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The way forward

5 April 2016

Ian Sutton outlines the progress of building information modelling in the UK

In May 2011, the Cabinet Office published the Government Construction Strategy , which had
the goal of cutting the cost of government construction projects by 15%?20% by reducing
waste, reforming industry practice and securing better value through procurement. Central to
achieving these ambitions is promoting building information modelling (BIM).

Introducing BIM in 2012 , the then Cabinet Office minister Francis Maude stated:

'This government?s four-year strategy for BIM implementation will ... unlock new, more
efficient and collaborative ways of working. This whole sector?s adoption of BIM will put us
at the vanguard of a new era and position the UK to become the world leader in BIM'.

It was an ambitious goal to set ? but is it an achievable one? One year later, an update to the
strategy included a progress review, the results of which confirmed the beliefs of BIM
advocates across the industry: it reported that

'cost reductions of ?72m have been achieved in one year and whole project life cost
reductions of ?279m have been identified on new contracts awarded and projects registered
during 2011/12'.

From these figures, it is clear that BIM has enabled significant savings on public capital
projects. So what is stopping BIM being used more widely in building surveying?

Financial benefits

Governments are often among the first client groups to favour BIM. As stated, they not only
identify direct savings to programmes financed by public capital, but as a result, also seek to
enhance efficiency.

Facilities management (FM) is often cited as the stage in the property life cycle that BIM offers
the greatest return on investment. However, for commercial developers, with whom the
building surveyor is often engaged, this is of little value if those assets are to be sold on
practical completion.

Building surveyors should be guiding these clients to see BIM as a marketing tool, potentially
delivering assets as turnkey investments with a ready-made FM solution as part of the
handover and close-out.

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However, some private-sector clients have already recognised the financial benefits that BIM
can provide; the UK university sector is one example where there are clear advantages in
establishing a digital view of the entire estate and handing it over after design and
construction. Technically, the state still regards universities as private-sector and they must
comply with all the relevant fiscal rules.

An adequate asset information model can be used to automate large elements of any planned
preventative maintenance schedule, and even flag potential cost savings by replacing
elements that are nearing the end of their serviceable life and are difficult to access.

Figure 1: Revit model produced by CBRE for the One Crown Place, London, BIM project

A lack of understanding

The introduction of BIM is often compared to the industry?s move from paper drawings to CAD
during the 1990s. However, where CAD computerised a single process, leaving macro-level
processes largely the same, BIM workflows fundamentally change the way that professionals
interact. Perhaps unsurprisingly, a lack of knowledge about BIM?s benefits has stymied wider
adoption.

RICS polled its members on their current understanding of BIM, and in response,
commissioned a model of its Parliament Square headquarters, to share the challenges and
benefits of the process and broaden understanding.

Subsequently, between 2013 and 2015, the Chartered Institute of Civil Engineering Surveyors
BIM Action Group carried out a heat map survey that determined levels of understanding and
awareness of BIM across the built environment industry at large.

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The results show that the industry is still heading in the right direction, but perhaps not as
quickly as some would like. There also continues to be a lack of understanding of the BS/PAS
1192 family of documents and the acronyms associated with them.

The Publicly Available Standards (PAS) suite of documents are fundamental to achieving the
government?s 2016 level 2 targets, but the BIM Action Group believes that, while most
individuals on a project should know the basics of the BS/PAS 1192 family, it would be too
much to expect every employee to have a thorough working knowledge of every standard and
specification.

This is a huge opportunity for building surveyors to secure themselves a more central role.

Key BIM documents

For the layperson, the entire BIM process is underpinned by the information delivery cycle set
out in PAS 1192-2 .

At the capital expenditure stage, the first key document setting a strategy to meet the client?s
needs and underpinning the entire BIM process is known as the employer?s information
requirements (EIRs). The EIRs set out the information that the client requires to run their new
facility and make decisions about its development throughout the delivery process. It is the
client?s responsibility to produce this document so clearly the building surveyor conversant
with these documents can do so on their behalf.

Once this strategy is in place, procurement can take place, and a BIM execution plan (BEP)
can be created based on the EIRs; these may also form the basis of the supply chain
information execution plan, commonly referred to as the supply chain capability summary.

The key components of the BIM and who is responsible for them needs to be agreed.

The BEP explains how the information modelling aspects of the project will be carried out, and
should address the following 4 areas:

- project information: listing project description, scope, foreseeable challenges, the

main stakeholders and key BIM personnel
- project objectives and goals: listing BIM objectives as set out by the client in the
EIRs, and the specific tasks for each professional or team engaged by the client,
programming, and key performance indicators
- collaborative working: listing project BIM standards, project coordinates, modelling
standards, communication and meetings, data exchange protocols, model/data
validation protocols, model/data subdivision, modelling units, BIM mock-ups and
area calculation methodology
- project resources and IT requirements: listing stakeholder BIM software expertise,
common data environments, hardware/technology infrastructure requirements for all
stakeholders, software requirements for all stakeholders and any project-specific
BIM content.

Following the tendering process, the master information delivery plan (MIDP) is produced,
setting out the information that is to be prepared, who needs to put it together and how it
should be produced and circulated.

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Once the MIDP is produced, the design team can begin delivering the project following the 6
stages set out by RIBA, creating their information model in full accordance with the client?s
requirements.

These stages are governed by PAS 1192-2 and end with a project information model, which
can then be handed over at the operating expenditure stage.

It is at this point that the asset management phase begins. This is governed by PAS 1192-3
and results in an asset information model, which the client can use in the life-cycle
management of the building.

It is clear that building surveyors are ideal candidates for the management, audit and/or
production of these BIM documents, as these duties go hand in hand with surveyors? more
traditional roles, such as contract administration, development and project monitoring.

Threat to workloads?

A small proportion of the quantity surveying profession, however, believes that the prospect of
automated quantitative take-offs, as promised with the introduction of ?5D BIM?, is a threat to
their workloads.

This ?5D BIM? refers to the intelligent linking of individual 3D CAD components with
schedule/time constraints (4D) and then cost-related information (5D), which can enable
automated take-offs.

As a result, some quantity surveyors are reluctant to adopt BIM, which raises the question of
whether building surveyors should adopt a similar stance.

But can BIM processes actually help inform and empower them?

For example, when acting in a development monitoring capacity, the building surveyor can to a
degree protect a bank that is providing development finance by keeping it abreast of costs and
issues along the way. If something goes wrong, the building surveyor is expected to notify the
bank, which in turn may be able to reduce or terminate its funding for the project. However,
this relationship can sometimes break down or fail to work as intended, potentially leaving both
financier and surveyor exposed to financial risk.

In the case of Lloyds Bank Plc v McBains Cooper Consulting Limited [2015], a number of
irregularities were recorded by both sides, which led to the amount of funding provided by the
bank for the entirety of the development being nearly exhausted after 21 months, leaving the
development far from complete.

If this project had been following BIM procedures, it is more than likely that the irregularities on
both sides would have been identified and recorded much earlier on, even before
commencement on site. As such, there would have been an auditable paper trail, clearly
protecting and informing both parties and potentially negating their losses.

BIM processes might not be a best fit for all projects; however, our industry is evolving, and in
providing our clients with the most up-to-date and informed advice, BIM can only benefit our
profession.

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Ian Sutton is Associate Director specialising in laser scanning and measured surveys at
CBRE Building Consultancy

Further information
- Image ? CBRE
- See related RICS professional guidance on BIM
- RICS is publishing a guidance note on BIM for building surveyors later in 2016

- Related competencies include Design and specification , Data management ,

Teamworking , Managing resources
- This feature is taken from the RICS Building surveying journal (March/April 2016)

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