NATIONAL INSTITUTE OF TECHNOLOGY DURGAPUR

INDIA
ISSUANCE OF DOCUMENTS BY ACADEMIC SECTION
[Revised and effective from 01-08-2019]

SL. Academic Documents Procedure for issuance Fee (INR)

NO (expected time)
01 Registration Certificate A registered student should produce the required Free
Identity Card document at the time when it is notified for
Grade Card issuance by the academic section. Original
Provisional Degree Certificate Degree Certificate is issued only at/ after the
Degree Certificate convocation of the Institute.
(ORIGINALS)

02 Migration Certificate Apply in a prescribed format. A pass out student 500/-

(ORIGINAL) should submit his/her original Registration (by One week)
Certificate along with self-attested photocopy of
final semester mark sheet.

03 Identity Card (Duplicate) Apply in a prescribed format. Fill up the Institute 1000/-
information sheet. Lodge a complaint (FIR/ GDR) (by Two weeks)
with the police and procure a non-traceability
certificate (proforma given below) from the
Police. Submit all the above documents to the
Dealing Assistant (FIR/GDR/non-traceability
certificate must be submitted in original).

04 Duplicate Institute Apply in a prescribed format. Lodge a complaint 500/-

Registration Certificate (FIR/GDR) with the police. Get a non-traceability (for existing student)
certificate from the Police. Submit the original
complaint (FIR/GDR) copy and original non- 1000/-
traceability certificate with the application. Also (for pass out students)
attach one self attested photocopy of proof of (by Two weeks)
Identity, all Grade card, Degree certificate with
the application. Show the original documents to
the Dealing Assistant at the time of submission of
application with attachments.

05 Duplicate Grade Card Apply in a prescribed format. Lodge a complaint 500/-

(FIR/GDR) with the police. (for existing student)
Get a non-traceability certificate from the Police.
Submit the original complaint (FIR/GDR) copy 2000/-
and original non-traceability certificate with the (for pass out students)
application. Attach self-attested photocopy of (by Two weeks)
Registration certificate, Grade cards of all other
semester, proof of Identity, Provisional
certificate/Degree certificate.
For pass out students an undertaking must be
submitted as per the format given in the Institute
website.
All original documents must be shown at the time
of submission of the application with attachments
to the Dealing Assistant.

06 Character Certificate, Apply in a prescribed format. Attach self-attested FREE

Studentship Certificate, photocopy of Grade cards of all semesters, To be issued by the
Bonafide Certificate Provisional Degree certificate/Degree Certificate ACADEMIC SECTION for the
Conduct certificate. and proof of Identity .Show all the original FIRST SEMESTER students
documents at the time of submission of the and to be issued by the HOD
application to the Dealing Assistant. for other present students.

2000/-
To be issued by the
ACADEMIC SECTION for pass
out students.
07 Duplicate Degree Certificate Apply in a prescribed format. Attach the original 3000/-
FIR/GDR lodged with the Police and the non- (to be intimated at the time of
traceability Certificate issued by the Police along application)
with self attested photocopy of Registration
Certificate, Grade Cards of all semesters. Original
Grade Card must be shown to the Dealing
Assistant. A self-attested proof of Identity has to
be submitted.

08 Academic Transcript Apply in a prescribed format. Attach self-attested

photocopy of Institute registration certificate,
i) A set of TWO collected by hand. Grade Card of all semesters, Proof of identity and i) 500/-
one legible print out of semester wise subject (by Two weeks)
code with subject name in a single A4 paper,
ii) A set of ONE to be dispatched self-attested photocopy of Degree ii) 500/-
by POST in INDIA. Certificate/Provisional Certificate. Original must (by Two weeks)
be shown during the time of submission of
application to the Dealing Assistant.
ii) A set of ONE to be dispatched iii) 2500/-
by POST OVERSEAS. (by Two weeks)

09 Verification of Degree Apply in a prescribed format. Attach self-attested 2500/-

Certificate/ Academic photocopies of Registration Certificate, Grade (by Two weeks)
credential. Cards of all semesters, Provisional Certificate /
Degree Certificate. Original Certificate must be
shown to the Dealing Assistant at the time of
Submission of Application.

Modes of Payments

1. Deposit in the SBI Bank at NIT Durgapur in prescribed payment slip given below.
2. Demand Draft drawn in favour of NIT Durgapur and payable at Durgapur. Demand Draft may be made in
any bank having a branch in Durgapur. Preferred banks are State Bank of India and Canara Bank.

Dean (Academic)
01/08/2019
 Format for non-traceability certificate (to be issued by the Police Authority)

NON-TRACEABILITY CERTIFICATE

Date: ……………………..

This is to certify that a case /report of missing was received from

Shri/Smt ………………………………………………………………….son/Daughter of …………………………….

…………………………………………………….residing at …………………………………………………………………

………………………………………………………………………….. on ………………………………………..regarding

the complaint reported that the applicant lost…………………………………………………………………...

………………………………………………………………………………….. In this connection, all possible

steps were taken to trace the missing documents and till date is/are not traceable. The

missing report was also registered in Crime and Occurrence Sheet No………………………………..

dated………………………….

Signature of Inspector/Sub Inspector/Duty Officer with office seal.

 PROFORMA OF UNDERTAKING:

I……………………………………………………………………………………………Son/Daughter of………………………

…………………………………………………. age………………years and residing at…………………………

………………………………………………………………………………………………………………………………………………

do hereby solemnly affirm and sincerely state as follows:

I state that I have lost my……………………………………………………………………………………………………….

given in the year…………………….and if I do manage to recover to find the originalI shall return

the duplicateto the concerned authorities at National Institute Technology

Durgapur.

The above mentioned facts are true and correct to the best of my knowledge information
and belief.

Place:__________________ Signature of the Applicant

Date: __________________ Roll No: _______________________

Registration No: ________________

 Date: _________
_______________
NATIONAL INSTITUTE OF TECHNOLOGY DURGAPUR
APPLICATION FOR ISSUANCE OF ACADEMIC DOCUMENTS
(to
to be filled up in BLOCK Capital only)

M F
NAME OF THE APPLICANT: ______________________________________________________

NAME OF THE FATHER:: _________________________________________

______________________________________________
___________________

INSTITUTE ROLL NO. : ____________

_______________INSTITUTE REGISTRATION NO. :________________
:

PRESENTLY STUDYING IN WHICH SEMESTER/PRESENT OCCUPATION

OCCUPATION:________
__________________

ADDRESS______________________________________________________
ADDRESS___________________________________________________________________
___________________

_____________________________________________________
_________________________________________________________________________________
____________________________

CELL PHONE NO. :____________________

____________________ E-mail address ______________________________
__________________________

SL DOCUMENT REQUIRED DOCUMENTS PURPOSE OF REISSUANCE OF NO. OF

NO ENCLOSED DOCUMENTS SETS

________________________
(Full Signature of the Applicant)
-----------------------------------------
--------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------

NATIONAL INSTITUTE OF TECHNOLOGY DURGAPUR

Received an application from issuance /reissuance of _______________

___________________________
___________________

from __________________________________
_______________________________________________________
___________________________________________

with appropriate fee receipt.

Date of Receipt _________________ _______________________________

___________________
Signature of the Dealing Assistant
 COPY FOR STUDENT COPY FOR ACADEMIC SECTION COPY FOR INSTIDUTE COPY FOR BANK

Date: ___________________ Date: ___________________ Date: ___________________ Date: ___________________

NIT DURGAPUR NIT DURGAPUR NIT DURGAPUR NIT DURGAPUR

FEE FOR ISSUANCE OF FEE FOR ISSUANCE OF FEE FOR ISSUANCE OF FEE FOR ISSUANCE OF
ACADEMIC DOCUMENTS ACADEMIC DOCUMENTS ACADEMIC DOCUMENTS ACADEMIC DOCUMENTS

PAY TO: NIT DURGAPUR PAY TO: NIT DURGAPUR PAY TO: NIT DURGAPUR PAY TO: NIT DURGAPUR
A/C NO: 30759768090 A/C NO: 30759768090 A/C NO: 30759768090 A/C NO: 30759768090
SBI, REC DURGAPUR BRANCH SBI, REC DURGAPUR BRANCH SBI, REC DURGAPUR BRANCH SBI, REC DURGAPUR BRANCH
(SBIN0002108) (SBIN0002108) (SBIN0002108) (SBIN0002108)
For For For For
Name: _________________________ Name: _________________________ Name: _________________________ Name: _________________________
Roll No: ________________________ Roll No: ________________________ Roll No: ________________________ Roll No: ________________________
Regn No: _______________________ Regn No: _______________________ Regn No: _______________________ Regn No: _______________________
Detail No Amount Detail No Amount Detail No Amount Detail No Amount

TOTAL TOTAL TOTAL TOTAL

Rupees: ________________________ Rupees: ________________________ Rupees: ________________________ Rupees: ________________________

_______________________________ _______________________________ _______________________________ _______________________________
Signature: ______________________ Signature: ______________________ Signature: ______________________ Signature: ______________________
(Deposited by) (Deposited by) (Deposited by) (Deposited by)
Signature & Signature & Signature & Signature &
Stamp of the Stamp of the Stamp of the Stamp of the
Bank: __________________________ Bank: __________________________ Bank: __________________________ Bank: __________________________