Sports & Games Activities
Following Sports & Games activities are suggested for conduct of inter-house competitions.
Activities should be chosen depending on the availability of infrastructure facilities & funds at the
Vidyalayas. School teams in each of the games be formed at Jr. and Sr. levels boys and girls teams,
separately Vidyalayas are free to introduce any other locally popular sports. NVS Hqrs. and RO
should be kept informed in this regard accordingly.
Games Athletic & Events
1. Kabaddi Track events
2. Kho-Kho 1. 100 Mtrs.
3. Volly Ball 2. 200 Mtrs.
4. Foot Ball 3. 400 Mtrs.
5. Hand Ball 4. 600 Mtrs.
6. Basket Ball 5. 800 Mtrs.
7. Cricket 6. 1500 Mtrs.
8. Hockey 7. 3000 Mtrs.
8. Hurdles”
Indoor Games Field Events
9. Table Tennis 10. High Jump
10. Chess 11. Long Jump
11. Carrom 12. Tripple Jump
13. Shot put
14. Javelin Throw
15. Discuss
(II) Conduct of Sports and Games Activities in JNVs.
(A) Daily Sports Activities of Mornings & Evenings
(1) It should be seen that all the children of the Vidyalaya attend the morning physical
exercises and evening sports programmes. Absence of Children, If any, should only
be on medical grounds with the permission of the Principal. While Jogging, Yoga and

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Physical exercises should commonly practiced for all the children in the mornings. All
the children should also be made to participate in evening games. Evening games
should be planned in such a way that a minimum one hour play time exclusive of time
for roll call etc. should be available to all the Children, special care should be taken
ensure children of lower classes and girls also get enough opportunity to play regularly
in the evenings.
There should be roll call, preferably house wise, before the starting of morning and evening
activities. During this roll call it should be seen that :
• Absentees, if any, are checked and recorded on daily basis.
• Late comers are checked and controlled.
• Children are made to come in proper dress fit for sports with canvas shoes.
(2) House Master/Associate House Master/Tutor of the concerned House should be on
duty every day in the evenings to ensure proper participation of children of their
respective Houses in the evening sports and games activities.
(3) Where ever sports fields/courts are not in sufficient number certain games/sports be
provided on rotation to ensure children getting chance to play all games.
(4) Reckening of the Houses for Sports and Games competitions should be the same as
has been already indicated in our circular No.F.1-12/96-NVS(Acad.) Dated 4th
December, 1996.1
(B) Inter House Matches
(1) Sports and games activities for the whole of academic year should be indicated in the
Vidyalaya calendar.
(2) The dates/days of various Inter House matches should be indicated together with
teachers helping to organise the same.
(3) Help of senior class students may also be sought in the conduct of sports competitions.
(4) House masters and associate house masters and tutors should be involved in the
conduct of Intra/inter house matches/sports competitions.
(5) House master with the help of house prefect should form and feed teams to each of
the matches in time based on the performance of children in intra House matches or
otherwise.
(6) Teacher members of the Vidyalaya Sports Committee should be co-opted with PETs
to monitor the Sports and Games activities and to ensure the same goes on as per the
plan drawn.
(7) Ultimately in all the inter house sports competitions trophies should be awarded to
best children/best house.
(c) School Teams SGFI/Rural Sports Competitions
(1) School teams should be given regular training by the PETs, SAI coaches, if available,
local resources available, if any, should also be made use of. List of events for NVS
National Sports Meet, 1997 are enclosed.

1. For reference, see page 273.

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(2) Teams be fed to the cluster level competitions with proper coaching.
(3) Children who move out of a JNV to participate in Sports competitions should be helped
when they are arrive back to make up their studies by arranging special coaching
classes.
(III) Diet & Health Care
(1) It is to be ensured that children undergoing rigorous training for participation in various
sports competitions get good diet under the permissible mess expenditure.
(2) Regular health checkup be got done in case of all children and changes in weight and
height of children be recorded twice in year. Help of Vidyalaya Nurse be taken in this
regard.
(3) Before sending the children out of JNV for any competitions, their health checkup has
to be got done.
(IV) Guidelines for Planning of Activities
1. Children good in athletics events, (i.e. throws, jumps/ races) are to be identified. Battery of
tests be conducted and coaching programmes should be properly planned. Battery of tests
as developed by SAI has already been sent.
2. Volley Ball, Kabaddi, Kho-Kho, Hand Ball, Jumps and throws can be introduced in almost all
the JNVs without any difficulty. However, Foot ball, Cricket, Hockey, Basket Ball, and Table
Tennis be introduced based on the availability of infrastructure facilities and sufficient funds
in the vidyalaya. When facilities are available JNVs should not lag behind in introducing all
possible games and sports in the vidyalaya. It is advisable to provide Volley ball, Kabaddi,
Kho-Kho courts house wise wherever it is not possible at least separate courts should be
provided for boys and girls. Specialised sports like Judo, Archery, Gymnastics may also be
introduced in the Vidyalayas.
3. Inter House competitions are to be planned for the year. Sports Calendar for the year shall
be made. A copy of the same should invariable be sent to reach the concerned Regional
offices by Ist week of July every year.
4. Mass participation items like cross country race, sports run, matched with neighbouring
schools etc. Should be planned and should be shown in the school calendar.
5. Indoor games are to be planned. Facilities to provide chess, carrom, Chinese checker etc.
are to be worked out. (Table tennis is included with the games above) Availability of sports
equipment in the Vidyalaya has to be monitored. While Rs. 100 per students per year is
being provided in the sports budget for the Vidyalayas it should be ensured that :
i) Sports material needed for a JNV should be purchased utilising the budget allocation.
Sports/Games should not suffer in the vidyalaya for want of sports equipments.
ii) where infrastructure facilities are not available purchases should be made very
judiciously. Equipments needed for the Games which are being introduced are to be
purchased.
iii) Quality sports goods should be purchased following usual norms. PETs should
invariably be co-opted in purchasing sports goods.
6. Coaching programme for the selected teams in games/athletics is to be planned for morning/
evenings. A time Table of the coaching programme involving PETs and SAI Coaches, If
any, be drawn and made operational.

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7. Staff who are good, interested in various games/sports are identified and associated with
conduct of sports & games.
8. Reputed sports personalities of the district-Arjun awardees etc. should be associated in
promoting sports and games activities in the vidyalayas.
9. Principal should hold Vidyalaya sports committee meetings periodically and the
recommendations are to be considered for the promotion of sports & Games activities in the
Vidyalaya. Composition of the Vidyalaya level Sports & Games Committee has already
been circulated. A copy of the same is enclosed.
10. Although NVS is a separate state for the SGFI competitions, JNV children should be
encouraged to take part in district level or state level special tournament/sports competition/
rural Sports meets. They are, however, not permitted to represent any other state in SGFI
competitions.
11. Sports magazine should be subscribed for the Vidyalaya Library and made available to
students.
12. Video cassettes on Olympic Games, Asian Games of any other national/international sports
events be shown to children to create interest in sports. Similarly video cassettes for learning
good techniques, skills and rules of various games may also be procured and shown to
children.
13. A students leader from each house (a prefect) be in identified to assist the house in sports
and games activities.
14. PETs will maintain records of achievement of children in various sports/athletics and games.
The initial record at the beginning of year and the subsequent records of children be preserved
and shown to inspection committee to ensure improvement in sports performance of children
during the year. PETs. producing more number of children performing well at national level
are to be encouraged.
15. Names and date of birth of those few children whose performance is comparable to SGFI
records shall be invariably sent to NVS HQ with a copy to NVS RO immediately. Catching
the talented sports children at a younger age and providing suitable regular training to them
is very essential in order to ensure children make a mark in national/international scene.
SGFI athletic records of 1996.
16. As the Navodaya Vidyalayas incariably have about 30% of girl students, it is essential to
take necessary steps to identify, nurture and promote sports talents amongst girls who have
a greater chance to excel in sports arena.
17. It is to be ensured that syllabus on physical education and sports & games including the
yoga component which was prepared by Laxmibai National college of Physical Education in
collaboration with NCERT. A copy of which, is already provided to you through the NVS
Regional offices, should be followed in the vidyalayas.
18. It may be ensured that weightages are given to the eligible sports children for admission in
various streams at +2 stage in accordance with our letter of even number dated 31-03-95 A
copy of the same is enclosed.
Achievement Maintenance of Records
(1) While all achievements of the vidyalaya in sports & games should be recorded, outstanding
achievement if any, should be informed to Samiti through a brief report and with couple of
relevant photos.

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(2) Proper display arrangement should be made to display photographs, trophies and shields
obtained by the students of the vidyalayas in various events. Similarly with the help of Librarian
and the Art Teacher a regular display board may be maintained at the main entrance lounge of
the vidyalayas to contain news items and photographs drawn from news papers and periodicals
on various sports events being held in the country/abroad.
The above details are only some of the illustrative examples. However, the vidyalaya will be at
liberty to add a few more areas for furthering and strengthening the cause of sports in the vidyalaya
within the financial provisions made for sports games. Since the Navodaya Vidyalayas are residential
schools catering to the needs of gifted children from rural areas, with determined dedication and
commitment, we may substantially contribute to the sports promotion in the country and make a
positive impact on the development of sports and games in our nation.
Principal should discuss this circular in a specially convened staff meeting and provide a copy
of the same to both the PETs separately. Principal and staff may feel free to suggest any new ideas
and programme in this directions.
Please acknowledge the receipt of this letter.

Yours faithfully,

(S.S. Gauri)
Joint Director (Acad.)

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Sports Committee at JNV level

1. Principal - Chairman

2. PETs (Male & Female) - Member

3. 2 teachers having interest in - Member (to be nominated by Principal)

Games & Sports

4. 2 Outstanding students of the level - Members

(One boy and one girl)

5. Nominee of State Govt./District - Member

Collector representing District
level sports.

6. District level representative - Member

of SGFI, if available

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Relaxation in Marks for Admission to Science/Commerce Streams in Class-XI in JNVs.

Games NCC Scouting Adventure Exhibition Relaxation

& Sports & Guiding in Marks for
admission to
Science/
Commerce
Stream

Participation ‘A’ Certificate President’s Nil Participation 7 Marks

at SGFI & Participate Badge in National
equivalent in Republic Holder with level
level Day Parade 6 proficiency exhibitions
Badges/P.M. organised
Rally by NCERT

Participation ‘A’ Certificate I class with Nil Participation 5 Marks

at National/ & Best in Distt. 7 (seven) in National
State Level State level Proficiency level
camp Badge exhibition
organised by
NVS

Participation ‘A’ I Class Participation Participation 2 Marks

at regional Certificate Scout in atleast in regional
level /Guide one 10 level
days exhibition
Adventure by NVS
activity

* Relaxation may be given at any one level only.

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Athletic Events For National Meet 97-98

S.No. Track & Field Event Boys Girls

Senior Junior Senior Junior

1. 100 M. Y Y Y Y
2. 200 M. Y Y Y Y
3. 400 M. Y Y Y Y
4. 600 M. Y Y Y Y
5. 800 M. Y Y Y Y
6. 1500 M. Y Y Y Y
7. 3000 M. Y Y Y Y
8. Hurdle 110 M. Y Y Y Y
9. Relay 4X100 Y Y Y Y
10. High Jump Y Y Y Y
11. Long Jump Y Y Y Y
12. Triple Jump Y Y Y Y
13. Shot put Y Y Y Y
14. Jevelin Y Y Y Y
15. Discuss Y Y Y Y

Y : Games events are held under the particular category

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Games/Events for National Meet 1997-98

S.No. Events No. of Participants

Boys Girls
Senior Junior Senior Junior

Group ‘A’
Games
(1) Kabaddi Y -- Y --
(2) Kho-Kho Y -- Y --
(3) Foot-Ball Y -- Y --
(4) Hand Ball Y -- Y --
(5) TT Y -- Y --

Group ‘B’
Games
(1) Volley Ball Y Y Y --
(2) Basket Ball Y -- Y --
(3) Kho-Kho -- Y -- Y
(4) Kabaddi -- Y -- Y

Group ‘C’ Games

1. Cricket : Regional teams are to be formed by the NVS regions, national level Cricket
tournament venue/ date shall be converted letter.
2. Archery : National Archery Competition shall be held at JNV, Gumla. Date shall be conveyed
separately
3. Judo/ : Decision shall be taken after getting feed back from region
Gymnastics

* Cut-off date for deciding Senior/Junior Children born on or after 1.1.84- Junior All other children -
Senior

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F.No. 14-15/87-NVS Dated: April., 21.1998

To

The Principal
All Navodaya Vidyalayas.

Sub. : Celebration of Annual Days and other Functions.

Sir/Madam,

I am to refer to the subject noted above and to say that the Samiti is receiving a lot of requests
from Principals of Navodaya Vidyalayas regarding the celebration of annual days, inaugural/opening
ceremony, annual function or similar other functions. In this connection, following guidelines are
offered.
1. Inaugural/Opening Ceremony/Foundation Stone Laying Ceremony.
In case the Minister/Governor is invited for the same, the invitation card should be issued only
in the name of Chairman, VMC and prior permission for inviting VIPs must be obtained from
the Director NVS. Chairman VMC should be invariably consulted for despatch of invitation
cards to the invitees. Total expenditure in this connection should not exceed Rs.3000/- under
any circumstances.
2. Annual Days/Sports Days
These functions should be organised preferably before 31st December, every year. The
programme should be got approved by the Chairman, VMC and the total expenditure for the
annual days and the sports days should not be more than Rs.3000/- including prizes in a year.
The expenditure on the above functions should be met out of the grant placed at your disposal
for extra curricular activities. No request for expenditure over and above the norms laid down above
should be sent to the Samiti.
In all such cases, the Deputy Director of the region must be kept informed.

Yours faithfully,

(J.N. Sharma)
Deputy Director (Admn.)
Copy to :
1. Deputy Directors, all regions.
2. All officers at the Headquarters.

Dr. S.K. Narang

Asstt. Director(Acad.)

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F.No. 10-3/2000-NVS(Acad.) 9th April, 2001

To

The Deputy Director

Navodaya Vidyalaya Samiti
All Regions

Sub. : Organisation of National Athletic Meet and National Games Meets-2001

– Regarding.

Sir,

With reference to above it is to say that National Athletic Meet will be organised at an appropriate
venue during October holidays. Venue and exact dates will be informed shortly.
Group ‘A’ and group ‘B’ games-Nationals may not be held as were held during the previous
years. It is proposed to allot various games (Group ‘A’ as well as Group ‘B’) to different regions.
Regions which organise Nationals in particular games will also organise coaching for the national
teams in the particular games and send the selected children for the SGFI competitions. All the
games (Group ‘A’ & Group ‘B’) will be organised separately region wise during October holidays.
In this regard may I request you to give your opinion suggesting the game (Group ‘A’ & Group
‘B’) which you prefer to hold in your region during October 2001. May please mentioned at least 3-4
games in the order of preference. While doing so it is requested that you may consider the popularity
of the game in the particular state/region, availability of infrastructure and resource personnel to
organise the nationals. Requested for an immediate reply by fax/e-mail

Yours faithfully,

(Dr. U.C. Bajpai)

Deputy Director (Admn.)

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BHARAT SCOUTS & GUIDES, NATIONAL HEADQUARTERS,

16 M.G. MARG, I.P. ESTATE, NEW DELHI-110002

Circular No. 125/2001 7th December, 2001

To

All the State Secretaries

Bharat Scouts & Guides
Union of India.

Sub. : Increase in the Rate of Individual Registration Fee/Affiliation Fee.

Sir,
It has been decided in the meeting of the National Council held on 25th November 2001 that
the rate of Individual Registration Fee/Affiliation Fees may be raised in view of the financial constraints
which the organisation is facing. The new rates are as follows :
Sl.No. Section Fee Per Annum per head
1. Cubs/Bulbuls Rs. 2/-
2. Scouts/Guides/Rovers/Rangers Rs. 5/-
3. Other leaders Rs. 10/-
4. Affiliation Fee Rs. 250/-
It may kindly be noted that the new rates will be affective from the year 2002-2003 and payable
during the financial year 2003-2004. It is hoped that necessary arrangements will be made at your
end for collection of IRF in time. It may be appropriate if the instructions are passed on to the District
and local units urgently to avoid any difficulty later on.

Kindly acknowledge and oblige.

Thanking you,

Yours faithfully,

(Dr. S. Kumar)
Director

CC : All Office Bearers of Bharat Scouts & Guides.

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F.No.10-17/2001-NVS(Acad.) 26th December, 2001

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Increase in the Rate of I.R.F. w.e.f. 1.4.2002.

Sir,
Kindly find enclosed a copy of letter No. 125/2001 dated 7.12.20011 on the above noted subject
received from Bharat Scouts & Guides. NHQ, New Delhi. The National Council of the Bharat Scouts
& Guides have decided to increase the rate of I.R.F. as given below :
1. Rs. 5/- per head per year Scouts & Guides.
2. Rs. 10/- per head per year other leaders.
These rates will be effective from the year 2002-2003. It is requested that the concerned JNVs
may kindly be informed to adopt the above rates for payment of fee to Bharat Scouts & Guides w.e.f.
1.4.2001 from the year 2002-2003 payable in 2003-2004.

Yours faithfully,

(Dr. U.C. Bajpai)

State Commissioner (Scouts)
NV State Bharat Scouts & Guides.

Encl :- As above

Copy to :
All JNVs – for information & necessary action please.

State Commissioner (Scouts)

1. See page 287.

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F.No.10-15/2001-NVS(Acad.) Dated : 18-03-2002

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : High Altitude Expeditions and Adventure Programmes for Navodaya

Schools during the Year 2002-03.

Sir,
With reference to above mentioned subject it has been decided to send 20 children and one
escort teacher from each region to the expedition programme to be organised in May/ June 2002 by
Mountaineering and Allied Sports Manali. Details are given below :
S.No. Region No. of children No. of escort
1. Bhopal 20 01
2. Chandigarh 20 01
3. Hyderabad 20 01
4. Jaipur 20 01
5. Lucknow 20 01
6. Pune 20 01
7. Patna 20 01
8. Shillong 20 01
160 08

The invitation letter from Kangra(HP) is enclosed for your perusal1. Required fee may be met
from sports & games head for the current year. Next year onward necessary budgetary provision will
be made separately for adventure activities. While sending escort teacher it may be enquired that
only willing teacher/PET may be deputed. Necessary form may be filled up and sent from region
instead of leaving this job to JNVs.
Also requested to liaison with the Director Mountaineering and Allied Sports Manali for further
line of action.
You are therefore requested to kindly depute 20 children and one escort teacher from the
region for participation in the Adventure Programme and intimate the NVS Hqrs.

Yours faithfully,

(V.Rama Rao)
Joint Director (Acad.)
Encl : As above

1. Copy enclosed for reference. See page 290.

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REGIONAL MOUNTAINEERING CENTRE

Mcleodganj, Dharamshala Distt. Kangra, H.P., Pin-176219
Ph.: 01892-21787, Gram: HIMTREK, Fax: 01892-21528

No. YSS (MI)RMC/F-10/2002 Dated 15th Jan., 2002

To
Dr. Rakesh Kumar Sharma
Joint Director (Administration
Navodaya Vidyalaya Samiti, Indira Gandhi Stadium
Administrative Block, Indraprastha Estate
New Delhi-110048

Sub. : High Altitude Expeditions and Adventure Programmes for Navodaya

Vidyalayas during the Year 2002-2003.

Sir,
Jai Hind.
We would like to draw your kind attention towards the adventure programmes in the field of
trekking, rock climbing, mountaineering and other adventure related activities to be specially conducted
for the Navodaya Vidyalayas all over India flourishing under your able administration and guidance.
These activities one the one hand will encourage the participants to take part in out-door activities,
discover their hidden talent in them and make them more responsive and sincere towards their
duties and disciplines on the other hand they become more environmental and eco-friendly while
being with nature having a practical approach to study the flora and fauna in the Himalayan region.
2. This centre has chalkedout 8 days and 14 days trekking and adventure courses respectively
keeping in view the time shortage in schools and such activities will be conducted in summer vacations
so that there is no loss of studies. The syllabus and day to day programme for both courses is
enclosed herewith to facilitate you to sponsor as many as groups of 20 or more from this organization.
These programmes have been very successful and productive for the school children for their over
all development.
3. This centre is fully equipped and has trained and qualified staff to impart training. Proper
boarding and lodging arrangements are made both at the hostel and in the field. You are requested
to kindly give this programme a wide publicity and ensure the participation from the Navodaya
Vidyalayas which will serve a great purpose to build up a strong nation and for a physical and mental
make of the children.
Assuring you our best services.
Thanking you, Yours faithfully,

Senior Mountaineering Officer

Regional Mountaineering Centre
Mcleodganj, Dharamshala, H.P.
Encl : Prospectus and syllabus.

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8 DAYS CIRCULAR TREKKING TRAIL IN DHARAMSHALA REGION OF

HIMACHAL PRADESH

0 Day Arrival at RMC

1st Day Accl. Walk. B/F Introductory Lect. Show Room, Documentation & Registration Issue of
Equipment, Lunch, Ration Packing Site Seeing.
2nd Day Mcleodganj to Kareri 13 Km. 1800 M. Night Out.
A beautiful trek passes through Dal Lake, Tibetan children village and thick dense pine
forest, which steeply descends to Ghera Hydro Project of HPSEB. From here the trek
steeply climbs to Mule trek and then gradually heads towards Kareri village, which
presents a spectacular view of the village.
3rd Day Kareri to Jammu Gote & Back 14 Km 3000 M. A place at the hill top presenting lovely
views of the Shivalik ranges and show-laden mountains.
4th Day Kareri to Guna Devi 9 Km 2630 M. Trek weaves through many village and descends to
the river bed and then steeply climbs to Guna Devi amidst thick forest have mixed
variety. This place offers finest views of Bhimghasutri Pass and towards the valley floor.
One can have the glimpse of wild life while trekking towards Kanjrala.
5th Day Guna Devi to Triund 14 Km 2975 M. One of the best treks in whole Himalaya. One can
have the beautiful sun set views from this spot. It is also a finest spot for the stargazers.
This place presents in infinite views towards the plans of Panjabs.
6th Day Triund to Indrahara Pass & Back 4350 M 16 Km. The trek pass through Illaqua glacier.
It is only this spot which is known best for having the nearest snowline in the country.
Indrahara Pass is one of the favourite pass for the trekkers and novice mountaineers.
7th Day Triund to Mcleodganj and RMC via Lehta and Bhagsu Shiva Temple.
8th Day Interview, Cleaning and maintenance of equipment return of equipment feedback by
trainees and De-briefing, P.O.P.

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ADVENTURE COURSE SYLLABUS

Day 1 : Accl. Walk B.F. Intro. Lcct. Registration. Show Room Issue of Equip.
0630 to 0800 0830 1000 hrs. 1100 hrs 1200 hrs 1230 to 1330
Lunch, Site Seeing Lect on Mountain Walking Intro. of climbing equip.
1330 to 1430 1530 1800 hrs 1900 hrs
Day 2 : Same as above up to B/f Lect. on principles of bouldering Lunch Knot Prac.
0900 hrs to 1300 hrs 1300-1400 1530 hrs
Wall Climbing Lect. on Ropes & Knots Games
1700 hrs 1800 hrs 1900 hrs to 1930 hrs.
Day 3 : Same as above up to B/f Bouldering Knot. Prac. Wall Climbing Lect. on Survival
0900 to 1300 1530 1700 hrs 1800 to 1900 hrs
Day 4 : —do— Climbing on Long Pitch Knot Prac Lect. Mtg. Hazards
0900 to 1300 hrs 1530 hrs 1830 hrs.
Day 5 : —do— Jumaring, Artificial Climbing Lect. Mtg.Hazards & Map
0900 hrs to 1300 & 1500 to 1700 1800 to 2000 hrs
Day 6 : Cross Country,obstacles, Snake race, Gurilla war Debate on topic
Day 7 : Expedition to Guna Devi 8 Km. 2330 M Night at Guna Night Out
Day 8 : Expedition Guna Devi to RMC Naddi
Day 9 : Stretcher making, Causality lowering and rescue technique Lecture on Survival
Day 10 : Expedition to Triund 9 Km 2975 M Night Out FRII
Day 11 : Move to Glacier to Ice craft, self-arrest, Glissading, Crevasse rescue back to Triund Night Out
Day 12 : Triund to RMC
Day 13 : River Crossing, Demo Artificial climbing Initiative tests, Knots test
Day 14 : Written Tests, Return of equipments, Interview and De-briefing

Senior Mountaineering Supervisor

Regional Mountaineering Centre
Mcleodganj, Dharamshala, H.P.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

REGIONAL MOUNTAINEERING CENTRE

Mcleodganj, Dharamshala-176219 (H.P.) India

APPLICATION FORM

1. Name and date of the Course .............................................................................

(Name in Block Letters) .............................................................................
2. Father/Husband’s Name .............................................................................
3. Occupation .............................................................................
4. Present Address .............................................................................
.............................................................................
.............................................................................
.............................................................................
5. Permanent Address .............................................................................
6. Age and date of birth .............................................................................
7. Vegetarian/Non Vegetarian .............................................................................
8. Academic Qualification .............................................................................
9. Camp life experience (attach attested .............................................................................
for having done Mountaineering, hiking .............................................................................
Skying Trekking & rock climbing courses .............................................................................
I agree to strictly a bide/adhere to the discipline and the directions of the Institute during the
course failing which I shall be liable for expulsion. In case of accident/injury I will not hold Institute or
its staff, wholly or partially responsible.
I have read the rules and regulations of the Institute have fully understood the meaning and
significance of the same. The above entries have been made by me and are correct to the best of my
knowledge and belief.
_________________________
Place............................... Applicant’s Signature with date

Risk Certificate
It is certified that I agree to detail my son/daughter/Ward/Mr./Myself..........................................
............................. for ........................................course at my own risk and no compensation will be
paid to me in case of accident and I will not hold the Institute or its staff wholly or partially responsible
for my mishappening.
_______________________________
Place............................... Signature of Parent/Guardian/Applicant
Countersigned
NOTE : The risk certificate for applicant below 18 years of age is to be signed by Parent/Guardians
and for others by applicant himself and countersigned by sponsoring authority.

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MEDICAL CERTIFICATE

1. Name .............................................................................
2. Age .............................................................................
3. Weight .............................................................................
4. Date of last vaccination TAB,
Cholera inoculation .............................................................................
5. Respiration rate at Rest .............................................................................
6. Chest Rate .............................................................................
7. Pulse Rate .............................................................................
8. Blood Pressure .............................................................................
9. Condition of upper limbs, tees and feet .............................................................................
10. Urine examination .............................................................................
11. Eyes/Ear/Throat .............................................................................
12. Blood Test .............................................................................
13. Applicant should not have Asthama, Epilepsy or other first and any major deformity hernia and
chronic disease ...................................................................
In my opinion Mr./Miss .............................................................................
whose signature is given below is fit to undergo .................................................................

Signature of applicant.......................................... Signature with seal of Medical Officer

Date.............................
Place.............................
NOTE: The Medical Officer should be MBBS and give his Registration No. of Medical Council.

[For use by Sponsoring Authority only]

Forwarding in original alongwith the parents/guardians consent.
Sh./Miss/Mrs................................................ is a student of this School/College/Club/Institution. He/
She may be admitted to the....................................at Regional Mountaineering Centre being held
from ................................... to ..................................
The charges towards this course amounting to Rs. .......................................will be forwarded to you
on selection of the above candidate.
Date.....................
Place................. (Signature of Sponsoring Authority with seal)
[For Office Use in R.M.C.]
The candidates papers have been examined and he/she has been selected/rejected and the
Sponsoring Authority has been intimated.

Senior Mountaineering Supervisor

Regional Mountaineering Centre
Mcleodganj, Dharamshala, H.P.
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NATIONAL ADVENTURE FOUNDATION

Jawaharlal Nehru Stadium, New Delhi-110003

NAF/COR/NVS/18254 1st March 2002

Dr. Rakesh Sharma

Joint Director (Admn.)
Navodaya Vidyalaya Samiti
Admn. Block,
Indira Gandhi Stadium,
New Delhi 110 002

Sir,

1. It was indeed a pleasure meeting you in your office on 26 Feb 2002, I would like to thank you
for the courtesy extended in receiving us and sparing your valuable time.
2. As we discussed, it is a well recognised fact that the future of any nation is largely related to
the quality of its human beings. In this context, development of the youth into confident
leaders with requisite character qualities and personal attributes, so that they can take their
place as responsible citizens of the country, assumes great importance. In order to achieve
this object the youth needs to be exposed, beside me Academics, to such activities as can
help such development. The National Adventure Foundation (NAF) is an NGO promoting
such an objective. It has been functioning in this field for the last 20 years. The NAF is
basically a non-commercial organisation. It organises and conducts adventure programmes
for the youth by subsidising them to the extent possible, so as to allow maximum participation.
For this it depends upon grants received from various Ministries of the Central Government,
other Govt/Semi Govt organisations / institutions and donations received from Corporate
organisations/Institutions. Our programmes are cost effective.
3. In the light of our discussion in your office, we feel encouraged to offer our services to the
Commissioner, Navodaya Vidyalaya Samiti, by way of supporting and promoting the National
aims and objectives of me Samiti relating to the all round growth and development of the
youth in Navodaya Vidyalayas.
Adventure Programme Proposals
4. We propose to organise adventure programmes for the students of Navodaya Vidyalayas
by giving adventure exposure in various adventure disciplines, initially during the period of
their vacation i.e. April to June 2002 and subsequently during the other periods depending
upon the convenience of the Schools to accept the programmes.
5. The details of the programmes proposed for conduct during the period April to June 2002
are given at Appendix ‘A’ attached to this letter.
Modalities of Conduct of Programmes
6. Transportation to Base Camp & Back – The Navodaya Schools will be required to bring
the participants to the Base Camp/Location where programmes is to be conducted, under
their own arrangements. Likewise the dispersal will also take place from the Base Camp/
Location where the programme is conducted and the participants will return to their respective
locations under arrangements of the Navodaya Schools.

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7. Basis of Costing the Programme – The NAF will take on full responsibility of board, lodging,
training and conduct of programmes from 08 AM on Day 1 to the Afternoon of the last Day,
costs of which have been included in the rates quoted.
8. Intimation of the Contact Point to Participants – The exact contact Point shall be indicated
by the NAF functionaries listed in Appendix “B” to the participants through respective
Navodaya Vidyalaya.
9. Teacher Escorts – Minimum one and maximum two teachers escorts for upto 30 students
would be required to be detailed to accompany the participants. Teachers so detailed should
be adequately physically fit particularly if they wish to fully participate in the programmes.
NVS would be requested to pay for the teachers escorts at the rates indicated for the
participants.
10. Payment Terms – 50 percent of the cost of a programme/set of programmes would be
required to be paid in advance to NAF and the remaining 50 percent to NAF Representative
at the Camp site before the commencement of the programme, through a Bank Draft made
out in the name of National Adventure Foundation, New Delhi, payable at New Delhi.
Programming Parameters Needing Special Attention by NVS Authorities
11. Special Programme for Girl Students – A programme on ‘Self Defence’ for girl students
has been specifically included. This programme has been specially designed to educate the
girl students about the need of self-defence and how to prepare/defend themselves from the
increasing crimes against girls/young women in our society. Choosing Karate as one of the
Martial Art forms, the NAF teaches the basic Martial Art through practical self-defence
techniques and tactics. Karate develops one’s ability to use power, speed, agility and
coordination. This programme, therefore, is strongly recommended for girl students.
12. Modalities with Regard to Number of Programmes & Duration – It would be possible to
make changes with regard to the number of groups to be sent and the period of conduct of
programmes to meet any specific requirements that the NVS Authorities may have in mind.
13. Conduct of Programmes for Students from Schools Located Further Away from Base
Camp – The Base Camps/Locations for conduct of programmes, indicated are those where
we have fully functional and properly staffed facility for conducting programme indicated.
We will have no problem in increasing the number of programmes at any of these locations,
should the NVS Authorities wish to bring under their own arrangements, students from more
distant locations to attend the programmes.
14. We will be very grateful for an early approval, either fully or in part, as convenient and
feasible, so that we may take in hand the detailed planning at the earliest possible to complete
the programmes before the end of the holidays of the students i.e. 30th June 2002.
15. I would be very happy to come over, at your convenience, to discuss this issue/give any
further clarifications in this regard, should you so desire.

Thanking you,

(P.S. Gupta)
Encl. : a/a Director

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 Appendix ‘A’
PROPOSAL
FOR ADVENTURE PROGRAMMES
TO BE CONDUCTED BY NATIONAL ADVENTURE FOUNDATION FOR JNV STUDENTS 2002-03

S.No. Event Structure of One Programme No. of Programmes Total No. of Total Cost of
No. of Rate per Duration Total Proposed to be Participants Programmes
Participants Participants of Programme Cost of Conducted Proposed to (Rs.)
(Rs.) One be Covered
Programme
(a) (b) (c) (d) (e) (f) (g) (h) (i)

1. Trekking 30 200/- 10 days 60,000/- 10 300 6,00,000/-

Compendium of Circulars : Academics

2. Rock Climbing 30 150/- 05 days 22,500/- 20 600 4,50,000/-

3. Para Gliding 30 200/- 05 days 30,000/- 10 300 3,00,000/-

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4. Para Sailing 30 150/- 01 day 4,500/- 10 3000 4,50,000/-
5. Rafting 60 300/- 03 days 54,000/- 10 600 5,40,000/-
02 nights
6. Self Defence 100 150/- 05 days 75,000/- 10 1000 7,50,000/-
7. Week-end 100 150/- 02 days 30,000/- 30 3000 9,00,000/-
Adventure Camp

TOTAL 8800 39,90,000/-

Navodaya Vidyalaya Samiti
Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 10-17/2001-NVS(Acad.) Dated: 12.4.2002

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Scouts & Guides Activities in JNVs-regarding.

Sir,

A number of circulars & guidelines have been issued by NVS Hqrs. to all the JNVs through
ROs as well as direct to JNVs time to time. Even then it has been observed that most of the Principals
and their officials are not very much aware about these guidelines and not serious towards scouts &
guides activities.
It is therefore requested once again to your kind goodself that all the Principals of your region
should be directed to take this noble activity as a mission of life and routine of Vidyalaya. In this
regard some important points are being highlighted here as under :
1. As already intimated by this office letter of even no dated 26.12.20011 the rate of IRF has been
increased w.e.f. 1.4.2002. The new rate are Rs.5/- per Scouts/Guide & Rs.10/- per Scout
Master/Guide Captain. Thus every school must send a Draft of Rs. 340/- in favour of Bharat
Scouts & Guides, NHQ, New Delhi for 32 Scouts, 32 Guides 1 Scout Master & one Guide
Captain. The newly opened schools having only VI class may register less number of students
but no exemption should be for others.
2. The Demand Draft of IRF as mentioned in S.No. 1 should be sent by the Principal to the
Regional Office. After receiving Demand Draft from all the JNVs under your region a consolidated
statement should be prepared by the dealing hand in your office mentioning the name of JNV,
no of Scouts, no of guides & detail of Demand Draft. It should be ensured that no JNV which
is in function in any academic year is left without scout/guide registration and then the above
statement alongwith Demand draft will be forwarded by you to this office.
3. We usually receive the registration fee from various vidyalayas after the closing of financial
year. It creates trouble for regularizing the fees with Bharat Scouts & Guides. The Dy. Director
of all regional offices are therefore requested to ensure the receiving of Draft in their offices
latest by 31.7.2002 and forward the same with consolidated statement to this office by 31.8.2002.
4. Some JNVs are getting themselves registered with the Distt. & States in which they are situated.
It is not proper because NVS is itself a State hence all the JNVs must be registered only
through NVS State.
5. The list of annual activities, important days of celebration and necessary camping & training
programmes is usually circulated by Bharat Scouts & Guides NHQ to all states & units. All the
JNVs should take part in these activities and quarterly report should be sent to the ROs who in
turn will submit the consolidated report to the NVS Hqrs.

1. For ready reference. See page no. 288.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

6. For the purpose of all levels of training for teachers, regional office may have a liaison with
Bharat Scouts & Guides State Hqrs. of the State in which the regional office is situated. These
training programmes must be organised during vacations every year.

Yours faithfully,

(V.D. Tripathi)
State Secretary, NVS State

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F. No. 19-3/ 2002-NVS(Acad) Dated: 2- 8-2002

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Conduct of Youth Parliament in Schools.

Sir,

This is to draw your kind attention on the subject cited above. Orientation Programme of the
teachers of selected Navodaya Vidyalayas for Youth Parliament has already been completed at
Haridwar and Vishakhapatnam. The trained teachers would have started activities at Vidyalayas.
This year in a meeting with Officers of Ministry of Parliamentary affairs, it was decided that Regional
Level Selection of Navodaya Vidyalayas in Youth Parliament will be finalized by 30th September
2002 and Results communicated to Ministry of Parliamentary Affairs and also to Navodaya Vidyalaya
Samiti, Hqrs, New Delhi.
Efforts will be made to finalise the National Level selection of Navodaya Vidyalaya by end of
November, so that National Level Prize Distribution is conducted by end of December 2002.
It is further intimated that the committee at Vidyalaya level for the evaluation of Youth Parliament
is constituted as per the guidelines circulated by this office letter of even number dated 28-3-2002.
All sincere, efforts are made to create awareness among student community for the values of
democratic way of life in the country.

Yours faithfully,

(Dr.U.C.Bajpai)
Deputy Director(Acad.)

Copy to :
Shri Dhani Ram, Deputy Secretary, 98, Parliament House, Ministry of Parliamentary Affairs.

Deputy Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No.10-30/2001-NVS(Acad.) 5th August, 2002

To
Sh. C.R. Gopinath
Regional Director
Sports Authority of India
Jawaharlal Nehru Stadium
New Delhi-110 003

Sub. : Adoption of Navodaya Vidyalayas under NSTC Scheme and Scheme

of Indigenous Games – Proposals – Regard.

Ref. : 1) This Office Lr. of even number dated 08-07-2002.

2) Your D.O.Lr. No. SAI/EDO/NSTC/2002, dated 04-07-2002.

Sir,
In continuation to this office letter of even number dated 08-07-2002 and subsequent discussion
on Telephone, I am sending herewith the revised list of school for adoption of Navodaya Vidyalayas
under NSTC scheme and Scheme of Indigenous Games. It is ensured that as many number of
States & U.T.S. as possible are covered. The following are the details related to the Vidyalayas and
the discipline:

Sl.No. State/U.T. Name & address of the Jawahar Proposed

Navodaya Vidyalaya with district discipline
1. Madhya Pradesh Pichhore, Dabra Hockey
Dist. Gwalior-475115
2. Orissa Zinc Nagar Gymnastics
Distt. Sundergarh-770072
3. Punjab Maseetan, Tibba, Hockey
Distt. Kapurthala-144628
4. Himachal Pradesh Pekhubela, P.O. Jankau Athletics
Distt. Una-174303
5. Chandigarh Sector 14, Chandigarh - 160014 Volleyball
6. Andhra Pradesh Kommadi Volleyball
Distt. Visakhapatnam-530041
7. Pondicherry Periakalapet Kabaddi
Mathur Road, Pondicherry-605104
8. Kerala Periyar Football
Dist. Kasargod-671316
9. Goa Canacona Football
Distt. South Goa-403702
10. Karnataka Bangalore Archery
Distt. Bangalore (Urban)-562149

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

11. J&K Shahkote, P.C. Pringal Volleyball

Distt. Baramulla-193122
12. Rajasthan Tilwansi, P.O. Bhavi Athletics
Distt. Jodhpur-342605
13. Haryana Sagga, Dist. Karnal-132001 Wrestling (I.G.)
14. U.P. Sinhachawar Basketball
Dist. Balia-221701
15. Arunachal Pradesh Mahadevpur Football
Distt. Lohit-792103
16. Gujarat Kathlal, Distt. Kheda-387630 Table Tennis
17. Jarkhand B.I.T. Mesra Athletics
P.O. BIT Mesra
Distt. Ranchi-835215
18. Bihar Bihiya Football
P.O. Bihiya, Distt. Bojpur-802152
19. Uttaranchal Rudrapur (Nainital) Volleyball
Distt. Udham Singh Nagar-263153
20. Chhattisgarh Barsoor, Kho-kho (I.G.)
Dist. Dantewada (S. Bastar)
Bastar-494441
21. Maharashtra Navsari Kabaddi
Distt. Amaravathi-444601
22. Assam Kadamani, P.O. Charali Football
Distt. Sonitpur-784176
23. Manipur Khumbong Boxing/wrestling
P.O. Langjing, Distt. Imphal-795113
24. Nagaland Zuketsa Wrestling (I.G.)
P.O. Pfutsero, Distt. Phek-797107
25. Tripura Ramchandraghat Athletics/Football
Distt. West Tripura-79207

I request you to kindly confirm me the approval of the scheme and subsequent follow-up
action.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F. No. 26-22/ 2000-NVS(Acad) Dated:26-8-2002

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sub. : Pace-Setting Activities in Navodaya Vidyalayas – Regarding.

Sir,
Finance Wing vide its letter No. F1-1/2002-NVS (F&A) dated July 5, 2002 has allotted budget
under Pace-Setting Activities to Navodaya Vidyalayas. A lumsum provision of Rs. 5,000/- per JNV in
Pace-Setting Activities has been kept under plan at Regional Office level. This amount is to be
allocated to concerned JNVs immediately as during previous year many Navodaya Vidyalayas could
not utilize the funds provided by NVS, Hqrs. under pace setting activities. The guidelines in this
regard, though, were circulated during previous years, further guidelines are again offered to Principals
of Navodaya Vidyalayas for strengthening this area.
One of the specific objectives of the scheme of NVS has been to enable Navodaya Vidyalayas
to serve in each district as focal point for improvement in quality of school education in general
through sharing of experience and facilities. Thus Navodaya Vidyalaya must play the role of pace
setting institutions in the field of school education in respective districts. In order to galvanize academic,
social, cultural and community oriented environment of schools Navodaya Vidyalayas have to function
as a focal point of school education in the vicinity. Though the ambit of pace setting programme of
JNVs can not be compartmentalized into set parameters as the area is very vast and sky is the limit
of excellence, certain areas are enumerated below where Principals of Navodaya Vidyalaya may
actiwise school programmes effectively.
1. Fundamental Rights/Duties of Citizens of India
Every Vidyalaya, as circulated earlier, also will display a nice chart in front corridor of the
school flashing, the list of fundamental duties as enshrined in our constitution. School may
invite local educationists to throw light on duties and responsibilities of the Citizens of country
in democratic set up. Competitions, debates may be organized at Vidyalaya to create awareness
and respect for Indian Constitution.
2. Academic Excellence Including Co-Curricular Activities
• Promotion of innovation and experimentation in teaching learning process.
• Strengthening the quantity and quality of learners.
• School based staff development programmes.
• Training of teachers to adopt modern educational technology.
• Establishing cannel of interaction with higher seats of learning by way of visits
participation in seminars and discussion of teachers.
• Utmost use of Vidyalaya library, laboratories in classroom transactions.
• Vidyalaya Inspection programme by Principals and also by inviting local Principals.
• Mass participation of children in co-curricular activities.
• Participation of local schoolteachers in workshops, seminars and also local students
of neighbourhood Vidyalayas in poetry, dance, music, drama, competitions and
exhibitions.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

• Organization of inter-school competitions in the district.

• Functioning of Navodaya as resource centre for training of teachers of local schools
and short-term exchange of teachers between JNV and neighbourhood schools.
• Development of effective communication skills and computation skills to attain
confidence and independence by children in dealing with real life situation.
• Strengthening the system to prepare values like belongingness, cooperation,
punctuality, sensitivity to others, respect for teachers and elders and leadership quality.
• Liaison with print media to disseminate information regarding the school programme.
3. Community Services
• Coaching of rural children for Jawahar Navodaya Vidyalaya Selection Test participation
of Navodaya Vidyalaya children in Immunization camps, pulse polio programmes,
cleanliness drive, literary campaign etc.
• Providing library services at school premises to local children and also to village people
through mobile library.
• Participation for creating awareness for health, population education, poverty
eradication and welfare programmes sponsored by Government.
• Interaction of teachers and senior students of Vidyalaya with village people for updating
their knowledge about common diseases their prevention and cure with the help of
Vidyalaya staff nurse.
• Participation in community singing and cultural programmes.
• Extending facilities of music training to neighbourhood schools.
• Participation in campaign for social evils like untouchability, superstitions, drinking,
drug addiction, child labour etc.
• Science club activities to promote scientific temper among students and villagers in
the vicinity.
• Creating awareness for protection of environment against deforestation, deflowering
and local pollutants.
The above-mentioned programme of pace-setting activities is only for the guidance of Principals.
Many other innovative programmes may be initiated to uplift the social, academic and cultural
environment of the institutions. Principals are advised by Regional Offices to utilize the funds under
Pace-Setting Activities purposefully. A report is compiled by the Regional Offices for the different
activities undertaken by Vidyalayas and sent to NVS, Hqrs. by end of February 2003.

Yours faithfully,

(Dr.U.C. Bajpai)
Deputy Director(Acad.)

Copy to :
1. SPA to Commissioner, NVS
2. The Joint Director (Admn.)
3. The Joint Director (P&M)
4. The Deputy Director (Admn./Trg.), DD (Pers.), DD (Estt.), DD (Fin.) for information.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 19-3/2001-NVS(Acad.) Dated : 26th Sep. 2002

To

The Principals
All Jawahar Navodaya Vidyalayas

Sir,

Sub. : Organisation of Children Science Congress - Participation of Navodaya

Vidyalayas-reg.

Under the auspices of Ministry of Science of Technology, Govt. of India, the National Children’s
Science of Congress is held from 27th to 31st December annually. The objectives of the congress
are to provide the children of 10-17 years age group a unique opportunity to use their scientific
temperament and knowledge to make their own dreams come true.
The main focus of the National Children Science Congress is:
l To provide a forum to the young scientists to pursue their natural curiously and to quench their
thirst for creativity by experimenting on open-ended problems.
l To make you feel that science is all around and you can gain knowledge as well as solve many
problems also by relating the learning process to the physical and social environment of the
neighnourhood.
l To encourage children throughout the country to visualise future of the nation and help building
a generation of sensitive, responsible citizen.
l To stimulate scientific temperament and learning the scientific methodology for observation,
collection of data, experiment analysis arriving at conclusions and presenting the findings.
A copy of the general guidelines for participation in the said programmes are made available
to the schools. The organising agency has State level coordinators and District level coordinators to
coordinate the organisation of the programmes at the District & State levels. The name of the District
Coordinator can be obtained from the District Education Officer.
Since this is a unique opportunity for the students to exhibit their innovative and creative skills,
I request you to circulate the details among the teachers and students and encourage the promising
students to participate in the National Children’s Science Congress.
Further details can be obtained from the State Coordinator in this regard.
I shall be grateful, if you could kindly let me know the action taken.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No.F.16-1/2003-NVS (Acad.) 28th April, 2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sub. : Centralized Payment of Registration Fee for Scout and Guide Unit –
Regarding.

Sir/Madam,

NVS is affiliated as a State with Bharat Scout & Guide movement which started in Navodaya
Vidyalaya way back in 1989. The movement enshrines noble ideas of “Live and let others live” with
self-sacrifice, environment protection and international brotherhood. Scout and Guide movement in
Navodaya System has gone a long way to shape character, qualities and personality attributes of
children. The scout and guide units raised in Navodaya Vidyalayas during 2002-03 is as below:-

No. of Units No. of No. of No. of No. of Total

raised in JNVs Scouts Guides Scout Master Guide Captain
376 11772 11412 382 346 23912

Navodaya Vidyalayas have been permitted to raise one scout and one guide unit comprising
of 32 scouts/guide with one adult leader/captain to assist the Unit. The number of Scout and Guide
for the year 2001-02 was 18,970. The revised registration fee as notified by Bharat Scouts and
Guide for the year 2002-03 is @Rs. 5/- per scout and guide and @Rs.10/- for adult leader/captain.
Till date the registration fee for raising the units and its renewing was directly paid by concerned
Navodaya Vidyalayas to Bharat Scouts and Guides Hqrs. During discussions with the Officers of
Bharat Scouts and Guide it has been pointed out that de-centralized way of remitting demand draft
for the registration fee for scouts and guide units of Navodaya Vidyalayas poses a lot of administrative
problem and also takes away precise time in correspondence. They suggested that the registration
fee of Scout and Guide Units are to be paid by NVS, Hqrs. centrally based on the census reported for
the year. This will facilitate Bharat Scouts and Guide to maintain systematic record of the year-wise
census of the scout and Guide of Navodaya Vidyalayas and update the accounts also. The matter
has been taken for the approval of the Competent Authority and Commissioner has very kindly
approved that the payment of scout and guide registration fee will be made directly from NVS, Hqrs.
based on the census of Scouts and Guides of Navodaya Vidyalayas for the year 2003-04 onwards.
You are therefore, requested to instruct Principals that registration fee for renewing and raising
of the scouts and guides of Vidyalayas is not sent directly to Bharat Scouts and Guides Hqrs. in
place the census of the year is submitted by Principals to Regional Office on the following Proforma
latest by 30th September 2003 and the Regional Offices consolidate the data and send to NVS,
Hqrs. by 10th October 2003. The entire census of the country for scouts and guides, scouts master
and guide captain is totalled at NVS, Hqrs and registration fee is remitted centrally to Bharat Scout
and Guide against the census. This will facilitate NVS as well as Bharat Scouts and Guides to
maintain the proper records of the account and minimize correspondence.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

Sl. No. Whether old Census for Census of Census of Census of

unit or raising newly Scouts Guides Scout Master Guide Captain
1 2 3 4 5 6

The information may kindly be circulated to all Principals immediately.

Yours faithfully,

(Dr. U.C. Bajpai )

Deputy Director(Acad.)

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 19-1/2002-NVS(Acad.) 16th July, 2003

To

The Deputy Director

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : National Level Exhibitions – NVS: 2003-04 – regarding.

Sir,
• Navodaya Vidyalayas Samiti has been organizing exhibitions at various levels (Cluster, Regional
and National) on the themes pertaining to Science, Social Science, Mathematics/SUPW and
Computer Education and the selected exhibits further participating in Jawaharlal Nehru National
Science Exhibition conducted by NCERT and Science Talent Discovery Fair (STDF) conducted
by Intel.
• NCERT through its letter dated 25th July 2003 (Xerox Copy attached herewith), has forwarded
the themes and sub-themes for the Science Exhibition for the children 2003-04. Main Theme
of this years’ Science Exhibition is “Science and Technology is the Changing World”.
• Suggestions as given by NCERT in its letter dated 26th July 2003 requires to be attended to.
For Social Science Exhibition, following areas have been identified.
(a) Women Empowerment
(b) Disaster Management
(c) Population Education
(d) Globalization of Economy – Fast growing World Market.
(e) Health and Hygiene
• No theme is being specified for Mathematics/SUPW and Computer Education Areas.
• It will be appreciated if in order to encourage further participation of the students in these
exhibitions, as a first step, exhibition is organized at Vidyalaya level, and then the selected
items are sent for participation in cluster level exhibition.
• During the Regional Exhibition, items as per the details given below are to be selected for
National exhibition.
Science – 03
Social Science – 02
Intel Exhibition – 02
Mathematics/SUPW – 01
Computer Education – 01
www.educationindia.net/istdf
or can e-mail further quarries if any at e-mail address. Contact persons are
Ms. Samita and Mr. Espen J.C.
• As Samiti has adopted special CCA on weekly basis, hence in order to encourage students to
be more creative, they may be asked to take up this activity of participating in the exhibition, as
on activity spread over a time and not as an activity being undertake on war footing placing the
routine academic activities out of gear.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

• Date/Venue scheduled for exhibitions will be intimated to ROs later on after having decided
the schedule of games and sports also, which may be fixed up somewhere in September and/
October beginning.
• JNVs under your jurisdiction may kindly be informed accordingly.
This issues with the approval of the Competent Authority.

Yours faithfully,

(S.C. Rabra)
Asstt. Director (Acad.II)
Copy to :
1. NCERT Letter
2. INTEL Booklet.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F.No. 19-1/2002-NVS(Acad.) 11th August, 2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Conduct of Science Quiz and Elocution Competitions as part of the

Programmes of Science Exhibitions – Regarding.

Ref. : This Office Letter No. 19-1/2002-NVS (Acad.) dated 16-07-20031

Dear Sir/Madam,
I am to draw your kind attention to the letter reference cited and subsequent discussions held
during the Deputy Directors Meeting on 5th August, 2003. In order to encourage creative
communication and scientific abilities of the children, it was decided to organise Science Quiz and
Elocution Competitions simultaneously with the “Science Exhibitions”.
As you are aware, such Competitions were being held in the earlier years but somehow it
appears that subsequently in many Regions they have been dispensed with. Keeping in view the
change in education scenario and the emphasis of State and Central Boards to replace the formal
examination system with C.C.E. and other updated evaluation methods, it becomes very essential
that children acquire the qualities of communication skills (listening, reading, writing and speaking),
creativity, confidence, application and understanding along with leadership quality. Such Competitions
on regular basis will go a long way for developing the personality of the children. Keeping in view the
above purpose, weekly programmes on Science promotion, communication, ICT, performing arts
were given to the schools to be organised on weekly basis. All such activities conducted at the
school level should have scope for ventilating their talent at higher levels.
While the subject themes for these Competitions could be of the same which were given for
the exhibitions, management procedure in terms of the number of participants, the judges, etc. are
to be decided by the Regional Offices concerned.
I, therefore, request you to concurrently organise Science Quiz and Elocution Competitions
along with the “Science Exhibitions”. I also request you to make a special effort with regard to
participation of Vidyalayas in INTEL Exhibitions which is also of very importance nature.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)
Copy to :
All the Principals of Jawahar Navodaya Vidyalayas.

1. See page 308.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

F. No. 16-1/2003-NVS(Acad) Date: 1.9.003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sub. : Scouts and Guides Activities in the Vidyalayas - regarding.

Sir,

Please find enclosed herewith the list of Vidyalayas of your region in which Scouts and Guides
activities have not been started with as yet. It is to be appreciated that introduction of activities like
Scouts and Guides inculcate in the children, the much desired values like service to the society &
self-discipline etc.
May kindly write to the Principals of the concerned Vidyalayas that they shall initiate the process
towards introducing these activities in these Vidyalayas under intimation to this office. Necessary
guidelines indicating the process to be adopted for registration etc. may also be communicated if
required. One unit of Scouts (32 boys) and one unit of Guides (32 girls) from Classes VI to VIII are
indicated in Scouts/Guide. Registration fee will be paid by NVS, Hqrs. School has to intimate the
census of units. One Scout Master and One Guide Captain is also nominated. Bharat Scouts &
Guide Hqrs. is informed regarding raising of Scout & Guide Units in these schools under intimation
to Hqrs.

Yours faithfully,

(Dr. U.C. Bajpai)

State Secy., NVS State
Bharat Scouts and Guides, New Delhi.

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Compendium of Circulars : Academics Navodaya Vidyalaya Samiti

No. F.1-1/2003-NVS-JD(Acad.) Dated: 02.04.04

To

The Principals of
All Jawahar Navodaya Vidyalayas.

Sub. : Identification of Objectives of Residential Culture and Assessment of

the Outcomes – Methods for Strengthening – Guidelines reg.

Sir/Madam,

As you are aware the main objectives of the Navodaya Vidyalaya Samiti are to provide quality
modern education coupled with equity and social justice including a strong component of culture,
inculcation of values, awareness of environment, attainment of reasonable level of competency in
the languages and promotion of national integration. All these objectives are intended to be achieved
through formal and informal methods and practices adopted as part of daily activity and class-room
teaching. In order to enable the students for holistic development of the personality irrespective of
their disadvantage of background or incident of birth the scheme was visualized as residential system.
The disadvantages is terms of physical, intellectual and social growth of the children were to be
eliminated in the homogenous atmosphere created through residential culture in the Vidyalaya. A
Navodaya students is to be developed as an individual who has acquired the content, knowledge,
application and understanding abilities through class room learning and develop himself into a
physically strong, economically productive, socially useful, human being with qualities of discipline,
determination, devotion, confidence, commitment, courage, competency and compassion. He/she
needs to be a firm practitioner of personal, social and national values.
In order to facilitate the students to acquire these qualities through learning, observing, sharing,
organizing and practicing, the Navodaya Vidyalaya residential system is devised and designed. A
series of routine as well as special activities are introduced on day to day basis for enabling the
students to acquire these qualities. Children are prepared to be self-sufficient, self-reliant and
self-confident. The thrust of community life is encouraging them to develop the qualities of sacrifice,
cooperation and mutual understanding. For this purpose, a large number of inter-house activities,
co-curricular activities are introduced. However, in view of lack of desired motivation and meticulous
organization, these activities are not providing required impetus and the desired effect on all the
students.
After a great deal of introspection, review the deliberations the need for re-assessment of
residential culture was felt in the recently held trainers training programme at NLI Goa. Cross
section of experienced functionaries in the organization have identified the following traits of personality
which will ensure the holistic development of a child. It was further decided to identify suitable activities
for developing an integrated personality and quality on the above lines through organizing activities
and programmes to enthuse the students for acquiring following personal abilities as part of the
residential system and culture :
1. Academic Excellence through – complimenting and supplementing co-curricular and house
activities for improving thinking, analyzing, organizing and communication abilities of the
children through day-to-day activities.
2. Personality Development – through physical, intellectual, social and emotional quotients
improvement by active participation in all the activities.

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3. Self-Reliance – by maintaining personal and social hygiene. Self-confidence, self-supporting,

self-assessment and evaluation. This is in a way searching the qualities of one’s own self.
4. Promotion of Scientific Temper and Scientific Outlook – in terms of health care, sanitation,
cleanliness and innovative, creative and research spirit.
5. Inculcation of Cultural and Aesthetic Values – with the activities, which help the students
to preserve and promote culture, identifying the role of Art-in-Education and developing in
them the interest and appreciation for Yoga, Music and upkeep of environment.
6. Promotion of Spirit of Adventure – through active participation in outdoor activities, which
develop competitive spirit, confidence and courage.
7. Emotional Integration – activities that promote spirit of brotherhood, cooperative and
community living, compassion and concern for others, sacrificing nature tolerance and ability
to assimilate and accommodate himself with people around him to promote equity and social
justice.
8. Social Harmony and Adjustments – the activities which neutralize the emotional
disturbances, mal-adjustment and promote social integration. They need to develop respect
for opposite sex and disabled and weaker sections.
9. Self-discipline and Value Orientation – through inculcation of personal, social and human
values.
10. Concern and Integration with Rural Communities – through continuous interaction with
the rural communities and also organization of social service activities like literacy promotion,
health care promotion, eradication of social evils and providing re-creation to the local
communities.
The above 10 identified areas will go a long way in strengthening the abilities of the child and
his all -round development of the personality. The contents and methods of activities undertaken to
promote a healthy residential culture will accelerate the process of in liberating the students through
education (lk fo|k;%foeqDr;s) and developing the qualities of humility, honesty, integrity and self-
esteem.
In view of the above, you are requested to impress upon the staff and students of your Vidyalaya
and prepare a calendar of activities and programmes on day-to-day basis integrating them to emerge
as an effective residential culture.
Please feel free to seek any suggestion in this regard.

Yours faithfully,

(V. Rama Rao)

Copy submitted to Commissioner, NVS for his information. Joint Director (Acad.
Copy to :
1. Dy. Directors, NVS, All Regional Offices with a request to monitor the residential system on
the above parameters and issue necessary instructions to prepare the institutional plan
covering all these aspects.
2. Asstt. Directors & Cluster Incharge, NVS all Regional Offices with a request to closely monitor
and follow up the nature of activities in the campus.
3. All Officers of NVS Hqrs. for information.

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SCHOOL ADMINISTRATION

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General Circulars

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F.No.5-9/SF-NVS Dated: Aug. 4,1987

The Principal
All Navodaya Vidyalayas

Sub. : Display of Rules and Regulations of the Vidyalaya in the Vidyalaya

Campus.

Sir,

For the effective and purposeful functioning of the Vidyalaya, it is desired that all rules and
regulations pertaining to issue like boarding, lodging, school hours, timetable, hostel routine, admission,
programme of co-curricular activities etc. should be displayed predominantly within the school
premises. Parents, teachers and public in general will certainly get the needed information related to
Vidyalaya routine, programme and activities. Principals are, therefore, requested to see that all such
required information is regularly put on the notice-boards of the Vidyalaya for the desired purpose.

Yours faithfully,

(Dr. J.C. Handa)

Asstt. Director (Admn.)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.3-1/87-NVS Dated : Aug.,26,1987

To

All District Magistrates.

Sub. : Arrangements of Furniture and Equipment Required for the Newly

Sanctioned Navodaya Vidyalayas.

Sir/Madam,

I am sure you are already making adequate arrangements for the procurement of furniture
and equipment for the Navodaya Vidyalaya to be started in your district during the current year. I
also hope you are in receipt of the draft for rupees one lakh towards this purpose, of course, it is an
advance money only. Tentative estimates of requirement of furniture and equipment together some
specifications are enclosed. You are requested to kindly open and operate a separate bank account
for utilising the money for the purchase of furniture and equipments till a Principal is appointed for
this Vidyalaya.
Efforts may please be made to procure this furniture and equipment from the Government
agencies. Wherever, it is not feasible to obtain the same from the Government Organisations like
Super-Bazar, Small-Scale Industries, Polytechnics, Co-operative Stores etc., quotations may be
obtained from suppliers and the prescribed purchase procedure may be observed. Durability and
economy may be kept in view while making such purchases. As regards furniture it would be better
it we go in for tubular frames with wooden contents, metallic furniture with welding may be avoided
and nuts and bolts be used. Iron-frame furniture which can be dismented and properly stocked may
be preferred.
I am also enclosing a statement indicating the maximum amount prescribed for each item of
furniture and hostel equipment.
Please acknowledge the receipt.

Yours faithfully,

(Dr. J.C. Handa)

Asstt. Director (Admn.)
Encl. : As above.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

PROPOSED LIST OF FURNITURE AND EQUIPMENTS

ETC. FOR NAVODAYA VIDYALAYAS
(MIDDLE CLASSES)

Sl. Item with specification Requirement

No.

1. Desks (with seat) One for two students.

45” x 30” x 10”

2. Black Board with stand where they a) One for each class room.
are not inbuilt. b) One for Art room.
1) 48” x 90” inbuilt. c) One for Activity room.
2) 48” x 36” Wooden with stand d) One for General Science room.

3. Teachers Tables a) One for each Class room.

40”x 30” x 30” b) One for Art room.
c) One for Activity room.
d) One for General Science room.

4. Office/Teacher chairs a) One for each Class room.

18” 16” x 18” b) One for Art room.
cane seat and Wooden back. c) One for General Science room.
d) Two for Activity room.
e) Six for Principal’s room.
f) Three for office room.
g) Twelve for staff room.
h) Three for Library room.

5. Students Chairs for Library 40 Nos. (One for each student)

18”x Seat height
15” Back
16” x 12” Seat without arms.
(If there is a separate room available)

6. Wooden Almirah where not a) Five for Library room.

inbuilt (Steel) b) Two for office room.
78” x 36” x 18” c) One for Art room.
d) One for Activity room.
e) One for Science room.
f) One to keep examination record.

7. Officer’s Table One for Principal.

60” x 36” x 30”

8. Officer’s chair One for Principal.

(Revolving chair)

9. Office Table One for each office staff.

36” x 24” x 30”
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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

10. Office Rack Wooden a) One for each office staff.

(Medium size) b) Two for Library room.
36” x 36” x 15” c) One for Activity room.
d) One for General Science room.
e) One for Principal’s room.

11. Office Rack Steek with five for Vidyalaya office use.
shelves (Big size)
72” x 36” x 18”

12. Library Table (Big size) a) Two for General Science

72” x 36” x 16” Laboratory
(Half of this requirement b) Five for Lilbrary room.
may be purchased in the first year. c) Two for staff room.

13. Newspaper stand Two for Library room.

60” height

14. Typing Table One for keeping typewriter.

30” x 24” x 30”

15. Catalogue Cabinet (Library) One for Library.

16. Attendance Board One

43” × 36”

17. Notice Board Two

48” × 36”

18. Pigeon-hole with 15 Boxes One

One Box 15” x 15”

19. Display Board One for each House.

48” x 36”

20. Cash Box for Cashier One

18” ×12” × 9”

21. Iron Safe Medium size One for office.

(Godrej wall safe)

22. Map Stand Two

60” x 42”

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

REQUIREMENT OF FURNITURE FOR HOSTEL

FOR 80 STUDENTS

Sl. Name of item with specification No. required

No.

1. Hard beds single tier a) 80 (one for each student).

72” x 36” x 20” b) 10 extra for stock.
(Steel frame with wooden top)

2. Dining Chairs without arms. a) 80 (One for each student).

Back 30” b) 10 for staff.
Seat 18”
(Cane seat, Wooden Back and steel frame).

3. Dining Table 6
(Large size)

4. a) Study Tables (Steel frame 80 (one for each student).

top wooden).
30” x 18” × 30”
(If accommodation available)

b) Study Chairs without arms 80 (One for each student).

Back 30”
Seat 18”
Cane seat, Wooden Back and
Steel frame. (If accommodation
available).

5. Newspaper stand Two for Library room.

60” height

6. Notice Board Two

48” x 36”

7. Display Boards One for each House.

48” x 36”

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.16-1/87-NVS Dated : May 14th, 1988

To

The Principal
(All Navodaya Vidyalayas).

Sub. : Installation of Telephone for Navodaya Vidyalayas.

Sir/Madam,

Reference our earlier letters No.F. 16-1/87-NVS dated 18th April, 1988 and 9th May, 1988
addressed to the Principals, all Navodaya Vidyalayas on the above subject.
It has been brought to our notice that some of the Vidyalayas, specially from Bihar and
Madhya Pradesh, have reported the likely estimated expenditure on the installation of telephone to
be between Rs. 30,000/- to Rs. 51,000/- and an additional expenditure on annual rent to be between
Rs. 14,000/- to Rs. 43,000/-.
In this connection, it should be clearly understood that such heavy expenditure is unsupportable
and cannot be approved by the Samiti. On this account, the Samiti can permit an expenditure to a
maximum limit of Rs.10,000/- only. Therefore, the Vidyalayas where telephone can be installed
under OYT category, of course on priority as communicated by the Director General
Telecommunication to General Managers (Telecommunication of your circle/state), within the limit
of Rs.10,000/- only, may go ahead with the installation of telephone. Other Vidyalayas are advised
to put off the facility for the time being where the expenditure is exorbitant. They may, however, send
the estimates obtained from their District Telecommunication Engineers for perusal of the Samiti.
It is also to be ensured that the Vidyalayas are getting telephone connection without STD only.
Please acknowledge receipt of this letter.

Yours faithfully,

(J.N. Sharma)
Deputy Director (Admn.)
Copy to :
(1) Deputy Director all regions (NVS)
(2) All officer at the Headquarters.

(C.L. Chutani)
Asstt. Director (Admn.)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.14-15/88-89/NVS(Admn.) Dated : May 31st, 1988

The Principal,
All Navodaya Vidyalayas.

Sub. : Expenses on Entertainment in Navodaya Vidyalayas.

Sir/Madam,

While going through the monthly accounts and pay bills of Navodaya Vidyalayas, it is observed
by the Deputy Director (Finance) that some Principals are drawing regularly an additional sum of Rs.
100/- as entertainment allowance with their monthly pay and allowance. This is an irregular drawal
without any authorisation.
Under the delegation of financial powers circulated vide compilation of circulars, there is a
provision that a Principal can spend Rs.100/- per month on the entertainment of visitors, But it does
not mean that it is an entertainment allowance to be drawn by the Principal along with his pay and
allowances. Therefore, it should be clearly understood that Rs.100/- is not an entertainment allowance
admissible to the Principal and it cannot be claimed regularly along with his salary every month.
This amount has been provided for, to enable the Principal to entertain the visitors in his office
whenever necessary and that the maximum amount could be spent for such purpose would be Rs.
100/- in a month. It is quite likely that in some months there may be few visitors only and very little
expenditure is incurred on this account.
Therefore, Principals are advised to keep a separate account of expenditure on entertainment
to visitors in their office. Money should be drawn on actual expenditure basis duly supported by the
relevant vouchers.
These instructions should be strictly adhered to.

Yours faithfully,

(J.N. Sharma)
Deputy Director(Admn.)

Copy to :
1) Deputy Director all regions (NVS). They are requested to check this item of expenditure
incurred by the Principals whenever officers of the Regional Offices visit Vidyalayas
2) All officers at the headquarters.

(C.L. Chutani)
Asstt. Director (Admn.)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No. 5-3/87-NVS Dated : 06-6-1988

To

All the Principals

All Navodaya Vidyalayas

Sub. : Purchase of Cotton, Woolen Textiles for Hostel/Uniform/Liveries - N.T.C.

Sir/Madam,

It is a known fact that Navodaya Vidyalayas are making purchases of Cotton/Woolen Textiles
for the children uniforms, hostel needs and livery items in quite a considerable quantity. It is needless
to lay emphasis that such purchases must be in conformity with the laid down purchase procedures
and quality tested.

2. It may also be mentioned that the purchases from N.T.C. Show-rooms can be made on Single
Tender Basis- which does not require ceiling for quotations and thus simplifies the purchase
procedure. A copy of the circular No. DM No. 15013/3/82/ NTC dated 27.12.83 issued by
Govt. of India, Ministry of Commerce, is enclosed for ready reference.
3. In pursuance of the policy of the Govt. of India that all Ministries and Departments of Govt. of
India should make purchase of Textile Fabrics from National Textile Corporation, Principals of
Navodaya Vidyalayas are advised that they should make all purchases of their requirements
of textile fabrics, cotton & woolen both, (i.e. Blankets, Bed sheets, Pillow covers, Cloth for
uniforms of children and Group ‘D’ employees etc.) from the nearest Showroom of N.T.C.
only. Located in their respective areas.
4. However, in areas, where NTC showrooms are not available, or they are so distantly places
that making purchases from NTC show room will become more expensive, the Principals/
Chairman VMC, may follow the normal purchase procedure already prescribed to meet their
requirements.
5. A list of the addresses of the divisional offices of the subsidiaries of NTC & its show rooms, as
available here, is enclosed for your convenience1. They will supply against bulk order at the
nearest Railway Station/Transport Agency office wherever established on your request.
6. Besides, when you do not get your supplies from NTC showrooms or from their subsuldiary
Mills directly against your order within a reasonable period of time say 45 days, you may make
alternative arrangements to procure the material by following normal purchase as laid down
by the Samiti. In such cases, do intimate the NTC regarding cancellation of your order of
supply.
7. NTC show rooms offer certain rebates on purchases, as announced by their subsidiaries from
time to time in their respective areas. Therefore, it is advised that the Principals should check
up this before making purchases.

1. NTC show rooms in the nearest city/town may be contacted.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

8. The receipt of the circular should be acknowledge to the Samiti.

Yours faithfully,

(K.S. Sarma)
Director
Encl : as above
Copy to :
1. Deputy Director, all regions (NVS)
2. All Chairman, VMC, NVS.
3. All officers at the NVS Headquarters.
4. Director (Marketing), NTC, 8th floor, Surya Kiran Building, Kasturba Gandhi Marg, New
Delhi with a copy of the list of Navodaya Vidyalayas for information and necessary action.
5. Senior Manager (Show Rooms), 9th floor, Vandana Building, 11 Tolstoy
Marg, New Delhi-110001 for information.

(C.L. Chutani)
Asstt. Director (Admn.)

Copy of D.O.No. 15013/3/82-NTC dated 27-12-1983 issued by the Govt. of India,

Ministry of Commerce, Deptt. of Textiles.

Sub. : Supply of Textile Fabrics of NTC Mills for Defence and Civil
Requirements of the Govt. of India through DGS&D.

The undersigned is directed to say that the question of supply of textile fabrics from NTC mills
for defence and Civil requirements of the Government and the following arrangements have been
approved:
1. All type of cotton/woollen fabrics purchased by defence or by DGS&D (for other departments)
to the extent available from the NTC should be procured from NTC on a SINGLE TENDER
BASIS.
2. Prices of these commodities shall be calculated by the NTC and fixed by the Department of
Textiles by associating a representative of the Chief Cost Accounts Officer.
3. The existing procedure of inspection should continue.
4. A Committee of Secretaries of the Ministries of Defence supply, Industry and Finance with
Secretary, (Textile) as the convenor should be set up for periodical review of the progress of
the scheme and for resolving difficulties that may arise in its implementation.
All the Ministries/Departments of Government of India should make the purchase of Textile
fabrics from NTC pursuant to the above decision.

Sd/-
Deputy Secretary to Govt. of India

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F.No.5-2/87-88/NVS(Vol.4) Dated : June 22, 1988

To

All Principals
Navodaya Vidyalayas

Sub. : Use of Vidyalaya’s Vehicle.

Sir/Madam,

The Samiti has already issued certain instructions regarding the use of vehicles supplied to
some selected Vidyalayas depending upon the need and justification. These vehicles should be
diesel run preferably. The Principal will be personally responsible for proper use, care and maintenance
of Vidyalayas’s vehicle. For the performance of this duty, he may be assisted by the office
Superintendent or some other clerical staff. The Rules/Provisions in the Staff Car Rules of the Govt.
of India should be generally followed (A copy of this Pamphlet may be purchased for reference). In
particular, the Principal will ensure regular maintenance of the following records :
(1) Log book showing number of journeys performed (both on duty and otherwise) and of petrol,
oil and lubricant oil used. Entries made in the log-book shall be attested by him personally.
The regular member of staff using the vehicle will sign the entry in respect of the journey
performed by him specifying the purpose, as per the written sanction of the Principal. At the
close of every month the mileage given by the vehicle per kilometer will also be calculated.
Abnormal variations in the kilometre/litre should be investigated.
(2) Record (History Sheet) of repairs and replacements carried out to the vehicle from the date of
purchase will be maintained and checked by the Principal.
(3) Entry of tools, fittings, equipments and spare parts should be kept in the office. Losses caused
by the negligence will be made personal responsibility of Principal.
(4) The vehicle may be insured for third party.
(5) The vehicle may be serviced regularly after every 3,000 kms. of 4 months whichever is earlier.
The Principal may submit a half yearly report on the expenditure incurred within prescribed
norms and limit on the vehicle to the concerned Deputy Director.
The Vidyalaya’s vehicles are given for transportation of stores and equipments (to the extent,
it could be used for the purpose without damaging the vehicle) and for movement of the Principal,
staff and students in the case of medical or any other emergency. All movements should be subject
to the prior approval of the Principal. For journeys mentioned below, permission from the authority
indicated against each is to be obtained :
(1) From the Vidyalaya to nearest rail head or nearest major market, bank, post office or bus
stand. — Principal
(2) From Vidyalaya to the Headquarter of the Chairman, VMC — Principal
(3) From Vidyalaya to the State Capital and distances exceeding 75 kms (upto 2 trips in a year)
— Concerned Deputy Director

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Vehicles may be permitted to be used for non duty journey also by the regular employees of
the Vidyalaya. However, duty journey should take precedence over non-duty journey. The payment
for non duty journey by the Principal/staff will have to be charged from the individual at the rate of Rs.
2.30 per km. calculated from garage to garage. The vehicle will not be placed at the disposal of any
other organisation/individual without the specific approval of the concerned Deputy Director.

These instructions are in addition to those already issued on this matter.

Yours faithfully,

(J.N. Sharma)
Deputy Director (Admn.)
Copy to :
(1) Deputy Director all regions (NVS)
(2) All officers at the Headquarters.
(3) Finance Section, NVS, New Delhi.

(J.N. Sharma)
Deputy Director (Admn.)

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F.No.14-15/88-89/NVS Dated : June 23, 1988

To

The Principal
All Navodaya Vidyalayas.

Sub. : Furnishing of Principal’s Office

Sir/Madam,

During my visit to the Navodaya Vidyalayas, it was observed that some of the Principals have
occupied very large accommodation as Principal’s office even where there in accommodation
problems for children and staff. Besides, some of the Principals have superfluously equipped their
offices with a large number of sofa sets (8 Sofa Sets in a particular Vidyalaya), a number a steel
almirah, Chairs, decoration pieces, costly carpets and desert coolers. All this is not only shocking
but an exhibition of extra veganza and wasteful expenditure. It also exposes the disposition of the
Principal towards such issues. Frugality and simplicity should be our watch-words.
In view of the above, the following instructions must be complied with strictly:
(1) The Principal should select a moderate size room as his office and it should be moderately
furnished and neatly maintained.
(2) It may have ordinary coir board/ jute carpet, one sofa set, one desert cooler and at the most 6
chairs and one steel almirah. No expensive decorative pieces should be affixed on the walls or
placed in the Principal’s room.

Yours faithfully,

(J.N. Sharma)
Deputy Director (Admn.)
Copy to :
(1) Deputy Directors all regions (NVS). They should make a special note of these matters in
their report during their inspection/visits to the Vidyalayas.
(2) All officers at the headquarters.

(C.L. Chutani)
Asstt. Director (Admn.)

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F.No. 27-Misc/88-NVS(Admn.) Dated : 9/10/ Nov. 89.

To

The Principals
All Jawahar Navodaya Vidyalayas.

Sir/Madam,

Instances have come to the knowledge of the Samiti where the teachers/Principals of Jawahar
Navodaya Vidyalayas have been asking the students, particularly the girl students, to come to their
dormitories and do their personal work like cleaning the utensils, washing the cloths, laying bed etc.
The Samiti takes a very serious note of such cases. In future it may please be seen that no students
is asked to do any personal work of any teacher/Principal and particularly the girls should not be
called to the dormitories of male teachers/principals.
I also take this opportunity to write to you that Principals and House-Mistress of girls Houses
should frequently talk to the girls on the above subject and in case any such instance is reported by
the girls, the matter should be confidentially reported to the Samiti for immediate action.
This may be brought to the notice of all concerned and their signature be obtained for having
noted the instructions of the Samiti. You are also requested to kindly acknowledge the receipt of this
letter and certify that instructions of the Samiti have been noted by all in writing.

Yours faithfully,

(K.S. Sarma)
Director

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F.No.5-2/90-91/NVS(Admn.) Dated : 25.04.90

To

The Principals,
All Navodaya Vidyalayas.

Sub. : Stay of Driver in the Vidyalaya Campus.

Sir/Madam,

I am to refer to the subject noted above and to say that instances have come to the notice of
the Samiti that some of the Drivers of the Jeeps/Buses/Vans provided to the Vidyalayas are not
staying in the school campus probably due to lack of accommodation. Since the vehicle provided by
the Samiti may be needed in an emergency, it is essential that the Driver should always be immediately
available. You will agree that the vehicle in the absence of the Driver shall be of no use and the very
purpose of providing the vehicle is defeated. It has, therefore, been decided that the driver must be
provided with suitable accommodation in the Vidyalaya campus and instructed to stay there in the
best interest of the children.

Yours faithfully,

(Dr. S.K. Narang)

Deputy Director (Admn.)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-13/89-90/NVS(Admn.) Dated: June 8th, 1990

To

The Deputy Directors

All Regional Offices of Samiti

Sub. : Purchase of Generator for the Vidyalayas - reg.

Sir,

In pursuance of the decision taken during the recent conference of the Deputy Directors, I am
to convey the approval of the Director, N.V.S., permitting the Principals of Navodaya Vidyalayas that
have reached the stage of Class IX or above w.e.f. the academic year 1990-91 to buy a 10 KVA
portable diesel generator set on the recommendation of the Deputy Director of the Region subject to
fulfilling one of the two following conditions:
1. Power connection is not provided at the temporary site of the Vidyalaya so far.
2. Power connection is available at the temporary site but the supply position is very poor or
highly irregular and erratic so much so there is virtually no supply in the night time (This aspect
is to be very carefully judged by the Deputy Director of the Region).
Following points will also be kept in mind before purchasing the generator set :
1. Vidyalayas that have already moved to their permanent building or likely to move shortly will
not go in for a generator as we have already catered for a 200 KVA. HT transformer at the
permanent site to provide stable power supply to the Vidyalaya.
2. In case the strength of the Vidyalaya is considerably less and if the Principal feels that a
generator of lesser capacity than 10 KVA can serve the purpose there is no objection to
purchase a portable diesel set of 5 KVA or 7.5 KVA capacity.
3. If the electricity supply is regular and satisfactory and if the Principal feels that there is no need
for a generator at all he need not buy one.
4. In case a generator has already been gifted by the parents/philanthropists to the Vidyalaya
there is no need to buy one more set.
5. As the main purpose of the generator, is to enable the children to study and do their assignments
during the night time top priority will be given for this purpose that apart the generator shall
also be used to energies the water pumps, illuminate the kitchen, dining halls, the hostels and
the toilets. All the other uses will be secondary. The Generator set shall be operated only
during the night time however, if there is a pressing need to put it into operation during the day
time it can done so ONLY for pumping water and NOT for operating fans, viewing of Television
sets/VCP etc. It may kindly be noted that a 10 KVA set will consume about four litres of diesel
per hour of operation.
6. The cost of a 10 KVA diesel generator will be around Rs. 50,000/-
7. A sum of Rs. 600/- per month per Vidyalaya for nine months in an academic year is sanctioned
towards the diesel cost. This expenditure should not exceed Rs. 5400/- in an academic year
at any cost. This expense will be booked under contingency Head.

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8. It is emphasised here that this letter does not grant a blanket permission for an outright purchase
of generator by all the vidyalayas that have reached Class IX level or more from 1990-91
academic year. Subject to conditions mentioned in this letter the Deputy Directors of the Region
are requested to weigh the situation very carefully and assess the exact need of the vidyalaya
and permit the vidyalaya to buy a generator only after they are fully convinced that this is an
imperative requirement. Principals will buy the generator by following the prescribed purchase
procedure only after getting a written approval from their Deputy Director.
Deputy Directors of the Region are kindly requested to send a list of vidyalayas that have been
permitted by them to buy a generator, to the Assistant Director(Admn.) by name indicating thereby
complete justifications that warranted a generator. This may kindly be done by 15th July. 1990.

Yours faithfully,

(S.S. Gauri)
Deputy Director (A)/(P)

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F.No.27-Misc/88-NVS(Admn.) Dated: 19 June, 1990

To

The Principals
All Jawahar Navodaya Vidyalayas.

Sub. : Prohibition of Tobacco Smoking in Navodaya Vidyalayas.

Sir/Madam,

The Government have been viewing with great concern the increasing scientific evidence of
non-smoking public being exposed to serious health hazards due to exposure to passive smoking in
the proximity of tobacco smokers. There has been a widespread public demand that measures be
taken to protect this majority of non-smoking public from the polluting impact of tobacco smoking by
a small minority. Further, there is a need to save smokers from their own excesses. It has been,
therefore, decided to prohibit tobacco smoking to start with, in a few selected places namely, Hospitals,
Dispensaries and other health care establishments. Educational Institutions, Conference Rooms,
Domestic Airflights, Air-conditioned chaircars and Air-conditioned sleeper coaches in trains, Sub-
urban trains and Aircoditioned Buses etc.
In view of the above, It has been decided that smoking in Navodaya Vidyalaya Complex will
not be permitted with immediate effect. Principals, teachers and other members of the staff who are
in the habit of smoking may do so only in their in their own residential accommodation or in some
corner clearly earmarked for this purpose and not any where in the school complex. It shall also be
ensured that tobacco smoking is not done in the presence of the students. No ash-trays shall be
placed in the office of the Principal in Navodaya Vidyalayas.
Strict compliance is requested.

Yours faithfully,

(Dr. S.K. Narang)

Dy. Director (Admn.)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-13/89-90/NVS(Admn.) Dated: July 19, 1990

To

The Deputy Directors

All Regional Offices

Sub. : Installation of Solar Water Heater/Solar Lighting System for the

Vidyalayas.

Sir,

As you are aware, the Government is promoting the use of non-conventional sources of energy
by providing solar water heating systems/solar lighting system at concessional rates to several
institutions in the rural and urban areas. It is felt that our Navodaya Vidyalayas can also be profited
by exploring the possibilities of having these facilities installed in the vidyalayas. The Deputy Directors
of the regions/the Principals are kindly requested to take up the issue pertaining to the solar water
heating system/solar lighting system with the respective State Government/the Departments so that
the subsidy made available by them can be provided by the Samiti to have these facilities. This
follows the decisions taken during the recent conference of the Deputy Directors of Regional Offices.
Action taken by you in this regard may kindly be sent to AD(Admn.) by name for further
necessary action at Samiti.

Yours faithfully,

(Dr. S.K. Narang)

Dy. Director (Admn.)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.8-9/97-NVS(SA) Dated: Sept. 19, 1997

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sir,

Number of cases of repair of vehicle have been sent by the Regional Offices for approval of
estimates as prepared by the Vidyalayas. It is observed in many cases that the proposals are either
incomplete or submitted without following proper procedures.
Henceforth, the following points may please be got verified before submission of the proposal
for approval:
1. Certificate from Inspector of Motor Vehicle to the effect that proposed repair works/
replacement of spares are essential which is to be attached with the proposal.
2. The Vidyalaya shall submit the detailed breakup of spares proposed to be replaced and the
respective price thereof along with total anticipated expenditure involved including Sales
Tax. etc.
3. Vidyalaya shall record the justification for replacement of parts and submit the same along
with the proposal.
4. Wherever the parts are proposed to be replaced, Vidyalaya shall certify that the replacement
has been proposed after exhausting the possibility of repairing/reconditioning/retreading of
such part as the case may be.
5. The price of the spare shall be as per the schedule of prices of the authorised manufacturer
of the spares applicable for Govt. organisation. A certificate of verification to this effect shall
be submitted by the Principal.
6. Possibilities of procuring spares like tyres, tubes and batteries through DGS&D rates may
be explored and the position thereof be recorded. Similarly, possibilities of retreading of
tyres and reconditioning of batteries may be evaluated and recorded accordingly before
submission of proposal.
7. The salvaged spares which will be removed for replacement shall be taken to Vidyalaya
stock and disposed of as per the rules of the Samiti and appropriate entries therefore be
made in the M & R register of the vehicle. An assurance certificate to this effect shall be
submitted by the Principal.
8. Vidyalaya shall certify that the replacement/denting/welding/painting of body, if proposed as
inevitable and also record the measurement of such works related to body of the vehicle
invariably along with the details of respective schedule of prices.
9. Vidyalaya may get the proposal vetted by the Purchase Advisory Committee of the Vidyalaya
(which includes the designated member of VMC) regarding the purchase procedure followed.
Detailed recommendation thereof shall be attached with the proposal.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

10. The expenditure so recommended/approved may be met out of the available funds in the
concerned head in the budget of Vidyalaya. Accordingly, the availability of funds/the additional
requirement of funds. If any, in the respective head shall be mentioned by the Vidyalaya.
However, in case of additional requirement of funds by the Vidyalaya, Regional Office may
ensure allocation of funds under appropriate head of account before forwarding the proposal.
11. Other codal formalities as per purchase procedure of the Samiti may be followed strictly
before submission of proposal in the proforma sent herewith at Annexure-I.
12. The detailed proposal as submitted by the Vidyalaya may be completely verified by R.O.
while referring to the above points and record the recommendation in each of such case
separately before forwarding to Headquarters.
13. Further, on receipt of sanction from Hqrs. the R.O. may convey the approval to JNV with an
advice to issue work order to the workshop.
14. After getting the repair work done, the Vidyalaya shall submit details of expenditure incurred
to the Regional Office for verification of the expenditure.
15. Regional Audit team shall verify the procedure during its subsequent audit and take further
necessary actions, so as to authenticate the expenditure as per above norms.
Further, in many cases, it has come to the notice of competent authority that even for minor
repairs the engine is dismantled on the pretext of preparation of estimate which may be desisted. In
case of sudden breakdown and unforeseen seizure of engine, the vehicle may be toed up to the
garage and estimate be got prepared reasonably. Wherever, the engine has been dismantled, proper
justification for such dismantling of engine which otherwise costs substantial amount on repair may
be furnished specifically in the proposal.
The Regional Office may scrupulously follow the due procedure as communicated above in
order to help the competent authority to communicate the decision at an early date. Further, it is
desired not to forward the incomplete proposals in any case which otherwise may result in delay in
getting estimate approved, thereby causing improper utilization of vehicle at Vidyalaya.

Yours faithfully,

(V. Rama Rao

Joint Director (Admn.)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

Annexure-I

PROPOSAL FOR APPROVAL OF ESTIMATED EXPENDITURE ON REPAIR

OF VEHICLE OF JAWAHAR NAVODAYA VIDYALAYA

DISTRICT STATE

1. Name of JNV :
2. Date of purchase of vehicle :
3. Make, model and registration number of :
vehicle.
4. Number of kilometre run by the vehicle :
5. Year-wise details of amount spent on repairs chronologically since from the purchase of
vehicle:
Year Nature of repair/replacement Amount Dealer/Garage

6. Details of use of vehicle beyond 75 kms. limit and reasons thereof in each case mentioning
therein whether it was approved by the competent authority or not.
7. Whether regular driver has been appointed. If not, the reasons thereof.
8. Total amount spent on Oil and Diesel year-wise.
9. Details of current problem:
(a)
(b)
(c)
(d)
10. Total amount estimated (as applicable):
(a) Replacement of spare parts
(b) Tyre/tube/battery
(c) Denting and Painting
(d) Repair charges
(e) Labour charges

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

11. Certificates
(a) It is to certify that the price of spares is as per the schedule of price of manufacturer
applicable for Govt. Organisations which has been personally verified by me.
(b) I undertake the responsibility to the effect that the spares removed for replacement
shall be taken into stock and disposed of as per the rules of the Samiti and appropriate
entry will be made in the M & R Register of vehicle as well as the log book of vehicle.
(c) It is to certify that the purchase procedure as per the rules of the Samiti has been
strictly followed while preparing the proposal for repair of vehicle.
(d) It is to certify that the required funds for the proposed repair are available/not available
as per the budget approved for the Vidyalaya under respective head. The additional
requirement of funds to an extent of Rs. _______________ is solicited for the aforesaid
repair work under the head “ ” for the financial year.
(e) It is to certify that all possible efforts in terms of repair/reconditioning/retreading have
been exhausted in respect of the spares which are to be replaced as proposed and
the proposed replacement of spares are essential and inevitable.
(f) “I certify that the Vidyalaya vehicle has not met with any accident all these days from
the time of its purchase and no amount was spent on the repairing on account of the
accident.”
OR
“I certify that the vehicle met with an accident on (date) due to the following reason(s):
An FIR was lodged in the local police station and the Insurance Company has been
approached for further necessary action.” The matter was already reported to
Headquarter vide Letter No. ____________________/NUI reported to Headquarter
at all.
Further a sum of Rs. ________________ was also spent on repairing of the vehicle
after the accident after obtaining necessary sanction from/without obtaining sanction
from NVS, New Delhi.
(g) It is to certify that the vehicle has been insured comprehensively/on Third Party and
the Insurance premium is renewed regularly. It is to further certify that the due Tax
etc. are paid to the concerned authorities and the driving licence of Driver is valid as
on date and will be got renewed by driver from time to time.
Note: (Certificates not applicable should be categorically deleted from the proposal)

(Signature of Principal)
Vidyalaya Seal
Recommendation of the R.O. with full justifications with specific mention regarding availability
of funds at R.O. level for the purpose under the appropriate head of expenditure.

(Signature of Deputy Director)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.3-3/97-NVS(SA) Dated: 22-10-1997

To

All the Regional Deputy Directors

Navodaya Vidyalaya Samiti.

Sub. : Introduction of “Vidyalaya Control Register” for follow up on

Observations of the Visit of Inspecting Officer : Reg.

Reg. : This Office Letter No. F. 6-10/97-NVS (Admn.) dt.27-09-1997.

Sir,
In continuation to this letter reference cited above, in order to ensue continuity and feed back
on the inspection reports by the officers of the Samiti, it has been decided to introduce a “Vidyalaya
Control Register” in every Vidyalaya. The proposed Register will facilitate the Visiting Officers to go
through the observations and guidelines given by the previous officers who have visited the Vidyalaya
and the action taken there upon. It would also ensure the visit and inspection is purposeful and
result-oriented. It is, therefore, requested that the Principals of the Vidyalayas under your Region
may please be directed to maintain a register containing the columns in the enclosed proforma. The
Vidyalaya Control Register should be duly numbered pagewise” and authenticated with the certification
by the Principals, indicating the total number of pages in the Register.
The Visiting Officers of the Samiti may be advised to go through the Register whenever they
visit the Vidyalaya and write their specific observation on all the points containing in the proforma
before leaving the Vidyalaya after inspection/visit.
The Principal and teachers concerned shall take up follow up action on the observations and
guidelines given by the inspecting officer in a Time-Bound manner. Instructions issued by the visiting
officer should immediately be complied. Any lack of action/response on the instruction given without
a valid reason may be viewed seriously and noted against the employee concerned in his personal
records.
The Principal may accordingly be instructed to maintain the Vidyalaya Control Register carefully
and comply with the instructions issued in the Register from time to time so that it would act as a feed
back to the next visiting officer as well as the Vidyalaya Management Committee. All the columns
mentioned in the proforma shall be included in the Register in a format giving adequate space for
writing observations and action taken.
The Register being an internal control document should be available only to visiting officers of
the Samiti, Chairman, VMC, Principal and staff. The Register should not be treated as a visitor book
for use by other visitors/dignitaries.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

Receipt of this letter may be acknowledged and the instructions/guidelines issued to the
Vidyalayas by your Region in this regard may be confirmed at the earliest.

Yours faithfully,

(Anurag Bhatnagar)
Director

Copy to :
All the Principals of Jawahar Navodaya Vidyalayas with a request to immediately open a
Vidyalaya Control Register as per the above directions.

(V.Rama Rao)
Joint Director (Admn.)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

VIDYALAYA CONTROL REGISTER

Name of Visiting Officer : .........................................Desg. ........................................

Date & Time of Arrival : .........................................................................................

Date & Time of Departure : .........................................................................................

Purpose of Visit : .........................................................................................

Area(s) of Observations Subsequent Remark

Inspection Action taken
on observations

A. Academic
1. Class Room, teaching,
assigments, testing
and evaluation.
2. Teaching methology.
3. Coverage of syllabus.

B. Insfrastructure
1. Building, repairs and maintenance
& general upkeep.
2. Water, electricity and toilets.

C. House System
1. Maintenance.
2. Activities.
3. Safety & Security.
(Including roll call)

D. Mess
1. Quality and quantity of food.
2. Cleanliness & sanitation.
3. Purchase & Mess Committee &
procurement of material.

E. Co-Curricular
1. Physical education
2. Art

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

3. Music
4. SUPW
5. Vocational education
6. Any other

F. Library
1. Availabililty and procurement of books
2. Upkeeping of Library.
3. Library based activities
4. Reading habits of students and teachers
and monitoring thereof.
G. General
1. Morning assembly.
2. Student discipline
3. Beautification of campus
H. Administration and Finance
1. Service matters
2. Records, procedures and
pending issues (including
correspondence and replies.
3. Purchase procedures.
4. Any other

I. General Observations

(Signature)
(Signature of the Principal
confirming the action)

Name:.............................................
Designation:.....................................

Note: The above format may be spreaded in opposite portion of two pages of the Register in order
to provide adequate space for legible writing.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No. 2-6/97-NVS(S.A.) Dated : Dec., 31, 1997

Dear District Magistrate,

I am writing to you with reference to deployment of NVS Staff in the ensuing general elections.
While I am aware of the importance of election duty, I would like to bring to your notice certain
problems which the Samiti faces.
Our schools, as you know, are residential in nature. The constant presence of Principal and
staff is, therefore, essential, especially since a large number a girl students stay in the campus. The
role of teachers is not only limited to class room teaching but also as House-Masters/House-Mistresses
to lookafter the board and lodging arrangements of the children which is all together a difficult task
particularly in a residential set up. Similarly, the vehicles have been provided among other things to
provide emergency services, for example when children have to be sent to the hospital for urgent
medical treatment.
I would, therefore, request you to kindly ensure that as far as possible the Principal, Staff and
vehicles of Jawahar Navodaya Vidyalayas are not drafted for election duty.
With regards,

Yours faithfully,

(Anurag Bhatnagar)

All the District Magistrates

and Chairman of Vidyalaya
Management Committee.

Copy to :
(1) The Deputy Director of all Regions.
(2) The Principals of all JNVs.

(A.N. Ramachandra)
Asstt. Director (School Admn.)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.2-15/98-NVS(SA) Dated : 27.7.98

CIRCULAR

Sub. : Revision of Rates of Allocation of Expenditure on Uniform Items.

In pursuance of discussions held in the Conference of Deputy Directors, the proposal regarding
increase in the rate of allocation of expenditure was put up to the Finance Committee in its 23rd
Meeting held on 30th December, 1997. While considering the proposal for rise in the allocation and
the consequential burden on the budget, the Finance Committee has approved to increase the rate
of allocation for uniforms to Rs.600/- per child per annum as against the existing allocation of
Rs. 350/- per child per annum. The above said increase shall come into effect with immediate effect
for purchase of uniforms henceforth.

The norms for providing uniform items are reproduced here below :

Sl.No. Name of Item Norms of Normal life Remarks

Quantity

1 (i) Shirt-White Terrycot 2 Nos. 2 Years

(Half Sleeves)

(ii) Shirt-White Terrycot 1 No. 2 Years

(Full Sleeves)

2. (i) Half Pant/Skirt (divided, 2 Nos. 2 Years (Half pant/

covering upto knee) Skirt only
Grey, Terrycot. upto
Class VIII)

(ii) Full Pant-Grey, Terrycot 2 Nos. 2 Years (From

Class IX)

3. Salwar (White)& 2 Nos. 2 Years (From

Kameez (Grey) Class IX)
with Dupatta (white)
for girls.

4. (i) Half Pant/Skirt-White, 2 Nos. 2 Years

Terrycot (divided, covering
upto knee).

(ii) T-Shirt-ready made 2 Nos. 2 Years

(House colours, cotton
casement material)

5. Woollen Pullover (Grey) 1 Nos. 3 Year

6. White Canvas Shoes (PT) 2 Pairs 1 Years

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

7. White Socks (Nylon) 2 Pairs 1 Years

8. Hawai Chappal (Rubber) 1 Pairs 1 Years

9. Belt-cotton with metallic 1 No. 3 Years

buckle (Grey-White bands)

10. Ribbon (1 pair red & 1 pair 2 Pairs 1 Years. (each piece
White), if required, for girls. one meter)

11. Phatka (Grey)/Pugaree(Grey) 1 No. 3 Years

for sikh boys only (Pugaree to
be provided from Class X).

(* One full pant may be given from Class VI for use in the evenings during cold weather in
case of Vidyalayas situated in cold Regions).

Additional items for extreme winter areas

1. Leather Shoes (Black) with laces 1 Pair 2 Years In this

case only
one pair of
PT shoes
to be given.

2. Coat Woolen dark grey (tweed) 1 No. 3 Years

3. Pant/Skirt woollen, steel 1 No. 3 Years

grey (worsted)

4. Stockings thick-nylon-grey. 1 pair 2 Years (for girls

only)

Purchase of Cloth
The cloth for uniform must be purchased from the authorised dealers/show-rooms on National
Textile Corporation only. Principals facing difficulties in the purchase of cloth must write to the Zonal
Manager/Marketing Manager of the NTC directly atleast 4 to 5 months in advance.
The cost given above also includes stitching charges at normal Govt. rates. Quotation for
stitching should be obtained from Co-operative Agencies, Social Welfare organisations and private
tailors and the contract may be awarded by following proper procedure. It must be ensured that all
uniform are stitched in the Vidyalaya premises. The uniform should not be tight from the very beginning
and sufficient margin should be given for the growth of the children. It is also observed that a large
quantity of cloth is being wasted due to improper planning and supervision of stitching of clothes. It
is therefore, requested that cloth should be supplied as per the required measurements and stitching
to be got done under the personal supervision of the one of the staff members.
Normal Life of Items
Normal life of all items of clothing has been indicated above. However, an item should not be
replaced, if it is found serviceable and can be used beyond the normal life indicated above. In case

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

a child outgrows that particular item of clothing may be replaced out of any old item of clothing
according to the size of the child. If an old replacement is not available at all, it may be replaced by
a new one. Similarly, in case the shoes become tight, they have also to be replaced by some old pair
of shoes wherever possible. Care should always be taken that shoes needing repair are properly
repaired rather than being thrown away.
Issue and Return of Uniform
The item of uniform shall be provided within 10 days of opening of session after summer break
to the regular students and within a period of one month to the newly admitted students from their
date of admission. Accordingly, timely actions to procure items from the show-room and stitching
etc. be taken in advance. The Regional offices shall monitor this to avoid any inconvenience to
children and public criticism and initiate actions wherever delay is anticipated.
All item of uniforms must be taken back before vacations and breaks should be re-issued to
the respective children on rejoining the Vidyalaya after vacation and breaks. For this, it is essential
that the children should put their roll number (or any other marks) on each item of clothing. This
should be centrally done by the Vidyalaya when new items are issued.
Maintenance of Uniforms
The Principal shall ensure that the children wear neat and clean uniform regularly. The Regional
office may also monitor this constantly.
Condemnation of Articles
Instruction for the condemnation of items of uniform and other articles are being issued
separately.
All out efforts should be made to be economical in expenditure and wherever possible the
items may be used beyond the normal life given above. Grant in accordance with the norms shall be
released by the Deputy Director of the concerned region after ascertaining the appropriate need of
Vidyalaya in advance.
It may also please be noted that non-supply of uniform to the children in time is constantly
inviting adverse criticism. Since the financial allocation have been substantially increased, Principals
and Regional Officers should ensure that uniforms are supplied to children in time.
This issues with the concurrence of F & A Wing and the approval of Director, NVS

Yours faithfully,

(V.K. Sharma)
Deputy Director (Pers.)

To : The Deputy Directors of All Regional Offices of Samiti.

Copy to :
1. The Principal, All Jawahar Navodaya Vidyalaya
2. All officers at the Headquarters.

(A.N. Ramachandra)
Asstt. Director (Sch. Admn.)
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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-4/99-NVS(SA) April 28, 1999

REVISION OF RATES IN RESPECT OF EXPENDITURE ON STUDENTS

W.E.F. 01.05.1999

Keeping in view various references received from the Regional Offices and the Principals of
the Vidyalayas and with the approval of the Executive Committee of the Navodaya Vidyalaya Samiti,
it has been decided to revise the rates of expenditure to be incurred on students. The existing
provision of Rs. 5250/- per student has been enhanced to Rs. 6000/- per student per year. Further
details with regard to the increase of provision is as under.

Sl.No. Item Rates Total

1. Boarding charge @Rs. 500/- per month per child for 9 months Rs. 4500.00
2. Uniforms @Rs. 600/- per child per year Rs 600.00
(to be provide once in two years)
3. Text Books @Rs. 100/- per year per child Rs. 100.00
4. Toilet articles @Rs. 300/- per year per child Rs. 300.00
5. Other items Rs. 500.00
(Stationery, Travelling
Expenses, Medical
Expenses, etc.)

Total expenses per child per year Rs. 6000.00

2. The revised rate will be effective from 1st May, 1999.

3. This issues with the concurrence of F & A Wing and the approval of Director, NVS.

(V. Rama Rao)

Joint Director (Admn.)

To
1. Deputy Director, All Regions
2. Principal, All Jawahar Navodaya Vidyalayas
Copy to :
1. All Officers at NVS Hqrs..
2. S.P.A. to Director, NVS for information.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-6/96-NVS(SA) Dated:13.12.99

The Deputy Director,

Navodaya Vidyalaya Samiti,
All Regions

Sub. : Installation of LPG Connection in Vidyalayas and Guidelines thereof.

Sir,
While considering various issues related to need of the LPG Connections, Samiti has already
permitted the Vidyalaya to install Gas Connection for cooking purpose and for the laboratory in the
Vidyalayas. Now that with approval of the Director, NVS, the power of sanctioning Gas (LPG)
connection for Vidyalaya mess is being delegated to Regional Deputy Directors until further orders
upto a maximum amount of Rs.50,000/- including deposit with Gas Authority.
The following guidelines shall, however, be scrupulously followed :
1. The budget estimation of the LPG installation shall not exceed Rs.50,000/- inclusive of deposit
with Gas Authority.
2. Gas connection may be obtained from the Public Sector Companies only.
3. The Regional Office shall ensure that the total no. of allotment of Gas Cylinders shall not
exceed 20-25 per Vidyalaya where there is maximum strength of 400 students and above.
4. Fixtures and fittings be got done as per the safety measures required.
5. In view of limited funds allocated, the plan and estimate should be made within the limit.
6. Proper prescribed purchase procedure as per the norms of the Samiti should be scrupulously
followed while installing the LPG connection and procuring the material thereof which may
be verified by the Internal Audit Wing of the Regional Offices.
7. Proper safety measures should be taken for storage of gas cylinders and the fixtures namely
pipelines etc.
8. Regional Offices while considering the proposal/estimates for the approval may properly
examine the need of the fixtures proposed so as to limit the total expenditure within the
approved cost limit.
9. A detailed guideline to this effect be circulated to the Principals well in advance so as to
avoid any lapse of time in installation/gas connection which is required by the Vidyalaya.
10. The Regional Officers are further requested to ensure installation of Gas connection in all
the Vidyalayas under their jurisdiction and send compliance.

Yours faithfully,

(V.Rama Rao)
Joint Director (Admn.)

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F.No.5-2/2000/NVS(SA) Dated: 24-1-2000

The Deputy Director,

Navodaya Vidyalaya Samiti
Regional Office
HYDERABAD/LUCKNOW/PUNE

Sir,

I am to convey the approval of the competent authority for permitting the Regional Offices to
process the disposal of the following vehicles treated as condemned consequent to approval of
Department of Education, Govt. of India vide diary No. 94/DFA/99 dated 4.1.99 and No. 7808/99-
IFD dated 23.9.99:

Sl.No. Name of JNV Make and model Registration Engine No.

of vehicle No.
1. Tehri Garhwal Mahindra & Mahindra Jeep UME-94 DK-008850
(U.P.)
2. Bahraich (U.P.) Allwyn Nissan UGM-4074 SD-25 DCO 4201
3. Mirzapur (U.P.) Allwyn Nissan UAD-4327 SD-25 DCO 3696
4. Uttarkashi (U.P.) Mahindra & Mahindra Jeep UGB-4151 540-DP-4-DJ 06792
5. Farrukhabad (U.P.) Allwyin Nissan UP-76/4203 SD-25 FC 09969
6. South Goa Mahindra & Mahindra GDF 9292 4S-02141
FJ460D-4WD Mini Bus
7. Car Nicobar M & M 540 DP 4 AN/4724
FRP Jeep
Disposal of condemned vehicle is to be processed by the Regional Office in accordance with
the laid down procedures in GFR while also adhering to the following stages:
1. Regional Office may release a short tender notice calling for sealed quotations for disposal of
the vehicle.
2. Simultaneously, the reserve price to be decided by the authority who have certified the vehicle
to be deemed fir for condemnation may be obtained in sealed cover after inspection of the said
vehicle by the authority concerned.
3. The tender may be opened by the committee constituted for the said purpose in the presence
of all the tenderers and the highest bidder may be listed while after preparing detailed
comparative statement of rates quoted.
4. In case the highest bid is less than the reserve price, the process of tendering has to be done
again. Simultaneously, the reserve price may have also to be obtained in a sealed cover again
to maintain the confidentiality.
5. In case, however, if the highest bid price is higher than, the reserve price as communicated by
the competent authority, the condemned vehicle may be handed over to the highest bidder in

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the condition of the vehicle as was shown to him during the inspection only after depositing the
value of highest bid in cash or demand draft.
6. Necessary sanction order indicating the disposal be issued as per the rules with details. Similarly,
necessary receipt may be issued in respect of the deposit and the vehicle may be released
along with the documents.
IT MAY, HOWEVER, BE NOTED THAT THE ASSIGNMENT OF DISPOSAL SHOULD BE
DELEGATED TO VIDYALAYAS WHEREAS THE COMPLETE PROCESS SHOULD BE EXECUTED
BY THE REGIONAL OFFICE ONLY UNDER THE PERSONAL SUPERVISION OF DEPUTY
DIRECTOR CONCERNED.
It is to, further, reiterated that the highest bid is less than the reserve price, the process of
retendering has to be done to ensure disposal of vehicle within the limits of reserve price.
The complete process is required to be completed before the end of the February, as it is
highly essential as per the instructions of the Govt. of India, Ministry of Finance, Department of
Expenditure vide their Office Memorandum No. 21(3) E-Coord./99 dated the 16th November, 1999.
Comprehensive report after disposal may be sent to Samiti Headquarters for records.
It is also to be strictly noted that at every stage of process of the disposal, the concurrence of
Finance and Accounts Branch of the Regional Office should be obtained as records to the procedure
being followed.
This issues with the approval of JD(A).

Yours faithfully,

(A.N. Ramachandra)
Asstt. Director (Admn.)

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D.O.No.5-4/2000/NVS(SA) Dated: Aug.,17, 2000

Dear District Magistrate,

As you know, the interest taken by the District Magistrate of a district in the functioning of the
Jawahar Navodaya Vidyalaya is vital for its smooth functioning. It is in this context that I am requesting
for your personal intervention.
The Samiti has received some complaints from Members of Parliament form different districts
and others that the students of the Vidyalayas are sometimes not being provided qualitative food,
stationery, toiletry, medicines and other personal requirements as per their entitlement. Some
complaints of provision of sub-standard food to the students and misuse of mess funds have also
been received. This situation requires effective corrective action to ensure that the students of
Vidyalayas revive their full entitlement and the negative perceptions, if any, in the minds of the public
representatives, parents and community are removed. We have already issued instructions to our
Regional Officers to conduct frequent surprise inspections of Vidyalayas and initiate appropriate
action against defaulting Principals.
I am writing this letter to request you for your personal assistance in this matter for making
some periodical surprise checks and inspections about the functioning of the vidyalaya and about
the quality of the food supplied to the students and other entitlements of the students. These visits
may be undertaken by Senior Officers in the district preferably of the Additional District Magistrate/
SDM level to monitor the quality of food supplied to the students. I would also request you to kindly
make some surprise visits yourself.
A copy of my letter addressed to the Dy. Directors of the Regional Offices of NVS requesting
them to periodically conduct surprise inspection is also enclosed1 for your reference.
I shall be grateful if you could kindly initiate appropriate action in this regard and intimate me
periodically your observations about the functioning of the Vidyalayas.

Yours faithfully,

(Anurag Bhatnagar)
Director
All District Magistrates

1. Copy enclosed. See page 354.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-4/2000/NVS(SA) Dated: Aug.,08, 2000

To
Dy. Director
Navodaya Vidyalaya Samiti
All Regional Offices

Dear Sir,

Hon’ble HRM and Chairman, NVS has observed that Members of Parliament are frequently
complaining to him about students of the Navodaya Vidyalayas not being provided qualitative food
and other entitlements. According to the Hon’ble M.Ps. some of the Principals and the staff of the
Vidyalayas indulge in misappropriating mess funds resulting in supply of sub-standard food to the
students and denial of the minimum required entitlements in terms of stationery, toiletry, medicines
and other personal requirements. Such observations by the public representatives tarnish the image
and reputation of the institution. This requires effective and corrective action to ensure that the
Vidyalaya Students receive their full entitlement and the negative perceptions from the minds of the
MPs, students and their parents and the community in general are removed.
All the Regional Dy. Directors should take stock of the situation and monitor the management
of mess as well as supply of other requirements of the students in an effective manner. Responsibility
should be fixed on the erring Principals and teachers who fail to provide the requirements of the
students as per the norms prescribed by the Samiti. In order to ensure effective supervision and
monitoring, the following action may please be initiated:
1. All the Assistant Directors and other equivalent officers in the regional offices will conduct
frequent surprise inspections in the Vidyalayas of their cluster. They will pay special attention
to the quality and quantity of food being supplied and other entitlements of the students. Every
Assistant Director should ensure atleast 1-2 Vidyalayas in the cluster allotted to him are covered
every fortnight. Similarly, the DD of the regions will also make sudden and surprise inspections
invariably in a few Vidyalayas every month atleast covering 5 to 6 Vidyalayas.
2. No advance intimation/indication and warning of any kind is to be given to school which is to
be inspected. The surprise visit should include a night halt in the school and cover the personal
monitoring and supervision of two meals in the mess. They should also regularly interact with
the Mess Committee and conduct surprise checks with regard to the quality of the rations and
other material being procured for the mess.
3. Each Dy. Director and Asstt. Director will maintain a separate upto date diary/register containing
particulars of surprise visits made by him to the Vidyalayas for this purpose. This will include
main observations made by him/her during his visit to schools. These diaries/registers will be
periodically consulted by the RO and Hqrs. Office.
4. The DD of each region will submit a monthly report summarising the findings and observations
of the surprise visits separately for each A.D. and action initiated against the defaulting officers.
Prompt and deterrent action should be initiated against them and reported to the Hqrs. Any
lapse or default on the part of the Asstt. Directors and DDs by not making atleast 4 to 5
surprise inspections in a month will be viewed seriously.
5. The visiting officer should also clearly indicate their observations and further instructions with
regard to quality of mess and other items being supplied to the students in the control register
being maintained by the Vidyalaya.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

6. In order to ensure that the public money which is being spent on the welfare of the students is
done in a desirable manner within the framework of rules and regulations, the DDs are requested
to prepare specific action plans in this regard and be alert in taking action against the erring
Principals and staff to avoid unwanted complaints from public representatives, parents and
community.
7. Similarly, the officers of Hqrs. are also being separately directed to conduct such surprise
inspections also.
The Joint Directors (Acad. & Admn.) are requested to pay special attention to the programme
of action of surprise inspection. AD(M) will maintain and monitor the reports related to the surprise
inspections and will submit periodical reports to the Director.
The DDs of regional offices are requested to ensure a plan of action in this regard and submit
their first report of surprise inspection by 15th of September, 2000 positively.

Yours faithfully,

(Anurag Bhatnagar)
Director

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-55/2000-NVS(SA) Dated :08.11.2000

CIRCULAR

While after considering the recommendations of Regional Offices with respect to the services
of Vidyalaya Medical Officers, who are visiting the Vidyalaya as per provision contained in Samiti’s
circular No. 1-49/86-NVS dated 28th November 1986 the rate of honorarium to be paid to the Vidyalaya
Medical Officers is hereby enhanced from Rs. 750/- per month to Rs. 1000/- per month w.e.f. 1st
October 2000, with the approval of Finance Committee of the Samiti.
The expenditure on account of this may be booked under the sub-head “Students Assistance”.
This issues with the concurrence of F&A wing and approval of Director Navodaya Vidyalaya
Samiti.

Yours faithfully,

(V.K. Sharma)
Deputy Director (P&E)
To :
1. The Dy. Directors of All Regions.
2. The Principal, All Jawahar Navodaya Vidyalayas

Copy for information to :

1. All Officers of the NVS. Hqrs.
2. SPA to Director.

(Kaneez Fatima)
Asstt. Director (Mon.&S.A.)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-4/99/NVS(SA) Dated: Nov., 22.2000

OFFICE ORDER

Sub. : Revision of Rates Towards Mess Expenditure on Students in JNVs.

Keeping in view various references received from the Regional Offices and the Principals of
the Vidyalayas and with the approval of the competent authority, it has been decided to revise the
rates of expenditure to be incurred on students Mess. The existing provision of Rs.4500/- per students
for 9 months has been enhanced to Rs.5000/- per students for a 9 months i.e. Rs.555/- per month
per student.
The revised rate will have immediate effect.
This issues with the concurrence of F. & A. Wing and approval of the Director, Navodaya
Vidyalaya Samiti.

(V.K. Sharma)
Deputy Director (P&E)

To :
1. The Deputy Directors of all the Regions.
2. Principal, All Jawahar Navodaya Vidyalayas.

Copy to :
1. All Officers at NVS Hqrs.
2. S.P.A. to Director, NVS for information.

(Kaneez Fatima)
Asstt. Director (Mon. & Sch. Admn.)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-2/2001-2002/NVS(SA) December 05, 2001

To

All the Deputy Directors

Navodaya Vidyalaya Samiti
Regional Office

Sub. : Condemnation of Vehicles and Disposal thereof-Instructions regarding.

Sir,

The procedure regarding condemnation of vehicles is as follows :

(a) The lives of various types of vehicles, in terms of distance run (in kilometers) and length of use
(in years) whichever is reached later, have been fixed as under :
Type of vehicles Kilometers Years
(i) Heavy Commercial Motor Vehicles 4,00,000 10
(ii) Motor Vehicles fitted with engines up to 1,50,000 61/2
20 hp (RAC)
(b) Vehicle should be condemned only after a certificate has been obtained from one of the following
authorities to the effect that the vehicle is not fit for any further economical use:
(i) An Electrical and Mechanical Workshop of the National Airport Authority
or
(ii) The Workshop of a State Road Transport Corporation
(iii) At locations where workshop mentioned at (i) and (ii) are not available, Transport
Workshops under the Central or State Government Departments.
(G.I., M.F., Notification Nos. F.1 (19)-E.II(A)/89, dated the 16th October, 1990 and F.1(18)-
EII(A)/96, dated the 26th September, 1996).
Procedure for disposal of vehicles is available in this office letter No. 5-2/2000-NVS(SA)
Dt. 24-01-20001. A copy of which is attached herewith for your information.
You are hereby directed to forward the cases for condemnation as per these instructions to
the Hqrs. for approval at your earliest and not later than 31st December, 2001.
After the approval for condemnation is obtained, further action to dispose of these vehicles
should not take more than 30 days.
It should be given top priority.

(Dr. Rakesh Kumar Sharma)

1. See page 351 Joint Director(Admn.)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.2-1/2002-NVS(SA) Dated :06.02.2002

To

The Deputy Director,

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Extension for Use of Mobile Telephone Services to JNVs.

Sir/Madam,

With a view to facilitate effective communication in our Vidyalayas, it has been decided to
extend the services of Mobile Telephone system to all those Vidyalayas which are located in very
remote areas and do not have any land telephone system, subject to the following conditions :
1. Principal agreed to buy his personal mobile set/phone.
2. Mobile service (signals) are available in the Vidyalaya campus.
3. Principals will be entitled to maximum of Rs.500/- per month for reimbursement of telephone
bill.
4. Necessary permission in each individual case will be given by R.O. concerned.

Yours faithfully,

(V.K. Sharma)
Deputy Director (P&E)
Copy to :
1. All Wing Heads of Hqrs.
2. Guard File
3. Office Copy.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

No.F.5-1/2002-NVS(SA)/146 Dated :14.05.2003

To

The Deputy Director

Navodaya Vidyalaya Samiti
All Regional Offices

Sir/Madam,

In view of the non-availability of vehicles in some JNVs and complications on account of it, I
am directed to convey that the Samiti has decided Hire vehicles for those JNVs where vehicles are
not available.
The tenders will be invited at regional level for the state as a whole and not Vidyalaya wise.
While inviting tenders it must be made clear that Samiti may engage any transport Company for
another state and/or more than one state also at its direction. The Samiti would reserve the right to
cancel any or all the tenders at any time without assigning the reason.
The guide lines of such hire processes are given below subject to these terms & conditions:
1. The vehicle shall be hired on 24 hour basis for a period of 10 months in a year (excluding
vacation period).
2. The contract will be for a period of two years.
3. The vehicle to be hired should be “Mahindra & Mahindra, Pick up with (double cab) and
Model 2001 and above.” In proper efficient running position by the owner.
4. Vehicle is to be hired along with driver from the owner company.
5. JNVs will bear only the cost of diesel for the distance actually plied for official use. All other
liabilities including wages of driver, oil and lubricants, maintenance, repair, replacement of
parts and servicing, obligations on account of motor vehicle act and other related acts like
Labour laws, road tax insurance laws (like insurance of vehicles in accident, theft, fire etc.)
shall be the sole responsibility of the owner.
6. Rates to be invited on yearly basis for a period of 10 months in a year.
7. Payments will be made out of contingency grant of vidyalaya on a monthly basis.
8. Vehicle will be parked in the vidyalaya premises only.
9. The driver of the vehicle can be provided accommodation wherever possible. Driver of the
vehicle will be allowed to avail mess facility for food purposes only on payment basis.
10. Maximum one day per month i.e. 10 days in year shall be permitted for maintenance/servicing.
The vehicle shall not be sent for repairs for more than four days at a stretch. Alternate
vehicle shall be provided by the owner in case the non-availability is for the period exceeding
the specified period mentioned above. Failure to provide alternate vehicle shall lead to
recovery of actual hiring charges per day or Rs. 400/- per day, or which ever is higher.
11. Use of the Vehicle will be restricted to the State for which it is hired and for Vidyalaya
purpose only.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

12. Owner of the vehicle shall furnish a refundable security deposit of Rs. 10,000/- with the
concerned Vidyalaya.
13. The owner shall be responsible for efficient and diligent services. It the service is not found
satisfactory, the Deputy Director will be at liberty to cancel the contract any time without
prior notice to the owner of the same.
14. The owner shall be responsible for proper conduct of the driver he will have to change the
driver in case the drivers conduct being reported as improper by the Principal of JNV. The
Deputy Director will be at liberty to cancel the contract on this ground also i.e. in case the
conduct of the driver is found unsatisfactory without any prior notice of the same to the
owner. Police verification of the drivers is an essential condition
Regional Offices are hereby requested to initiate the process of hiring immediately after
observing the required Guidelines. The comparative statements prepared after opening the tenders
must be sent to NVS Headquarters latest by 15th June, 2003. Contract is to be awarded only after
receipt of approval from headquarters. A standard from of contract to be executed is enclosed for
guidance.
All our efforts should be made to ensure that hiring of vehicles in JNVs takes effect from 1st
July, 03.
This issues with the approval of Commissioner, NVS and concurrence of F&A Wing.

Yours faithfully,

(Kaneez Fatima)
Asstt. Director (SA)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

CONTRACT

Agreement for hiring of vehicle for the Jawahar Navodaya Vidyalaya at ______________________
_______________________________________.
This agreement made on this __________day of _______2003 between Deputy Director, NVS
Regional Office ___________________, hereinafter referred as the Party of the First Part to the
contract (which expression shall unless excluded by or repugnant to the context be deemed to
include its successors in office or assignee) on one part.
AND
M/s_______________________________ a company/Firm Registered under_____________Act
with Registration No_____________having its registered office at
_______________________________ _____________________though
Shri_____________________________ Its Director/Partner/owner__________________ (Which
express shall unless excluded by or repugnant to the context be deemed to include its successor
and permitted assignees) on the other part and hereinafter refer to as Party of the Second Part to the
contract.
WHEREAS the party of the First Part is responsible for management of JNVs, which are fully residential
institutions providing education to children from class VI to XII and is desirous of hiring private
vehicles for JNV____________________located in the State of ______________________ for
transport of students and staff and for procurement of materials required for use in the Vidyalaya.
And where as the party of the Second Part owns Public/private transport vehicles for use by other
parties on payment of charges on hire basis.
NOW IT IS HEREBY AGREED BY THE PARTIES OF THE CONTRACT AS UNDER:
1. That the party of the first Part has agreed to hire vehicle No ______________________
owned by party of the Second Part for bonafide use of JNV _________________________
(herein after referred to a JNV) on the payment of Rupees ___________________________
(Rupees _____________________________) on yearly basis excluding the period of
vacations of the vidyalaya i.e. for 10 months. The payment will, however, be made on pro-
rates monthly basis.
2. That the JNV will bear only the cost of diesel for the distance actually plied for official use. All
other liabilities including wages of driver, oil and lubricants, maintenance, repair, replacement
of parts and servicing, obligations on account of Motor Vehicle Act and other related Acts
like Labour laws, road tax insurance laws (like insurance of vehicles in accident, theft, fire
etc.) shall be the sole responsibility of the owner/Party of the Second Part.
3. That the present contract will be valid for the period of two years unless terminated prior to
expiry of this period as per terms set forth herein after.
4. That the vehicle to be hired should be “Mahindra & Mahindra, Pick up (double cab) and
Model 2001 and above.” In proper efficient running condition which shall be ensured by the
owner.
5. That the vehicle shall remain in the campus of JNV on 24 hours basis and will be parked in
the premises during the period of contract.
6. That the driver of the vehicle can be provided accommodation wherever possible in the
campus of JNV. Driver of the vehicle will be allowed to avail mess facility for food purposes
only on payment basis.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

7. That maximum of one day per month i.e. 10 days in year shall be permitted for maintenance/
servicing of the vehicle. The vehicle shall not be sent for repairs for more than four days at
a stretch. Alternate vehicle shall be provided by the party of the Second Part in case the
non-availability is for the period exceeding the specified period mentioned above. Failure to
provide alternate vehicle shall lead to recovery of actual hiring charges of an alternate vehicle
shall lead to recovery of actual hiring charges of an alternative vehicle per day or Rs. 400/-
per day, or whichever is higher. Owner of the vehicle shall furnish a refundable security
deposit of Rs. 10,000/- with the concerned JNV for this purpose.
8. That the use of the Vehicle will normally be restricted to the State for which it is hired and for
Vidyalaya purpose only.
9. That the owner Party of the Second Part shall be responsible for efficient and diligent services.
In case the service are not found satisfactory at any stage, the party of First Part shall be at
liberty to cancel the contract any time by giving one month notice to the party of Second
Part. Similarly Party of Second Part can terminate the contract by giving one month’s notice
in writing to the party of First Part.
10. That the driver engaged by the party of the Second Part for running the vehicle for the JNV
must possess a valid driving license for the type of vehicle and his credentials must be
verified by the police before engagement The owner/Party of the Second Part shall be
responsible for proper conduct of the driver and will change the driver in case his conduct is
reported as improper by the Principal of JNV at any time. In case the conduct of the driver is
found unsatisfactory and he is not replaced within three days of receipt of a written report in
this regard from the Principal of JNV, the Party of the First Part shall be at liberty to cancel
the contract on this ground without any further notice of the same to the owner.
11. That any disputes, differences and other questions arising out of or in any manner relating to
or concerning this agreement which can not be settled amicably then unrecorded disputes
or differences shall be referred to the arbitration of a single arbitrator appointed by the party
of the first part. The venue of such arbitration proceedings shall be at the utilized Vidyalaya
where the vehicle is being utilized.
12. This agreement shall be effective as and when executed by or on behalf of both the parties.
IN WITNESS WHERE OF the parties here to have set their hands and seals on this contract
on ____________________ day of _____________________ year.

FIRST PARTY SECOND PARTY

Witness
1.

2.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.1-2/2002/NVS(SA) Date: 10-07-2003

To
The Principals
All Jawahar Navodaya Vidyalayas

Sir/Madam,

As you are aware that migration of students is one of the most important objective of Navodaya
Vidyalayas. Success of this objective will depend entirely on the efforts made by the Principals and
the staff in looking after the needs of migrated students in the respective Navodaya Vidyalayas.
Instances have come to the notice of NVS Hqrs. where this important aspect was ignored by some
of the Principals leading to various complications like a divide between the migrated and local students,
students indiscipline, adjustment problem etc. It is, therefore, reiterated that all the necessary steps
to provide appropriate environment to the migrated children in the JNVs should be ensured. Following
few guidelines are offered:
• The Principals of Vidyalayas from and to which the students are migrating should inform
each other about the location of their Vidyalayas, the mode of transport available and other
necessary information relating to the journey. A map depicting railway routes, important
places and historic monuments may be sent to facilitate the students and escort in performing
their journey. Information about the climate of the new places, the type of clothing required
and the culture of the area may also be intimated to the concerned Vidyalaya.
• Before proceeding on such journey, the children and the escorting teachers should be briefed
about all the details of the journey and precautions to be taken during the same. The teachers
escorts accompany the students shall carry in original, the cumulative record card containing
records of academic and co-curricular activities from class VI onwards, health records and
other relevant documents and be handed over to the Principal of the Vidyalaya to which the
students are migrating. However, Photostat copies of all these documents shall be retained
by Vidyalaya from where the students have migrated.
• All future admissible expenditure on the migrated students will be borne by that Vidyalaya to
which he/she has migrated.
• The Principals are expected to receive the students along with few staff and students coming
on migration to their Vidyalayas at the railway station/bus stand concerned. For this, the
exact programme of the journey and time of arrival should be communicated to the Principal
concerned to which the students are migrated. Their welcome and farewell parties in the
Vidyalayas should be organized.
• It is essential that the food habits of the migrated students should be kept in mind, particularly,
in the initial stage till they have adjusted themselves to the new food habits.
• Adequate and timely availability of facilities like books, uniform, bedding items, furniture,
stationary items etc. to the migrated students is most important to assimilate them in the
Vidyalaya environment.
• It will be the responsibility of the Principal and the teachers to look after not only the physical
needs but the psychological and emotional adjustment of the children coming from far off
places. They should also be allowed to talk to their parents to telephone once in a month. A

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

free mixing of children who have migrated to a Vidyalaya should be encouraged with other
students.
• In case the migrated students are retained in the vidyalaya during short break, they should
be taken for excursions/site seeing during this break duly escorted by the teachers.
• The Principal and teachers as House Masters in particular should frequently talk to the
children to understand and solve their problem. A good climate created by the staff and
students of a Vidyalaya will go a long way in achieving the goal of national integration. Any
lapse on the part of School Administration may adversely effect the spirit of migration.
It is, therefore, the personal responsibility of the Principal and the member of the staff to
ensure that harmonious relations are developed among the children. It is possible that some remedial
programmes on need based may have to be organized for the migrating children to make up academic
deficiencies or adjustment problem, if any.
You are requested that all staff of the Vidyalaya especially Housemasters may be impressed
upon the need for meticulous implementation of these instructions. It may be noted that any negligence,
indifference in dealing with the migrated students will be viewed very seriously.

Yours faithfully,

(D.K. Kotia)
Commissioner

Copy to :
The Deputy Directors and Assistant Directors of All Regional Offices for information and
necessary action. The Assistant Director I/C will personally ensure that these instructions
are complied with.

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F.No.5-1/2002/NVS(SA) August 21, 2003

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sub. : Hiring of Vehicles for JNVs.

Sir/Madam,

This is in continuation to Samiti’s letter of even number dated 14-5-20031 and in reference to
RO Hyderabad letter no. 1-44/NVS(HR)/2003-04/1594 dated 30-6-03, RO Patna Letter No. 2-
3(Vehicle)/NVS(PTR)/2003/10666 dated 28/29.7.2003, RO Bhopal Letters No. 45-4(SA)NVS/RO/
BPL/2003/1507 dated 26-6-2003 & Misc.(Tender)/NVS/BPL/2003/2166 dated 23-7-2003, RO
Lucknow Letters No. 27-1(Gen.)/2003-NVS(LR)/14513 dated 7-7-2003 & 17281 dated 4-8-03, RO
Pune Letter No. 3-80/NVS(PR)/2003-04/255 dated 24-6-2003. RO Jaipur Letter No. 28-3/NVS-JR-
2082 dated 30-6-2003, RO Chandigarh Letters No. NVS/RO/CHD(SA)/2003/2401 dated 17-6-2003
& 4007 dated 1-8-2003 and subsequent discussions during Dy. Directors Meeting held at NVS Hqrs.
on 5-8-2003 on the above noted subject. The matter has been re-examined and it has now been
decided to hire the Vehicles at JNV level.
It has also been decided not to restrict the choice of the vehicle to a particular model. The
model should, however, be such that it can carry up to 4 persons having a comfortable seat for
carrying a sick child in addition to adequate space to carry up to 10 quintal of load. Tender conditions
may kindly be worded accordingly.
Other terms and conditions of the tender will remain the same vide letter of even number
dated 14-5-2003. The final approval shall be accorded at the level of the regional office ensuring that
the rates received in respect of various JNVs are comparable. Further reasonability of the rates has
to be ensured. In this regard it is to intimate that during recent tenders lowest rates ranging from Rs.
13,500 to Rs. 15,000 P.M. were received.
The list of JNVs which have been allowed to hire the vehicle after analyzing their need should
be furnished to this office
In view of the above decision the earlier tenders called for by the Regional Offices for hiring of
vehicles may be cancelled and earnest money deposit received from the parties may be returned.
This issues with the approval of Commissioner, NVS.

Yours faithfully,

(Kaneez Fatima)
Asstt. Director(SA)
1. See page 360

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Safety and Security of Children

367
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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.6.23(202)/89-NVS(Admn.) Dated: Oct. 31, 1989

To

The Principals
All Jawahar Navodaya Vidyalayas

Sub. : Making Necessary Preventive Measures to Avoid Fatal Accidents to

the Children of the Vidyalaya– reg.

Sir/Madam,
It is well known that most of our Vidyalayas are situated in the rural areas surrounded by
rivers, canals, irrigation tanks and open unguarded wells. Knowingly or unknowingly children, at
times go to these water sources either for bathing or for bringing water to the mess etc. Little
carelessness on the part of the children or slip may result in fatal accidents.
Similarly, carelessly laid electric connections and wiring in the vidyalaya buildings, dining-hall
and dormitories specially in the temporary constructions may prove to be very dangerous. There
may be leakage of electricity due to improper insulation and children, who have to dry their wet,
washed clothing, may receive severe electric shock that may be fatal.
Besides the above there can be similar other sources of accidents too. Hence all Principals
are requested to implement the following guidelines with immediate effect in order to avoid accidents
in general and fatal accidents in particular to avoid unpleasant and embarrassing consequences.

1. Water sources such as rivers, lakes, canals, unguarded wells and tanks around the vidyalaya
premises be declared strictly out of bounds for children of the vidyalaya. Proper provisions for
availability of water in the Vidyalaya premises be made from out of the grants released from
Samiti for this purpose.
2. Periodical checking of electric wiring and power lines should be done to make sure that they
are in order and without leakage.
3. Children should not dry their wet clothing on the window panes, zinc and metallic roofing of the
buildings, Wet clothing should be dried only in open space. Principals can arrange for bamboo
poles and rope for this purpose.
4. Proper escorting of children by sufficient number of teachers with specific responsibilities
pertaining to safety should be ensured whenever children go out on or picnic, excursions or
other meets organised by the Samiti.
5. Other safety measures as deemed fit by the Principals over and above what are indicated
may also be undertaken.

Yours faithfully,

(K.S. Sarma)
Director

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F.No.5-31/92-93/NVS(SA) Dated : Feb, 1993

The Principals
All Navodaya Vidyalayas

Sir/Madam,

Recently, a number of cases of attempted molestation of girl students/lady teachers have

been brought to the notice of the Samiti and a very serious view of such cases is being taken.
Therefore, necessary legal and administrative action is being taken in each individual case, it is
essential that necessary steps should be immediately taken to prevent recurrence of such incidents.
Some of the suggestions in this regard are as follows :
(i) All lady teachers and particularly the lady house-mistresses must frequently talk to the girl
students and in case of any problem, must immediately report the matter in writing to the
Principal, alongwith a copy to the Director1, NVS. These girl students should also be helped
by the lady teachers in case of any other physical or emotional problem that they may face.
(ii) All girl students should only be under the charge of the lady House Mistresses and not under
a male house-master under any circumstances. In case, there is no lady teacher/staff
available, the matter should be immediately reported to the Deputy Director of the region for
posting a suitable lady teacher and a copy of the same should be charged to the Deputy
Director (Pers.) of Samiti also.
(iii) Girl students should not go to residence of male teachers under any circumstances for any
guidance. In case of any necessity for out of class room hour interaction, the prior permission
of the House-mistress must be obtained. Visits to the staff quarters of males and the Boys’
dormitories should not be permitted. Any male staff asking girl students to interest with them
cut of class room hours should take the permission of the Principal.
The Samiti is also constituting a Committee for joining into the question of such cases and for
preventing their recurrence Your suggestions in this regard are invited.

Yours faithfully,

(Neeru Nanda)
Director
Copy to :
All Deputy Director of Regional Offices of Samiti.

1. Now Commissioner.

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F.No. 5-37/94-95-NVS(SA) Dated: 4.10.94

To
The Principals
All Navodaya Vidyalayas.

Sub. : Medical Care in Respect of Students of Navodaya Vidyalayas.

Sir/Madam,

From the letters, correspondence and reports received from the Vidyalayas and the Regional
Offices, it is seen that there is ample scope to improve upon our system and management pertaining
to proper follow up of individual medical care being provided to the students of Navodaya Vidyalayas.
It is also seen that there are occasional lacunae in handling of the students who have reported
sick. Though it is normal tendency to ignore mild headache, cough and cold, marginal raise in
temperature, it could be seen that sometimes these cases can become complicated to the extent of
causing anxiety to the school administration. Hence, it should be not that we should not leave anything
for chance and take appropriate action right from the time a students becomes sick. This is a job that
should be tended by the House-master/House-mistress, Staff Nurse and the Principal. In fact teachers
attached to various houses as associated House-masters and staying in the Campus are also
responsible to attend to such cases. Though the Vidyalaya doctor initially attends to the sick children,
it is the duty of Staff Nurse and the team indicated as above to keep continuous watch over the
recovery of the student. In case, after a day or so the sickness still continues, Staff Nurse assisted
by the Principal and with advice of the Vidyalaya doctor, make necessary arrangements to rush the
child to the District Hospital, where the child may be admitted if need be, as an inpatient. In case the
sickness prevails for one or two days the parents of the child should also be intimated through a
messenger. This must be done as a matter of routine.
Samiti has been emphasising that the Staff Nurse and the Driver of the Vidyalaya vehicle
should always stay in the Campus and be available round the clock. It is true that some Vidyalayas
face acute shortage of accommodation, but then the Principal must make it a point to provide some
satisfactory residence to these two categories of staff. In case of difficulty it is the bounded duty of
the Principal to take up the matter with the District Magistrate and the Deputy Director of the Region
to ensure quick construction of improvised residential accommodation for these two categories on
top priority basis. It may kindly be noted that non-availability of accommodation will not be accepted
as an excuse for Staff Nurse and the Driver not staying in the Campus.
It is understood that the Vidyalayas have printed Cards and maintain a Medical Card in respect
of each student right from the time the student joins Class-VI. Additional Medical Cards can be
added, as the student gets promotion and goes upto higher classes. All medical Cards pertaining to
a particular students must be kept together so that at a glance complete medical history of the
student can be made available to the Doctor in case of an emergency. In order to uniformity, the
following procedure will have to be adopted by all the Navodaya Vidyalayas in future and with
immediate effect:
i) The staff Nurse should personally examine every student every week and record the problems
if any, under his/her initials. This will be a weekly drill. There should be four entries in a
month pertaining to each student.

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ii) The Vidyalaya doctor, once in every month should check cards for necessary treatment and
if needed be to refer student to the District Hospital or other sources for their investigation
and treatment, if needed.
iii) All medical investigations have to be arranged by the parents at their costs. However, in
case of very poor parents who cannot afford immediate finance, as a special case, the
Vidyalaya can spend the amount for necessary investigation and treatment under intimation
to the Regional Deputy Director. In such cases the Principal should keep all the receipts
carefully and recover the amount later on from the parents. The treatment at any cost should
not be stopped for want of money.
It may not be out of way to mention here that Samiti to face a few embarrassing moments due
to certain lacunae and lack of foresightedness in the procedure adopted in the medical treatment of
a few children by some Vidyalayas leading to complications. It is the moral duty of every one of us
for achieving the role of local parentis to attend to the care of children entrusted to us in general and
that of the sick children in particular. Guidelines given in this letter should be scrupulously followed
by all the Vidyalayas. It should be understood that these guidelines are comprehensive and Principal
should apply himself to a given situation regarding medical treatment and take such prompt action
as regarding in the best interest of the sick student.
This issues with the approval of the Director. The receipt of this letter may please be
acknowledged.

Yours faithfully,

(C.A.S. Raghavan)
Deputy Director (Pers.)
Copy to :
1. All Regional Dy. Director for information and necessary follow-up action.
2. All officers of Samiti.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-31/95-NVS(SA) Dated: 7.5.1996

The Principals
All Jawahar Navodaya Vidyalayas.

Sir/Madam,

The Director, NVS has expressed concern at the number of recent reports involving mishaps
to children. Cases involving accidents, suicides, missing children and even deaths have been reported
to the Samiti. Although detailed instructions exist regarding the safety and security of students, it
appears that adequate precautions are still not being taken in some Vidyalayas.
2. Jawahar Navodaya Vidyalayas have been set up a pace-setting organisations and are expected
to provide the very best not only in terms of academic excellence but also with regard to the
safety of the children there. Once a child has been admitted to the school, it is the responsibility
of this institution to ensure his or her safety and security right up to the time the child finally
passes out of the school. Accordingly, the Principal and staff of each Jawahar Navodaya
Vidyalaya are expected to ensure that the safety, security and good health of students is given
paramount importance.
3. A set of board guidelines in this regard is enclosed. The Director, NVS has desired that these
should be followed scrupulously by all members of the Vidyalaya staff. Any failure on this
account will invite severe disciplinary action. Receipt of this letter may please be acknowledged.

Yours faithfully,

(M.S. Khanna)
Deputy Director(Admn.)
Encl. : As above

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GUIDELINES FOR SAFETY AND SECURITY OF THE CHILDREN OF

NAVODAYA VIDYALAYAS AND THE ROLE OF THE
PRINCIPALS AND STAFF MEMBERS

1. Health Care
(i) Though the part-time Vidyalaya Doctor attends to the requirements of the sick children, it is
the House Master/House Mistress along with the House staff who have to spot the child who
may be sick. Unless House Master and teachers are in the regular habit of visiting the
dormitories, eating with the children (not in separate tables) and talking to the children in
general about their welfare, it is quite possible that a developing sickness in a child may go
unnoticed. This situation should never occur in a residential school set up. If it happens, it
speaks of our apathy, taking things for granted, incapacity to observe and communicate,
and lack of application and dedication.
(ii) The sick child has to be attended to by the Vidyalaya staff nurse and doctor. In case the
doctor feels that admission at the district hospital is necessary, this should be ensured.
Parents of the child must be intimated about the sickness of their child. We should never
ignore even minor aliments and should ensure prompt treatment. If a child is to be admitted
in a nursing home nearby due to an emergent situation, the Principal should incur necessary
expenditure from the vidyalaya fund and the same reimbursed by the parents later on.
Treatment cannot be delayed for want of finance. Regarding maintenance of health cards
by staff nurse, Samiti has already given detailed instructions. These must be followed
scrupulously.
2. Safety and Security
Due to lack of proper supervision and control over children, unfortunate incidents have taken
place in some of our Vidyalayas resulting in the loss of precious lives. Samiti has time and again
given necessary guidelines regarding steps to be taken against such unfortunate incidents. Following
steps are emphasized:-
(i) To ensure construction of compound wall by taking up the matter with the Constructions
Wing. Rules have been liberalised in this matter.
(ii) Systematise and streamlise the daily routine to actively involve the children in academic and
co-curricular pursuits by minimising the ‘lazy’ hours.
(iii) Children should never be permitted to go out of the Vidyalaya premises for bathing/ablution.
In case students have to move out of campus for some reason, they should invariably be
accompanied by some senior and responsible teachers/staff members.
(iv) If there is an open well in the campus, ensure construction of a protective wall around with
lockable iron grills covering the mouth of the well.
(v) Rivers, streams, other source of water and railway track, if any, near the Vidyalaya must be
declared out of bounds areas for children and should be made inaccessible to them.
(vi) Similarly, abandoned temporary buildings, bathrooms, toilets having dilapilated electric wiring
are not to be used by children.
(vii) The Principal, House Masters and other teachers must conduct fortnightly inspection of the
class rooms, dormitories, dining hall, toilet and bathroom blocks to specifically find out whether
the electrical wiring and points are in order. In case they find any uninsulated live wires, the

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

wiring must be changed and electricity disconnected till such defects are set right. Nobody
should tamper with the distribution boxes or with the fuse carriers.
(viii) Proper roll-call system must be conducted in the morning, during PT time and again at night
after dinner. The Principal and House Masters must personally be present during this exercise.
This will help timely detection of a missing child.
(ix) Case of any student is reported missing/absent without insufficient grounds, should
immediately be reported to the parents and police authorities.
(x) The Principal, Class Teachers, House Masters and House Mistresses must have a thorough
knowledge of the children entrusted to their care, their likes and dislikes and above all their
family backgrounds. Some cases of suicide by the students have been reported due to
apathy on the part of teachers on their psychological makeup.
(xi) Whenever children move out on migration of for sports and cultural meets, exhibitions etc.
the escorting teacher(s) must exercise great care during the train/bus journey. Children
should not be permitted to get down at stations for buying snacks, lunch or to drink water.
Even if there is a single girl student it is mandatory for the Principal to arrange for a lady
escort.
(xii) Prohibited items like non-prescribed tablets, chemicals, medicines and instruments such as
knives etc. must be confiscated
(xiii) In so far as the girls are concerned the House Mistresses must take all precautions to
ensure that they do not visit the residence of teachers especially male teachers staying
alone.
(xiv) Cases of molestation of students must be viewed very seriously. The Principal should without
delay provide a complete report to their Regional Officers and the NVS Headquarters so as
to enable the Samiti to take necessary disciplinary action against the culprits. Under the
provisions of summary trial already notified, Director, NVS, can terminate the services of
any employee indulging in acts of moral turpitude.
(xv) Migrated children must be made to feel at home. The Principal and the teachers must accord
top priority to this issue as Samiti has been receiving several migration related complaints
leading to clashes.
(xvi) There should be a system and routine on holidays too. There is a tendency to relax on
holidays and the effectivity of supervision gets evidently diluted and the children indulged
themselves in all sorts of errands. This situation should never be permitted to arise in a
residential set up.
(xvii) In case the Vidyalaya is situated in terrorist/militant infested area and if the Principal feels
that the children are not safe, he can move the case to the Samiti through the Chairman,
Vidyalaya Management Committee for consideration of appointment of armed guards.
3. These guidelines are illustrative and not exhaustive. If implemented and institutionalised, they
are bound to be successful. Principals, House Masters and other teachers must make it a
point to periodically sit together to chalk out strategies to ensure safety and security of the
children.
4. All said and done, the Principal should endeavour towards developing in himself as also in his
colleagues a sense of belongingness to the Vidyalaya and the students studying therein. In
fact the sense belonging to the organisation takes care of even estreme odds in matter relating
to health, safety and security of the children.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

Also there are Vidyalaya Management Committee and Vidyalaya Advisory Committee to guide
the Principal and his staff in these matters. The scope of these Committee, indeed, is unlimited.
The Principal, as the Member-Secretary of both these Committee, therefore, must convene
the meetings of these Committee periodically, apprise the members and seek their opinion
and guidance to ensure peace and tranquillity in the campus that would eventually pave way
for achieving academic excellence.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-31/95-NVS(SA) Dated:18.7.1996

To
The Dy. Directors
All Regional Offices of Samiti

Sub. : Students Safety Insurance for Jawahar Navodaya Vidyalayas all over
the Country.

Sir,

Keeping in view the mishaps that have taken place during the last few years, Samiti proposes
to arrange students safety insurance for Jawahar Navodaya Vidyalayas all over the country. There
are two options. If the insurance premium is to be paid by the parents/guardians of the students then
with the prior approval of the competent authority, the vidyalaya at its own level can send the proposal
to parents/guardians of the students studying in the Vidyalaya. But this will depend on their willingness
i.e. whether parent/guardian of the student is willing to get the child insured or not.
However, if this plan is to be implemented on behalf of the Samiti, the following information
may be furnished:
1. Year-wise expenditure on the death of students and on physical disability since the date of
inception of the Vidyalaya i.e. according to the academic session or financial yearwise howmany
accidents have taken place and howmuch compensation has been given respectively on the
death and physical disability of these students.
2. Howmuch expenditure has been incurred by the Vidyalaya on the medical head of the account
for students and howmuch expenditure has been incurred by the Samiti for admission of the
students in the hospitals/nursing home.
3. Howmany students are there normally in a Vidyalaya during the academic session and howmuch
total expenditure has been allowed by the Samiti on their medical expenses.
We shall be grateful, if this information could be compiled for your region and sent to the Samiti
for processing the matter further.

Yours faithfully,

(G.S. Bhardwaj)
Asstt. Director(SA)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No. 5-31/96-NVS(SA) Dated: Sept., 1996

To

The Principal
All Jawahar Navodaya Vidyalayas

Sub. : Safety and Security of the Children of Jawahar Navodaya Vidyalayas

and the Role of the Principals in Safety Measures.
Dear Principal,

Attention is drawn to NVS circulars No.5-31/95-NVS(SA) dated 7.5.961. Question regarding

safety and security of the children of JNVs is engaging attention of the Hqrs. Office of the Navodaya
Vidyalaya Samiti for quite sometime past. It has further been observed that the Guidelines issued
from time to time in this regard by the Hqrs. Office are not being taken seriously and due to lack of
proper supervision and control over children, unfortunate incidents have taken place in some of our
Vidyalayas resulting in loss of precious lives of students.
Our Vidyalayas being residential and co-educational in nature, it is the prime responsibility of
the Principal and staff to provide the very best not only in terms of academic excellence but also with
regard to the safety and security of the children there. Needless to emphasise that once a child has
been admitted to the Vidyalaya, it is the responsibility of the Vidyalaya to ensure his/her safety and
security till he/she remains on the roll of the Vidyalaya. Accordingly it is essential that necessary
steps should be immediately taken by the Principal and staff to prevent recurrence of unforeseen
incidents. Samiti has time and again giving necessary guidelines regarding steps being taken to
prevent recurrence of such unfortunate incidents. Some of the suggestions in this regard are as
follows.
(i) Children should never be permitted to go out of the Vidyalaya premises for bathing/ablution.
In case students have to move out of campus for some reason, they should invariably be
accompanied by some senior and responsible teachers/staff members.
(ii) If there is an open well in the campus, ensure construction of protective wall around with
lockable iron grills covering the mouth of the well.
(iii) Rivers, streams, other source of water and railway track, if any, near the Vidyalaya must be
declared out of bounds areas for children and should be made in accessories to them.
(iv) Similarly abandoned temporary buildings, bathrooms, toilets having dipapidated electric
wiring are not to be used by children.
(v) The Principal, House Masters and other teachers must conduct fortnightly inspection of the
class rooms, dormitories, dining hall, toilets and bathroom blocks to specifically find out
whether the electrical wiring and points are in order. In case they find any uninsulated live

1. See Page 373.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

wires, the wiring must be changed and electricity disconnected till such defects are set right.
Nobody should temper with the distribution boxes with the fuse carriers.
(vi) Roll-call/attendance registers have to be maintained by the House Masters for both morning
and evening roll calls and the signatures of the House Masters should be affixed on both roll
calls. These should be checked by the Principal daily during his night time round. The
attendance registers should be available either in the house dormitory itself or at any other
place which the Principal may fix for it. If a weekly attendance chart is prepared on chart
paper and pasted on the dormitory wall, wing-wise, that will also be a great help to the
Principal and House Masters for checking the attendance.
(vii) Every morning the Principal must personally check after morning assembly roll call whether
any child has been reported sick. The Staff Nurse should present the sick list to Principal as
a matter of routine at 10.00 a.m. and 6.00 p.m. This will of course be in addition to any
emergent sick case which will have to be reported by the Staff Nurse/House Master/Class
Teacher immediately.
(viii) Some Vidyalayas are observing the system of keeping a Holding House whereas in other
Vidyalayas the class-VI students are mixed immediately with the other houses. It has been
decided after careful review that Holding House of Class-VI boys and Class-VI girls will be
kept separately and House Masters/House Mistresses separately designated for these
Holding Houses. The most responsible staff members should be assigned to the youngest
students since they are most liable to feel home sick and try to run away for the home. For
other purposes, however, the class-VI students should be mixed with elder students. Sleeping
arrangements should also be made by mixing with other students who can take care of
younger ones though not more than once a week of fortnight, depending on the location and
past practice in the Vidyalaya.
(ix) For the first six months the parents of class-VI students should be permitted to come and
see the children as per the individual need of the child, the Principal should take a weekly
meeting with the House Masters/House Mistresses of the Holding House for the first year
just to check up the individual cases of mal adjustment which have come to light. These
should be checked immediately.
Lastly the Vidyalaya atmosphere must be infused with warm and affection by close association
of staff with the students during meal times and co-curricular activities so that sufficient affection is
provided to them and vidyalaya is made a happy and attractive place to be in.
A separate circular is under issue with regard to observance of religious festivals such as
Ganesh Chaturthi, Holi etc. However, it is clearly brought to the notice of the Principals and staff that
no excuses will be entertained where safety and security of students is put in danger due to celebration
of any festival. The responsibility for the same will rest squarely with the Principal and staff collectively
and disciplinary action will be taken against any of those who are found violating the instruction given
herein.
Receipt of this letter may please be acknowledged.

Yours faithfully,

(Neeru Nanda)
Director

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F.No. 5-31/97-NVS(SA) Dated: June, 1997

Sub. : Safety and Security of Children of Navodaya Vidyalaya—Preparation

of a Plan of Action for Ensuring the Safety and Security of the
Children.—reg.

Ref. : 1. F.No.5-13/95-MVS(SA) Dated 27.2.1996

2. F.No.5.31/95-NVS(SA) Dated 7.5.1996

Dear Principal,
I am to draw your kind attention to the Circulars cited above issued from time to time by the
Samiti. In spite of repeated instructions, we are experiencing cases of deaths, accidents and missing
of children from the Vidyalayas. The Samiti has taken a serious view of such happening in the
Vidyalayas. While necessary legal and administrative action is being taken in each individual case,
it is essential that all necessary steps should be immediately taken to prevent such inforeseen and
unfortunate incidents which are likely to tarnish the image and reputation of the institution. We should
tighten our security and keep up the supervision of the Housemasters, teachers and make them
accountable and responsible for the safety and security and well being of the children in the Vidyalayas.
I am herewith suggesting certain measures to prevent such incidents in future. However, you
are the better judge of the situation to prepare a detailed plan of action to prevent any untoward
incident in the Vidyalaya. Absolutely no scope to be given to occurrence of such incidents due to the
carelessness of the staff members and other responsible people in the Vidyalayas.
The following are some of the guideline suggested to take care of safety and security of the
children :
(i) It is noticed that in some Vidyalayas students frequently leave the Campus without any
proper escort or permission. Incidents have come to the notice of the Samiti where children
go for swimming in the nearby ponds and rivers and canals. etc. This shows lack of proper
monitoring and supervision of the movement of the children. No students should be permitted
to leave the campus without proper permission and escort.
(ii) It is noticed that in some of the old buildings occupied by the Vidyalayas and even in the new
buildings wiring and electrification is not proper. We find electric wires hanging, lose
connections, very temporary nature of connections, etc. which may result in shocks and
short circuit. Immediate necessary measures should be taken to repair and straight these
electric connections in the Vidyalayas. Since necessary funds are being released under
M&R there is no reason why we should not get the repairs of these electric connections.
Proper care should be taken to keep the children away from live wires of electricity and such
other dangerous points. Safety Boxes should be provided with locking system to prevent the
children from dangerous electric installations.
(iii) No students should be permitted to use iron, immersion rods, heater and other electric
gadgets. In case of any such need one responsible employed of the Vidyalaya should handle
all such electric gadgets.
(iv) Proper care should be taken with regard to installation of gas cylinders. All necessary
arrangements should be made as per the specification laid down by the gas authority for
installation of gas connection without giving any scope for leakage, etc.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

(v) Adequate care should be taken with regard to drinking water. The staff nurse should be
instructed to ensure that the water is properly purified/chlorinated before using for drinking
purpose.
(vi) Toilets and sanitary conditions should be kept clean. Necessary phenoling and cleaning
should be done frequently to avoid contamination.
(vii) Kitchen and utensil, washing place should be kept clean. Necessary arrangements should
be made for spraying of phenoyle, bleaching power and avoid water stagnation not to give
scope for breading of mosquitos, flies, etc. Dining tables should be kept neat and clean,
arrangements must be made for regular supervision and cleanliness of dining hall, washing
places, etc. to avoid unhygienic conditions.
(viii) Adequate care should be taken in terms of medical aid to the sick children. The moment
child is noticed sick he/she should be separated from the dormitory and kept on constant
supervision and medical aid of the staff nurse. Except, in case of routine ailments, immediate
card should be taken to hospitalise the students after consulting doctors. There should not
be any delay in admitting the children in the hospital in cases of serious sickness. Wherever
the ailment is of serious nature parents should be informed immediately.
(ix) As most of the Vidyalayas are in the outskirts of the village and interior places where there
is no habitation it is notice that often children face problem of poisonous insects and snakes,
etc. Adequate care should be taken to follow the guidelines properly to avoid any such
untoward incident. Students should be instructed to minimise movement in the campus in
the darkness. Proper pathways should be created by clearing bushes, etc. Focus lights/
flood lights may be arranged in different places in the Campus.
(x) Wherever the Vidyalayas are housed in temporary buildings, these buildings should be
properly inspected and a fitness certificate obtained from the competent authority before the
buildings are occupied. Periodical inspections are to be done for the old buildings for their
suitability.
(xi) Proper fencing should be arranged for electric sub-station with danger signals.
(xii) Fencing should also be provided to the steps of overhead tank to avoid children climbing
OHT.
(xiii) Eatables brought by outsiders other than parents be strictly prohibited and proper intimation
in this respect be sent to the parents.
(xiv) Teachers may be kept on duty by rotation during the parents visit day so as to avoid any
inconvenience to the child as well as the parents. It would be appropriate to keep respective
House master/Assistant Housemaster on duty during such visiting periods.
(xv) Students be periodically briefed about the hazardous and dangerous points through structured
programme so as to develop their participation in the safety and security measure taken up.
Security briefing should form part of regular programme of morning assembly.
(xvi) All the occupants of staff quarters in the vidyalaya campus are required to submit the list of
their dependents staying in side the campus to the principal. The said list may be updated
regularly. Similarly the details of guests visiting the staff quarters be recorded with the
chowkidar and intimated to the Principal.
(xvii) Regular roll call twice in a day is a must. While the first roll call will be by PET in the morning,
in the evening the Housemaster should take the roll call after dinner at 9:00 PM and record
the presence of all the students in the register. The register should be sent to the Principal
regularly for information at 9:30 PM.
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(xviii) All the desert wells, quarry pits, ponds in the campus are to be fenced filled up with the help
of district administration failing which proposals and estimates for fencing the same may be
sent to Hqrs. through Regional with their recommendation.
(xix) Open wells in the campus are to be properly grilled and fenced. The construction agency
should be requested to complete the fencing as and when the well is dug.
(xx) Celebration of Festivals:
(a) Adequate precautions are to be taken with regard to the movement of children inside
the campus during celebration of festival days.
(b) Teachers should be put on duty to organise the activities as per scheduled plan.
(c) Special care should be taken to see that children do not move, around the hazardous
and dangerous points, do not resort to climbing the trees, etc. inside the campus.
(d) No procession should be allowed to move from Vidyalaya out of the campus on the
eve of such celebrations.
Wherever the immersion of idol etc. is involved during festival, the Principal should ensure that
the image/idols are handed over by the students in the Campus itself and the Principal shall make
arrangement for immersion through outsider/security personnel.
All staff members are required to be properly briefed before commencement of any programme
regarding safety of children.
If a proper supervisory and monitoring system is evolved by the management of the Vidyalaya,
many such unfortunate incidents can be avoided. All the Housemansters and staff members should
be instructed to prepare a system of regular check of the presence of children in the Vidyalaya. Roll
calls should be organised everyday in the morning and in the evening without fail. The Housemaster
should ensure the presence of the children in their house and inform the Principal regularly through
the prescribed register.
Keeping in view the above guidelines, you are requested to prepare a concrete plan of action
to prevent such unforeseen incidents of deaths, accidents, missing of children in the Vidyalaya. If
any specific sanctions are required for fencing the abandoned/open wells repairing the electric wires,
construction of grills to the wells, cleaning of bushes, etc. you may get the estimate of repairs through
the construction agency or though a local agency and send it to Regional Office for onward
transmission to the Hqrs. for sanctioning the said amount.
In the light of the above, I request you to immediately call for a meeting of the teaching/non-
teaching staff soon after opening of the Vidyalaya and prepare a detailed plan of action with all
preventive measures. The staff should be impressed upon that it is their primary responsibility to
ensure the safety and security of the children. Any lapse on their part with regard to safety of children
would be viewed seriously, Students should also be instructed to stick up to the rules, discipline and
instructions of Housemasters. All the said safety measures may be highlighted during the morning
assemblies to keep the children informed about the need for their disciplined behaviour in the campus.
I shall be grateful if you kindly acknowledge the receipt of this letter and inform me the action
being taken from time to time in this regard.

(V.Rama Rao)
Joint Director

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F.No.5-31/97-NVS(SA) February 24, 1998

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regions

Sub. : Safety Precautions.

Sir,

It is regretted to inform that Master Thirupathi Rao, a student of Class X at Jawahar Navodaya
Vidyalaya, Sri Kakulam reportedly committed suicide nearby Vidyalaya on 8-12-1997. The preliminary
investigations conducted by the Regional Office has associated the reasons for the suicide as the
desperation of the student towards his own learning competency. The evidences adduced with the
report have also shown that the student had continuously been securing less marks all through.
Similarly, in another incident, Kum. Vijay Laxmi, a student of Class X of Jawahar Navodaya Vidyalaya,
Dungarpur, Rajasthan reportedly committed suicide on 29-12-1997 due to family problems/her
unwarranted intimacy with some boy outside the Vidyalaya. Further, in Jawahar Navodaya Vidyalaya,
Aurangabad Master Ved Prakash Pawan, a student of Class VII along with his colleagues reportedly
escaped from the Vidyalaya to swim in the neighbouring river and while in presence of his classmates,
he succumbed to the drowning. In this incident in particular, it was noticed that the Vidyalaya
administration could not clearly identify the body even until floating away of body in the river.
All the above incidents which occurred in the month of December, 1997 cautions all of us
regarding various aspects like lack of concern for the low performing children, improper discipline in
the Vidyalaya and lack of counselling for children after arrival into the Vidyalaya subsequent to
vacation. Whereas the case of Late Master Thirupathi Rao is a special indicator towards the approach
in the teaching learning process wherein the learning style of the concerned child was never taken
into consideration since from the beginning and he was left to decide himself about his low performance
despite availability of all teachers who could atleast try different approaches in understanding the
learning style of Master Thirupathi Rao to bring him into the main stream.
The above incidents happened despite safety precautions being issued by the Samiti to
Vidyalayas from time to time. In all the cases as reported above, it is observed that a simple precaution
in the Vidyalaya could have saved the life of the deceased.
In view of the above, it is once again requested that Vidyalaya shall make all out efforts to
counselling the children regarding their individual problems and bring the children under depression
to the main stream. It is needless to mention that continuous communication between the child and
the teacher is required to be established and monitored by the Principal at all occasions. In addition,
continuous moral support of the teacher to the child in finding solution to the personal problems of
the child is also required to be seriously taken up by the Vidyalayas.
Similarly, strengthening the academic inputs and organising effective remedial teaching to the
low performers while adopting different styles of learning is very much essential a specially in the
light of the lessons learnt in the cases like the death of Master Thirupathi Rao at Jawahar Navodaya
Vidyalaya, Srikakulam. Further, providing required change of learning environment is also an important
factor.

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The Vidyalaya shall make efforts to ensure the cooperation of all the staff in the Vidyalaya in
providing safety and making the stay of the child more purposeful in the Vidyalaya.
Regional Offices are, therefore, hereby requested to have a schedule of periodical verification
of the safety measures being taken up by the Vidyalaya from time to time and take appropriate
measures to prevent any unsafe happenings and also to take stern action on the negligent officials
without any hesitation.

Yours faithfully,

(V.K. Sharma)
Deputy Director(Pers.)

Copy to :
The Principals of all JNVs for compliance.

(A.N. Ramachandra)
Asstt. Director (Sch.Admn.)

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F.No.5-31/2000/NVS(SA) Dated: 19.10.2000

To

The Principals
All JNVs.

Sub. : Safety and Security of Girl Students in JNVs.

Dear Principal,

I am to draw your kind attention to various instructions and circulars issued from time to time
by the Samiti for safety and security of students especially of the girls students. Inspite of detailed
and repeated instructions the Samiti is experiencing the cases of deaths, accidents, molestation and
missing of children from the Vidyalayas. The Samiti has taken a serious view of such happenings in
the Vidyalayas. Necessary legal and administrative action is being initiated against each individual
case. It is essential that all out efforts should be made to prevent such unforeseen and unfortunate
incident which are tarnishing the image and reputation of the institution and creating suspicions and
doubts in the minds of the parents and community about welfare and protection of children in the
Vidyalayas. One such foreseen and unfortunate incident in one of the Vidyalayas of Maharashtra
has shaken the foundation of the faith in the organisation in monitoring the safety, security and
protection of girls students.
In order to provide sufficient protection and safety to the children in the Vidyalayas and take all
necessary preventive steps from incidents of death and molestation, I am herewith suggesting certain
measures to be implemented by the Vidyalayas with immediate effect. These measures suggested
are only illustrative but not exhaustive. However, you are the better judge of the situation to prepare
an appropriate plan of action to prevent any untowards incident in the Vidyalayas and implement
meticulously. Absolutely, no scope should be given to occurrence to such incidents due to the
carelessness of either the Principal or any one of the staff members and other responsible people
associated with the Vidyalayas.
The following are some of the guidelines being given for strict implementation for safety, security
and protection of girls students in the Vidyalayas:
1. Adequate precautions should be taken with regard to the movement of girls inside the
Vidyalaya campus in the darkness. Focussing/Flood lights should be arranged around the
girls dormitory.
2. A regular roll call twice a day as per schedule of the Vidyalaya should be ensured by the
House Master.
3. Students should be divided into groups (each group consisting of 10 students) and one
senior girl be nominated as leader of the group who will assist the House Mistress in keeping
close supervision over the movement and problems of the girls of that group.
4. It may please be ensured that bolts of doors and windows of the girls dormitory are properly
maintained. The head girl of the dormitory should be instructed to ensure that the dormitories
are bolted from inside before the girls go to bed.

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5. Collapsible gates may be fixed to the entrance of girls dormitory which should be locked late
in the evening. One of the keys should be kept with the head girls of the girls dormitory
concerned.
6. Complaints of girl students and House Masters regarding repairs of electric wires, renovation
of doors, windows and toilets should be attended on top priority from the maintenance and
repairs provision.
7. Wherever the bathroom/toilets are located outside the girls dormitory complexes, a girl should
not be permitted alone for bathing or ablution during late evening/night hours. Strict instructions
should be given in advance that the girls should invariably be accompanied by the group
leader or any other senior girl.
8. Regular medical care should be provided to the girl students. Staff Nurse should invariably
pay frequent visits to the dormitories during the day and late evening and maintain records
of health of the girl students.
9. Sick students should not be left alone in the dormitories during school hours/meals time
instead of they should be kept under supervision of staff nurse or a teacher.
10. Regular medical check up of the girls is done every month and appropriate health records
maintained for ready reference.
11. No male member including Group D employees should be permitted to visit girls dormitories.
In case of any emergent nature of work, the House Mistress should be informed and she
should ensure that, girl student is not left alone in the dormitories. Any male staff asking girls
students to interact with them out of classroom hours should take the permission of the
principal.
12. Outside labourers, plumbers, carpenters or any other workers engaged rooms, white washing
etc. should not be allowed to work in the girls dormitories after 6.00 P.M. They should be
allowed to enter in the girls complex alongwith a responsible teacher preferably a lady teacher/
employee of JNV. In addition such work should be done under the personal supervision of
the Principal and lady teacher.
13. The Principal or male teacher while visiting the girls dormitories should inform the House
Mistress in advance and take her alongwith them during their presence in the dormitories.
Late night hour inspection should be avoided by the male Principals. In case of emergency
they should inspect the girls dormitories accompanied by one or two lady teachers.
14. As far as possible the cleaning of girls dormitories daily and bathrooms should be done by
female group D employees.
15. The House Mistress should take round of girls dormitories daily and ensure proper supervision
in respect of attendance of the girls in the dormitories and also arrange for appropriate
locking/bolting of the dormitories properly.
16. A small committee consisting of the representative from different girls dormitories should be
formed which will periodically meet and review the problems related to their safety and
protection alongwith the House Master and Principal.
17. A register on the entry gate of girls dormitories should be maintained to check the movement
of male workers to the girls dormitories. It should be maintained by the House Mistress/
Head girl and periodically be inspected by the Principal.

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18. The girls should not be permitted to visit the houses of teachers in an exceptional case the
students should get permission either from the House Master or from the Principal.
19. Lady teacher should invariably be deputed to escort girls students while going on tours for
participation of sports, games, cultural activities and other related activities. A responsible
female teacher should escort the girl students on migration. There should be one escort for
a group of 10 girl students. Every additional group of 10 or less students will have an additional
escort. It should be ensured that even if one girl is travelling there must be a female escort.
20. All Lady Teachers particularly the House Masters/Asstt. House Master should have a
continuous communication with the girls students. Any problems reported by them
immediately be brought to notice of the Principal and attended to.
21. All the occupants of staff quarters in the campus are required to submit the list of their
dependents staying inside the campus to the Principal. The said list may be updated regularly.
Similarly the details of guests visiting the staff quarters are also to be recorded at the main
gate with the Chowkidar and the Principal should be kept informed about the visitors coming
to the campus on day to day basis.
In the light of the above, I request you to immediately call for a meeting of teaching and non-
teaching staff of the Vidyalaya soon after reopening and prepare a detailed plan of action for assigning
responsibility to teachers and staff as mentioned above. The staff should be impressed upon about
their responsibility to ensure the safety and security of the girls students in the campus. Any lapse on
their part with regard to safety of children would be viewed seriously. Students and with parents
should also be instructed to strictly adhere to the rules and discipline and instructions of House
Master from time to time.
I shall be grateful if you could kindly acknowledge the receipt of the letter and inform me the
action being taken in this regard.

Yours faithfully,

(V.Rama Rao)
Joint Director(Admn.)
Copy to :
1. The Dy. Director, All R.Os., with a request to follow the instructions and ensure their
compliance. They should kept me informed from time to time about actions taken in this
regard.
2. The Chairman of Vidyalaya Management Committee with a request to ensure implementation
of the above instructions and closely monitor the safety and security arrangements of the
children.

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F.No. 1-2/2002-NVS(SA) Dated: 06.03.2002

To
The Principals
All Jawahar Navodaya Vidyalayas

Sub. : Safety & Security of Children -reg.

Sir/Madam,

Recently number of cases of accidental deaths/suicides have come to the notice of the Samiti.
Although detailed instructions regarding the Safety & Security of children exists, it appears that
these are not being implemented with sincerity and seriousness. Whereas necessary legal &
administrative action is being taken in each individual case, it is essential that necessary measures
are taken to prevent reoccurrence of such incidents.
The Principals are hereby directed to strictly adhere to the instructions issued vide this Office
letter No.2-41/2001-NVS(SA) dated:13-8-20011 with regard to precautionary measures for Safety
and Security of children. The contents of these guidelines may be brought to the notice of all the staff
members and be impressed upon them the need for meticulous implementation of these guidelines.
A copy of the set may be kept in the library also and with the Housemaster and Staff Nurse in
particular.
— Needless to emphasise that the Safety of students during travel especially girls from one
place to another is the prime responsibility of the Vidyalaya concerned. Even if, there is one
girl, a responsible lady escort should be deputed with strict instructions to take adequate care
of the students. Non-compliance in this regard will be viewed seriously.
— The Safety & Security related points should be discussed with the staff and students frequently
as a part of regular activity in the Vidyalaya and a record may be maintained. Such proceedings
should be readily available with Vidyalaya which would be checked during inspections.
— The Principal and Housemaster should enforce strict discipline among students and a
mechanism be developed to check unauthorised absence in the campus to ensure any
unforeseen incident is not taken place. Negligence on the part of Principal and staff the
responsibility will be fixed on the employee concerned.
— It is emphasized that Housemasters are compulsorily required to stay in the residential quarters
provided for them as per Samiti’s policy. In case of temporary accommodations, it may be
ensured that the Housemaster accommodation are provided closer to dormitories in order to
have an easy access to dormitory and to have healthy and regular interaction with the students.

1. Copy enclosed, See page 390-399.

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— It is also emphasized to conduct full medical checkup of children once in a quarter and maintain
status of health records during the quarter. This record should be readily available in the
Vidyalayas.
It is made clear that any lapse with regard to Safety & Security of children would be viewed
very seriously and is likely to result in suitable departmental action for dereliction of duties, besides
such other administrative action as deemed necessary under the circumstances of each case.

Yours faithfully,

(Kaneez Fatima)
Asstt. Director(S.A.)
Copy to : All Deputy Directors, Regional Offices

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F.No.2-41/2001-NVS(SA) Dated:13, Aug,2001

To

All Principals
Jawahar Navodaya Vidyalayas

Sir/Madam,

As you are aware, safety, security and well being of the children in the Vidyalayas is our
immediate concern. In recent past, there have been a series of incidents resulting in the loss of
precious lives of children in the campus, Repeated, instructions and interactions have not yielded
the results of the desired level for safety and security of children. Needless to mention that once the
child is admitted in the Vidyalaya, it is our responsibility to ensure the safety and security of the child
till he/she continue to study in the Vidyalaya. We must learn from our experience and gear up of our
resources, manpower, administrative machinery and local contacts to ensure that appropriate
protection in given to the children in the campus.
After careful analysis of the circumstances leading to such unfortunate incidents detailed
guidelines have been prepared for taking further intensive steps for the safety and security of the
children.
I am enclosing herewith a copy of the guidelines for your immediate attention and action. You
are hereby requested to strictly adhere to the instructions issued and the guidelines and ensure that
all the instructions given are scrupulously followed. The teaching and non-teaching staff of the
Vidyalaya may also be impressed upon the need for meculous implementation of these guidelines.
It may further be noted that any negligence, indifference, laziness in terms of the implementation of
these guidelines will be viewed very seriously and the responsibility fixed on the employee concerned.
Kindly acknowledge the receipt of this letter along with the guidelines and intimate me the
action being taken in this regard.

(S.P. Gaur)
Director

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NAVODAYA VIDYALAYA SAMITI

(SCHOOL ADMINISTRATION)

MEASURES FOR SAFETY AND SECURITY OF CHILDREN-ROLE OF PRINCIPALS

AND STAFF

Navodaya Vidyalaya being Co-educational and residential in nature, it is the prime responsibility
of the Principal and staff to ensure safety and security of children till they remain on the roll of the
Vidyalaya. The Principal and staff of the Jawahar Navodaya Vidyalayas are expected to ensure that
Safety and security and good health of students are given paramount importance. Some of the
preventive measures for safety of the children in the JNVs are suggested as under:-
1. Precautionary Code from Sickness
1. Preparation and implementation schedule of visit of Principal, Staff Nurse and
Housemaster to the dormitories.
2. Enquire from House Captain about health and welfare of the children during visits.
3. Record observations of the Principal during visits to dormitories along with detailed
instructions of House Masters and Staff Nurse in a Register.
4. Verification and recording compliance to instructions issued by the Principal of daily
basis.
5. The Housemaster to submit daily report to the Principal on the format to be prescribed
by the Vidyalaya indicating the welfare and presence of children.
6. Abandoned temporary buildings, bathrooms, toilets having dilapidated electric wiring
are not to be used by children.
7. The Principal, House Masters and other teachers must conduct fortnight inspection of
the class rooms, dormitories, dining hall, toilet and bathroom blocks of specifically find
out whether the electrical wiring and points are in order. In case they find any uninsulated
live wires, the wiring must be changed and electricity disconnectioned till such defects
are set right. Nobody should tamper with the distribution boxes with the fuse carriers.
8. Regular roll call and attendance by House Master twice daily. The attendance Register
of Houses to be verified and countersigned by Principal at 9.30 p.m. daily.
9. The Staff Nurse will attend the sick child immediately. No illness of the child is to be
taken casually or a routine manner instead the symptoms of illness and medicines
given should be recorded in the register.
10. The sick student should not left alone in the dormitory at any time.
11. The sick child is to be kept under the supervision of staff nurse or a teacher.
12. A suitable room should be set up as M.I. room equipped with essential material attached
bathroom and other facilities.
13. The Housemaster has to ensure that the child is being provided medical treatment
properly.
14. Necessary arrangements should be made for special diet if necessary and instructions
issued to Catering Asstt./Mess staff accordingly.

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15. The H.M./Principal of staff nurse feels that simple ailment is not required any treatment,
but the feelings of the child should be taken care of. He/She should be given a patient
hearing and counselled accordingly with a feed back.
16. The Vidyalaya doctor should be consulted always after first aid treatment to the child.
17. In absence of Vidyalaya doctor (if found not available at that time) a qualified doctor of
the nearby Health Centre/Hospital should be consulted.
18. After diagnosing the sickness, the parents may be informed if the nature of illness
excepting for common colds and seasonal health effect.
19. The part time doctor and staff nurse feels that the illness of the child cannot diagnosed
immediately, the child should be immediately shifted to a nearby Govt. hospital for
further examination.
20. Medicines prescribed by the doctors should be given to the students only by the staff
nurse. No Teacher or Principal should administer medicines on their own to sick child.
21. In case of any serious illness of the child and the Vidyalaya requires any expenditure
to incur on them, the amount may be incurred by the Vidyalaya without any delay and
later on it can be got reimbursed by the parents. Treatment cannot be delayed for
want of finance.
22. The records about the sick children is to be maintained and informed to the Principal
daily in the evening in a prescribed format.
23. To admit the child in hospital immediately in cases of serious illness and accidents.
24. The Date and Time schedule of the visit of the Vidyalaya Doctor should be fixed in
advance in children intimated.
25. A responsible employee to remain as escort constantly with the one responsible escort
must remain with the patient till parents arrive and take over the child.
26. Doctors visit register should be maintained.
27. To take additional help of Distt. Administration, if need arises, to ensure medical facilities
to the children. Wherever there is no doctor in nearby vicinity, the Distt. Administration
should be requested to arrange weekly visits of a medical team.
28. A sick child should not be sent to his home. Instead the child should be hospitalised
and the parents are informed immediately. On their arrival, if they prefer to take the
child home they should be permitted after obtaining a written request and individual
health records (Cards) of students maintained and verified by the Principal.
29. Full medical check-up of the students may be conducted once in a quarter.
30. Diet for the sick students should be given separately as per the recommendations of
the Doctor.
31. The individual Health Record should indicate the Status of Health during the quarterly
the quarterly health check-up and should be readily available in the Vidyalaya.
32. Sick students just after recovery from illness should not be permitted for games and
sports activities till they feel physically fit.

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33. For regular medical check-up of the students and maintenance of Health Record and
for monitoring of health problems of the children of the JNV, the Staff Nurse would be
accountable.
34. Regular mosquito eradication measures to be taken in Vidyalaya.
35. The Principal has to ensure availability of sick room staff nurse/common medicines/
consultant doctor/vehicle for hospitalisation of children in emergencies.
36. A regular action programme should be prepared and implemented for avoiding seasonal
contiguous disease on account of water and weather etc.
37. Outside food stuff should not be permitted except items like Biscuits etc.
38. Medical history card is to be invariable sent alongwith migrated children.
39. Children suffering with chronic disease should not be sent on migration.
40. Personal hygiene of Mess workers and conditions in the kitchen and Mess are checked
by Vidyalaya doctor atleast once in a quarter.
41. The cleanliness of mess surroundings, utensils and food preparations should be
checked regularly by Catering Assistant, Staff Nurse and Principal. Regular
arrangements for disposal of waste food stuffs should be made.
42. Proper care should be taken with regard to installation of gas cylinders. All necessary
arrangements should be made as per the specification laid down by the gas authority
for installation of gas connection without giving any scope for leakage, etc.
43. Adequate care should be taken with regard to drinking water. The staff nurse should
be instructed to ensure that the water is properly purified/chlorinated before using for
drinking purpose.
44. Toilets and sanitary conditions should be kept clean. Necessary phenoling and cleaning
should be done frequently to avoid contamination.
45. Kitchen and utensil, washing place should be kept clean. Necessary arrangements
should be made for spraying of phenoyl, bleaching powder and avoid water stagnation
not to give scope for breading of mosquitos, flies etc. Dining tables should be kept
neat and clean.
46. Arrangements must be made for regular supervision and cleanliness of dining hall,
washing places, etc. to avoid unhygienic conditions.
47. When students are admitted in class 6th, a medical fitness certificate of civil surgeon
will only be accepted.
2. Measures to Prevent Children from Dangers of Water and Drowning
1. The number of death incidents are found due to drowning. The following measures
are to be adopted
2. Construction of compound wall is to be given top priority which may help in keeping
proper supervision and control over children and prevent tress passing.
3. The open wells and ponds if exist in the campus are to be provided with protective
wall and iron grills covering the well and the movements of the students are restricted
towards it.

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4. Not to allow children to go towards the nearby river, canals, ponds and railway tracks
and to take bath using water from the overhead tanks by climbing on the terrace.
5. Movements of children is to be strictly watched through formation of groups.
6. Children should not be permitted to go outside the Vidyalaya premises for the bathing/
washing clothes etc.
7. The presence of the students in the Vidyalaya campus at all times should be strictly
enforced. Strict discipline and to check the unauthorised absence of the students
from the Vidyalaya is to be given paramount importance.
8. The students with a history of disappearance or running away from the Vidyalaya
without proper permission are to be given special attention and a vigil is regularly kept
on them.
9. The root cause for such behaviour of the child must be ascertained, parents informed
accordingly and corrective steps taken.
10. For certain ritual and functions which are observed in the Vidyalaya, necessary
precautions and arrangements to be made in advance. Children should not be permitted
to go on rallies for immersion of idols in tanks, ponds and wells etc.
11. No procession should be allowed to move from vidyalaya out of the campus in the eve
of any religious celebrations.
12. No student should be allowed to go on leave without written request of the parent of
the person authorised by parent.
13. Any person/parent visiting Vidyalaya must obtain permission from House/Master to
meet the students invariably by mentioning in the visiting register with his name, address
purpose, date and time of arrival and departure which must be seen by the House
Master and Principal.
3. Preventive Points from Suicide Actions
1. The House Masters and teachers should develop the regular habit of visiting the
dormitories dining hall and talking to the children in general about their welfare.
2. Frequent interaction of House Master with the students to be developed in order to
attend to the problems of children on regular basis more so their psychological, physical
and emotional problems.
3. Proper regular counselling of the children is to be done to help the mentally disturbed
children who are under depression.
4. Continuous communications between the child and the teacher should be maintained
with proper follow up action.
5. No student should stay inside the dormitories during class hour. All the dormitories
should be locked after the classes are commenced.
6. Psychological behaviour of the students should be watched closely in order to avoid
shyness, depression and aloofness of the students which may cause any sort of
unforeseen incidents.
7. Corporal punishment to the students is strictly prohibited. Insulting in public referring
to their parentage, caste, community etc. by the teachers will be viewed seriously and
necessary action will be initiated against erring staff.
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8. Proper counselling should be done either by House Master or class teacher/Principal

in case of any mistake like stealing, telling lies by the students.
9. In case the student is not mending his behaviour it should be reported to his parents
and after giving one or two chances for improvement, necessary action should be
taken.
10. Emotional behaviour of the students should be watched properly.
11. Children in JNVs are admitted at the tender age of 9 to 13 years which is a pre
adolescent or adolescent age which need counseling and continuous guidance to
become physically fit, mentally alert and emotionally balanced.
12. The educational process will be pleasant, attractive and motivating to the child if firm
trust is established between a child and the teacher. The bond of friendship and affection
can be strengthened if the teacher is understanding and sympathetic.
13. Knowledge of child psychology will help the teacher in understanding and dealing with
children of different abilities aptitudes and dispositions who come to JNVs from
heterogenous socio-economic basic grounds.
14. The teacher is the best judge to identify any behaviour, emotional, social, language
problem in child and to provide proper stimulus, appropriate activities, necessary
guidance and plentiful insight.
15. Each teacher should be a guide, friend, counselor to a child only then he/she contribute
to overall development of children.
16. Students problem must be listened patiently, politely and solved.
17. Informal conversation with the pupils by way of discussions with peers and planned
observations in hostels, classrooms, playground should be developed.
18. House Masters should ensure that the students get their daily use items and all other
assistances in time.
19. The Principal and House Master must check progress of students in academic/sports
and CCA and continue to guide the children. He should develop the sense of
belongingness and security among the students.
20. Suicidal tendencies are very deep rooted. Family history play an important role. All
House Masters should collect the family history of the child through informal chitchat
with the child/guardian/visitors and will keep a record. They should invariably inform
the Principal.
21. Generally the suicidal incidents takes places due to the child being over protected at
home, feel badly homesick, gets disturbed, unable to tolerate japers/fear of getting
fail, to come up upto expectations of their parents, Extreme Humiliation by the fellow
students/Teachers/Principal etc. These may be taken care of.
22. Vidyalaya should develop a good social, authentic and environment friendly educational
climate in the school.
23. Any child noticed disturbed, should never be left alone. His attention should immediately
be diverted in an activity of his choice.
24. Awards to good students play effective role than punishment. Children’s should not
be scolded in public on their mistakes.

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25. Child is a child-like any child he needs kind behaviour from senior students, teachers
and Principal.
26. The child should feel himself at home, safe and secure in the Vidyalaya.
27. Minimise threats to the child.
28. Too much critical command by teachers/Principal is to be avoided.
29. Child should be heard, he should be enquired if he is looking upset, he should be
guided, counseled and timely help and assistance provided to him.
30. The prefects should be given more responsibilities. They should be made responsible/
accountable for the duties assigned to them.
31. Shy, Isolate, neglected children should be identified and watched and they are taken
care of properly.
32. Children on account of family disturbances like separation of parents, family, etc. are
to be specially attended.
4. Safety Measures during Travels.
The safety of students travelling from one place to other is the prime responsibility of the
escort(s) Particular care on the part of the escort(s) is needed to eliminate re-occurrences of
unfortunate incidents.
1. Before proceeding in any journey the children and the escorted teacher should be
briefed about all the details of the journey and precautions to be taken.
2. Escorting teacher should always be watchful to ensure that all students are present
in their respective berth/seats.
3. Lady teachers will invariably escort when girls are travelling. Even if there is one girl,
there must be a lady teacher.
4. To maintain proper vigilance to watch the luggage material to avoid any theft or missing.
5. Minor first aid, medicine/materials is to be kept with the escort to meet in emergency
of sickness.
6. It is the responsibility of the escorts to take the students on journey with utmost safety
and security.
7. Valid identity card must be kept by the students during journey. Children should never
to sent unescorted.
8. Food after satisfying to be hygienic is to be served during journey.
9. Food articles sold through unauthorised vendors is to be avoided.
10. Strict instructions to be given to the children not to move out side the compartments
without escorting or to get down at the station.
11. Safety measures like eating street made food, rash running, frequently standing on
window side and peeping outside is to be instructed.
12. The escorting teacher must invariably travel in the class of accommodation and in the
same compartment of the students.
13. The students may not be permitted to leave the compartment without escorting.

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14. In case of articles of foods to be purchased one or two students may be taken by the
teacher. Normally, efforts should be made that all eatables are taken by the incharge
of the party before undertaking the journeys.
15. In case the party is very large students be divided into groups and one escorts to each
group deputed who will be responsible for the group. Normal criteria for number of
escorts is one for 10 or less than 10 students and one for every additional group of 10
or less students subjects to the maximum of 5.
5. General Safety Measures
1. The electric wiring and points are to be kept in order. In case of any un inculcated live
wires find, the wiring must be changed and electricity disconnected till such defects
are set right.
2. The distribution boxes of electrically should be locked and the keys should be kept
only under the custody of electrician or Incharge House Master.
3. Immediate necessary measures should be taken to repair the loose wiring/connections.
4. In case of any such need Electric gadgets should be handled by responsible employee
of the Vidyalaya.
5. In few cases trees are placed just below the electric line whenever the branches grow
it touches to the LT line and sparks dangerously. It should be checked regarly and
branches should be dressed off in such a way that it will not touch to the electric wire
any time.
6. Students should be warned not to touch electric poles.
7. Fencing should be provided to the steps of over head tank to avoid children climbing
over head tank.
8. The broken railing of stairs should also be got repaired immediately.
9. The safety and security points of the children should be discussed periodically by the
Principal, Housemaster and other teacher and chalk out strategies.
10. A safety and security committee should be formed. The committee will met once in a
quarter to discuss about safety measures to be adopted by the Vidyalaya.
11. Security briefing should form part of regular programme of morning assembly.
12. Broken furniture, naked iron rods etc. should be stored somewhere where there is no
frequent movement by the students.
13. Students should be forbidden to keep any type of weapons, toxic drugs, Phonographic
books and photographs etc. with them. Surprise checking should be done quite often.
14. Timely arrival of the students is to be ensured to the vidyalaya assembly and class.
Unauthorised absence to be checked.
15. Very often students come late to the class during short breaks. No students should be
allowed to go to dormitory during small break/recess without permission of the House
Masters.
16. Proper drinking water in to be provided during class hours. Students should be kept
fruitfully busy so that they may not indulge themselves in indiscipline activities.

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17. Adequate care is to be taken while working in Science laboratory. Handling of

glasswares or heating of things must be done carefully. Wherever gas cylinder is
used for the laboratory purpose proper care must be taken to operate to avoid fire
accidents.
18. Since the vidyalaya is having a very vast campus there may be chances of having
long grasses and marshy areas, bushes etc. Care should be taken to clean weeds
and bushed all through the campus and marshy areas should be filled with soil or
sand to avoid amy mishappenings. Steps must be taken utilise the whole land for one
or the other purpose.
19. If the whole campus is properly utilised, proper pathways should be created and flood
lights should be placed in different places in the campus, specially near the boys and
girls dormitories.
20. Entry to the campus should be ensured from one main gate only. There should be a
gate book where entries of outsiders/visitors should be made. Students who goes
outside should show gate pass issued by the House Masters and should make entry
in the gatebook.
21. A format giving details with affixed photograph of the person authorised to take the
child may be prescribed and obtain with the sign of the parent before the child is
allowed.
22. Not to allow the parents/persons to meet the children frequently.
23. Only the 1st Sunday of every month may be fixed to meet parents/outsider.
24. Meeting of parents individually with the Housemasters and teachers may be organised
to brief about the child.
25. Stream line and systematise the daily routine activities, while framing the daily routine
activities it should be kept in mind that as for as possible the students should be kept
actively involved in academics and co-curricular activities.
26. Participation of students in the management will prove helpful in avoiding accidents
and mishaps. Students should be kept engaged in organising various programmes
and workshops to develop extra curricular skills.
27. Entry of movements of animals like stray cattle, dogs, pigs etc. should be checked
inside the campus.
28. Cases of molestation of students must be viewed very seriously. The Principal should
without delay provide a complete report to their Regional Offices and the NVS
Headquarters so as to enable the Samiti to take necessary disciplinary action against
the culprits. Under the provisions of summary trial already notified, Director1, NVS,
can terminate the services of any employee indulging in acts of moral turpitude.
29. Migrated children must be made to feel at home. The Principal and the teachers must
accord top priority to this issue as Samiti has been receiving several migration related
complaints leading to clashes.
6. Measures to be Adopted in Case of Missing of Child
1. Housemaster well report to Principal immediately.

1. Now Commissioner

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2. Principal will report to Police and Distt. Collector.

3. Pass on the information to Parents by phone, special messenger.
4. Report to R.O. and Hqrs. through letter followed by detail follow up actions taken by
the Vidyalaya.
5. Searching soon after noticing missing of the students.
6. Arrange broad cast through Radio, T.V. and publish in News paper.
7. Constant touch with Distt. Collector, Police and RO.
8. To inform as and when the child is traced out.
9. To ascertain the reasons for absconding/missing of the child.
10. To take corrective measures to ensure that the child does not repeat.
11. Keep close watch on the movement of child.
12. To discuss with parents and bring to the notice of R.O. in case of history of
disappearance.
7. Procedural Code to be Adopted in Case of Death Incidents
1. The House Master will report to the Principal immediately.
2. The Principal will inform the Deputy Director/R.O./Distt. Collector and Police
immediately by phone or fax.
3. The parent should be informed immediately on phone or special messenger.
4. The Principal has to ensure that the Parents/guardians are assigned and briefed them
about the situation.
5. Conduct of postmortem.
6. Assist the parent to carry dead body upto native place.
7. To attend funeral.
8. To console the parents.
9. To organise condolence meeting in the Vidyalaya.
10. To provide all possible courtesy moral support and help to parents.
11. Soon after receipt of information, the Deputy Director RO will rush to the Vidyalaya for
inquiry. All death cases are to be enquired by DD personally.
12. To identify the causes, events of death.
13. Obtain statement of Principal, Staff Nurse Vidyalaya doctor and House Master, students
and other associated persons.
14. Take immediate disciplinary action/wherever feels necessary and inform to NVS Hqrs.
15. Statement of parents to be obtained, if feels necessary.
16. Send detail report of death alongwith relevant reports and statements.
17. The finding of report should be clear. Matters related to specific event will only be
reflected in the report.
18. If a child is died in hospital while undergoing treatment, Statement of the doctor is to
be obtained.

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D.O.No.1-2/2002-NVS(SA) Dated: 18, Feb, 2003

Dear Deputy Director,

I am shocked to note that in the last few days three death cases of migrated students due to
drownings in different JNVs have been reported. From the analysis of reports, it is seen that the
unfortunate incidents have taken place due to the negligence at the level of Vidyalayas. Such
unfortunate and unforeseen incident thereby resulting loss of precious lives of children has been
viewed very seriously. In the event of consequences, some times it becomes an embrassing situation
to reply to the presents and public. It appears that the instructions in the guidelines for safety and
security of children are not being taken very seriously as a result of which such cases of death,
missing and other mishaps are still being reported. While necessary administrative action is being
taken in each individual case, it is essential to consider measures for sensitising the principals and
teachers towards their responsibilities and all necessary precautionary measures are taken by the
vidyalaya to check unforeseen incidents. During the meetings of Deputy Directors held at Hyderabad
on 16-17th Jan. 03 it was felt immediate necessary to strengthen the monitoring system on Safety
and Security related issues. Accordingly the identified Ten sensitive areas through which maximum
mishaps can be avoided were decided to the monitored intensively and the ROs will evolve mechanism
at their own level for close and constant monitoring. If a proper supervisory and monitoring system is
evolved many such unfortunate incidents can be avoided.
It is reiterated that safety, security and well being of the children is our main immediate concern.
Once a child is admitted in the Vidyalaya it is our prime responsibility to ensure adequate protection
till he/she remains on the roll of the Vidyalaya. It is, therefore impressed upon that you should take
immediate action to keep up the supervision of the Regional Office, Principals and Teachers for
safety and security and well being of the students in JNVs. Since you are the better judge of the
situation you should prepare a concrete plan of action to prevent such unforeseen incidents in the
Vidyalayas. The Regional Offices may ensure to make it a point to sit together with the Principal and
teachers and brief about contents of guidelines for strict implementation. It would be desirable that
the weak areas of individual Vidyalayas related to Safety and Security should be identified immediately
and chalk out strategies for adopting precautions and constant monitoring as per local situations.
Absolutely no scope is to be given for recurrence of such incidents due to the carelessness of
Principal, staff members and other associated responsible people of the Vidyalayas.
It is clearly brought to the notice that no excuse will be entertained where Safety and Security
of students is put in danger. The responsibility for the same will lie with the Regional office and
Vidyalaya collectively and disciplinary action will be taken against any of those who found negligent.
The contents of this letter may be brought into the notice of concerned Asstt. Directors, Principals
and staff members under your control for strict enforcement.
Kindly inform me the measures being taken by you in this regard by 28.2.2003 positively.

Yours sincerely,

(D.K. Kotia)
The Deputy Director
Navodaya Vidyalaya Samiti
All Regional Offices
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F.No.1-38/93-NVS(Estt.) Dated:03.03.2003

To
The Deputy Directors
Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Appointment of Matrons in Jawahar Navodaya Vidyalayas.

Sir/Madam,

Appointment of matrons in Jawahar Navodaya Vidyalayas has been approved by the Executive
& Finance Committees of the Navodaya Vidyalaya Samiti in meetings held on 24/05/93 and 22/12/
93 respectively. Instructions were accordingly conveyed to Regional Office vide letter No. F.1-38//
93-NVS (Estt.), dated 22/04/94 and 01/12/94. Subsequently, certain terms & conditions regulating
this appointment order were circulated vide letter No. abid dated 20/03/97 for your suggestions so as
to finalise the same.
The matter was under active consideration of the Samiti and it has now been decided to
engage matrons on experimental basis on contract initially for a period of one year in those JNVs
where the strength of girl students exceed 100. The expenditure shall be borne out of the funds
meant for contingencies.
Other details governing this appointment are as below which may please be noted for strict
compliance:
1. Educational Qualifications : Minimum Class XIIth or equivalent Preference
shall, however, be given to graduates.
2. Age : 30-45 Years.
3. Married Status : Married females, which includes widows or
divorcees.
4. Service Conditions
(a) A monthly honorarium of Rs. 3,000/-
(b) Free boarding & lodging facilities and medical facilities as available in the M.I. Room
of the Vidyalaya.
(c) The tenure of contract appointment shall be for a period of 10 months in a year.
5. Selection Process:
(a) The appointing authority for the Matron will be the Principal of the JNV concerned.
The selection should be made following the process in vogue for other posts in the
Vidyalaya. However, Assistant Director (Cluster Incharge) and one member of PTC
shall also be associated in the Selection Committee.
6. Duties & Responsibilities:
The duties and responsibilities of the matrons would be as follows:
1. She will take care of girls like a foster mother.
2. She will stay in the girl dorm during day when the girls are away to attend classes and
other co-curricular activities.

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3. She will sleep with the girls in the dormitory during the night.
4. She will ensure upkeep of the house i.e., cleanliness of the dorms, toilets and bathrooms
and surroundings with the active participation of the girls and the sweeper on duty.
5. She will check the entry of any man or unauthorized persons in the house.
6. She will attend any girl who comes back to the house during class activities hours and
know from her reason and also record it with time.
7. She will liaison between ailing girls and the staff nurse and if need be, she will inform
it to the house mistress and/or the Principal.
8. She will help the ailing girls for taking timely their medicines and proper diet as
prescribed by the staff nurse/medical officer.
9. She will provide personal nursing care to the ailing girls to comfort them.
10. She will help girls in managing their natural growth.
11. She will see that all girls go to classes and other activities in time.
12. She will counsel girl(s) if any found, not to move unnecessarily out of the house off the
class/activity hours.
13. She will periodically check the furniture and cots etc., particularly those items made of
MS Steel and if any item if found damaged which could hurt a child, she will bring it to
the notice of the house mistress/Principal for its repair/replacement.
14. She will see that there is no damaged electrical wiring/fitting in the house.
15. She will take care of proper water supply in the house.
16. She will assist house mistress in taking overall care of the girls to the extent possible.
17. She will have very cordial and affectionate interaction with the girls from time to time
to know their personal needs and problems if any and help them overcome them.
18. She will lock the house in the night and during day time when the girls are in the class
or for activities and keep keys with her.
19. She will be a keen observer to notice if any girl student is upset emotionally or subjected
to depression etc. and bring it to the notice of the house mistress/Principal.
20. Any other work mainly related to looking after the girls in the house as assigned by the
Principal.
The Principals and Regional Office can, however, assign any other duty and responsibility
according to the local needs, subject to the condition that these do not compromise with and are
related to safety & security concern of girl students.
You are requested to initiate necessary steps for engaging matrons in the Navodaya Vidyalayas.
It may also be ensured that prescribed guidelines are strictly adhered to.

Yours faithfully,

(Dr. Rakesh Sharma)

Jt. Director (Admn.

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D.No. 1-2/2002-NVS(SA) Dated: March, 4, 2003

Dear Principal,
Number of cases of moral turpitude by the teachers/Principals with girl students have come to
the notice of the Samiti. Although disciplinary action against the guilty persons are being initiated in
the individual cases, the issue of ensuring safe, secure and healthy environment to the girl students
of Navodaya Vidyalaya has become a great concern in view of the considerable number of girls
studying in the Navodaya Vidyalayas. I have also observed serious lacuna while dealing with some
such cases at the level of Regional Office and Navodaya Vidyalayas.
The Committee constituted by the Samiti to review the existing procedure for the Safety and
Security of the children and to examine the circumstances leading to moral turpitude in JNVs has
also observed inadequate utilisation of mechanism to look into the matters relating to sexual
harassment/moral turpitude and like matters. This is a very serious shortcoming and need to be
remedied. If the propensity towards causing such mishaps is not timely and effectively checked and
not immediately and firmly dealt with, a dangerous malaise can creep into the system and assume
much wider dimensions.
It is, therefore, reiterated that all necessary steps to provide appropriate environment to the
girl students in the JNV should be ensured. The women teachers should interact with the girl students
frequently and in case of any problem/misconduct happens with them must be immediately reported.
The concern Regional office and Principal should initiate quick and deterrent action and also
submit complete report to Hqrs. office without delay. It is made clear that under the provisions of
Samiti’s notification the services of the employee indulging in act of moral turpitude can be terminated
without any regular inquiry. The copy of this notification No.14-2/93-NVS(Vig.) dated 20.12.931 is
enclosed for circulation of the subordinate staff.
I am sure that above instructions are followed meticulously by the Regional Offices and
Navodaya Vidyalayas.
I would like to take this opportunity to inform you that any negligence in such cases either on
reporting or taking appropriate actions would be viewed very seriously and necessary action initiated
against the concerned. The contents of this letter may be brought to the notice of employees working
in your jurisdictions.
Yours sincerely,

(D.K. Kotia)
Mr./Mrs.______________
Principal
Jawahar Navodaya Vidyalaya,
________________________,

Copy to all Regional offices. This has reference to the discussions held and decisions taken in the
recent Deputy Directors Meeting held at Hyderabad on 16th-17 January 2003. All preventive measures
to avoid recurrence of such cases are to be ensured. The exercise of inquires into such complaints
must be quick and Time Bound.

1. Copy enclosed. See page 404

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F.No.14-2/93-NVS(Vig) December 20th, 1993

NOTIFICATION

The Executive Committee of the Samiti at its meeting held on 12th January, 92 had approved
adoption of Central Govt. Rules and Regulations in the service matters of the employees of the
Samiti mutatis mutandis till such time the Samiti framed its own rules and regulations. The above
decision of the Executive Committee had been notified to all concerned vide No. F.6-1/92-NVS
(Admn.) dated 30th March, 1992.1
It has further been decided with the approval of the Executive Committee that the relevant
provisions of the Central Civil Services (Classification, Control and Appeal) Rules, 1965, as amended
from time to time, which are applicable to all members of the staff of the Samiti, mutatis mutandis,
shall be suitably amended to provide for special procedure in certain types of cases. Accordingly the
provisions of Central Civil Services (Classification, Control and Appeal) Rules, 1965 as applicable to
the employees of the Samiti, relating to procedure for imposing penalties will stand amended to
provide for special procedure in certain types of cases as enunciated below:
A–(i) In cases of a purely temporary employee who is known to be of doubtful integrity or conduct
but where it is difficult to bring forth sufficient documentary or other evidence to establish the
charges, and whose retention in the Vidyalaya, etc. will be prejudicial to the interest of the
Institution; and,
(ii) In the case of a temporary employee suspected of grave misconduct, where the initiation of
regular proceedings against him in accordance with the provisions of CCS (CCA) Rules,
1965 is likely to result in embarrassment to a class of employees and/or is likely to endanger
the reputation of the Institution.
The appointing authority may record the reasons for termination of the services of the
employee in its own record and thereafter terminate the services of the employee under the
terms of appointment without assigning any reason. Where the appointing authority is the
Principal, action to terminate the services of an employee under the terms of appointment,
shall be taken only after obtaining the prior approval of the Deputy Director.
B – Whenever the Director is satisfied, after such summary enquiry as he deems proper and
practicable in the circumstances of the case, that any member of the Navodaya Vidyalaya is
prima facie guilty of moral turpitude involving sexual offence or exhibition of immoral sexual
behaviour towards any student, he can terminate the services of that employee by giving
him one month’s or three months’, pay and allowances depending upon whether the guilty
employee is temporary or permanent in the services of the Samiti. In such cases, procedure
prescribed for holding enquiry for imposing major penalty in accordance with CCS (CCA)
Rules, 1965, as applicable to the employees of Navodaya Vidyalaya Samiti, shall be
dispensed with, provided, that the Director is of the opinion that it is not expedient to hold
regular enquiry on account of serious embarrassment to the student or his guardians or
such other practical difficulties. The Director shall record in writing the reasons under which
it is not reasonably practicable to hold such enquiry and he shall keep the Chairman of the
Samiti informed of the circumstances leading to such termination of services.

1. See page 63 of the Administration Section.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

The above provisions will take effect from the date of issue of this notification.

Yours faithfully,

(Neeru Nanda)
Director
Copy to :
1. All Officers of Samiti.
2. All Regional Offices of the Samiti to bring the contents of this circular to all concerned.
3. Principals of all JNVs to ensure that this notification is read by all the staff of the Vidyalayas
and to obtain their full signatures as a token of having read the same.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.2-45/2001-NVS(SA) Dated:17th, March, 2003

To

The Principal
All Jawahar Navodaya Vidyalayas

Sub. : Compliance of the Recommendations of the Report of Sh. K.K. Bakshi

One Man Committee on Safety & Security of the Children in JNVs-Reg.

Sir/Madam,

As you are aware Samiti has constituted a One Man Committee to exclusively review the
existing procedure and the measures for the safety & security of the children of the JNVs and also to
examine the cases related to moral turpitude and sexual harassment. Sh. Bakshi has visited a
number of Vidyalayas and interacted with the staff, students and Principals. After careful examination
of the existing procedures, he has recommended for the improvement in the areas related to safety
of the children. Basing on the advise of Sh. Bakshi, the following issues are recommended for
immediate compliance.
1. Updating of medical cards of the students from time to time with entries indicating weekly
examination, check-ups Vidyalaya doctor and staff-nurse, minor & major health problems
faced by the students including both local and outside treatment. This should be verified by
the Principal on weekly basis.
2. Conduct of Annual health check-up of the students including neighbouring schools in reference
to the instructions already issued vide letter No.1-2/2000-NVS (SA), dated 16-10-20021 with
the help of philanthropic and service organisations like Lions Clubs, Rotary Clubs, Youth
Clubs, Mahila Mandals DWACRAl Groups etc. This exercise is to be done in addition to the
quarterly medical examination of the students to be conducted as per safety & security
guidelines.
3. Children who are sent on migration will carry their detailed medical card. Regional Offices
should take action against those who sent the children without carrying complete medical
card with them.
4. The medical examination of the student during entry in class VI should be got conducted
thoroughly. At present the focus of medical examination is only on verification of age. Now it
should be ensured that children with serious health problems and chronic disease are
identified and admission not granted if illness is of serious nature. However such cases
should be put-up to the Chairman of VMC and necessary decision of admission or otherwise
taken. Any doubtful case if detected at the time of entry should be referred to medical board
of the District for detailed medical examination and the case be further processed as per
norms.
5. Care of drinking water, cleanliness of kitchen dining hostels, sanitation and preserved of
food items needs to be strengthened.
6. Clearing bushes and wild gross in the campus should be attended. Instructions in this regard
stands already given in safety and security guidelines.
7. Operationalisation of grievance boxes at the Vidyalaya and adoption of effective mechanism
for redressal of grievance of staff and students.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

8. Invariably, the PTC should be apprised of the safety and security measures taken and their
co-operation and support sought.
9. The Principal may take special measures to sensitise the teachers, House Master and staff-
nurse toward their duties and responsibilities towards welfare of children in the Vidyalaya.
10. The poor and unhygienic bathroom and toilets are observed to be one of the reasons of
students’ ill-health & safety by the Committee. Immediate corrective steps should be taken
wherever needed to avoid its recurrence.
11. The observations made and the directions given by the visiting officer should be entered in
the Vidyalaya Control Register for guidance and compliance by the Principal and also for
the perusal, review and assessment of future inspecting officers.
You are requested that the above instructions may be adhered in order to strengthen the
Safety & Security measures in your Vidyalaya.
Kindly keep us informed about the action taken from time to time.

Yours faithfully,

(V. Rama Rao)

Joint Director (Acad.)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.2-45/2001-NVS(SA) Dated: 28.3.03

To

The Principals
All Jawahar Navodaya Vidyalayas

Sub. : Engagement of Lady Sweeper for Girl Dormitories.

Sir/Madam,

On the recommendation of the Review Committee on Safety and Security of students in the
JNVs, I am to Convey the approval of Competent Authority of the Samiti, for engaging one lady
sweeper in each Vidyalaya exclusively for cleaning girl dormitories and toilets and bathrooms, on
part time basis at the consolidated honorarium of Rs.500/- per month, out of the contigencies grant.
The exclusive duties allotted to lady sweeper may be supervised by the Matron/House Mistress
on day to day basis and report to the Principal. The male sweepers not be allowed to enter into girl
dormitories.

Yours faithfully,

(Kaneez Fatima)
Asstt. Director (S.A.)

Copy to :
All Deputy Directors, Navodaya Vidyalaya Samiti, All Regional Offices for information and
necessary action please.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.1-2/2002-NVS(SA) Dated: 17.4.03

CIRCULAR

The Hon’ble Supreme Court, in its judgement 13th August 1997 in the case of Vishakha Vs
State of Rajasthan and others, regarding Sexual Harassment of women at work places has laid
down certain guidelines and Norms with a view to ensure the prevention of such harassment to
women. The guidelines, inter alia, provide for setting up of a complaint mechanism and a Complaint
Committee including other support services etc. It has accordingly been decided to constitute a
Complaint Committee in Navodaya Vidyalaya Samiti Hqrs.
The Composition of Complaints Committee would be as follows:
1. Prof. Sarojini Bisaria (Retd.), NCERT — Chair Person
(Chair Person, Centre for Third World Women Studies)
2. Dr. U.C. Bajpai, Deputy Director (Acad.), NVS Hqrs. — Member
3. Mr. Mukesh, Deputy Director (Estt.), NVS Hqrs. — Member Secy.
4. Mrs. Kiran Chandra, Deputy Director, National Youth — Member
Commission, New Delhi
5. Ms. Anjali Kushwaha — Member
Sr. Programme Officer, CEMD, New Delhi
The Complaints Committee shall accept/hear complaints from the employees posted in
Navodaya Vidyalaya Samiti Offices/JNVs and take appropriate action for timely redressal of the
complaints.
The Complaint Committee shall submit an Annual Report to the Samiti on the complaints
received during the year alongwith the action taken report. It will be responsibility of Member-Secretary
to coordinate the functioning of the Complaints Committee including submission of the Annual Report.
The Member-Secretary will also arrange Secretarial assistance to the Committee.
This issues with the approval of Commissioner, NVS.

(Kaneez Fatima)
Asstt. Director (S.A.)
Copy for information and necessary action to:
1. Prof. Sarojini Bisaria (Retd.), NCERT — Chair Person
(Chair Person, Centre for Third World Women Studies)
A-59/1, SFS DDA Flat, Saket, New Delhi-17.
2. Dr. U.C. Bajpai, Deputy Director (Acad.), NVS Hqrs. — Member
3. Mr. Mukesh, Deputy Director (Estt.), NVS Hqrs. — Member Secy.
4. Mrs. Kiran Chandra, Deputy Director, National Youth — Member
Commission, Jawaharlal Nehru Stadium, Lodhi Road
New Delhi

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

5. Ms. Anjali Kushwaha — Member

Sr. Programme Officer, CEMD, New Delhi
A-287, New Friends Colony, New Delhi-65.

(Kaneez Fatima)
Asstt. Director (S.A.)

Copy to :
1. Deputy Director, NVS, All Regional Offices : This may kindly be brought to
2. Principals, all JNVs : the notice of the subordinate
3. All Officers, NVS Hqrs., New Delhi : staff.
4. Notice Board.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.1-8/2003-NVS(Estt.) Dated: 18.7.2003

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

Sub. : Appointment of Female Staff Nurse on Contract basis in JNVs posted

with a Male Nurse-Approval -Reg.

Sir/Madam,

On the basis of the recommendation of Sh. K.K. Bakshi Committee regarding Safety and
Security of girl students in the Vidyalayas, it has been decided to provide a female staff nurse on
contract basis on a monthly consolidated salary of Rs. 3,000/- in the JNVs, where regular male staff
nurses are working. The qualification etc. for such appointment may be as per criteria laid down in
recruitment rules. The expenditure will be borne out of the contingency grant of the Vidyalaya.
The necessary orders in this regard may please be issued to all concerned JNVs under
intimation to this office.

Yours faithfully,

(Mukesh)
Dy. Director (Estt.)

Copy to :
AD(SA), NVS Hqrs., New Delhi

411
412
Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

Mess Management

413
414
Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-4/87-NVS Dated:Sep., 14,1987

To

The Principal
All Navodaya Vidyalayas.

Sub. : Guidelines Regarding the Arrangements to be Made for Running the

Hostel Mess in Navodaya Vidyalayas.

Sir,

Navodaya Vidyalayas are residential in character and in such Vidyalayas proper messing
arrangements are of great importance. For the effective and smooth functioning of hostel mess of
these Vidyalayas, the following guide-points may please be kept in view :
1. It has been decided that messing arrangements, as far as possible, be made by the Vidyalayas
themselves be employing cooks and helpers under the supervision of some senior teachers.
Help of students may also be taken for this purpose. The Chairman of VMC may also be
associated and his help and guidance be sought in this direction. In case messing arrangements
are to be made on contract basis, regular tender procedure must be followed. The contractor
may be asked to deposit Rs. 5,000/- (Rupees Five Thousand only) as security and this amount
be deposited in the Vidyalaya Accounts.
N.V.S. prefers that mess should be run by the Vidyalaya rather than giving it to a Contractor.
2. The mess charges @Rs.250/-1 per student per month have been prescribed on uniform basis
for all Navodaya Vidyalayas. Expenditure incurred on the appointment of cooks and helpers
will have to be met out of the stipulated amount i.e. Rs.250/-1 per student per month. Required
utensils, gas burners and gas cylinders may be purchased out of Vidyalaya funds.
3. One male (for boys) and one female (for girls) House Master-cum-Warden selected from
among the members of the Vidyalaya staff may be provided for every unit of 80 students.
4. Principal, House Master-cum-Warden and Staff Nurse/Compounder are entitled to take their
all meals in the hostel mess, free of charge. This facility is extended to self only and not to the
members of his/her family. All those teachers who stay in the hostel along with the students
are entitled to take free meals, only if they stay without their families and do not get suitable
residential accommodation in the Vidyalayas. All teachers of the Vidyalaya are entitled to take
free lunch.
5. Facility of free meals to the Principals, House Masters and others in available only for the
duration when the Vidyalaya mess is functioning. No reimbursement to this effect will be
available to any one during Summer/Winter breaks.
6. A Mess Sub-Committee consisting of House Master-cum-Wardens and four students (two
boys and two girls) may be formed. This Committee shall be responsible for all messing
arrangements viz. cleanliness, menu, checking of quality of food stuff control on contractor (if
mess is run on contract basis) and maintenance of healthy discipline etc. Staff nurse/
Compounder will test the food stuff before it is served to the students.

1. Now revised as Rs. 555/- per month, per child.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

7. Hostel mess should remain closed during breaks and vacations.

8. Suggested daily menu for the hostel mess is given below :
Breakfast : Egg, bread and butter, milk or tea/Potato Pranthas
and tea/Bread Pakoras and tea/purres, Potatos
and tea/any other local suitable item.
Lunch : Bread (Chapatis), Rice, Dal, Vegetable and Curd.
Mid-day : Seasonal Fruit.
Evening Tea : Tea and Snacks.
Dinner : Bread (Chapatis), Rice, Dal, Vegetable, Salad or
Pappad.
Night : Milk - 250 gms.
Non- Vegetarian food may also be served on suitable occasions as decided by the Mess Sub-
Committee. If Curd is not served, it must be compensated by any other suitable item.
9. It is desirable that a prayer be recited daily before the food is served in the hostel mess. All
efforts should be made to see that students learn proper mess manners.
10. Principals are supposed to provide all required physical facilities like furniture water, electricity,
utensils, cooking materials etc. They are also advised to see that all the other related
arrangements are made for proper running of the hostel mess. Principals who run the mess on
their own within the stipulated amount will be given a special entry in their A.C.R.s.

Yours faithfully,

(K.S. Sarma)
Director

Encl. : As above

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-4/87-NVS Dated: March 11, 1988

The Principals
All Navodaya Vidyalayas.

Sub. : Mess Facilities for Non-eligible Persons-reg.

Sir/Madam,

I am to refer to the subject noted above and to say that the Samiti is being approached regarding
clarification for providing mess facilities on payment to the teachers not eligible for free mess, parents
visiting the Vidyalaya, engineers of construction agency posted in the area for the construction of
Vidyalaya building etc.
In this connection, I am clarify that all those persons who are not entitled to avail free mess
facilities may be permitted to avail mess facilities on payment on the monthly rate admissible for the
Vidyalaya. Rates for a day or for single meal may be calculated according to the monthly rate.
This issues with the approval of the Director, NVS.

Yours faithfully,

(Dr. S.K. Narang)

Asstt.Director (Acad.)

Copy to :
All Regional Offices of NVS.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-4/87-88/NVS(Admn.) Dated: 17.5.88

Sub. : Precautions regarding Mess Arrangement in Navodaya Vidyalayas.

In order to avoid food poisoning in Navodaya Vidyalayas, following DO’s and Don’ts are being
circulated for strict compliance:
DO’s
1. It should be ensured that filtered clean water should be provided to children for drinking purposes.
Wherever water is being stored, it should be kept in clean and closed container.
2. Please ensure the periodical inspections of the water should be carried out by State sanitary
department.
3. All cooking utensils must always be kept clean. They should be washed with clean water.
4. All fruits and vegetable items should be washed with clean water before use. If possible these
items should be washed with dilute potassium permagnate.
5. Cooked food should always be kept covered.
6. Kitchen and dining hall area should be kept free from flies. Approved insecticide should be
used be to get rid of flies.
7. Milk should be boiled before being used in the Mess.
8. If possible, Mess staff should be got medically examined before appointment. Their cleanliness
must be ensured. Use of apron must be made compulsory.

Don’ts
1. Under any circumstances left over food should not be given to children.
2. Drinking water should not be stored in uncovered vessels.
3. Rotten fruits and vegetables should not be either acquired or used.
4. There should be no files in the kitchen as well as in the dining hall. Adequate precautions must
be taken.
5. Uncleaned utensils should not be used at all.
6. Cooked food should not be touched with unclean hands.

Yours faithfully,

(K.S. Sarma)
Director
Copy to :
1. Deputy Directors, all regions
2. All officers at Headquarters.
(C.L. Chutani)
Asstt. Director(Admn.)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-4/87-NVS Dated: June, 23, 1988

To

The Principals
All Navodaya Vidyalayas.

Sub. : Procurement of Mess Supplies

Sir/Madam,

It is observed during my visits to various Navodaya Vidyalayas that in some cases materials
for the mess requirements such as Vegetables, Milk, Cooking Oil, Pulses and even Wheat/Rice etc.
are being procured by the Principals locally through the teaching staff or through their/Principal’s
own kith and kin. This practice is highly objectionable and tentamounts to unfair dealings though it
may have been done in the best interest of the institution. It is inevitable, prior permission of the
Regional Office concerned should be taken.
In view of the above, I wish to advise all the Principals that no member of staff (including the
Principal) should be personally involved in the supply/sale of food articles for the school mess.
Please ensure strict compliance with these instructions. Procurement of provisions for the
mess requirements should be made only through authorised local dealers by following proper purchase
procedure as laid down in the guidelines of the Samiti.

Yours faithfully,

(J.N. Sarma)
Deputy Director(Admn.)
Copy to :
1. Deputy Directors all regions (NVS)
2. All Officers at the Headquarters.

(C.L. Chutani)
Asstt. Director(Admn.)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-4/87/NVS(Admn.) Dated: Sep. 11,1989

To

All the Principals

of Navodaya Vidyalayas.

Sub. : Free Boarding Facility to Staff Nurse/Compounder-reg.

Sir/Madam,

In continuation of Samiti’s circular of even number dated the 8th May, 1989, I am directed to
say that the facility for free meals is also extended to Staff Nurse/ Compounder in all Navodaya
Vidyalayas. The Staff Nurse/ Compounder will, however, be on duty in the mess before the preparation
of the meals and all meals shall be tested by him/her before they are served to the children. It will be
ensured by the staff nurse/compounder that proper hygienic conditions are maintained in the kitchen,
dining-hall and surrounding mess areas.

Yours faithfully,

(Dr. S.K. Narang)

Dy.Director(Admn.)

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-4/88-NVS(Admn.) Dated: 1.3.1999

The Principal
Jawahar Navodaya Vidyalaya,
Barginagar, Jabalpur,
Madhya Pradesh

Sub. : Granting Permission to Non-eligible Persons to dine in the Vidyalaya

Mess on payment.

Sir,

With reference to your suggestion made to the Director on the above, subject, your kind attention
is invited to Samiti’s letter No.F.5-4/87-NVS dated 11.3.19881 wherein it is clearly stated that all
those persons who are not entitled to avail free mess facilities may be permitted to avail mess
facilities on payment, on the monthly rate admissible for the Vidyalaya.
It is, further, added for your information that only those persons who are actually connected
with the working of the Vidyalaya and are otherwise not entitled to avail free meals, should be
permitted to for the Vidyalaya. In other words, teachers not eligible for free meals, parents visiting
the Vidyalaya, Engineers of the Constructions Agency posted in the area for construction of the
Vidyalaya buildings and similarly other persons may be given the facility for taking meals with the
students on payment.
It is, however, made clear that persons who are entirely unrelated and not connected with the
Vidyalaya in any way cannot be permitted for taking meals in the mess even on payment.
Kindly confirm the receipt of this letter and kindly note the instructions contained herein for
necessary action.

Yours faithfully,

(C.A.S. Raghavan)
Asstt. Director(Admn.)
CC : The DD, NVS, Bhopal Region.

1. See Page 417.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-4/99-NVS(SA) Dated: 30.08.1999

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices.

Additional Secretary (Education), Government of India, during his recent visit to some of the
Jawahar Navodaya Vidyalayas, has observed that maintenance of Mess and Dining Hall is in a
pathetic condition. He has further observed that no efforts are being made by the Vidyalaya authorities
to maintain cleanliness, hygiene and proper decorum in the Dining Hall. Adequate care is also not
taken to teach the children, etiquettes of eating, discipline and decorum during the lunch and dinner
times. Time and again instructions have been issued by the Samiti to ensure proper cleanliness,
hygiene and sanitation in the Mess and Dining Hall. The staff nurses have been made exclusively
incharge of maintenance of cleanliness, hygiene in the mess and dining hall. Similarly, Principal and
teachers were directed to be physically present during the time of serving food to the children and
also to dine with the children. They have been prohibited from sitting on separate tables and eating
the food, instead were to distribute themselves among various groups of children and eat with them.
In spite of repeated instructions, in this regard they are not being followed in their true spirit. This is
resulting in pandemonium in Dining Hall during lunch and dinner hours, unhygienic conditions, wastage
of food, avoidable quarrels among children etc. One of the fundamental requirements of a residential
school is that the teacher/house-master should consistently be with the children to ensure that the
children imbibe appropriate values. The life-style in residential schools itself is a means of education.
If this vital aspect is not taken care of, the purpose of the residential education and appropriate
atmosphere and sanctity of the institution will be lost.
It is, therefore, reiterated that an appropriate Plan of Action should be devised by every Principal
of the Vidyalaya and ensure the following :

(i) Maintenance of cleanliness and neatness of Dining Hall, Mess and Kitchen.
(ii) Adequate supply of water for washing hands etc.
(iii) Appropriate provision for collection and disposal of leftover material of food items.
(iv) Provision of clean drinking water.
(v) Regular washing of the floor with detergent and phenyl etc.
(vi) Appropriate provision for lighting, ventilation in Kitchen and Dining Hall.
(vii) Required furniture for the Dining Hall.
(viii) Displaying the schedule and time of food served.
(ix) Display of Mess Committee proceedings.
(x) Preparation of sitting plan of students along with specified teachers for each table.
(xi) Maintenance of silence.
(xii) Maintenance of discipline and decrum.
(xiii) Observance of prayer.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

(xiv) Proper protection from redents, cats, dogs etc.

The above are only some of the suggestions which are illustrative but not exhaustive. You are,
therefore, requested to direct the Principal to propriatize such actions for the maintenance and upkeep
of Dining Halls and Kitchen.
As you are aware, Samiti has created provision of maintenance and repairs on regular basis
through the Principal and Annual Maintenance as per specifications and major repairs either through
PWD, Government agency, or construction agencies. In spite of the provisions, care is not taken to
attend for regular maintenance and repairs of the Dining Hall. Principals may please be directed to
constitute a small committee which will take care of day to day maintenance which includes appropriate
drainage facility, water sanitation, toilets, washing platform and provision of dumping of leftover food
material etc. Sufficient funds have been already earmarked in the Budget for this purpose on regular
basis.
In the light of the above, I request you to issue necessary instructions to the Principals of
Jawahar Navodaya Vidyalayas to ensure the neatness, cleanliness, hygiene sanitation and maintain
the Dining Halls spick & span. Periodical reviews of the Action Taken by the Principal in this regard
may be made. Whenever any officer from the Regional Office/Headquarters visit the Vidyalaya, they
should make a point to evaluate the system and maintenance of Dining Hall including the support,
advice and guidance extended by the staff.
The action taken in this regard periodically may please be informed.

Yours faithfully,

(V. Rama Rao)

Joint Director (Admn.)
Copy to :
1. GM (Contn.) NVS.
2. JD (Acad) NVS.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-4/2000-NVS(SA) Dated: 13.07.2000

To

The Deputy Directors

All the Regions

Sub. : Constitution of Committees at Regional and District Level for Regular

Inspection of Quality of Food and Mess Arrangements of the Vidyalayas
– regarding.

Sir,

The 20th Meeting of the Executive Committee of the Navodaya Vidyalaya Samiti has decided
to constitute committees at Regional and district Level to regularly undertake the inspection of the
quality of food, arrangements in the mess, health, hygiene etc. Since there has been a regular flow
of complaints on quantity and quality of food served to the students and also unhygienic conditions
of the dining hall, kitchen and its surroundings, it was thought appropriate to carry on periodic
inspections of the Vidyalayas in this regard. It is proposed to constitute two committees one at the
Regional Level and the other at the District level. While the District Level Committee will ‘periodically
inspect the Vidyalaya (once in a quarter) and issue them necessary guidelines and directions, the
Regional Level Committee will visit some selected Vidyalayas as per their convenience’. The
composition of the proposed committees at Regional Level as well as the District Level are as under:
(I) Regional Level Committee
1. Deputy Director of the region concerned — Chairman
2. One eminent educationist with background — Member
of managing residential institutions.
3. Director, School Education of one of the — Member
State Governments within the Region
4. One renowned social worker — Member
5. One Asstt. Director of the Regional Office — Member-Secretary.
(II) District Level Committee
1. Joint Collector/Additional District Magistrate — Chairman
2. District Civil Supplies Officer — Member
3. District Medical and Health Officer — Member
4. District Education Officer — Member
5. One Public Representative to be nominated by — Member
the Chairman, VMC from the list of names
recommended by the local MP.
6. Principal of the concerned JNV — Member-Secretary

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

The responsibilities entrusted to the above committees are as follows :

The Committee shall:
(a) Periodically visit the Vidyalayas and examine the regular menu including the nutritious
value of the food served.
(b) Oversee the effective functioning, planning, execution and effective functioning of the
Mess Committee.
(c) Undertake surprise check to ensure supply of quality of ration items like rice, atta, dal,
oil, milk, vegetables, etc.
(d) Supervise the procedure and disciplines followed in the dining hall by the students.
(e) Inspect the sanitation facilities in and around the kitchen and dining hall.
(f) Have interaction with the students about the quality and quantity of food served.
(g) Suggest guidelines for the improvement of quality and quantity of food within the
financial allocation.
(h) Look into other related issues to ensure qualitative, quantitative and nutritious food.
I request you to get in touch with the concerned and constitute the Committees at Regional
and District Level and intimate us the details related to their functioning from time to time.

Yours faithfully,

(V. Rama Rao)

Joint Director (Admn.)
Copy to :
SPA to Director for information.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-4/2000-NVS(SA) Dated: 26.12.2000

All the Deputy Directors of all Regions

Sub. : Constitution of Committees at Regional and Distt. Level for Regular

Inspection of quality of Food and Mess Arrangement of Vidyalaya -
regarding.

Ref. : This Office Letter No.5-4/2000/NVS(SA) Dated 13.7.20001 Director NVS D.O.
letter No. letter no. 5-4/2000/NVS(SA) Dated 17.8.20002

Sir,

I am to draw your kind attention to the letters reference cited above through which instruction
were issued to the Regional Office for compliance of the decision of the Executive Committee of the
Navodaya Vidyalaya Samiti in its 20th meeting. The Concern of Hon’ble HRM and Chairman Navodaya
Vidyalaya Samiti and other public representatives was informed to you with regard to the quality of
food, arrangements in mess, health, hygiene and regular monitoring of the eligible entitlements of
the students. You were requested to form the Regional level and District level Committees and to
conduct frequent inspections about the quality of food and entitlements given to the students.
Simultaneously, Director through his D.O. letter reference second cited has requested to allot few
Vidyalayas to each Assistant Director for regular monitoring and supervision of food served in the
mess and other living conditions of the students. It is surprising to note that inspite of the fact that
Samiti has intimated you the concern of the Chairman and the Director in this regard. The Regional
Offices have neither responded to the circulars nor furnished the details of the inspections of the
Committee. Only the Deputy Director, RO, Jaipur has intimated about the arrangements made by
the Regional office for regular surprise checks of the Vidyalayas by Assistant Directors. It is unfortunate
that such an important issue which is reflecting the functioning of the Navodaya Vidyalayas and
resulting in criticism in higher Govt. forums like Parliamentary Committees has been not attended to
and no specific action and initiative is taken by the Regional Officers. It is time that we pay utmost
attention to this letter issue and implement the instructions given through above circulars. Director
has also simultaneously written to the District Collectors in this regard. We have to Submit action
taken report and compliance in the forthcoming executive committee and also ensure that further
damage is not done to the reputation and prestige of the Vidyalayas.
I shall be grateful if action is initiated at the earliest and compliance sent to me positively by 15/
1/2001./ Regular inspection reports by the concerned Committees and Assistant Directors will be
monitored by the A.D.(M). Please ensure that the periodic inspections are conducted and reports
sent for appraising the Director and Chairman.
Kindly acknowledge the receipt of this letter.
Yours faithfully,

(V. Rama Rao)

1. See page 424 Joint Director (Admn.)
2. See page 353

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.25-5/99-NVS (Acad.) Dated: Feb., 26, 2001

To

The Principals of all JNVs.

Sub. : Dining System in JNVs.

Sir/Madam,

In residential schools an efficient House System and properly managed Dining System create
an excellent environment conducive to alround development or the children. JNVs being fully
residential, in order to function at optimum efficiency level, have to ensure that House System and
Dining System are given due importance and attention by the Vidyalayas. The physical, mental,
academic and social development of the children takes place during the seven years they spend in
a JNV. It is of utmost importance to provide hygienic and nutritious diet to growing children in the
Vidyalayas. The procurement of food stuff, its cooking and serving to all the children is a gigantic
task for a JNV. Since guidelines for budgetary provisions, procurement of food stuffs and appointment
of personnel for the Mess have already been notified separately. It has been felt necessary to formulate
and communicate necessary instructions for an effective dining system in JNVs. The same are now
being communicated for compliance :
1. Mess Committee
For effective Mess Management each JNV shall constitute a Mess Committee comprising of
following members.
1. Principal - Chairperson
2. Vice-Principal - Member
3. One PGT (on rotation) - Member at least one Lady teacher
4. One TGT/Misc. Teacher (on rotation) - Member
5. Staff-Nurse - Member
6. Catering Assistant - Member Secretary
7. School Captain - Member
8. School Vice-Captain (Girl) - Member
9. One Migrated Student - Member
10. One child from each class - Member
The meeting of Mess Committee shall be held at least once in a month. The functions and
duties of the Mess Committee are as follows:
1. To plan and finalise Menu and to suggest changes in the current menu with existing
financial constraints.
2. To supervise quality and quantity of purchased foodstuff for the Vidyalaya Mess by
Sub-committee of Mess Committee
3. To supervise the preparation (cooking) for food in the Mess.

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4. To Suggest ways and means for local purchase of fresh provisions reduction in wastage
of food maintenance of proper discipline in dining hall and maintenance of cleanliness
in dining hall and surrounding areas.
5. To suggest and implement an effective serving system in the dining hall.
2. Role of Principal
The overall functioning of dining system in a JNV has to be controlled and supervised by the
Principal. Principal shall invariably involve Vice Principal of the Vidyalaya in discharging his/her
responsibilities by assigning specific responsibility(ies) if any to him/her. Principal should ensure
that nutritious and hygienic food is provided to children within the budgetary constraints. The
responsibilities of the of the Principal would include.
1. To ensure that monthly expenditure of Mess remains within the prescribed budget.
2. To visit dining-hall regularly to inspect stores of the mess personally and to ascertain the
quality of the procured food items.
3. To observe the quality of food being served in the Mess by dining with the children in the
dining hall itself.
4. To ensure that adequate and suitable furniture is provided in the dining hall.
5. To ensure that dry ration/provisions are stored at least to last for 15 days.
6. To keep a proper watch over the cleanliness of not only of the mess and dining-hall but also
of the personnel involved in the cooking and distribution of the food.
7. To approve the weekly menu.
8. To approve the procurement of rations and fresh provision for the mess based on prescribed
norms.
9. To assign duties to various staff members for efficient functioning of the dining system in the
JNVs.
3. Duties of Duty Teacher
For keeping a watch on all the activities carried out in a JNV the system of Duty Teacher has
been evolved and recommended for implementation in JNVs. The Principal of the JNV should issue
a weekly notice (preferably on Saturday) containing the names of seven teachers to act as Duty
Teachers for the coming week i.e. Monday to Sunday) It should be ensured that all the teachers
without any exception act as Duty Teachers on rotation basis. The name of the Duty Teacher of the
day should be specifically displayed near or outside the Administrative Office of the JNV. This shall
be responsibility of the Admn. Staff of the JNV). The duties and responsibilities of the Duty Teachers
of the day towards mess and dining hall are given below :
3.1 To reach dining hall well before the entry of the students in dining hall before meals
are served.
3.2 To ensure that food is ready before children are let-in.
3.3 To control and ensure proper entry of the children in dining hall with the help of School
Captain/Vice-Captain.
3.4 To ensure that system of serving of food to the children, as prescribed is strictly
followed.
3.5 To ensure that children start eating their meals only after the prayer is over.

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3.6 To take spot decision in case of any emergency (shortage of food accident, students
indiscipline etc.) and report to the same to the Principal.
3.7 To submit observations/suggestions to Principal in the duty report to be submitted
next day.
3.8 To leave dining hall only after all the children have taken their food and have left.
3.9 To supervise (quality/quantity etc.) intake of fresh provisions (fruit/veg/milk etc.) by
the Vidyalaya on the day of his/her duty and report observations, it any, to the Principal.
4. Duties of Catering Assistant
The Catering Assistant is the controller of Mess and Dining Hall in a JNV and is responsible for
providing well-cooked and nutritious food to the children within the stipulated budget. His duties shall
include the following.
4.1 To act as overall incharge of the Mess.
4.2 To maintain Stock Register for not only of the fixtures and furniture in the Mess/Dining
Hall as well as for all consumable and non-consumable items received for the Mess.
4.3 To maintain record of attendance of staff employed for the Mess and to recommend
their leave.
4.4 To ensure discipline and cleanliness of the Mess staff and also to ensure their monthly
medical check-up by the school doctor.
4.5 To maintain record of all receipt for the Mess items issued and consumed on day to
day basis.
4.6 To prepare demand or requirement for the Mess in order to submit to the Principal for
approval for purchase.
4.7 To inspect all the food items purchased for consumption in the Mess.
4.8 To prepare weekly menu and submit the same to Principal for approve.
4.9 Act as Member Secretary of the Mess Committee of the JNV.
4.10 To train and guide Mess staff working under him and supervise their functioning.
4.11 To be responsible for cleanliness and hygienic conditions in the Mess, Dining Hall and
surrounding areas.
4.12 To ensure that there is no wastage of food in the Mess.
4.13 Not to allow any unauthorised person to enter and or to dine in the Mess/Dining Hall
without specific permission of Principal.
4.14 To ensure that foodstuff (cooked/uncooked) is not taken away from Mess/Dining Hall
without proper authorisation of the Principal.
4.15 To ensure timely cooking and serving of food in the mess.
4.16 Being a trained person he/she should arrange a demonstration of table manners/
serving of food etc. to all the children (where staff is also present) at least once in six
months.
4.17 To carry out all other duties assigned by the Principal.

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5. Duties of House Masters/Teachers

The success of disciplined dining system depends on the interest and control exercised by
House Masters and other teachers of the Vidyalaya. Keeping the objective in view following
responsibilities are assigned to all House Masters/Teachers.
5.1 All House Masters and teachers shall remain present in the dining hall and take their
meals with their Houses as per seats assigned to them.
5.2 They shall dine with the children and not after the children have left the dining hall.
5.3 They should keep an eye on the children who are sitting with them on the same table
to ensure that all children are present and are taking meals. Absentees are invariably
be enquired.
5.4 Efforts should be made to teach table manners to the children.
5.5 Children should not be allowed to get up from their seats in case duty children are
assigned to replenish the food served on the tables.
5.6 They should ensure that proper discipline is maintained by children during meals.
5.7 House Masters, being head of the family should ensure that all the children and teachers
of his House are being looked after by those who are on serving duty.
6. Furniture for Dining Hall
In view of the fact that all the JNVs were started in temporary buildings and furniture for dining
hall was purchased on need basis, the uniformity in purchase of furniture has not been maintained in
most of the JNVs. Keeping in view the effective utilisation of the furniture based on the size of the
dining hall, furniture of following dimensions is recommended:
6.1 Dining Table : 8’ (Length) x 3’ (Width) x 2.25’ (Height) with Stainless Steel/
Aluminium Sheet/Stone/Marble top.
OR
6’ (L) x 3’ (W) 2.25’ (H) with Stainless Steel/Aluminium
Sheet/Stone/Marble top.
Bench : 8’ (L) x 1’ (W) x 1.5’ (H) with Sunmica top
OR
6’ (L) x 1’ (W) x 1.5’ (H) with Sunmica top
Chair : With wooden/Sunmica seat/moulded & without Arms.
6.2 Since size of the dining hall is not uniform in all the JNVs, the Principal of the Vidyalaya
may decide the size of the table and benches (keeping in view maximum space
utilisation in dining hall) before placing the orders.
6.3 The above mentioned furniture may be acquired only if permanent RCC tables and
benches have not been provided in the dining hall by the Construction Agency. The
Principal of the Vidyalaya should keep in mind that adequate circulation space is
available in the dining hall after furniture has been place. Normally two 8’ x 3’ size
tables (as shown below) can be joined length-wise so that approx. 24 children can
easily be seated. At the both ends of such arrangements of table, chairs for teachers
should be kept so that they dine alongwith the children.

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B B

C 3’ 8 8 C
3’
T T

B B
T.Table B-Bench. C-Chair
7. Seating Arrangement
All out efforts should be made to ensure that all the children and staff dine together in one shift
only. Perhaps it has not been possible because of inadequate size of the dining hall in a few JNVs.
Wherever Vidyalaya wishes to extend the existing dining hall space the proposal for the same should
be submitted to Hqrs. through their RO. Three different patterns of seating arrangement in a dining
hall (depending upon the size) are illustrated below.

Entry

Service
Pattern-I
Area

T T T T

Stores Pattern-II

T T

Pattern-III
Service
Area T T

Entry

Pattern-I 4 tables. 8 benches and 4 teachers chair (for 48 children approx.) similar rows may be
added to occupy complete dining hall.

Pattern-II 3 tables 6 benches and 2 teachers chair (for 36 children approx.) More rows may be
added.

Pattern-III 2 tables 4 benches 2 teachers chair (for 24 children). More rows may be added.

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In the patterns illustrated above the dimensions of dining tables have been taken as 8’ x 3’ and
bench 8’ x 1’. However for effective utilisation of the space Vidyalaya may buy tables of size 6’ x 3’
and benches of the size 6’ x 1’. The objective of the exercise to ensure that maximum children are
accommodated in order to avoid more than one shift in dining halls.
The planning given above is only suggestive. Wherever dining halls of larger dimensions have
been constructed, all out efforts must be made to ensure that all the children dine in one shift only.
Following guidelines are communicated while finalising seating arrangement:
7.1 Tables should be allotted House-wise
7.2 House Master/Teachers attached with the House should occupy the chairs placed at
the both ends of the table.
7.3 All children of the House should be allotted a permanent seat on a designated table.
This would help in checking the absentees/sick, if any.
7.4 As soon as prayer/silent prayer is over and children take their seats. House Master/
teacher of the House may quickly check whether any child is absent on their tables.
8. Entry of Children in Dining Hall
The entry of children in the dining hall for all the three major meals (Breakfast, Lunch and
Dinner) should be properly regulated by Duty Teacher and School Captain/House Captains. In this
regard, following guidelines are communicated for compliance :
8.1 Duty Teacher, School Captain and House Captains should be present in the dining
hall before children are permitted to enter.
8.2 Children should be allowed to enter from both ends of the dining hall, preferably House-
wise seniors from one side and juniors from other side. They may be asked to from
House-wise lines outside the entry door before entry is permitted by School Captain/
School Vice-Captain under the supervision of Duty Teacher.
8.3 In case food has been pre-served children may stand near their allotted seats till all
the children are in. They should wait for the signal for the prayer.
8.4 After the silent prayer, signal for which is given by the School Captain, all the children
should sit simultaneously for taking their meals.
8.5 Meals are normally over within 20 to 25 minutes. Schools Captain should give a signal
so that all the children get up simultaneously.
8.6 House Captains should ensure that their House leave dining hall in an orderly manner.
Preferably, Children should be permitted to move out table-wise. In case a few children
have not finished their meals, they may be permitted to sit and finish meals before
leaving.
9. Serving of Food in Dining Hall Pre-Service System
In the per-service system, children on duty keep bowls (Dongas) full of various food-items on
the table before children enter the dining hall. Other children enter with their Plates/Thalies, keep
their Thalies on the tables where seat has been assigned to them, stand by and wait for the prayer
to be over. After prayer is over they sit and then collect food from ‘dongas’ (bowl) one by one.
Children who are serving keep on replenishing the food on the tables assigns to them.
A donga normally, should be of two litre capacity. Their cleanliness of dongas shall be
responsibility of the mess staff. Buckets etc. may not be used.

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Following guidelines should be strictly followed while meals are being served.
9.1 Atleast 4 children from each House may be assigned serving-duty on rotation. They
may eat as soon as serving duty is over.
9.2 Other children should not be allowed to get up and move around in the dining hall.
9.3 House Masters/teachers may ensure proper discipline in their House while meals are
being served and ensure that food is not wasted.
9.4 Same food should be served to all guests/VIPs in the Dining Hall.
10. General Guidelines
It is the responsibility of teaching staff of JNVs to create proper and appropriate traditions in
the dining halls. To this effect following guidelines are communicated for compliance.
10.1 All the children should be in proper school uniform when they enter dining hall for
breakfast. They should not be allowed to enter dining hall in bathroom slipper/chappals.
In case socks and shoes are prescribed as part of their uniform they should be directed
to wear the same. Only on Sunday and Holidays, this conditions may be relaxed.
10.2 Since lunch is held just after classes the tendency of children to change their clothes
are remove the shoes (since they go to collect their Thalies kept in dormitories) should
be invariably checked. All children must have lunch in school uniform on all the working
days. This condition can be relaxed on Sundays/holidays but chappals/bathroom
slippers should not be permitted.
10.3 During dinner also children should not be allowed to have meal in night suit/dress.
Proper dress should be prescribed and ensured.
10.4 Under no circumstances children/staff shall carry blankets/quiets etc. in the Dining
Hall.
10.5 Staff should also be properly dined for meals in Dining Hall.
10.6 Large-size doormats should be kept outside the main door of dining hall in order to
reduce the dust and dirt entering the dining hall.
10.7 Dining Halls doors must have an additional wire-gauge door/shutters to keep the files
and flying insects out. Preferably, this door may be fitted with automatic door-closer.
10.8 Dogs/pigs should not be allowed near dining halls.
10.9 It is the responsibility of the Catering Asstt. to ensure that the cleanliness is maintained
in and around dining hall. Mess staff must be neatly dressed when they enter dining
hall during serving of meals. Wearing of Apron for all mess staff should be ensured.
10.10 Kitchen staff must wear head-gear while meals are being cooked or served to children.
10.11 It is responsibility of the staff-nurse to keep Principal informed about cleanliness being
maintained in the dining hall.
10.12 All out efforts have to be made by all concerned that dining hall and surrounding areas
remain neat and clean at all the times.
10.13 Left over food, if any, should be collected in a large bin/drum and disposed off properly.
10.14 It is highly advisable to install a siren or a suitable bell on ensure that punctuality for
meals is observed strictly.

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10.15 No food should be taken out of the dining hall under any circumstances unless it has
specific approval of the Principal.
10.16 Children who are sick should be provided special/specific diet on the recommendation
of the Vidyalaya doctor/nurse.
10.17 No outside food should be permitted in the dining hall without specific approval of the
Principal.
10.18 Children are not permitted to have food in a common plate/thali.
10.19 Wherever meals are served in two shifts, Catering Asstt. must ensure that dining hall
is properly and quickly cleaned by mess staff/helpers before second batch is let-in. It
should be ensured by Catering Asstt. that second batch is served hot food under
clean and hygienic conditions.
10.20 Entire staff of the Vidyalaya mess should be medically examined by the Vidyalaya
Medical Officer at least twice a year.
10.21 Preferably cooked food should be tasted by Nurse/Catering Asstt./Vice-Principal/
Principal/Duty Teacher before it is served to children.
Above mentioned guidelines for making dining system effective in all the JNVs have been
finalised in consolation with all ROs and senior Principals. All the Principals are requested to implement
the same within the limitations of infrastructural facilities available with them so that proper foundation
of an efficient residential system can be laid and appropriate traditions are not only created but also
maintained and strengthened in JNVs.
This issues with the approval of Director, NVS

Yours faithfully,

(S.S Gauri)
Joint Director (Acad.)
Copy to :

1. General Manager (Constn.) NVS (Hqrs.)

2. Joint Director (Admn.) NVS (Hqrs.)
3. All Regional Offices of NVS-with the request for implementation.
4. Sr. P.A. to Director, NVS

Joint Director (Acad.)

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F.No.5-4/2001-NVS(SA) Dated: May, 8, 2001

CIRCULAR

I am directed to convey the decision that the Mess and Accommodation facilities to the officers/
officials of the Samiti during their visits to Jawahar Navodaya Vidyalayas will be availed on payment
to the Mess Fund at the following rates:

(i) Full meal charges = Rs.18/- per day.

(ii) Accommodation charges = Rs. 2/- per day.
The Principals will ensure that records of the amount paid by the officers/officials during their
visits to the Vidyalaya account and issue proper receipt of the amount.
This issues with the approval of Director, NVS.

(V.Rama Rao)
Joint Director (Admn.)

To :
1. Principals of all the JNVs.
2. Deputy Directors of all the Regions.
3. All Officers of the NVS Headquarters.
4. SPA to Director.

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F.No.5-4/2001/NVS(SA) Dated: Oct. 19, 2001

OFFICE ORDER

As decided in the Dy. Directors Conference on 14th September, 2001 at New Delhi, henceforth
the Vice-Principals will be responsible for the management of Navodaya mess. All the powers relating
to management, funding and day-to-day matters will vest with the Vice-Principals. The Vice-Principals
will be able to pass all the Mess bills and to incur all the Mess expenditure, of course, subject to the
limit of amount budgeted for the year.
However, the Principals will be required to draw the budgeted funds from the school budget on
demand from Vice-Principals; that means that the cheques for drawal of money will be signed by the
Principals. It is nevertheless clarified that the Principals will not perform bay-to-day work of the mess
though Vice-Principals will be responsible subject to the overall supervision of Principals as is the
case with other activities of the school.
The duties relating to management of mess by the Vice-Principals will be in addition to the
specific duties assigned to them under Office Letter No.1/15/98/NVS (Estt) dated 10.12.19981.

(S.P. Gaur)
Commissioner

Copy to :
1. All Principals.
2. Dy. Director, NVS All Regional Offices.
3. All Officers in NVS Hqrs.

1. For reference see page 294 of Establisshment Section.

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F.No.5-4/2001-NVS(SA) Dated : Feb.,27, 2002

OFFICE ORDER
In continuation to this office order No.5-4/2001-NVS(SA) dated 19th October, 20011. It is hereby
ordered that senior most PGT will function as incharge of the mess affairs in following cases:
— Where Vice Principals are acting as Incharge Principals.
— Where the post of Vice Principal is lying vacant.
PGTs acting as Incharge Mess Affairs will exercise all financial powers referred to in the
above referred Office Order subject to the overall supervision of Principal/I/c Principals.

(Dr. Rakesh Sharma)

Joint Director (Admm.)
Copy to :
1. All Dy. Directors, Regional Offices
2. All Principals of JNV-for necessary action.
3. All Officers of NVS, Hqrs.

F.No.1-38/2001-NVS(SA) Dated : 21-12-2001

CIRCULAR
Sub. : Sanction of Budgetary Provision for the Expenditure on Free
Meal/Lunch to Principals and Teachers-regarding
The provision of free meal facility to the Principals and house masters and free lunch has been
approved for all teachers of Jawahar Navodaya Vidyalayas by Finance Committee (vide item no. 7
of the minutes), in its meeting held on 07-08-2001 and by the Executive Committee, NVS (vide item
no. 13 of minutes) in its meeting held on 09-08-2001.
Necessary financial provision and release of money in this regard will be made from within the
budget allocation plan 2001-2002.

(Dr. Rakesh Sharma)

Joint Director (Admm.)
To :
1. The Deputy Directors, All Regional Offices
2. The Principals, All JNVs.
Copy to :
1. Deputy Director (Finance), NVS Hqrs. for further necessary action. This is in reference to
minutes of Executive Committee Meeting dated 9th August, 2001 and Finance Committee
Meeting dated 07th August, 2001.
2. Assistant Director (Pers.), for information and compilation of Circulars.
3. Guard File.

1. See page 436.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.1-38/2001-NVS(SA) August 04, 2003

CIRCULAR

In continuation to Samiti’s Circular of even no. dated 21/12/20011 regarding the admissibility
of free meal facility to the Principals and House Master, and free lunch for all teachers, it is further
clarified that Vice-Principals of the JNVs are also entitled for free meal facility.
This issues with the approval of Commissioner, NVS.

(Kaneez Fatima)
Asstt. Director (SA)

To
1. The Deputy Directors, All Regional Offices.
2. The Principal, All JNVs.

Copy to :
1. Deputy Director (Fin.), NVS Hqrs.
2. Assistant Director (Pers.), NVS Hqrs.
3. Guard File

1. See page 437.

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House System in JNVs

439
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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.13-32/87-NVS July 31, 1987

To
The Principals
(All Navodaya Vidyalayas)

Sub. : House System in Navodaya Vidyalayas.

Sir/Madam,

I am to refer to the subject noted above and to say that in the modern educational concept
House System is regarded as an integral part of the residential school education. House System
shall, therefore, be established in each Navodaya Vidyalaya to develop qualities of leadership and a
spirit of healthy competition for all curricular and co-curricular activities among the children. Some
guidelines for the same are given below:
1. Number and Names of the Houses : In a Navodaya Vidyalaya upto class XII there shall be
10 Houses (5 Junior Houses upto class VIII and 5 Senior Houses from class IX-XII) named
after famous personalities, rivers, mountains, colours etc. Vidyalayas with class VI alone,
shall have two Houses, those with VI and VII shall have three House and those upto class VIII
shall have five Houses. Same shall be the number of Houses when classes IX to XII are
added in a Vidyalaya. Each House shall be under the charge of a House Master to be nominated
by the Principal. Each member of the staff shall also be attached to one of the Houses and will
assist the House Master in the performance of his/her duties. Each House may adopt a flag
and colour of its own.
If the number of girls is more than 25% and it is felt that the girls should have separate Houses,
the Principal may decide accordingly.
2. Division of Students : On joining the Vidyalaya, the boys and girl shall be arranged randomly
and the House shall be allotted in serial order without any distinction.
Houses allotted once shall not be changed during the stay of the students in the Vidyalaya
except with the written approval of the Principal under very exceptional circumstances involving
some administrative necessity.
3. Appointment of House Prefects : Each House shall have a House Prefect and a Deputy
House Prefect, one of them being girl. These Prefects shall be nominated by the respective
House Master keeping in view qualities of leadership, sense of responsibility and discipline,
academic attainment, interest in co-curricular activities and general behaviour. These Prefects
may be change, by the House Master at any time, House Prefects shall wear a proper shoulder/
chest badge of distinction.
4. Duties of House Prefects : House Prefects shall assist House Master in maintaining discipline
in the House, selecting students for competitions and for organising various inter house activities.
They will perform all other duties assigned to them by the House Master and shall inspire a
sense of co-operation feeling of brother-hood among the members of their House. They shall
immediately report to the House Master any case of indiscipline, significant achievement or
any other important information pertaining to the House.
5. Duties of a House Master : A House Master shall be a fountain-head of inspiration for the
students of his/her House. He/She shall treat them as members of his/her family and shall
always look after the needs and problems of all the members of the House. He/She will select
House Prefects, students for house competitions with the help of the Prefects and shall ensure

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participation of the students in all competitions. He/She shall keep a watch on all the students
of the House and shall take necessary measures to remove their weakness in all curricular
and co-curricular activities with assistance of other teachers attached to the House. He/She
shall be a friend, philosopher guide to the members of the House and shall develop a sense of
responsibility and initiative among the students by the principle of least interference.
All cases of indiscipline and appreciation shall be immediately brought to the notice of the
Principal by the House Master. He/She shall also maintain a close contract with the parents of
the children of the House.
6. Vidyalaya Prefects and their Duties : Each Vidyalaya will have a group of six Vidyalaya
Prefects (about two out of the six being girls) with a Chief Vidyalaya Prefect. The Vidyalaya
Prefects shall be selected by a committee of teachers headed by the Principal normally from
out of the House Prefects/Deputy House Prefects. A Vidyalaya Prefect should possess quality
of House Prefects and should have the ability to shoulder his responsibility and to recognise
activities at the Vidyalaya level. The Chief Vidyalaya Prefect and Deputy Chief Vidyalaya
Prefect shall be selected from out of the Vidyalaya Prefect by the committee.
The Vidyalaya Prefects shall be appointed at a programme of investiture ceremony and shall
wear a shoulder/chest badge distinction which shall be different from that of House. The
Vidyalaya Prefect shall be responsible for organising the Vidyalaya activities including PT,
morning assembly and other activities under the guidance of respective staff members.
They shall try to maintain proper discipline at all student gatherings without being rude or
harsh to any one. Cases of indiscipline and appreciation shall be brought to the notice of the
concerned House Master by them.
7. Inter-House Competitions : Each Vidyalaya shall organise Inter-House competitions in Various
activities and games/sports separately for Junior and Senior House. A proper calendar for the
same shall be prepared by the committee of the House Masters headed by the Principal and
a record of events and positions of the Houses/individuals shall be maintained by one of the
House Masters.
8. Prizes and Trophies : Prizes and trophies shall be awarded to the individuals and the Houses
on the Annual-Day/Sports-Day separately for Junior and Senior Houses. One trophy shall be
awarded to the all-round best House winning maximum number of points in the various curricular
and co-curricular activities among all the ten Houses. Cases of serious indiscipline in a House
may be awarded negative points for this trophy.
Needless to emphasise again that the main function of the House System is to develop qualities
of leadership, spirit of healthy competition and not rivalry, feeling of brother-hood, sense of
responsibility and initiative and spirit of service towards others. Keeping the broad outlines in
view the Principals may make necessary changes suiting local conditions.
Detailed rules for the activities may be framed by the Vidyalayas.
Yours faithfully,

(Dr. S.K. Narang)

Asstt. Director (Acad.)
Copy to :
1. PA to the Director/DD(A)/AD(F)/AD(A)/AD(P)
2. Accounts Officer
3. Circular File.

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F.No.2-1/97-NVS(SA) Dated: 30.03.1998

CIRCULAR

HOUSE SYSTEM IN JAWAHAR NAVODAYA VIDYALAYAS

RECOMMENDATIONS OF COMMITTEE AND PROVISIONS THEREOF

House System being a pivotal part of Jawahar Navodaya Vidyalayas has been discussed at
length with a group of teachers, Principals and officers of the Samiti. Keeping in view the available
infrastructure and the contemporary contraints, detailed guidelines have been framed which may be
kept as minimum requirements.
To make the scheme/system more participatory and effective opinion of the field functionaries
were called and comprehensive manual is Prepared and printed which is under issue. Further, it has
been decided to add one house master in order to strengthen the functioning of the Houses. It is
decided to permit to draw the allowances to the House Masters and Associate House Masters with
the approval of the Finance Committee in the following manner :
1. House Masters - Rs.150.00 per month.
2. Associate House Masters - Rs. 75.00 per month.
The said allowances is not admissible during vacation/break period and also while on leave
except casual leave. Further, the said allowance is admissible to a teacher who performs the duties
of the House Master/Associated House Master in absence of a regular House Master/Associated
House Master, provided that the said period of absence from duty is 30 days and/or more.
The guidelines which are under issue may be followed in true spirit and any improvement
thereof may be effected with the approval of concerned Regional Office. The undertaking as per
proforma printed overleaf may be obtained from the House Master/Asstt. House Master at annexure-
1 while making such appointments and keep in the personal file concerned. The performances and
achievements of a teacher as House Master and Associate House Master shall be suitably reflected
in the Annual Confidential Reports and the service records without fail.
The payment of revised honorarium may be effected from 1st April, 1998.
The expenditure incurred on account of allowances may be booked under the head staff
payments.
This issues with the approval of Director, NVS.

(V.K. Sharma)
Deputy Director (Pers.)
To :
The Deputy Directors of all Regions.

Copy to :
1. The Principals, All JNVs.
2. All officers at NVS Hqrs.
(A.N. Ramachandra)
Asstt. Director(S.A.)

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FORM H-1
UNDERTAKING

I____________________ (Name), _____________________ (Designation) consequent upon

my appointment as House Master/Associate House Master w.e.f.___________ do hereby undertake
that I have gone through the guidelines of House System in Jawahar Navodaya Vidyalayas and has
understood the spirit of the policy.
I do hereby undertake that I shall do my best to function as House Master/Associated House
Master in addition to my duties as PGT/TGT and look after the children in their best interest and as
per policy of the Samiti.
I am aware that my appointment as House Master/Associate House Master is till further orders
only.

Date :____________

Signature :______________
Name: _________________

Designation PGT/TGT

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F.No.25-5/99-NVS(Acad.) Dated: March, 29, 2000

To

The Principal
All Jawahar Navodaya Vidyalayas

Sub. : Organisation of House System in Jawahar Navodaya Vidyalayas.

Sir/Madam,

It has been observed that House System has not been properly and uniformly organised in
many JNVs. Perhaps, specific guidelines for organisation and implementation of House System
were not uniformly made available to all the Vidyalaya though issue has been normally discussed
with Principals and teachers during various conferences and training courses organised by Regional
Offices and HQ. Office of the Samiti. The guidelines for effective organisation of House System have
now been finalised and are being unfolded below for implementation.
The efficient management of a residential school depends upon the quality of the House system
functioning in a school. A House consists of group of children effectively led by responsible teacher
(House Master) who acts as a parent, guide, philosopher and friend for every member of the House.
A House inherently provides a family atmosphere in making the child physically fit, socially adjusted,
emotionally balanced and morally upright.
Objectives of House System
The objective of adopting House System in a Jawahar Navodaya Vidyalaya are to:
— Provide a smooth transition from home life to school life.
— Develop situations, which fulfil the social and emotional needs of the children.
— Help socialisation of pupils to integrate themselves well in to corporate life.
— Inculcate the sense of responsibility to take his tasks in life earnestly and discharge
them well.
— Prepare pupils to play different kinds of roles as members of a group, community or
society.
— Develop child’s personality and integrity.
— Develop the spirit of healthy competition among the children.
— Inculcate the qualities of self-dignity, self-confidence and respect for others’ views
and opinions and discretion to take their own decisions on issues and problems at
hand.
— Develop a sense of belongingness among the pupils and to create a sense of desire
to live in harmony.
— Benefit by bright example of others and benefit others by his own example.
— Inculcate in the child respect for seniors, elders, teachers and a caring attitude towards
juniors and fraternity towards all.

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— Learn to life work endure and enjoy together and develop a degree of sensitivity for
other feelings and needs.
Formation of House
Even though various guidelines for formulation of House system in JNVs have been
communicated, it has been observed a common system is not being followed in JNVs. The formation
of Houses differs from one region to another and many Vidyalayas have failed to evolve an efficient
House System for taking proper care of the children residing and studying in the JVNs. Keeping this
in view, it has been decided to communicate specific guidelines for formation of House System in
JNVs.
As intimated earlier, a two-tier system of Houses shall function in a Navodaya Vidyalayas:
i) Junior Houses for Classes VI to VIII
ii) Senior Houses for Classes IX to XII
In a full-fledged Vidyalaya, there will be four junior Houses and four senior Houses and two
Houses for girls (one from Classes VI to VIII and another from Classes IX to XII). Therefore, there
will be eight House Master for boys and two for girls. Average strength of a House shall be 50.
Though all the girls in a JNV have been placed under two Houses (Junior and Senior) for
effective supervision and management, both the House shall be further divided into four groups
each. For the conduct of Inter House activities, each group of girls of a junior House shall be linked
with a junior House (boys) of the same House and similarly each group of girls of a senior House
shall be linked with the corresponding Senior House (boys).
Names of Houses
Since JNVs have been established in every corner of the country names of the Houses should
also reflect all India character of Vidyalayas. This will create a feeling of ‘one-ness’ not only among
the Vidyalayas but also among the children who migrate in Class IX from one linguistic region to
another. Keeping this in view, following four name are recommended for maintaining uniformity in all
JNVs.
Senior Houses Junior Houses
1) Aravali ‘A’ Aravali ‘B’
2) Nilgiri ‘A’ Nilgiri ‘B’
3) Shivalik ‘A’ Shivalik ‘B’
4) Udaigiri ‘A’ Udaigiri ‘B’
As stated earlier, administratively there will be two Houses for girls under two House Masters.
Senior House for girls may be called ‘A’ House and Junior as ‘B’ House. For conduct of Inter House
activities these Houses will be further divided into four groups each as illustrated below:
Senior House (Girls) -’A’ Junior House (Girls) - ‘B’
Aravali - A Aravali - B
Nilgiri - A Nilgiri - B
Shivalik - A Shivalik - B
Udaigiri - A Udaigiri - B
Allotment of House
Each child must be allotted a House on the day he/she is admitted to the Vidyalaya. The
House of a girl or a boy should not be changed till Class XII. It is not advisable to reshuffle Houses
every year, once a child joins a House, he/she should continue in the same House till he/she passes
out of Vidyalaya.
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House Colours
Colours for House flags, badges, T-shirts etc. should be allotted in the following manner -
Aravali - Blue
Nilgiri - Green
Shivalik - Red
Udaigiri - Yellow
House Appointments and their Duties
Each House (Senior & Junior) should have following appointments which should be awarded
to children on account of their good performance in every activity of the Vidyalaya-
House Captain - 1
House Vice-Captain - 1
Prefects - 2
Following Vidyalaya level appointments be made in consultation with all House Masters, for
effective management of the Vidyalaya-
School Captain - 1
School Vice-Captain, boys - 1
School Vice-Captain, girls - 1
Both the above mentioned appointments should be from senior most class in a JNV. They
should not hold any other appointment in their own Houses.
Duties and responsibilities of School Captain, House Captain and Prefects are suggested
below -
a) School Captain
— Maintains good personal conduct and behaviour in the Vidyalaya.
— Receive roll-call and list of absentees from House Captains before submission to
Duty Master/Principal.
— Maintains full control and good discipline during Vidyalaya level activities with the help
of House Captains and Prefects.
— Ensure proper discipline in dining hall, morning assembly and at all other places where
all the children of the Vidyalaya assemble for any activity.
— Is a permanent member of Mess Committee.
— Carries-out all responsibilities assigned by the Principal of the Vidyalaya.
b) House Captain
— Ensures that the House maintains punctuality in all specified activities as per daily
routine.
— Conducts roll-call of the House during morning assembly and evening games and
reports the same to School Captain/Housemaster.
— Supervises ‘prep’ of self-study in case same in carried out Housewise.
— Ensures that all the children in the House devote sufficient time for studies in order to
improve their own performance as well as overall academic performance of the House.

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— Reports absentees and sick children to the Housemaster everyday.

— Controls his/her House during the conduct of all inter-house activities.
— Ensure that maximum number of children take part in various co-curricular, sports/
games, pace-setting and other activities planned in the Vidyalaya.
— Assists House Master in selecting best talent of the House for participation in Inter-
House Competition.
— Ensures cleanliness around his/her House.
— Maintains good personal conduct and ensures proper discipline in the House.
— Reports to Housemaster in case he/she observes any unusual behaviour (such as
persistent depression, rebelliousness continued sickness etc.) on the part of any student
of the House.
— Ensures good discipline in the dining hall during the meals.
— Carries-out all other duties assigned by Housemaster/Vice-Principal/Principal.
c) Prefect
— House Captain of the House shall share his duties and responsibilities with the House
Prefect with the approval of Housemasters.
Appointment of House Master/Associate House Masters
Normally, senior teachers may be given the appointment of House Masters/Associated House
Masters. Preferably, a PGT should be House Master of Senior House. As far as possible, Art, Music,
PE, SUPW teachers and Librarian/Nurse may not be given the responsibilities of House Mastership
since they are commonly attached to all Houses for the conduct of Inter House activities.
Role of House Master
A residential school system revolves around the personality, capability and effectiveness of
the House Master. A House Master is a leader of the House. He/she should be able to motivate and
guide all the children placed under his/her care. He has to ensure that children of his House participate
in all Inter-House activities and also do well. He is responsible for over-all welfare of all the children
in his House. Preferably, House Masters may be rotated after 4-5 years so that other talented members
of academic staff may get opportunity to look after the welfare of the children.
Role of Associate House Masters & Tutors
In a House system, House Master is assisted by an Associated House Master and by other
teachers (called Tutors) attached to his House. They should provide assistance to House Master
and carry out all house related responsibilities assigned to them by their House Master.
Planning for Inter-House Competitions
House Master is personally responsible that boys/girls of his House take part in all Inter House
CCA & sports/games activities in the Vidyalaya. He is supported by Associate House Masters and
Tutors who are attached with him for proper management of the House. House staff (House Master
Associate House Master, Tutor) should take pride in grooming various teams for Inter-House activities
in order to win various trophies and awards.
Guidelines for effective conducts of CCA in a JNV have already been communicated which
should be followed under overall guidance of the Principal of the JNV.

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Award of Points for Activities

For Inter-house activities, following pattern of awarding of points may be followed:

Individual events Group events

First - 4 First - 8
Second - 3 Second - 6
Third - 2 Third - 4
Fourth - 1 Fourth - 2
A system of awarding of House points based on academic performance in Class X & XII may
be evolved and points earned by each students be credited to the House to which he/she belongs.
Champion House
Every year by the end of February, points awarded for Inter House CCA and sports/games
competitions (as well for all other Inter-House competitions conducted in the Vidyalaya, e.g. wall-
magazine, gardening morning assembly, cleanliness etc.) to each House should be totaled up.
Thus, points of a Senior House and corresponding Junior House be added together to declare a
champion House.
Vidyalaya should hold special function (Annual Day) where Champion House Trophy be
awarded to a House.
For effective management of the House system, Principal should monitor all Inter-House
activities carried out in the Vidyalaya. He may ensure that CCA and sports/games competitions are
regularly carried out in the Vidyalaya based on calendar of activities planned during the beginning of
academic term every year. Principal may ensure that suitable Honour-boards are displayed in the
Vidyalaya where names of meritorious children are displayed prominently. He may allot points for
cleanliness, beautification (gardening etc.) and discipline maintained by a House during the year
which may be added while deciding a Champion House every year. Principal should have an effective
control on over all activities planned and carried out in his/her Vidyalaya.
The guidelines given above for the organisation of House System in Vidyalayas should be
invariably implemented. In case of any difficulty in implementation or any suggestion, Principals are
welcome to communicate the same to the undersigned for clarification, if any.
This issues with the approval of Director, NVS.

Yours faithfully,

(S.S. Gauri)
Joint Director(Acad.)
Copy to :
1. Dy. Director, NVS (All Regions).
2. All Officers of NVS (Hqrs.)
3. Sr. PA to Director, NVS.

Joint Director (Acad.)

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D.O.No. 2-18/2003-NVS(SA) November 06, 2003

Dear Principal,
As you are aware that the Principal and teachers are expected to make the JNVs a parallel
extension of home for a child by creating a climate and environment where students feel that they
are living in a home. It is to be born in mind that the children in Navodaya Vidyalayas for a maximum
period in a year remains away from their parents and their social atmosphere etc. This very situation
of separation of a child from his/her original atmosphere calls for great concern to provide a homely
atmosphere and parental affection which fulfills their social and emotional needs as well as developing
their personalities.
With the aim to provide a kind of family support with parental care towards individual attention
to the children, houses are formed and teachers are associated with each house to act as House
Master/Mistress (HMs)/Associate House Master. Therefore, the role of a House Master/mistress in
the Navodaya Vidyalaya is of vital importance. His/her job demands a very dedicated, matured and
a judicious approach round the clock.
I understand that Samiti has already issued guidelines for organisation of House System in all
JNVs vide letter dated 29th March, 20001. I am sure that these guidelines are being implemented in
your Vidyalaya. From the analysis of the reports of the circumstances leading to unforeseen incidents
in some JNVs it has been observed that the efficient management of the JNVs largely depends upon
the quality of the House functioning. It is, therefore, felt necessary to reiterate the role of Principal
and House Masters/Mistress in JNVs towards the house management.
The Principal as the head of the institution must keep a fatherly/motherly eye on all the students.
The Principal has to be a source of inspiration to the teacher and students and his/her behaviour at
all times has to be exemplary. He/she should adopt special measures to sensitize the subordinate
staff towards house management. The house achievements and effective role of the house master/
mistress should be recorded and projected in the morning assembly or in the House evenings and
also to be displayed on notice boards to keep healthy spirit of competition among the houses.
I am enclosing herewith suggested guidelines about the role of a House Master/Mistress for
your immediate attention and action2. You are requested to sit with the teachers and discuss on
these points for adopting strategies to ensure meticulous implementation of the guidelines. The
duties & responsibilities can be divided amongst the House Master, Associate House Master and
Matron according to local situations.
It is to be ensured that the teachers not only know and understand their duties and
responsibilities but also put the same into practice. There will be no compromise on any kind of
negligence, and indifference either on the part of Principal or teachers associated with the house.
The Principal may keep a strict vigil on the activities of house Masters/mistress besides providing
adequate support and guidance to them.

1. See page 445

2. Copy enclosed. See page 454

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Kindly acknowledge the receipt of this letter.

Yours sincerely,

(D.K. Kotia)
Principal, Jawahar Navodaya Vidyalayas,
Copy to :
All Deputy Directors, Regional Office. They will ensure that the Navodaya Vidyalayas under
their jurisdiction follow them guidelines meticulously. The performance of JNVs in this regard
should be monitored closely and adequately.
The Asstt. Directors, Incharge cluster will provide adequate guidance, support and supervision
to the Principal for implementation of guide lines. They will maintain a record of their
assessment towards management of houses and the role of Principal and the house master/
mistress specifically in the Navodaya Vidyalayas during their inspections.

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DUTIES AND RESPONSIBILITIES OF A HOUSE MASTER/MISTRESS (HM)

A residential school revolves around an effective ‘House System’ and real pillars of this system
are House Masters/Mistress (HMs). They provide leadership and parental guidance to the students
who are residing with them in a ‘Home’ away from their own homes. Therefore, the role of a House
Master/Mistress is of vital importance since the stature of a residential school largely depends on
how effectively a House Master can organize and manage his/her House.
The duties and responsibilities of a Housemasters/Mistress in JNVs are summarized below:
A. General Duties
A.1 A House Master/Mistress will exercise a benevolent fatherly/motherly influence on
the students.
A.2 He/she must create such a confidence in his/her students that they confide in him/her
in all matters and treat him/her as local parent.
A.3 He/she will interact the students as frequently as possible and ensure that students
speak to him/her without any fear in case of any problem.
A.4 He/she should be very affectionate and polite with the children and should avoid any
physical punishment or scolding.
A.5 He/she will attend all sort of the well being, comfort and happiness of the students
placed in his/her charge.
A.6 He/she will ensure to follow the instructions issued by Samiti dated 29/03/20001,
regarding (House System) under supervision and guidance of the Principal.
A.7 He/she will be very courteous to the parents and create a confidence in them that their
children are living in very safe and secure environment.
A.8 Have periodical interaction with Parents of PT meeting day and inform about the
Academic Progress health and conduct of the child.
A.9 To ensure that he/she is always impartial and fair equally to all the students of his/her
House.
A.10 He/she will ensure proper medical treatment in case of students of his/her house is
unwell as per Safety and Security guidelines.
A.11 To ensure preventive measures for Safety and Security of each child of his house at
all times in accordance with the guidelines of the Samiti dated 13/08/20032 under
supervision and guidance of the Principal.
A.12 Interact with the children by providing regular orientation on the important aspects of
safety precautions, guidelines and principles to be followed.
A.13 He/she must ensure and educate all the students in respect of their moral values,
Correct behaviour, self-discipline, turn out and punctuality.

1. See page 445

2. See page from 390-399

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A.14 The Housemaster need to be cautious of his/her own conduct, behaviour, character,
habits, punctuality and sense of moral values at all times as the child looks up to
teachers as her/his role models.
A.15. Care has to be taken to ensure that the dormitories are comfortable, safe and students
need to be made aware of their conduct rules and regulations they expected to follow.
A.16 To ensure proper assistance of Associate Housemaster/Tutors/Matron by dividing
duties on rotation basis related to house activities with the approval of Principal.
A.17 To brief Principal immediately in order to solve any problem of the house beyond his
reach or domain.
A.18 To inculcate a sense of pride, belongingness and a healthy house spirit among the
students of his/her house.
A.19 Carry out any other duty i.r.o. house system as assigned by the Principal.
B. Administrative Duties
B.1 He/she must ensure proper cleanliness, upkeep of the dormitories and proper care of
hygienic conditions of the premises of the house with the help of associated staff.
B.2 To supervise that all basic facilities like water, electricity, fans, furniture and beddigns
are available in the House. In the event of any shortage or malfunctioning he/she
must report to the Principal to rectify the problem area.
B.3 Ensure proper maintenance of bath/toilets of the house. He/she should bring it to the
notice of Principal immediately in case of any discrepancy.
B.4 As a head of the house, he/she be responsible for maintaining discipline in the house
at all times.
B.5 He/she ensure punctuality in the daily routine of the house from rouser to bed time
and in other organised activities.
B.6 Assigning responsibilities to all students on rotation so as to enable them to develop
organizational ability, self-confidence and qualities of leadership.
B.7 To ensure that under no circumstances house captains or senior students harass/rag
juniors either in the house or in the school premises.
B.8 Conduct surprise checks and kit inspection periodically to ensure that the students do
not keep any type of undesirable articles, obscene books and check on their cash etc.
B.9 To supervise his/her house during meals in dining hall. He/she must educate table
manners to all students in dining hall during meals.
B.10 Arrange conduct of regular roll call in order to ensure the presence of the children in
the house.
B.11 Maintain a personal file of each child in his house and a record of good and weak
points in the personal file including family background.
B.12 All cases of indiscipline and unhealthy behaviour of the students are dealt with
appropriately in consultations./approval of Principal instead of giving harsh punishment.
B.13 Arrange weekly/fortnightly house inspection of the Principal to assess the working of
the house and motivate his team and wards.

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B.14 Ensure proper issue of articles to the children in time and its maintenance.
B.15 To select House Captain/prefect for his/her house on the basis of a fair selection
process as per guidelines and assign responsibilities and duties of the house to them.
B.16 To conduct meetings of the House as and when necessary but at least one meeting in
a fortnight.
B.17 To keep leave and sick record of all the students of his/her house.
B.18 He/she will ensure that the wards look after their cupboards and keep their clothes
and belongings in a neat and orderly manner.
B.19 To ensure that the students emphasize on personal hygiene and cleanliness, takes
regular bath and hair cut, and clean uniform while in school.
B.20 He/she will supervise that all students get up and sleep on time.
B.21 Keep a close watch on all the activities and moments of the students particularly (off
hours) i.e., Sundays and holidays and in night and report to the Principal about any
incident.
B.22 Rounds are carried out even after the lights are out so as to ensure security and to
keep the wards away from mischief.
B.23 All hostel activities will go under his/her active supervision under control of the Principal.
C. Academic Duties
C.1 To keep an eye on the academic performance of the weak students of his/her house.
C.2 Coordinate/interact with tutorial incharge/subject teachers to look after the pupils
academic performance of his/her house.
C.3 To ensure smooth conduct of self-study in the dormitory.
C.4 To provide help in reading, writing, home work, projects carried out by the students
with the active support of tutors/Associate House Masters.
C.5 Counsel and guide the students regarding their performance in academic and co-
curricular areas.
C.6 Interact and inform the parents about academic performance of the child on PTM
Day.
C.7 To encourage bright students to help weak students of the house/class.
C.8 Inform Principal in case any child of his/her house need special attention for academic
improvement.
C.9 To ensure that the children attends the classes regularly.
C.10 To ensure availability of text books, note books and other stationery items to the
children of his/her house.
C.11 To ensure that the children of his/her house attends library regularly so as to promote
reading habits/skills and also to ensure to refer literature/reference books as per his/
her requirement.

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C.12 To keep an close eye on the progress chart of children going to write CBSE exams (X
and XII) and fortnightly interaction with the subject teachers for remedial teaching, if
need arises.
D. Co-Curricular, Games and Sports Duties
D.1 Organize Co-curricular Activities as per the calendar of activities.
D.2 Train the inmates well to help participate them effectively in the activities.
D.3 To ensure participation of every child of his/her house in every competition co-curricular/
games/sports activities organized in the school.
D.4 To select guide and train students for all inter House competitions with the active help
of tutors and other teachers.
E. Duties of Associate House Master/Mistress
An Associate House Master/Mistress is a helping hand to the House Master. He/she in co-
ordination with the House Master, as a colleague, shall:
— Provide support to the child in all respects.
— He/she should provide assistance to the House Master/House Mistress.
— Carry out the house related responsibilities assigned by the Principal/House Master
and divided amongst the House Master/Associate House Master for the welfare of
children.
— He/she will discharge the duties of the House Master, when he/she is on leave or out
on duty and
Any other duty assigned by the Principal related to house.

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Committee

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F.No.14-10/87-NVS Dated: 24, April, 1987

Dear Principal,

Memorandum of Association of Navodaya Vidyalaya Samiti provides an Advisory Committee

for each Navodaya Vidyalaya for which rules and regulations are being framed. However, to exercise
general supervision over the proper running and functioning of the Vidyalaya including maintenance
of discipline among students as well as members of staff, it has been considered essential to have a
regular Vidyalaya Management Committee for each Vidyalaya. Ad-hoc Committee have already
been constituted at the time of the establishment of the Vidyalayas but it is necessary to have these
committees on a permanent basis. I am accordingly enclosing herewith detailed guidelines on the
constitution of the Vidyalaya Management Committee giving details of their functions, tenure also
the powers of the Chairman of the Vidyalaya Management Committee1.
You are, therefore, advised to constitute the Vidyalaya Management Committee on these
lines and send us a composition together with the names etc. for information. Vidyalaya Management
Committee so constituted will continue for a period of 3 years.
With regards,

Yours faithfully,

(J.N. Sharma)

To
All Principals of Navodaya Vidyalaya

1. See revised provisions on reconstitution of VMC on Page 460, 461 and 469.

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Annexure
NAVODAYA VIDYALAYA SAMITI

I. Vidyalaya Management Committee

For proper running of Navodaya Vidyalayas and for a day-to-day management of the Vidyalaya,
Vidyalaya Management Committee is constituted by the Samiti. Such Committee will manage
the Vidyalaya with funds provided by the Samiti within the framework of their policies laid
down. The Management Committee shall meet at least 3 times in a year and special meetings
may be called by the Chairman of the Management Committee as and when necessary.
II. Tenure of the Vidyalaya Management Committee
(a) The Chairman of a Navodaya Vidyalaya will be District Magistrate/Collector/Deputy
Commissioner of the District in his ex-officio capacity, He may nominate some local
Senior Officer, in case District Magistrate’s Headquarters is located at some distance
from the Vidyalaya.
(b) The Principal of the Vidyalaya will be the Member Secretary.
(c) The tenure of the office of the members of the Management Committee of a Vidyalaya
shall be 3 years but they will be eligible for re-nomination.
(d) Member/office bearers of the VMC will continue beyond the term of 3 terms till the
new committee has been re-constituted for a Committee of the newly started school
for a limited period till a regular committee to be constituted, the Principal will submit a
proposal for the constitution of the Vidyalaya Management Committee through the
Regional Officer to the Director1 for approval.
III. Functions/Powers of the Management Committee
(a) To exercise control over expenditure in respect of the funds raised by the Samiti for
the Vidyalaya and all other rules in the manner laid down by the Samiti. This specifically
implies proper custody of funds, due control over expenditure and ensuring of payment
to proper persons and parties of correct amount and proper maintenance of accounts.
(b) To proper budget estimates for the next financial year and sending suggestions in
recurring of new items and expend with the justification thereafter. This will include
non-repair items such as buildings, sub-recurring, furniture and equipment etc.
(c) To make selection of staff for the Vidyalaya on adhoc basis and in accordance with
the procedure prescribed by the Samiti.
(d) To exercise general supervision over the proper running and functioning of Vidyalaya
including maintenance of discipline among students as well as members of staff.
(e) To exercise general supervision over the proper function of hostel, including the catering
management by the Vidyalaya itself.
(f) To make suggestions for any improvement or reform or other procedure relating to
the Vidyalaya.

1. Now Commissioner

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(g) To assist the Vidyalaya to secure local assistance and cooperation for its better working
and growth.’
(h) To scrutinise and approve the Annual Report of the Vidyalaya.
IV. Powers of the Chairman
(a) Chairman, Vidyalaya Management Committee or his nominate countersign all the
cheque beyond Rs.10,000/- to be issued on behalf of the Vidyalaya.
(b) To grant casual leave and permission to leave the state to the Principal.
(c) He will be the Chairman of the Vidyalaya Appointment Committee and Principal will
not be ex-officio Mqember Secretary.
(d) All appointment of group ‘D’ posts of the Vidyalaya will be made by the Vidyalaya
Management Committee through the Vidyalaya Appointment Committee.
(e) The Vidyalaya Appointment Committee may co-opt any local subject expert in case
some teaching and non-teaching staff required on ad-hoc basis. 3 persons shall form
the quorum. The Chairman may nominate any other member of the Vidyalaya. The
Chairman may nominate any other member of the Vidyalaya Management Committee
as Chairman of the Vidyalaya Appointment Committee in any its meeting. Local non-
official members of Vidyalaya Management Committee or its sub-committee whenever
required to attend official meeting, convened by the Chairman will be entitled to per
diem amount Rs.50/- for attending the meeting.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.14-10/87-NVS Dated: Oct., 30, 1987

The Principal,
All Navodaya Vidyalayas.

Sub. : Purchase Advisory Sub-Committee of the VMC-Chairmanship

regarding.

Sir/Madam,

Kindly refer to our No.F.14-10-87-NVS dated 18th June, 1987 written by Shri. J.N. Sharma,
Deputy Director (Admn.) regarding the appointment of two Sub-Committee viz Vidyalaya Appointment
Sub-Committee and Purchase Advisory Sub-Committee.
In this context, I am directed to inform you that it has been decided to appoint Principal as
Chairman of the Purchase Advisory Sub-Committee. Therefore, Purchase Advisory Sub-Committee
will consist of:
1) The Principal of the concerned Navodaya Vidyalaya (Chairman)
2) Nominee of the Chairman of VMC (Member).
3) District Education Officer or Executive Engineer (Member)
4) One teacher of the concerned Navodaya Vidyalaya (Member)
5) One more member of VMC.
You are advised to make all purchases as per the Central Govt. Rules and following the
normal purchase procedure. All other things remain the same as per the above quoted letter.
Please note the above points and do the needful accordingly.

Yours faithfully,

(Dr. J.C. Handa)

Asstt. Director (Admn.)

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F.No.14-10/87-NVS Dated: Nov., 12, 1987

To

The Principals
All Navodaya Vidyalayas.

Sub. : Appointment of Sub-Committees of the VMC-reg.

Sir/Madam,

Kindly refer to our letter No.F.14-10/87-NVS dated 18th June, 1987 regarding the Appointment
Sub-Committee of VMC in Navodaya Vidyalayas.
In this context, I am directed to inform you that in the interest of smooth and effective functioning
of these Vidyalayas, it has been decided to constitute two different Appointment Sub-Committee, as
under:
A) Appointment Sub-Committee (For Group ‘D’ and L.D.C.)
1) Principal of the concerned Navodaya Vidyalaya. - Chairman
2) District Education Officer or his/her nominee - Member
3) One Local Educationist (Preferably a Principal of a - Member
residential college or school)

B) Appointment Sub-Committee
(For adhoc appointments of all categories i.e. Teaching as well as Non- Teaching Staff other than
Group ‘D’ & ‘L.D.Cs’)
1) Chairman of the VMC of his/her nominee. - Chairman
2) District Education officer or his/her nominee - Member
3) One Educationist (Preferably a Principal of - Member
residential college or school).
4) Subject expert, if any. - Member
5) Principal of the concerned Navodaya Vidyalaya - Member-Secretary
The recommendations of the Appointment Sub-Committee (B) shall be subject to the approval
of the concerned Deputy Director (Regional officer) of the Region.
Yours faithfully,

(Dr. J.C. Handa)

Asstt. Director (Admn.)
Copy to :
1) Chairman, VMC (All Navodaya Vidyalayas).
2) Deputy Directors (All Regions).
3) All Officers (Headquarter).

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.5-17/89-90/NVS(Admn.) Dated: Sept.,12, 1989

To

The Deputy Directors,

All Regional Offices.

Sub. : Formation of Advisory Committee for Navodaya Vidyalayas.

Sir,

In the IX Meeting of the Executive Committee held on 4.7.89, it was decided to form an advisory
Committee for each Navodaya Vidyalaya as mentioned in the Memorandum of Association. The
composition of the Advisory Committee as approved in the aforesaid meeting shall be as follows :
(1) District Magistrate/Chief Secretary of Zila Parishad/ - Chairman
District Development Officer Zila Parishad/
Chief Executive Officer Zila Parishad.
(2) Local M.P. to be nominated by Chairman, NVS. - Member
(3) Chairman, Zila Parishad or his nominee from - Member
zila Parishad (an elected representative only)
(4) Principal of a school/residential school - Member
(to be nominated by District Magistrate).
(5) District Education Officer - Member
(6) One Educationist of the area to be nominated - Member
by the District Magistrate.
(7) District Executive Engineer (PWD) - Member
(8) Principal of the Navodaya Vidyalaya - Member Secretary
For each school, the Regional Office shall form an Advisory Committee for the general
supervision of the school within the frame work of rules and Regulations and Directives laid down by
the society and Executive Committee. The Advisory Committee shall have such functions and powers
as may be assigned to it by the Regional Office under the norms laid down by the Executive Committee,
provided that the Regional Office may add to alter or withdraw any of the functions and powers from
the Advisory Committee with the approval of the Director1. The Advisory Committee shall meet
atleast twice in a year and special meetings may be called by the chairman of the Committee. The
tenure of the Advisory Committee shall be for a period of 5 years.
The proposed powers and functions of the Advisory Committee are given in Annex-I2.

1. Now Commissioner
2. Copy enclosed.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

You are kindly requested to initiate immediate necessary action to constitute an Advisory
Committee for each Vidyalaya in your region. The name of the local M.P. to be nominated by the
Chairman, NVS, shall be communicated to you separately.

Yours faithfully,

(Dr. S.K. Narang)

Dy. Director (Admn.)
Encl. : As above

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

Annexure-I

POWERS AND FUNCTIONS OF ADVISORY COMMITTEE

a) To assist the Samiti in making suggestions for any improvements of reforms in the academic
or other procedure relating to the Vidyalaya, including amendments in the prescribed rules
and regulations.
b) To assist the Vidyalaya to secure local assistance and co-operation for its better working and
growth.
c) To assist the Vidyalaya to organise cultural programme in collaboration with other Vidyalayas
in the district.
d) To function as a bridge between the Vidyalaya and the local community.
e) To assist in organising the participation of the children of the Vidyalaya on occasion like
Independence day, Republic Day, Gandhi Jayanti and other similar programme organised in
the district and the state Headquarters.
f) To assist in organising activities for children about their culture, to be made aware of their
environment and to undertake adventure activities.
g) To mobilise public support by way to donations/gifts benefactions etc. for strengthening the
activities of the Vidyalayas.
h) To assist the Vidyalaya in making them pace setting institutions in every possible manner-
through training of staff in local schools, extension of new methods of teaching, in dissemination
of information and in evaluation.
i) To organise activities to make each Vidyalaya a focal point for improvement in quality of
school education in general through sharing of experiences and facilities.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.27-216/88-NVS(SA) July 21, 1992

To
All the Principals of
Jawahar Navodaya Vidyalaya

Sub. : Formation of Parent Teacher Association.

Sir/Madam,

The question for formation of Parent Teacher Association in Jawahar Navodaya Vidyalayas
has been engaging the attention of the Samiti for quite sometime. The samiti has been receiving
requests from various quarters for maintaining closer co-operation between the school and the parents.
For the progress of any school system, closer co-operation between the school and the community
is, therefore, felt essential. Now that the Samiti has grown considerably and a large number of
Vidyalayas have reached the stage of higher secondary classes, the need for the formation of a well
knit Parent-Teacher Association has assumed importance. The following guidelines are suggested
in this regard:
(a) The Principal should convene a general body meeting of the parents, giving sufficient
notice, and letters to this effect must be sent to all parents including those of the
migrated children.
(b) On the day of the general body meeting the parents shall elect three representatives,
one from an urban area and two from rural areas, one out of the three must be a
woman. The votes shall be counted on the basis of one vote per child.
(c) At the time of election of the parent representatives atleast one third of the parents of
the school children studying in the vidyalaya must be present (For the purpose of
quorum, as per voting, the presence of one of a childs parents shall be sufficient).
(d) The tenure of these elected parents will be for a period of one year and they shall not
be eligible for re-election in the succeeding year (this will) apply to both parents, viz. if
one of the parents of a child is elected neither of his nor parents shall be eligible for
election in the succeeding years.
(e) Similarly three teachers representatives may also be elected by the teachers. The
composition shall be one Post Graduate Teacher, one Trained Graduate Teacher
and one teacher of the miscellaneous category. One out of these three must be a
woman. The tenure of the teacher body will also be for one year. They will, however,
be eligible for re-election.
(f) The Parent-Teacher Association shall meet atleast once in three months under the
Chairmanship of the Principal of the Navodaya Vidyalaya. A representative of he
Chairman, VMC should invariably be present in such meetings. The processings of
the Association meetings should be duly recorded in a separate register and such of
the suggestions that would fall under the purview of the Principal should be immediately
implemented. Suggestions having policy or financial bearing shall be referred to the
Samiti through the Deputy Director of the region.
(g) The meetings of the Parent-Teacher Association should not be viewed as opportunities
for fault finding on either side. The central theme will be the child, always and every
time. Every discussion will centre round the child, his/her welfare, academic

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

improvement and excellence, development of personality and leadership qualities,

National Integration and making available to the child all necessary facilities to which
the Samiti is committed.
2. Besides the above following few suggestions are also given regarding the visits of the parents
and the visiting of the homes of the children by the Principal/teachers
(a) All parents must be invited on the Annual Day and Annual Sports that should be held
once in an year.
(b) Parents should be permitted to visit the Vidyalaya once in a month (say on the first
Sunday of very month) to meet their wards. If by chance, the parents come on some
other day also they may be committed to meet their ward after the school hours as per
as possible. However, the policy may be explained to them politely.
(c) Parents should be encouraged to visit the school i.e. classrooms, dermitory, Labs,
W/E room etc at least twice in a year (i.e. during Annual Day /Annual Sports Day
Functions) and in these days they should meet the teachers concerned with their
children and be appraised of their children’s progress etc.
(d) In order to keep a close contact with the parent of the children, the Principal/Teachers
must visit their homes. This is particularly important in cases of the children who
proceeded in migration and the Principal must visit the homes of such students during
summer/winter vacation. In addition, instructions are being issued separately for the
Principals to visit the families of new entrants and to collect data regarding the families,
every year.
All the Principals are requested to strictly follow the above guidelines & suggestions and the
action in this regard may also be intimated to the undersigned.
This issues with the approval of the Director1, NVS.

Yours faithfully,

(S.S. Gauri)
Dy. Director (P&A)
Copy to :
1. All ROs for information and ensuring compliance of the guidelines and suggestions by the
Principals.
2. Information to all Offices of the Samiti.

Sd/-
(J.L. Monga)
Asstt. Director (SA)

1. Now Commissioner.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.14-10/92-93/NVS(SA) Dated: May, 30, 2001

To
The Principals
All JNVs

Sub. : Re-Constitution of Vidyalaya Management Committee-reg.

Sir,
In order to have responsive participation of parents in the day-to-day management of the
Vidyalaya, it has been decided to include two parents representative (one male, and one female) in
the Vidyalaya Management Committee. The revised composition of Vidyalaya Management
Committee will be as follow :
— District Magistrate/Collector/Deputy Commissioner - Chairman
— District Education Officer - Member
— Executive Engineer of State P.W.D. (Building) - Member
— Principal of some local college or a Senior Secondary
School preferably a residential school. - Member
— Senior most teacher of the Jawahar Navodaya Vidyalaya - Member
— Member of public (whose nomination is to be approved
by the Chairman, NVS who is the competent authority) - Member
— Chief Medical Officer of the district - Member
— Two representatives from parents (One male and one
Female to be nominated by Chairman, VMC). - Member
— Principal, Jawahar Navodaya Vidyalaya - Member Secretary
You are requested to reconstitute the VMC on the above lines and send the details of the
Committee constituted to the Regional Office and Hqrs. Details of powers and functions of the
Vidyalaya Management Committee are already circulated to the Vidyalaya. You may ensure that the
meetings of Vidyalaya Management Committee are held regularly and reports sent to the Deputy
Director of the region along with the D.O. letters.

Yours faithfully,

(S.P. Gaur)
Director
Copy to :
- District Magistrate, Chairman Vidyalaya Management Committee-with a request to nominate
on VMC two representatives of the parents as members (one male and one female) for a
term of one year.
- Deputy Directors of all regions - they will ensure that the Vidyalaya Management Committee
is re-constituted in all Jawahar Navodaya Vidyalayas and meetings are convened regularly.
The Officers during their visit should invariably ask about the conduct of meetings and
proceedings record. The recommendations of the Vidyalaya Management Committee may
be attended on top priority under intimation to this office.
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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

D.O.No.14-10/92-93/NVS(SA) Dated: July, 26, 2002

Dear District Magistrate

This is just a line to express my gratitude for your initiative, interest, guidance and patronage
of the Navodaya Vidyalaya in your district. As you are aware Govt. of India has consciously taken
the decision of making the District Magistrate as Chairman of the Vidyalaya Management Committee
in order to ensure that these institutions effectively fulfill the objectives for which they are established.
I am happy to inform you that this scheme, which started with a modest beginning of two model
schools has developed into a massive educational programme covering 480 districts across the
country. The performance of the students of these Vidyalayas has been commendable in terms of
Board results, achievements in Sports, Games and co-curricular activities and their post secondary
school pursuits. However, the scheme needs to be further accelerated and consolidated to make it
more qualitative and enable the products of these schools to contribute their might in the social and
economic transformation of the society from which they come from.
The intention of the constitution of the Vidyalaya Management Committee consisting of few
officials and parents/representatives and the Vidyalaya Advisory Committee consisting of local
Members of Parliament and other Public Representatives is to periodically monitor and guide the
functioning of the institution. I am enclosing herewith the relevant extract of powers and functions of
both the committees1. I shall be grateful if you could kindly go through them and ensure your active
participation and supervision in monitoring the Vidyalaya.
I also request you to explore the possibilities of indentifying some reputed industrial houses,
non-governmental agencies, philanthropists, NGOs, NRIs and other individuals and institutions like
Lions Club, Rotary Club etc., and motivate them to adopt these Vidyalayas for furthering the cause
of the education and supplementing their resource, wisdom and expertise for effective performance
of these Vidyalayas.
The parent-teachers association in Navodaya schools also by and large remain docile, though
they can utilised as one of the main source of strength, support, and guidance as stakeholders. I
have no doubt in my mind if the PTAs are advised they would not only reduce our burden but
effectively contribute for continuous development of these institutions keeping pace with the needs
and requirements of the students, parents and society.
These institutions being residential in nature the Principals and staff need to be motivated and
encourage to enjoy the responsibilities assigned to them and be creative to develop the quality of
inputs given to the children. Such motivation could only be possible through appropriate recognition
to their work and assurance of being taken care of their welfare from important functionaries like you
and other colleagues in the administration, Public Representatives and parents.
In the light of the above, I request you to kindly initiate necessary steps to further activise
these Committees so as to supplement and complement the strength of the Navodaya Vidyalaya
Samiti in running these institutions. Your personal interest in Navodaya school and even little time
for the school will make great difference.

1. See page 463 and 466 respectively for details and reference.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

I shall be grateful if you could kindly let me know the action initiated in this direction and any
assistance and support required from the Navodaya Vidyalaya Samiti.
With regards.
Yours sincerely,

(D.K. Kotia)
Encls. : As above.

To
All District Magistrates

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

F.No.1-5/2002-NVS(SA) Dated:28th Aug., 2002

To

The Deputy Directors

Navodaya Vidyalaya Samiti
All Regional Offices

The Asstt. Directors/Incharge

Navodaya Vidyalaya Samiti
All Sub-Regional Offices

Sir/Madam,

Sub. : Re-organisation of the Parent Teachers Association (PTA) with

Nomenclature as Parent Teacher Council (PTC)-Follow-up action-Reg.

Reg. : This Office Letter No. 27-216/88-NVS(SA) dated 21st July 19921.

In continuation to this office correspondence reference cited, instruction for formation of

convening of Parent Teacher Association (PTA) meetings in the Vidyalayas, I am to observe that the
present system of organisation of PTAs and their utilisation and participation in strengthening the
functioning of the Vidyalayas has been far from satisfactory. While there are some limited instances
where the PTA has been a great source of strength of functioning, in most of the Vidyalayas, they
have been ornamental. In certain cases they are also misunderstood to be forums for complaints
and grievances to higher authorities.
The recent surveys and evaluation studies conducted by Independent Institutions have
recommended for strengthening the role and involvement of the PTAs in effective management of
the Vidyalaya. They are also to be seen as crucial forum for stakeholders satisfaction and accountability
to parents.
As the Navodaya Vidyalaya Scheme has become massive programme, a time has now come
to review re-organise the role and functioning of the PTAs and to develop them as institutions of
partners in progress of Vidyalaya.
This letter supersedes the instructions given earlier regarding composition and activities of
PTA and replace with the following instructions and guidelines.
To start with nomenclature of PTA may be changed to Parent Teachers Council (PTC).
The composition of PTC should be as follow:
1. Principal of the Vidyalaya - Chairman
2. 15 Representative to be nominated by General Body of parents in proportion to the sections in
the Vidyalaya with a female-male ratio of proportionate strength of boys and girls.

1. Copy enclosed. See page 467

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

3. Five teachers representatives (minimum of two female staff to be nominated by teachers).

4. Vice-Principal of the Vidyalaya will function as Member Secretary.
A detailed note indicating the purpose for which PTCs are constituted, its aims and objectives,
composition and functional responsibilities are enclosed to this letter.
The Dy. Directors are requested to ensure that PTCs are organised accordingly before 15th
October, 2002 and send compliance. Each Assistant Director should be made responsible for 10-12
Vidyalayas in his cluster for formation of the PTC. The Asstt. Directors should participate in the first
meeting of the PTC and explain to the Members the objectives, purpose and functional responsibility
of the PTC in a General Body meeting of the parents and teachers.
I am convinced that if appropriate efforts are made from our side for utilising the collective
wisdom, resourcefulness, interest and commitment of the parents for the betterment of their wards,
the PTC will become a great source of strength for effective running of the Vidyalaya and will help in
eliminating the shortcomings in the system. This will also give a feeling of participation to the parents
and make them responsible for the growth of the institution. Further the reputation, prestige and
recognition to the institutions will tremendously improve for judging the performance of the Navodaya
Vidyalayas. It will reduce conflicts and complaints on petty issues. The continuous participation of
parents in functional growth of the Vidyalaya will further cement the bonds of respect, concern and
appreciation to the institutions across the district. With such a well planned involvement of parents
and local community, the Navodaya Vidyalaya scheme aimed at identification and grooming of rural
talent will develop in to a great movement.
I am sure that you will understand the long term advantage of support and participation of
parents and teachers to the Vidyalaya and will make all out efforts to constitute, streamline and
strengthening all the PTCs in your region.

Yours faithfully,

(D.K. Kotia)
Commissioner
Copy to :
1. All District Collectors/Chairman, Vidyalaya Management Committee - with a request to issue
further instructions to the Principals of JNVs accordingly in their district.
2. The Principal, All JNVs - with a request to carefully go through the contents of the revised
note on PTC and implement them scrupulously and send me the periodical compliance.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

REVITALISING THE P.T.A.

Navodaya Vidyalayas envisaged as pace-setting institutions need to be consolidated and

strengthened to develop themselves into centre of excellence with adequate scope for innovation,
experimentation and autonomy to make a mark in the district. The objectives of quality education
coupled with equity and social, justice, inculcation of cultural values, environment consciousness,
emotional integration and patriotic spirit can be achieved and actualised among the students through
continuous interaction, participation, acceptance and encouragement by local communities and
parents who are the major stakeholders. The interest and ambitions of the stakeholders as per the
marketability of the students cannot be overlooked while ensuring harmonious growth of the personality
of child for realisation of the above objectives. Being co-educational and residential in nature, the
participation and support of local community and parents will give a great fillip to the scheme and
would also ensure in complementing the effectiveness and utility of education imparted in these
institutions. In order to develop close co-operation between the school and parents, the Samiti has
instructed the Vidyalayas to constitute well-knit parent-teachers associations for strengthening the
functioning of the Vidyalayas.
The following guidelines were given to the Principals for constitution and convening of the
Parent-Teachers Association.
a) To convene an Annual General Body Meeting after giving a notice to the parents.
b) Conduct elections for electing three representatives of parents one from urban, two from rural
areas. One out of the three must be a woman.
c) To ensure that the parents-representatives are elected with 1/3rd of the parents present and
vote for selection of their representatives.
d) The tenure of this Body will be for a period of one year and they should not be eligible for re-
election and succession.
e) Similarly three teachers-representatives to be elected among the teachers. The compassion
of the teachers-representatives will include one PGT, one TGT and one teacher from the
categories of Music, Art, PET. Out of these three teachers one must be a female teacher. The
term of the teachers-representatives is also for one year however they are eligible for re-
election.
f) The parent-teachers association should be convened at least once in three months and the
proceedings of the observations and recommendations of the meeting shall be maintained in
a separate register and to be implemented by the Principal depending on the feasibility.
g) The focus of the meetings should not be for fault finding instead the discussions and decisions
in these meetings should centre round the safety, security, welfare, academic excellence and
development of the personality of the child.
h) Besides Principals were also requested to invite all the parents for the Annual Day functions
and sports to observe the performance of their wards and also permitted to meet their wards
on first Sunday of every months and interact with teachers and Principal.
In spite of the above clear-cut instructions and guidelines, though the Parent-Teacher
Associations have been formed in every Vidyalaya. Their functional effectiveness has been restricted
to the initiative and co-operation of Principals. In certain cases the Parent-Teachers Association are
misunderstood to be forums for complaints and grievance to higher authorities. In a sizeable number
of these Vidyalayas, the PTAs are not able to achieve the objectives for which they are constituted

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

for. However, there are instances and examples where PTAs not only taken initiative but shared a
great deal of responsibilities in developing the infrastructure and resources of the Vidyalayas.
As the scheme has become massive, a time has now come to review and re-organise the role
and functioning of the PTAs and to develop them as institutions of partners in progress of the
Vidyalayas.
The recent surveys and evaluation studies conducted by DRS, New Delhi and IIM, Ahmedabad
have also emphasised the need for strengthening the PTAs as the primary stakeholders.
The DRS in their report have observed “to remove grievance and enable some other functioning,
PTA should be held more frequently and on a fixed basis,. Parents should also participate regularly,
NVS may evolve specific guidelines regarding periodicity of the meetings”. It was further suggested
that a small fund be placed at the disposal of the school to take care of necessary repairs or small
requirements. Or else PTAs may be empowered to take such decisions.
IIM, Ahmedabad in their study has further observed:
a) Parent-Teacher Association meetings are seen as a crucial forum for stakeholders satisfaction
and accountability to parents. PTAs need to be empowered and strengthened throughout the
JNV system. Several suggestions are offered, such as; a) Holding regular monthly meetings
and if necessary, more frequent during a ward’s first year of residence; b) Requiring a minimum
attendance by parents (e.g. 50%) and some action for low attendance that is decided by
individual PTAs; c) Greater focus on discussion of a ward’s academic progress; d) Direct
discussion of parents with teachers and students ; and e) Anonymous and direct soliciting of
oral/ written feedback from teachers and students with possibility of further discussion with the
RO if the matter cannot be resolved locally.
b) Give some degree of autonomy to decide of festivals of local importance.
c) Sarpanches, parents of alumini are general in agreement that overall the JNV in their district
should continue. Despite reservations their general perception is that JNVs all over have free
of unsurpassed facilities and quality of education for children from rural areas and disadvantaged
backgrounds.
d) The career path of JNV alumini is a great source of satisfaction and inspiration for parents and
Sarpanches.
e) Some parents report that admission, passage and passing out from a JNV of a child acts as a
tremendous sources of inspiration for other siblings and children from the village.
f) Parents have also expressed dissatisfaction with facilities of food, water, students security,
theft, hostel upkeep, medical support.
g) In some cases parents complained about teacher’s indiscipline and competence and financial
irregularities by school management.
In view of the above observations of the studies and in order to develop a built in mechanism
for the initiative, interest and participation of the parents, it is proposed to re-organise the PTAs to
make them more effective and contribute their experience, expertise and resourcefulness for effective
functioning of the Vidyalayas.
To start with the nomenclature of Parent Teachers Association may be changed in to Parent
Teachers Council (PTC) and they need to be re-organised with the following objectives.

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Compendium of Circulars : School Admn. Navodaya Vidyalaya Samiti

Aims and Objectives

1. To maintain continuous interaction between parents and teacher/school authorities.
2. To involve the parents in the development of Vidyalaya by utilising their experiences and
expertise.
3. To assist the Vidyalaya for resource mobilisation and development for infrastructure facilities
and their maintenance.
4. Assist the Chairman, VMC in taking fast and effective decisions.
5. To popularise the advantage of residential cultural in terms of Academic excellence, character
buildings and discipline.
6. Liaison with the organisations engaged with community service programme through
participatory activities of children, parent and teachers.
7. And ultimately to develop a network a Alumini and their parents to help the institution to effectively
to play the Pace setting role.
Composition of PTC
The Composition of PTC suggested is:
1. Principal of the Vidyalaya - Chairman
2. 15 Representatives to be nominated by General Body of parents in proportion to the section in
the Vidyalaya with a female-male ratio of proportionate strength of boys and girls.
3. Five teachers representatives (minimum of two female staff to be nominated by teachers)
4. Vice-Principal of the Vidyalaya will function as Member Secretary.
Every second Saturday of the month would be the day of visit of parents and conduct of PTC
meeting.
The routine activities are replaced with following activities on that day:
1. Parents Meet children from 9-00 AM onwards.
2. Class teachers of the respective classes will be available in the classroom along with profile
registers of the students and explain the parent along with child, various observations on the
performances of the child and areas of improvement from 10-00 AM to 1-00 PM.
3. Parents Meet the Principal alongwith teachers and discuss various problems of children from
2-00 PM to 3-00 PM.
4. PTC meeting is conducted at 3-30 PM and the minutes are recorded.
Functions of Parent-Teacher-Council
1. To meet at least once in a month under Chairpersonship of Principal Concerned to coincide
with the parents visit day to Vidyalaya. The Principal (Chairman) can hold frequent meetings
also as and when need arises.
2. The Vice-Principal (Member Secretary) to initiate the agenda and conduct of meetings in
consultation with the Chairman in every month.
3. The PTC will invariably review and discuss the strong and weak points of Navodaya Vidyalaya
functioning with special reference to academic, staff, students security discipline, food, water,
electricity, hostel up keep, medical support, beautification/Plantation of Vidyalaya Campus as

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well as cleanliness and other facilities to make the stay of Children more comfortable and
conducive.
4. The member of PTC shall periodically interact with the students School/house leaders, and
migrated Children, in particular to ascertain the problems faced by them and also obtain
suggestions for improvement in the weak areas.
5. PTC members should visit dorms, classroom, laboratory and library once in a quarter and
suggest improvement if any.
6. The PTCs participation in school improvement is participatory with partnership rather than
faultfinding machine.
7. The office bearers of PTC should be invited to participate and witness all important function
and activities of the Vidyalaya.
8. The parents assistance may be sought for:
- JNVST publicity in the District.
- Social Service Activities organised by Vidyalaya.
- Organising School Functions.
- Strengthening Library and Laboratory.
- Mobilising Resources for New Projects.
- Arranging Educational Excursions and fairs.
- Career Guidance.
- Counselling for Emotionally Disturbed Children.
- Conducting, Medical health camps annually or quarterly for the children in the district.
- Providing Medical Treatment to the sick children by way of financial, material and
moral support, if need arises.
9. Help in collecting Socio-economic data of students to the Vidyalaya especially at the time of
entry of students in Class VI.
10. Such of those students who are emotionally disturbed, home sick, involving in indiscipline or
misconduct should be made to interact with PTC for counselling.
11. The proceedings of the PTC meetings should be recorded in a separate register and such of
the suggestions that would fall under the purview of Principal should be implemented
immediately. Suggestion beyond powers of Principal may be referred to Regional Office/Samiti/
Distt. Collector. If need arises the PTC will meet Distt. Collector and seek his help in solving
out the local problem.
12. The visiting officers should make it a point to go through the minutes and records of the
meetings of PTC and ensure the compliance of the suggestions given by PTC.
13. For efficient mess management, quality of food and the ensure hygienic condition, PTC will:
i) Frequent visit to Mess.
ii) Have Meals with Children
iii) Interact with Children and assess the quality and quantity of food served.

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iv) Check hygiene conditions of Mess surroundings and preparation of food.

v) Drinking water facility.
vi) Preparation of Mess Menu to ensure balanced diet.
15. For Safety and Security Measures, PTC will :
- Periodically interact with Girl students.
- Assist in ensuing the facilities of water, toilets and lighting arrangements.
- Acquaint themselves with the functional style of House Masters.
- Verify the issue of entitled items and children.
- Attendance system to check presence of Children in hostel/school.
- Any other issue related to Safety and Security of Children.

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