Membership Committee

Chairman :

Vice- Chairman :

Members:

Role : Recruit members, manage relationship with them and retain members.

Responsibilities:

For the Organization For the 2nd SJI GAH

 Develop strategies to increase 
membership
 Develop plans to retain membership and
increase retention rate.
 Collaborate with related organizations,
institutions, the Board of Directors,
members to develop programs beneficial
to the members of the organization.

Others
 Recruit members of the committee
 Formulate a budget for the committee and
adhering to it.
 Define budget requirements, identify
possible sources for the funding and
coordinate financial activities with the
finance committee
 Ways and Means Committee
Chairman : Resty Magno

Vice- Chairman :

Members:

Role : Develop strategies in raising funds for the organization.

Responsibilities:

For the Organization For the 2nd SJI GAH

 Identify possible sources of funding for the  Coordinate with the finance department in
association. formulating an over-all funding goal for
 Create a plan on how to achieve financial the event.
goal for the association within a defined  Create a plan and schedule on how to
schedule. achieve such goal.
 Assure that plans are executed within  Assure that all incoming funds are properly
schedule and within ethical boundaries as recorded and reported to the finance
defined by the association. committee.
 Make sure that all fund-raising efforts of  Make sure that all fund-raising efforts are
other committees are in-sync with the well-documented for posting on social
over-all plan, that all efforts are properly media and all marketing efforts.
recorded and that no conflict arises
between fund-raising efforts of all the
committees.
 Coordinate with the finance committee in
assuring that all financial activities are
properly recorded and accounted for.
 Make sure that all fund-raising efforts are
well-documented for posting on social
media and all marketing efforts.

Others
 Recruit members of the committee
 Formulate a budget for the committee and
adhering to it.
 Define budget requirements, identify
possible sources for the funding and
coordinate financial activities with the
finance committee
 Finance Committee
Chairman :

Vice- Chairman :

Members:

Role : Provide financial oversight for the organization. Typical task areas for small and midsized
groups include budgeting and financial planning, financial reporting, and the creation and
monitoring of internal controls and accountability policies.

Responsibilities:

For the Organization For the 2nd SJI GAH

Budgeting and Financial Planning
 Develop operating budget  Develop an over-all budgetary
 Approve the budget within the finance requirement for the event.
committee.  Monitor adherence to the budget ,
 Monitor adherence to the budget. specially on the spending side.
 Set long-range financial goals along with  Make sure that all financial transactions
funding strategies to achieve them. are properly documented, recorded and
 Develop multi-year operating budgets that accounted for.
integrate strategic plan objectives and  Provide a regular update on the status of
initiatives. budget and progress in achieving thereof.
 Present all financial goals and proposals to
the board of directors for approval.
Post-event
Reporting  Provide a full and comprehensive report
1. Develop useful and readable report on all financial activities relative to the
formats. event.
2. Develop a list of desired reports noting the  Recruit and select an auditor specific for
level of detail, frequency, deadlines, and the event.
recipients of these reports.
3. Present the financial reports to the full
board.

Internal Controls and Accountability Policies

1. Create, approve, and update (as

necessary) policies that help ensure the
assets of the organization are protected.
2. Ensure policies and procedures for
financial transactions are documented and
 updated as necessary.
3. Ensure approved financial policies and
procedures are being followed.

Audit Committee
1. Recruit and select the auditor.
2. Review the draft audit as presented by the
auditor.
3. Present the audit report to the full board
of directors (if the auditor does not do
this).
4. Review the management recommendation
letter from the auditor and ensure follow
up on any issues mentioned.

Investment Committee

1. Draft an investment policy detailing the

objectives of the investment portfolio,
guidelines on the asset allocation of the
portfolio based on a predetermined level
of risk tolerance, authorizations for
executing transactions, disposition of
funds, etc.
2. Ensure provisions of the policy are
followed.
3. Review the policy regularly and update if
necessary.

Procurement
1. Draft a policy and process for the
association and its members to adhere to
in cases of acquiring any item.
2. Assure that all acquisition/purchase is
sufficiently supported by proper budget
and funding.
3. Make sure that all acquisition/purchases
are properly recorded and reported.
4. Assist in the payment of vendors.

Others
 Recruit members of the committee
 Formulate a budget for the committee and
adhering to it.
 Define budget requirements, identify
possible sources for the funding and
coordinate financial activities with the
finance committee
 Linkages Committee
Chairman :

Vice- Chairman :

Members:

Role : Collaborate with various organizations, companies, government institutions, individuals that will
bring value to the association and its members. Be more specific in mentioning the school.

Responsibilities:

For the Organization For the 2nd SJI GAH

Others
 Recruit members of the committee
 Formulate a budget for the committee and
adhering to it.
 Define budget requirements, identify
possible sources for the funding and
coordinate financial activities with the
finance committee
 Logistics Committee
Chairman :

Vice- Chairman :

Members:

Role : To ensure that all equipment needed by the association on any of its events and activities are
produced and delivered on time.

Responsibilities:

For the Organization For the 2nd SJI GAH

 Responsible to ensure that all equipment  Responsible to ensure that all equipment
needed on all events and activities is needed on the day of the event is secured
secured and to be delivered on time. and to be delivered on time — this
 Secure vehicles for the event, needed. includes the sound system, tables, and
Others chairs.
 Recruit members of the committee  Coordinate with all committees for any
 Formulate a budget for the committee and requirements they may have that will need
adhering to it. the support of the logistics team.
 Define budget requirements, identify  Support the program committee in
possible sources for the funding and handling props needed for the event.
coordinate financial activities with the  Secure vehicles for the event, needed.
finance committee
 Program Committee
Chairman :

Vice- Chairman :

Members:

Role : Take leadership in the planning and execution of the Grand Alumni Homecoming and all events
the association may have.

Responsibilities:

For the Organization For the 2nd SJI GAH

 Take ownership in the planning and  Oversee the entire event and
execution of all association events. planning process
 Define what is required from all  Create sub-committees and recruitments
committees relative to the event and members for each.
coordinate with them to assure that  Develop a program and set of activities for
everything is delivered with the quality the 2-day event, including all strategic and
required and on schedule. creative details needed to execute the
plan.
Others  Define required budget and resources to
 Recruit members of the committee execute it.
 Formulate a budget for the committee and  Define schedule of milestones required
adhering to it. prior to the event and define responsible
 Define budget requirements, identify committees, groups or individuals.
possible sources for the funding and  Conduct a regular reporting on the
coordinate financial activities with the progress on said milestones.
finance committee  Establish a task management
schedule
 Communicate responsibilities and
ensure objectives are met
 Ensure communication between
committees is active and productive
 Chair committee meetings and foster
an environment that generates new
and exciting ideas
 Establish budget and maintain
financial controls.
 Coordinate budgetary requirements
with the finance committee and ways
and means committee.
 Medical Committee
Chairman :

Vice- Chairman :

Members:

Role : Take the lead on all medical-related initiatives, programs and support required by the association.

Responsibilities:

For the Organization For the 2nd SJI GAH

 Develop programs/events to improve the  Develop a plan and identify resources
well-being of the members of the required in assuring that medical care is
association. available to all participants in case that it is
 Create programs that will enable the needed.
association to reach out and serve the  Coordinate with local health officials in
community, the school and the town from assuring that local support in available to
a medical perspective. the association and its members during
Others the 2-day event.
 Recruit members of the committee  Should a medical mission or similar event
 Formulate a budget for the committee and is executed, to take leadership in the
adhering to it. planning and resourcing of said plan.
 Define budget requirements, identify
possible sources for the funding and
coordinate financial activities with the
finance committee
 Awards Committee
Chairman :

Vice- Chairman :

Members:

Role : To oversee all awards and recognition to be presented by the association.

Responsibilities:

For the Organization For the 2nd SJI GAH

Others  Define what awards and recognitions are
 Recruit members of the committee to be given during the event.
 Formulate a budget for the committee and  Define the criteria and nomination process
adhering to it. for the awards.
 Define budget requirements, identify  Define the team responsible for screening
possible sources for the funding and awardees.
coordinate financial activities with the  Communicate with the
finance committee nominees/awardees any related
correspondence for them.
 Define the tokens to be given to the
awardees.
 Define the required budget and
 Food Committee
Chairman :

Vice- Chairman :

Members:

Role :

Responsibilities:

For the Organization For the 2nd SJI GAH

Others
 Recruit members of the committee
 Formulate a budget for the committee and
adhering to it.
 Define budget requirements, identify
possible sources for the funding and
coordinate financial activities with the
finance committee
 Security Committee
Chairman :

Vice- Chairman :

Members:

Role :

Responsibilities:

For the Organization For the 2nd SJI GAH

Others
 Recruit members of the committee
 Formulate a budget for the committee and
adhering to it.
 Define budget requirements, identify
possible sources for the funding and
coordinate financial activities with the
finance committee