Republic of the Philippines

Department of Science and Technology

Science Education Institute

Excellence. Innovation.
Service.

17 March 2020


SEI Administrative Order No. __________________
Series of 2020


SUBJECT: Guidelines on the Implementation of Interim Alternative Work
Arrangements

I. Legal Basis

• Presidential Proclamation No. 922 declaring a State of Public Health
Emergency throughout the Philippines
• Resolution No. 11, S. 2020 of the Inter-Agency Task Force for the
Management of Emerging Infectious Disease
• Civil Service Commission (CSC) Announcement No. 13, s. 2020 on
Alternative Work Arrangement in light of the Enhanced Community
Quarantine over the entire Luzon
• Office of the President Memorandum issued by Executive Secretary
Salvador C. Medialdea on Community Quarantine Over the Entire Luzon
and Further Guidelines for the Management of the Coronavirus Disease
2019 (COVID-19) Situation
• Department of Science and Technology Administrative Order No. 003 on
Guidelines on the Implementation of Work Suspension in the DOST System
Pursuant to the Inter-Agency Task Force for the Management of Emerging
Infectious Disease Resolution No. 11, Series of 2020, dated March 12, 2020

II. Scope

This set of Guidelines shall apply to all regular employees and Contract
of Service personnel (Project Staff) of the Science Education Institute for the
period stipulated and as may be adjusted, when deemed necessary.

III. Purpose

In order to protect the health and safety of all employees and project
staff from the Corona Virus Disease (COVID-19), and in pursuance of the above-
mentioned issuances, this Administrative Order sets forth the guidelines and
procedures on the implementation of the interim alternative work
arrangements and other actions of the Institute.

1st and 2nd Levels, Science Heritage Building Direct Lines: (632) 837-1359, 839-0081, 837-1333
DOST Compound, General Santos Avenue 839-0083, 839-0085, 839-0082, 839-0084

Bicutan, Taguig City, Philippines, 1631 Trunk Lines: (632) 837-2071 to 82 local 2380-2389
URL: http://www.sei.dost.gov.ph Telefax: (632) 839-0086, 837-1924, 839-0241, 837-0749
837-0056, 837-0057, 837-1925, 837-1926
 IV. Alternative Work Arrangements

The COVID-19 global pandemic that greatly affects the country poses a
challenge to the Institute’s business continuity, particularly in many of its core
programs and services. As an intervention, SEI shall implement the following
guidelines to ensure that targets and delivery of mandated public services are
met:

A. Skeletal Workforce

1. A skeletal workforce shall be put in place for those operations that are
essential and where people need to be present.

Further, the following shall be considered in identifying the Skeletal
Workforce of the agency:

a. Employees who have pre-existing health conditions, such
as respiratory ailments, cardiovascular diseases, diabetes,
or are immunocompromised shall be exempted from the
selection of the skeletal workforce;

b. Employees who are Senior Citizens, Pregnant and Lactating
Women shall also be exempted from the skeletal
workforce; and

c. Employees who live outside Metro Manila, and/or whose
place of residence are under community quarantine shall
not be required to be part of the skeletal force.

2. The Division Chiefs and Unit Heads shall submit to the Human Resource
Management Unit (HRMU) the list of employees who shall be part of
the skeletal force.

a. The HRMU shall prepare the Certification of Skeletal
Workforce to be submitted to the DOST-Central Office and
guard-on-duty at the Main Gate of DOST Compound.

b. The agency shall provide service vehicle to employees who
will be included in the skeletal workforce.


B. Work-from-Home/Telecommuting Scheme

1. Guidelines of Implementation

a. All staff who are not included in the scheduled skeletal
workforce shall follow the work-from-home (WFH)
scheme.
 b. The respective Division Chiefs, together with the Unit
Heads, shall discuss,agree, and delegate a WFH
assignments from March 18 to April 12, 2020 to
employees. This WFH assignments shall be reflected in the
Work Plan (Annex A) which shall be submitted to the Head
of Agency and HRM Officer.

c. The Weekly Accomplishments (Annex B) of the
Unit/Division shall be submitted by the Unit Heads to the
HRMU (Unit Accomplishment Report) and by the Division
Chiefs every Tuesday of the following week to the Head
of the Agency through the Planning Officer (Division
Accomplishment Report).

d. The employees shall also prepare their Individual Work
Plan and Accomplishments (Annex C) and submit it to
their respective Unit Heads and Division Chiefs every
Monday of the following week.

e. Late or no submission of outputs shall be reflected in the
Individual Performance Commitment and Review Form
(IPCR) and Division PCR at the end of the rating period.

f. Official meetings or collaborations through video
conferencing or group chat must only be made during
working days between 8:00 A.M. to 5:00 PM .

2. Duties and Responsibilities

a. SEI Employees and Project Staff

The SEI employees and Project Staff shall:
• Follow all the policies and procedures regarding the
WFH arrangements as stipulated in this
Administrative Order;
• Submit Individual Work Plan and accomplishments
to the Unit Head;
• Maintain and keep official copies of documents,
online conversations, and other references that will
serve as means of verification (MOVs) or supporting
documents at the end of the performance rating
period; and
• Perform other official tasks when necessary.




 b. Unit Head

The Unit Head shall perform the following duties and
responsibilities:
• Strictly monitor the individual work plan of staff to
ensure that agreed work outputs are being
delivered;
• Review staff output/s and submit to the Division
Chief the Unit’s Weekly Accomplishment Report for
review and approval;
• Schedule and document meetings;
• Submit to HRMU the approved Unit’s Weekly
Accomplishment Report; and
• Perform other official tasks when necessary.

c. Division Chief

The Division Chief shall perform the following duties and
responsibilities:
• Strictly monitor the Unit work plan and ensure that
agreed work outputs are being delivered;
• Review the Unit Head’s Weekly Accomplishment
Report;
• Submit to the Head of Agency through the
Planning Officer the Division Weekly
Accomplishment report; and
• Perform other official tasks when necessary

d. Planning Officer

The Planning Officer shall:
• Monitor and review the submission of Division’s
Weekly Accomplishment Report;
• Monitor the division’s commitments and targets;
and
• Provide feedback to the Head of Agency on the
Highlights of the accomplishments and status of
commitments and targets.

e. Human Resource Management Unit

The Human Resource Management Unit shall:
• Monitor and review the submission of Individual
and Unit Work plan;
• Monitor and review the submission of Units’
Weekly Accomplishment report;
 • Maintain and keep softcopies of the submitted
work plan, reports and documentation of meetings,
and other means of verification; and
• Provide feedback to the Head of Agency on the
status of the implementation of WFH scheme.

V. Other Actions

A. Modified Work-From-Home Learning Arrangement

1. The Institute constantly looks into providing means to
capacitate the employees and improve the processes even in
this WFH scheme. As such, the HRMU shall implement a
modified work-from-home learning arrangement.

2. All employees are encouraged to enroll and participate in all the
Online Programs identified in the Alternative Human Resource
Development Plan (Annex D).

3. Employees shall submit proof of their online registration and
completion of the trainings to their Unit Heads, Division Chief
and HRMU. Proof may be an email confirmation, screenshot of
confirmation of registration and completion of trainings, etc.

VI. Effectivity

These guidelines shall take effect from March 18 until April 12, 2020 and shall
be reviewed and updated as necessary.







ALBERT G. MARIÑO
Deputy Director