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PROJECT DESCRIPTION
Project Title: Project No.:
Contractor: Commencement Date:
Consultant: Actual Completion Date:
EMPLOYER Staff: Duration:
Liaison Architect: Contract Value:
Liaison Engineer: Final Account Value:
Quantity Surveyor:

1.0 SCOPE OF WORK

 Describe briefly the nature of the project
 Include a brief description of each unit (or major facility) indicating purpose, capacity, areas and other
significant features
 Highlight any new or out of the ordinary type of works carried out.
 Geographic location
 Soil conditions and water table

ATTACHMENT # 1
Includes Key Engineering Drawings such as:
 Plot plan
 Building equipment arrangements
 Selected building elevation drawings (and/ or cross section)
 Process flow diagram and/or heat balance
 Electrical single-line diagrams

2.0 PROJECT PHOTOS

Provide a least one photograph for each month that best shows the overall progress of the works (not less than 25
progress photos). Photos should show project status during early, mid-point and final stages of construction.
3.0 CONTRACT TERMS
 The basic type of contract: i.e. cost reimbursable plus percent fee, cost reimbursable plus fixed fee,
lump sum amount, fixed unit price, etc.
 Description of any co-contractor or joint venture agreements involved in the project
 Description of third party contracts between Employer and other firms for other services (project
management, quantity surveying, ………).

4.0 END USER RELATIONS

Provide a brief synopsis of the relationship with the end user on the project. Identify any lessons learned or
noteworthy developments, positive or negative, during the course of the project to be considered in future
dealings.

5.0 PROJECT PROGRAM / PROGRESS

Provide an overview on progress throughout the course of the project.

 Original planned duration:

 Actual duration:
 Deviation (days):
 Deviation (%):
 Monthly Progress Highlights:
Include brief statements containing the highlights of the project for each month from start to completion.
On projects of over 2 years, this section could be modified to describe highlights during each quarter (3

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months) of the project.

ATTACHMENT # 2
 Include the final bar chart schedules for the project. This should include the Milestone Summary
Schedule (guaranteed and target)

 Delay causes (if any): What caused us the biggest problem on keeping on track with the Contract
Program? “for each item below, at least 3 reasons should be listed”
o Causes related to Employer:
o Causes related to contractor:
o Causes related to other parties:
o Where were we able to get ahead of the programme on any aspect of the works?
6.0 TECHNICAL KEY POINTS OF CONSTRUCTION
What particular construction methods were used?

Provide a brief bulleted narrative on any Key points of the Construction that attributed to the success of the
project or caused major problems during the course of the Project.

What were the technical issues raised during the progress of the project?
What was the performance of the Mechanical, Electrical and Plumping “MEP” Consultant, how would you
rate the Consultant?
Where there any particularly changeling technical aspects of the project that had to be tackled and how
were they overcome?.
What level of re-engineering did we carry out?
Did we have to produce any new method statements for any particular aspect of this project?. If so were
can a copy of this be obtained, it may be useful on another project.

7.0 ESTIMATING / BOQ

 Highlight any major quantity discrepancies if applicable.

 Identify any significant positive or negative costs in comparison to that included the estimate/BOQ.
 A copy of the payment log should be attached to the report in Attachment # 3
 It is very important to address a rough estimate of the average cost / unit. ( i.e. XXX $/m2)
8.0 CHANGE ORDERS

This summary tabulates the development of the final budget. It is maintained over the course of
the project and one is referred for guidance . Attachment # 4
9.0 CLAIMS
This summary tabulates the all claims that were raised during the course of the project.
 The form “Claims log” should be included in the Attachment # 5.
 Another form of outmost importance should be carefully completed: to address the following:
o Brief Description.
o Claim Information: Amount and / or value
o Cause (Brief).
o Contract basis of claim (Clause #)
o Employer Settlement :
 Justification. (elaborate)
 Date
 Amount (Dhs)
 EOT Days
o Lessons learnt.
o How to avoid in future
o If there are any suggestions to modify the conditions of contract or Specs
The form is attached in “ Claims History Log.” Attachment # 6.

10.0 SUBCONTRACTORS & SUPPLIERS

 Summarize all project subcontracts.

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 Group all subcontracts for each subcontractor.

Completed Sub-Contractor Appraisals to be appended to this report. Provide details for the following:

Name of Sub-Contractor Rating Recommended for future work with us

Yes No
Yes No
Yes No
Yes No
Yes No

 Highlight any Particular Sub-contractor that performed well and should be considered for future
partnering or preferred sub-contractor arrangements. Identify poor performance were we should
seriously consider not using the Sub-Contractor on future projects.

 Highlight any Particular Supplier that performed well and should be considered for preferred
supplier arrangements. Identify poor performance were we should seriously consider not using
the supplier on future projects.
11.0 STUDIES
Most of the information contained in this Report can be completed only at the end of construction. In many
cases, however, special studies can be prepared and distributed soon after the particular events studied
are completed. Examples of such special studies might include the following:

 Unusual site preparation operations

- Demolition
- Dredging
- Piling
- Well-point system

 Unusual or innovative construction operation/Lessons Learned

- Complex or first-of-a-kind concrete structures
- Heavy rigging operations (particularly when performed by subcontractors)
- Erection of major mechanical equipment items

 Project Problems/Lessons Learned

- Rigging or equipment handling problems
- Storm damage
- Unusual weather-related costs (heating, temporary enclosures, etc.)
- Major design changes involving removal or re-construction work

Studies of the above typical operations should be prepared and distributed soon after the event
or operation is completed.
12.0 CONCLUSION
Provide a brief overview on the project. Highlight again any positive aspects of the project, mention names
of those that performed well both inside and outside the Employer for this project.

 Do you recommend the contractor for future work? Yes No (based on attachment # 7)
 Do you recommend the consultant for future work? Yes No (based on attachment # 8)

Name: Signature: Date:

Distribution of the report:

 Contracts and purchasing Dept. (Tenders unit).
 Contracts and purchasing Dept. (Engineering contracts Section).

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