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Sub Ledger Setup For Payroll

The document summarizes the steps to set up subledger accounting for payroll in HCM: 1. Create account rules to define the chart of accounts and account segments like company, location, cost center, etc. 2. Create subledger journal entry rule sets for payroll costs, run costs, and payments costs, specifying credit/debit lines and account rules. 3. Assign the journal entry rule sets to the accounting method for payroll to activate subledger accounting.

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371 views9 pages

Sub Ledger Setup For Payroll

The document summarizes the steps to set up subledger accounting for payroll in HCM: 1. Create account rules to define the chart of accounts and account segments like company, location, cost center, etc. 2. Create subledger journal entry rule sets for payroll costs, run costs, and payments costs, specifying credit/debit lines and account rules. 3. Assign the journal entry rule sets to the accounting method for payroll to activate subledger accounting.

Uploaded by

Maqbulhusen
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Subledger Accounting Setup for HCM-Payroll – Summarized by Hariom Brahman

Creation of Account Rules


Navigation: Setup and Maintenance > All Tasks > Search for : Define Subledger Accounting Rules> Define
Subledger Accounting Method>Manage Account Rules

Select Scope

Select Payroll as Scope:


Create New Rule:

In total we will be creating 7 rules for TVM ( 1 Default + Segment in COA )

Important Fields Rule Creation :

Chart of Accounts : Chart of Account used for your Ledger

Rule Type : For Default Rule its “Account Combination”, For Segment Rules its “Segment”

Specify for Segment for Which you are Creating Rule i.e Company, Location, Cost Center etc.

Rule -1 Company Segment


Rule – 2 Location Segment

Rule – 3 For Cost Center


Rule – 4 For Natural Account

Rule – 5 For Intercompany Segment


Rule – 6 For Future Segment

Rule -7 For Default Account

A common need to be Created for default Account of Payroll, we will be creating the same for all the
entity of the Structure which will be only recalled when Rule of any of the segment is missing, otherwise
system will take value from respective Segment Account rule. Select Company which is at top in
Organization Structure all other default and Natural Account for “ Payroll Control”
Creation of Subledger Journal Entry Rule Sets
Once the Account Rules have been defined then Create Journal Line Rules sets for the following:

Costs

Run Costs

Payments Costs

Due to current bug we cannot copy the seeded rule in R-9 and R-10, not sure about upcoming Releases

Navigation: Setup and Maintenance > All Tasks > Search for : Define Subledger Accounting Rules> Define
Subledger Accounting Method> Manage Subledger Journal Entry Rule Sets

Important Fields Rule Creation :

Subledger Application : Payroll

Event Class : Costs, Run Costs, Payments Costs

Event Type : All

Chart of Accounts : Chart of Account used for your Ledger

Status: Active

Chart of Accounts : Chart of Account used for your Ledger

Add the Credit & Debit Line for Journal Line Rules sets of Costs, Run Costs and Payment Costs & select
the Default Account Combination Rule we crated in Manage Account Rules & Respective Account rule
for each of the segment

Save the Rule & then navigate to Action – Status – Activate


Subledger Journal Entry Rule Set for “Costs”

Subledger Journal Entry Rule Set for “Run Costs”


Subledger Journal Entry Rule Set for “Payment Costs”

Assigning Subledger Journal Entry Rule Sets to Accounting Method


Navigation: Setup and Maintenance > All Tasks > Search for : Define Subledger Accounting Rules> Define
Subledger Accounting Method> Manage Accounting Methods

Select Accounting Method used for your Ledger Creation

Under Accounting Method Tab for Various Accounting Activities are available, In Payroll Tab Assign
Three Subledger Journal Entry Rule Sets which we have Created by Adding New line with Green Plus on
Top. After Assignment Click on Activate for Activating Subledger Accounting.

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