QCS MANAGEMENT PVT. LTD.

Presented by
ALOKE GANGULY

AG
QCS MANAGEMENT PVT. LTD.

OHSAS 18001:2007
This is what we use today!

AG
 QCS MANAGEMENT PVT. LTD.

Need of an International OH&S Standard?

Over 7700 people die each day from work-related accidents or diseases - that’s nearly
2.78 million every year.

Every 15 seconds, a worker dies from a work-related accident or disease, and 153
people experience a work-related injury. These represent an enormous burden for
organizations and society as a whole, costing over 2.78 million deaths a year, not to
mention the more than 374 million non-fatal accidents.

The burden of occupational injuries and diseases is significant, both for employers and
the wider economy, resulting in losses from early retirements, staff absence and rising
insurance premiums (3.94% global GDP or 2.99 trillion USD indirect and direct costs –
failing to invest in safety and health is nearly equal to the combined GDP of the 130
poorest countries in the world)

source: www.iso.org

AG
 Need of an International OH&S Standard?

Factors in Total Loss Control;

Compensation
Hospitalization
Loss of production
Cost of repairs, replacement
Cost of incident investigation
Cost of implementation of measures, recommendations
Time invested by colleagues, management
Cost of legal / regulatory cases, litigations
Additionally, can
badly impact Brand
and Reputation
Need of an International OH&S Standard?
 Need of an International OH&S Standard?

“What do I do with the compensation,

when every time my daughter gives
birth to a deformed child.”

- a Bhopal Gas Victim

 Why OHSMS?

No Incidences,
Leakages &
monitoring & injuries,
Legal non-compliance
fatalities Spillages
Measurement

No
No Resources Emergency
reviews
Lack of Situations
No Training &
Procedures, Competence
Methods, Contractual,
Controls other
conditions
No
New/Amended No
Policy Ad hoc
Regulations communication Targets
 Why OHSMS?

Scattered Systematic & Occupational Occupational

Occupational Health & Health &
Health & structured Safety Safety
Safety(OHS) P-D-C-A Management Management
issues across approach of System as System as
the International per OHSAS- per ISO-
organization Standards 18001 45001
P-D-C-A: OHS Management
 OHS Management System Certification
Certification of a Management System provides independent
demonstration that the management system of the organization:

a) conforms to specified requirements of OHSAS-18001 or ISO-45001;

b) is capable of consistently achieving its stated policy and objectives;
c) is effectively implemented

Certification of a management system, provides value to the

organization, its customers and interested parties.
 Need of an International OH&S Standard?

OHSAS-18001:1999 OHSAS-18001:2007 ISO-45001:2018

Internationally Applied British Standard International Standard

 Need of an International OH&S Standard?

OHSAS-18001 ISO-45001

• Increasing concerns about OHS • Responsibility on OHS of workers

performance and those affected

• Stringent legislation • Provide safe & healthy workplace

• Prevent injuries and ill-health

• Promote & protect physical and

mental health

Reactive to Proactive
 Aim of ISO-45001

ISO 45001 sets the requirements to provide a safe and healthy workplace(s), by:
• Preventing work-related injury and ill-health, as well as
• Proactively improving the OH&S performance

The intended outcomes of an OH&S management system include:

a) continual improvement of OH&S performance;

b) fulfilment of legal requirements and other requirements;

c) achievement of OH&S objectives.

 Aim of ISO-45001

To prevent ill-health and injuries it is important to recognize that causes can be

through:

• immediate impacts (e.g. accidents or epidemics), or

• longer term impacts

(such as repeated exposure to radiation or
carcinogenic chemicals, or
to a constantly stressful working environment)
 Aim of ISO-45001

The standard is intended to be applicable to any organization regardless of size, type,

and activity

It enables an organization, through its OH&S management system, to integrate

other aspects of health and safety, such as worker wellness/wellbeing.

It does not state specific criteria for OH&S performance, nor is it prescriptive
about the design of an OH&S management system.

This document does not address issues such as product safety, property damage or
environmental impacts, beyond the risks to workers and other relevant interested parties.
Aim of ISO-45001
 Principles of ISO Standards Development
ISO Standards
respond to a need in the market
are based on global expert opinion

are developed through a multi-stakeholder

process are based on a consensus
 High Level Structure (HLS)
ISO decided in 2012 that all Management System standards shall use a common framework:

Unified High Level Structure

Common Text and Terminology

Individual management systems standard will add additional “discipline - specific”

requirements as required

Applicable for new standards and upcoming revisions of

existing standards

ISO 45001 replaces OHSAS 18001 and adapt to the HLS

 ISO 45001 – Schedule
Document Release ISO 45001

CD1 (Committee Draft) Jul 2014

CD2 (Committee Draft) Mar 2015

DIS (Draft International Standard) Feb 2016

DIS 2 (Draft International Standard) May 2017

FDIS (Final Draft International Standard) + Approval Stage Nov 2017

th
Publication 12 March 2018

OHSAS 18001 will be withdrawn 3 years after the publication of ISO 45001
 Key Definitions
From OHSAS:

Occupational health & safety:

Conditions and factors that affect, or could affect, the health and safety of
employees and other workers (including temporary workers and contractor
personnel), visitors, or any other person in the workplace.
(OHSAS 18001:2007, 3.12)
 Key Definitions

Objective of ISO-45001: to enable organizations to provide safe and healthy

workplaces by preventing work-related injury and ill health, as well as by proactively
improving its OH&S performance.

Workplace place under the control of the organization where a person needs to
be or to go for work purposes

Note 1 to entry: The organization’s responsibilities under the OH&S management

system (3.11) for the workplace depend on the degree of control over the
workplace.

(ISO-45001:2018, 3.6)
 Key Definitions
To ISO 45001:

Occupational health and safety management system: Management system or

part of a management system used to achieve the OH&S policy.

Note 1 to entry: the intended outcomes of the OH&S management system are
to prevent injury and ill health to workers and to provide safe and healthy
workplace (s).
Note 2 to entry: The terms “occupational health and safety” (OH&S)
and “occupational safety and health” (OSH) have the same meaning
(ISO 45001, 3.11)
 Key Definitions
From OHSAS:

Incident: an event that could or does result in unintended harm or damage.

(OHSAS 18001, 3.9)

Accident: an event which has given rise to injury, ill health or fatality.

(OHSAS 18001, 3.9, Note 1)

 Key Definitions
To ISO 45001:

Incident: occurrence arising out of, or in the course of, work that could or does
result in injury and ill health.

(ISO 45001, 3.35)

 Key Definitions
From OHSAS:

Hazard: source, situation or act with a potential for harm in terms of human
injury or ill health, or a combination of these.

(OHSAS 18001:2007, 3.6)

Key Definitions
To ISO 45001:

Hazard: source with a potential to cause injury or ill health

(ISO 45001, 3.19)

 …hazards can include sources with potential to cause harm or hazardous
situations, or circumstances with the potential for exposure leading to injury
and ill-health (note 1 to entry)
 Key Definitions
From OHSAS:

Risk: combination of the likelihood of an occurrence of a hazardous event

and the severity of injury or ill health
(OHSAS 18001, 3.21)

RISK = Probability x Severity

(occurrence) (consequence)
 Key Definitions
To ISO 45001:

Risk: effect of uncertainty

(ISO 45001, 3.20)

OH&S risk: combination of the likelihood of occurrence of a work- related

hazardous event or exposure(s) and the severity of injury and ill health that can be
caused by the event or exposure(s)
(ISO 45001, 3.21)
 Key Definitions
To ISO 45001:

Risk: effect of uncertainty

(ISO 45001, 3.20 )

state, even partial, of

deficiency of
deviation from information related to,
the expected – understanding or
positive or knowledge of, an
negative event, its
consequence, or
likelihood
MIGRATION TO ISO 45001
COMPARING ISO 45001 AND OHSAS

Overview of Clauses and Key Changes

OHSAS 18001:2007 | PDCA Cycle + Requirements
Changes and New Requirements: OHSMS Models
 Changes and New Requirements: Contents / Clauses
OHSAS-18001 ISO-45001
1. Scope 1. Scope Not in
2. Reference publications 2. Normative references alphabetical
order
3. Terms and definitions (23 terms) 3. Terms and definitions (37 terms)
4. OHSMS requirements 4. Context of the organization
4.1 General requirements
4.2 OH & S Policy
4.3 Planning
4.4 Implementation and operation
4.5 Checking
4.6 Management Review
5. Leadership and worker participation
6. Planning
7. Support
8. Operation
9. Performance evaluation
10. Improvement
 ISO 45001 & The PDCA Cycle
Context of
Scope of the OHSMS (4)
the
Organization
(4) Support &
Operation
(7,8)
Internal &
external PLAN DO
issues(4)
Intended
Planning (6) Leadership Performance outcomes Evaluation(9)
andWorker of the
Participation
OHSMS
(5)
ACT CHECK
Needs and
expectations of
workers and other Improvement
interested parties (10)
(4)

Extracted from ISO/TC 207/SC1

 ISO 45001 Structure
1. Background
2. Aim of an OH&S management system
0. Introduction 3. Success factors
4. Plan-Do-Check-Act cycle
5. Contents of this International Standard

1. Scope ISO 45001 specifies requirements for an OH&S management system, with
guidance for its use, to enable an organization to provide a safe and healthy
workplace(s), by preventing work-related injury and/or ill health, as well as by
proactively improving its OH&S performance.

2. Normative references There are no normative references

3. Terms and definitions HLS and OH&S specific terms and definitions

4. Context of an organization
5. Leadership and worker participation
6. Planning
Req. 4 to 10 7. Support
8. Operation
9. Performance evaluation
10.Improvement

Annex A (informative)-Guidance on the use of this International Standard

Annex
Alphabetical index of terms
 Overview | ISO 45001 Vs OHSAS 18001
ISO 45001:2018 – What is new?
Context of the organization 4 New clause/ content
Understanding the organization and its context 4.1
Not new, but
Understanding the needs and expectations of workers and other interested parties 4.2
substantially
changed
Determining the scope of the OH&S management system 4.3
OH&S management system 4.4
Leadership and worker participation 5
Leadership and worker participation 5.1
OH&S Policy 5.2
Organizational roles, responsibilities, accountabilities and authorities 5.3
Consultation and participation of workers 5.4
Planning 6
Actions to address risks and opportunities 6.1
General 6.1.1
Hazard identification and assessment of risk and opportunities 6.1.2
Hazard identification 6.1.2.1
Assessment of OH&S risks and other risks to the OH&S management system 6.1.2.2
 Overview | ISO 45001 Vs OHSAS 18001
Assessment of OH&S opportunities and other opportunities to the OH&SMS 6.1.2.3 New clause/ content
Determination of legal and other requirements 6.1.3
Planning action 6.1.4 Not new, but
OH&S objectives and planning to achieve them 6.2 substantially
OH&S objectives 6.2.1 changed
Planning to achieve OH&S objectives 6.2.2
Support 7
Resources 7.1
Competence 7.2
Awareness 7.3
Communication 7.4
General 7.4.1
Internal Communication 7.4.2
External Communication 7.4.3
Documented information 7.5
General 7.5.1
Creating and updating 7.5.2
Control of documented Information 7.5.3
 Overview | ISO 45001 Vs OHSAS 18001

Operation 8
Operational planning and control 8.1 New clause/ content
General 8.1.1
Not new, but
Eliminating hazards and reducing OH&S risks. 8.1.2
substantially
Management of change 8.1.3 changed
Procurement 8.1.4
General 8.1.4.1
Contractors 8.1.4.2
Outsourcing 8.1.4.3
Emergency preparedness and response 8.2
Performance evaluation 9
Monitoring, measurement, analysis and performance evaluation 9.1
General 9.1.1
Evaluation of compliance 9.1.2
Internal Audit 9.2
General 9.2.1
Internal audit programme 9.2.2
Management review 9.3
 Overview | ISO 45001 Vs OHSAS 18001

Improvement 10
General 10.1
Incident, nonconformity and corrective action 10.2
Continual improvement 10.3
Changes and New Requirements: New Clauses / Requirements
4. Context of the organization

4.1 Understanding the organization and its context

4.2 Understanding the needs and expectations of workers and other interested
parties

4.3 Determining the scope of the OH&S management system

4.4 OH&S management system

Internal & external

Interested Parties Legal and Other
relevant issues
other than workers Requirements
e.g. P E S T L E
Changes and New Requirements: New Clauses / Requirements
5 Leadership and worker participation

5.1 Leadership and commitment

5.2 OH&S policy

5.3 Organizational roles, responsibilities and authorities

5.4 Consultation and participation of workers

Policy to include Key Success Specific

commitment to Factor - Requirements for;
consultation and Consultation and consultation and
participation participation participation
Changes and New Requirements: New Clauses / Requirements
6 Planning

6.1 Actions to address risks and opportunities

6.1.1 General
6.1.2 Hazard identification and assessment of risks and opportunities
6.1.2.1 Hazard identification
6.1.2.2 Assessment of OH&S risks and other risks to the OH&S management
system
6.1.2.3 Assessment of OH&S opportunities and other opportunities for the OH&S
management system
6.1.3 Determination of legal requirements & other requirements
6.1.4 Planning action Social factors (including
6.2 OH&S objectives and planning to achieve them workload, work hours,

6.2.1 OH&S objectives victimization,

6.2.2 Planning to achieve OH&S objectives harassment
and bullying),
leadership, culture in the
organization;
Changes and New Requirements: New Clauses / Requirements
7 Support

7.1 Resources

7.2 Competence

7.3 Awareness

7.4 Communication
7.4.1 General Additional and specific
7.4.2 Internal communication requirements of
7.4.3 External communication awareness are given to
improve effectiveness
7.5 Documented information of OHSMS.
7.5.1 General
7.5.2 Creating and updating
7.5.3 Control of documented information
Changes and New Requirements: New Clauses / Requirements
8 Operation

8.1 Operational planning and control

8.1.1 General
8.1.2 Eliminating hazards and reducing OH&S risks
8.1.3 Management of change
8.1.4 Procurement
8.1.4.1 General
8.1.4.2 Contractors
8.1.4.3 Outsourcing
8.2 Emergency preparedness and response

Processes for Control on

Control on
Management of outsourced
procurement of
Change functions and
products, services & processes
contractors
Changes and New Requirements: New Clauses / Requirements
9 Performance evaluation

9.1 Monitoring, measurement, analysis and performance evaluation

9.1.1 General
9.1.2 Evaluation of compliance

9.2 Internal audit

9.2.1 General
9.2.2 Internal audit programme
Need to maintain
9.3 Management review knowledge &
understanding of
compliance status
Changes and New Requirements: New Clauses / Requirements
10 Improvement

10.1 General

10.2 Incident, nonconformity and corrective action

10.3 Continual improvement

Deleted Participation of
“Preventive worker and Maintain evidence
Action” and used involvement of of continual
“reoccur or occur interested parties improvement
elsewhere" in CA
From OHSAS 18001 to ISO 45001
A closer look
4. Context of the Organization

4 Context of the
organization

4.1 Understanding the organisation and its context

2. Understanding the needs and expectations

of workers and other interested parties
3. Determining the scope of the
OH&S management system
4. Occupational Health & Safety
Management system
4.1 Understanding the Organization and its Context

The organization shall determine external

and internal issues that are relevant to its purpose
and that affect its ability to achieve the intended
outcome(s) of its OH&S management system”.
(ISO 45001, 4.1)
Internal and External: Context of the Organization
EXTERNAL
• Social and cultural, legal, regulatory
• Financial, technological, economic,
natural and competitive environment
• Key drivers and trends which can have an impact
on the objectives
• Relationships with, and perceptions, values
and expectations of stakeholders.
INTERNAL
• Governability, structure, functions, etc.
• Information and systems (IT)
• Relationships with, and perceptions
and values of workers;
• Culture of the organization
• Working time arrangements
• Working conditions
 4.2 Understanding the Needs and
Expectations of Workers And Other Interested
Parties

Determination of interested parties

Determination of needs and expectations of these interested parties

Determine what needs and expectations will become “Legal and

other requirements”
5. Leadership and Worker Participation

5 Leadership and Worker Participation

5.1 Leadership and commitment

5.2 OH&S Policy
5.3 Organizational roles, responsibilities,
and authorities
5.4 Consultation and participation of workers
 Leadership and Commitment

To summarize:

Top management is responsible for the effective implementation of the OHSMS,

including and consulting workers.

There must be a clear link between the Business Plan / Strategy and the management
system (policy, goals, etc.).
Management system shall be coupled to the business processes and its expected
outcome.
Focus on workers participation and consultation
 Managers Vs Leaders
Manager Leader

Planning and budgeting Creating vision and strategy

Organizing and staffing Communicating and setting
Controlling and problem solving direction Motivating action
Taking complex systems of Aligning people
people and Creating systems that managers can
technology and making them run manage and transforming them when
efficiently and effectively, hour needed to allow for growth, evolution,
after hour, day after day opportunities, and hazard avoidance
 Group Discussion

5.4 Consultation and Participation of Workers

What considerations can we make about this requirement? What's New?

What changed?

At implementation of this requirement: consultation and participation - so

what do we mean with it?
Leadership and Worker Participation:
 6. Planning

6 Planning 6.1 Actions to address risks and opportunities

6.1.1 General
6.1.2 Hazard identification and assessment of risks
and opportunities
6.1.3 Determination of legal requirements & other requirements
6.1.4 Planning actions
6.2 OH&S objectives and planning to achieve them
 Planning: ISO 45001 Vs OHSAS 18001

The organization shall determine and assess the risks and opportunities to assure
the MS achieves its intended outcome, prevent undesired effects and achieve
continual improvement.

This process shall take into account (so not limited to): hazards, risks and opportunities,
legal requirements and other requirements, and risks and opportunities in clauses 6.1.2.2
and 6.1.2.3

Compared to OHSAS 18001:2007 – 4.3.1

“Hazard identification, risk assessment and determining
controls”, ISO 45001 (6.1) emphasizes the proactive
identification of hazards; Risk and opportunities including the
processes to address them needs to be documented (6.1.1).
 Planning: ISO 45001 Vs OHSAS 18001
6.1.2.1 contains enhanced requirements for what to take into account when
identifying hazards arising in the workplace and to workers.

The organization shall establish, implement and maintain a process(es) for

hazard identification that is ongoing and proactive.. ” ISO 45001:2018

It shall take into account but not be limited to:

how work is organized and social factors
leadership and the culture in the organization
routine and non-routine activities and situations
past relevant incidents – internal and external, including emergencies, and their
causes,
people (including those in the vicinity of the workplace and workers at external
locations not controlled by the organization)
 Planning: ISO 45001 Vs OHSAS 18001

6.1.2.3 Assessment of OH&S opportunities and other opportunities

– Assess opportunities to enhance OH&S performance

– Assess opportunities to improve the OH&S management system

assessment includes the identification and evaluation

 Planning: ISO 45001 Vs OHSAS 18001
4. Planning Action
The organization shall plan:
a) actions to:
1. address these risks and opportunities (see 6.1.2.2 and 6.1.2.3);
2. address legal requirements and other requirements (see 6.1.3);
3. prepare for, and respond to, emergency situations (see 8.2);
b) how to:
1. integrate and implement the actions into its OH&S management system
processes or other business processes;
2. evaluate the effectiveness of these actions
(ISO 45001, 6.1.4)

These requirements are partly covered by

OHSAS 18001:2007 - 4.3.1 Hazard identification, risk assessment and determining controls.
The “controls” in OHSAS are now called actions (6.1.4).
 Group Discussion: Legal Requirements

Discuss within your group and identify minimum 5 legal requirements related
to occupational health and safety.
 Planning: ISO 45001 Vs OHSAS 18001

6.2 OH&S objectives and planning to achieve them

This clauses contain extended requirements compared
with OHSAS 18001 4.3.3 “Objectives and programs”.

OHSMS objectives:
are to maintain and improve the OH&S MS and
to continually improve the OH&S performance
shall take into account the results of evaluation
of OH&S Risks and OH&S opportunities
shall take into account outputs of consultation
with workers
shall be monitored
shall be communicated
shall be updated
 Planning: ISO 45001 Vs OHSAS 18001
The organization shall maintain and retain documented information on the OH&S
objectives and plans to achieve them:

When will it
be
completed? Additionally:

Who is
How will results
responsible? be evaluated?

What are the How the results will be evaluated,

resources including indicators for monitoring
needed? progress toward achievement of
its measurable OH&S objectives?

How the actions to achieve

What will be OH&S objectives will be
done? integrated into the
organization´s business
processes?
 Group Discussion: Objectives & Targets

Discuss within your group, set at least 2 objectives and prepare an

Occupational Health & Safety Management Programme (OHSMP) to achieve
those objectives.
 7. Support

7 Support 7.1 Resources

7.2 Competence
7.3 Awareness
7.4 Communication
7.5 Documented information
 7. Support
7.1 Resources

Resources

Competence

Awareness

Internal External
Communication General communication
communication
Documents General Creating and Control of
documented

Information updating Information

 Support: ISO 45001 Vs OHSAS 18001
+ To take into account:

There are no substantial 45001-specific add-ons compared to the HLS text, but note
the use of the term “workers”.

Chapter 7.2 is covered in 4.4.2 of OHSAS. Although reworded the intent, requirements
and interpretation related to competence are the same.

Additional requirements compared with OHSAS: determine the necessary

competence of workers that affects or can affect its OH&S performance;

Removed the requirement that training procedures shall take into account different
levels responsibility, ability, language skills, literacy and risk (the organization shall ensure
that workers are competent)
 Support: ISO 45001 Vs OHSAS 18001
7.3 Awareness

Additional or more focused requirements compared with OHSAS 18001:2007

– 4.4.2 / 4.5.3:

awareness related to OH&S hazards and risks that are relevant for them

awareness related to info and outcome of investigations of incidents

Contractors and visitors, etc., as well as workers (especially temporary workers),

should be aware of the OH&S risks to which they are exposed.

(Ref. ISO 45001 - Annex A.7.3)

 Support: ISO 45001 Vs OHSAS 18001

7.4 Communication

Additional requirements compared to OHSAS 18001:2007 – 4.4.3.1:

Includes diversity
what, when, with
aspects (language, Communication to Reliable and
whom and how to
culture, literacy, interested parties consistent
communicate communication
disability)
 Support: ISO 45001 Vs OHSAS 18001
7.4.1 General
on what it will communicate;
when to communicate;

with whom to communicate:

– internally among the various levels and functions of the organization;
– among contractors and visitors to the workplace;
– among other interested parties;

how to communicate.
 Group Discussion: Internal & External Communication

Discuss within your group and identify 3 topics to communicate internally and
3 topics to communicate externally.
 Support: ISO 45001 Vs OHSAS 18001

7.5 Documented information:

Though requirements are similar to OHSAS, the following changes should be noted:

The inclusion of a “description of the main elements of the OH&S

management system and their interaction, and reference to “related
documents” in 4.4.4 c) of OHSAS is removed implying that a “manual” type
document is no longer required
Protection of information is explicitly addressed (7.5.3).
Explicit requirement for access of relevant documented information
for workers or their representatives
No longer required to have a procedure on document control
but still needs to be managed as per 7.5.3
 8. Operation

8
8.1 Operational Planning and Control
Operation
8.1.1 General
8.1.2 Eliminating hazards and reducing OH&S risks
8.1.3 Management of change
8.1.4 Procurement
8.2 Emergency preparedness and response
 Operation: Group Discussion

8.1.1 General

What considerations can we make about this requirement? What's

New? Compared to OHSAS 18001
 Operation: ISO 45001 Vs OHSAS 18001
8.1.2 Eliminating hazards and reducing OH&S risks.

Eliminate

Substitute

Engineering Controls

Administrative Controls

PPEs
 Operation: Group Discussion

Discuss within your group and for Eliminating hazards and reducing
OH&S risks, provide one example each for;
Elimination
Substitution
Engineering Control
Administrative
Control PPEs
 Operation: ISO 45001 Vs OHSAS 18001
8.1.3 Management of Change

Management of changes was covered by the following clause of the OHSAS 18001:2007:

4.3.1 Hazard identification, risk assessment and determining controls.

In general the intent is the same as in OHSAS. However, the list of situations where the
change management process apply is extended and include:

changes to applicable legal requirements and other requirements;

changes in knowledge or information about hazards and related OH&S
risks; developments in knowledge and technology
 Operation: ISO 45001 Vs OHSAS 18001
8.1.4 Procurement

The organization shall establish, implement and maintain a process(es) to control the
procurement of product and services in order to ensure the conformity to its OH&S
management system.

(ISO FDIS 45001, 8.1.4.1)

8.1.4.2 8.1.4.3
Procurement goes for:
Contractrors Outsourcing
 Operation: ISO 45001 Vs OHSAS 18001

8.1.4.2 Contractors

Organization shall coordinate its procurement processes with its contractors to identify
hazards and asses OH&S risks arising from:

contractors’ activities organization’s activities contractors’ activities

and operations that and operations that and operations that
impact the impact the impact other
organization contractors' interested parties in
workers; the workplace

(ISO 45001, 8.1.4.2 a) (ISO 45001, 8.1.4.2 b) (ISO 45001, 8.1.4.2 c)

 Operation: ISO 45001 Vs OHSAS 18001

8.1.4.3 Outsourcing

The organization shall ensure that outsourced functions and processes are controlled.

3.29 outsource, make an arrangement where an external organization performs part of

an organization’s function or process
Note 1 to entry: An external organization is outside the scope of the management system
(3.10), although the outsourced function or process is within the scope.

The type and degree of control shall be defined

within the OH&S MS
 Group Discussion: Operation

List key changes in operation with respect to OHSAS-18001 and ISO-45001.

How would you implement requirements of Clause 8 “Operation” in your organization.

 9. Performance Evaluation

9 Performance Evaluation

9.1 Monitoring, measurement, analysis and performance evaluation

9.2 Internal audit

9.3 Management review

 Performance Evaluation: ISO 45001 Vs OHSAS 18001

9.1 Monitoring, measurement, analysis and performance evaluation

The organization shall establish, implement and maintain a process(es)

for monitoring, measurement, analysis and performance evaluation.

(ISO 45001 9.1.1)

 Performance Evaluation: ISO 45001 Vs OHSAS 18001
9.1 Monitoring, Measurement, Analysis and Performance Evaluation

Addressing the need to determine:

what needs to be monitored and measured

• criteria for evaluating its OHS performance

• when to perform monitoring/measurements

• methods for monitoring, measurement,

analysis and performance evaluation

when the results will be analysed,

evaluated communicated
Performance Evaluation: ISO 45001 Vs OHSAS 18001
9.3 Management Review

The essence of clause 9.3 is in general the same as for 4.6 in OHSAS 18001.

The following are add-ons compared to OHSAS regarding inputs for the MR:

the changes in external and internal issues (refer 4.1)

the extent to which the OH&S policy has been met

trends related to the OH&S performance

adequacy of resources for maintaining an effective OH&S management system.

 10. Improvement

10 Improvement
10.1 General

10.2 Incident, nonconformity and corrective action

10.3 Continual improvement

 10. Improvement

10.1 General
10.2 Incident, nonconformity and corrective action
10.3 Continual improvement

There are no new requirements - however, "preventive actions" are included in other
clauses (4.1 & 6.1) and expressed through the risk-based approach, so they are no longer a
specific term.
 Key Points to Remember…

Legal non- Operational

Demonstration
compliance controls must
of participation
can cost you be practiced in
of workers is
your OHSMS all shifts of
mandatory.
certification. working
 Other Important Provisions
G9.4.4.2: mandatory interviews of OH&SMS key personnel:
management with legal responsibility for OH&S

employees' representative(s) for OH&S,

responsible(s) for monitoring employees' health (e.g. doctors, nurses).

Mandatory justifications in case of remote interviews.

managers and permanent and temporary employees

recommended interview of contractors’ management and employees

G9.4.7.1 closing meeting: the organization representative is requested to invite

the OH&SMS key personnel. Justification in case of absence shall be recorded
 Other Important Provisions…

G9.6.4.2: to decide if a special or unannounced audit is needed when CABs

become aware serious accidents or breaches of regulation, in order to investigate
if the OH&SMS has not been compromised and did function effectively. The outcome
of the investigation to be documented

G9.6.5.2 – to decide on the actions to be taken, including a suspension or

withdrawal of the certification, in cases where it can be demonstrated that the
system seriously failed to meet the OH&S certification requirements
 Other Important Provisions…

B2.3.5/3.7 Work on shifts

need to audit outside normal working hours :
at least one of the shifts inside and one outside of regular office hours during the
1st certification cycle
during surveillance audits of the subsequent cycles, the CB may decide not to audit
the second shift based on the recognised maturity of the OH&SMS.

Adjustments for delaying the starting time of audit are recommended in order to
cover both shifts within the 8 hours audit time

The justification for not auditing the other shifts shall be documented taking into
account the risk for not doing so.
 Other Important Provisions…

C01 Introduced definition of “legal compliance” as “Conformity with the law, in

such a way that the intended outcome is realised.”

C01 Accredited OH&SMS certification shall demonstrate that CAB has evaluated and
confirmed that the organisation’s OHSMS ensure the fulfilment of its policy
commitments on legal compliance

C1.3 The CAB shall assure that conformity is being maintained during all the
certification cycle. Auditors shall verify the management of legal compliance based on
the demonstrated implementation of the system and not rely only on planned or
expected results.
 Other Important Provisions…

C1.4 Any organization failing to demonstrate their initial or ongoing commitment to

legal compliance, shall not be certified or continued to be certified

C.1.5 Deliberate or consistent non-compliance shall be considered a serious

failure to support the policy commitment on legal compliance and shall preclude
certification or cause an existing OH&SMS standard certificate to be suspended,
or withdrawn
 Other Important Provisions…

C.2.2 /C.3.6 The organisation shall be able to demonstrate that it has achieved
compliance with the legal OH&S requirements that are applicable to it through its
own evaluation of compliance prior to the Certification Body granting certification

C.2.3 Where the organization may not be in legal compliance:

it shall be able to demonstrate it has activated an implementation a plan to
achieve full compliance within a declared date, supported by a documented
agreement with the regulator, wherever possible for the different national
conditions.
the successful implementation of this plan shall be considered as a priority
within the OH&SMS.
 Other Important Provisions…

C.2.4 Exceptionally the CAB may still grant certification but shall seek objective
evidence to confirm that the organization’s OH&SMS:
is capable of achieving the required compliance through full implementation of the
above implementation plan within the due date,
has addressed all hazards and OH&S risks to workers and other exposed
personnel
that there are no activities, processes or situations that can or will lead to a serious
injury and/or ill-health, and
during the transitional period has put in place the necessary actions to ensure that
the OH&S risk is reduced and controlled.
 THANK YOU
FOR YOUR ATTENTION!

Any Questions ?