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QM in Procurement

1. The document discusses quality management controls that can be applied to materials procurement in SAP, including controls stored in the material master, vendor master, and quality info record for a material-vendor combination. 2. It provides steps for defining control keys for procurement, maintaining relevant master data and quality info records, and testing QM processes for procured materials. 3. Controls include technical delivery terms, quality assurance agreements, certificate processing, vendor evaluation, and blocking vendors or supply relationships.

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Subhadip Ghosh
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313 views4 pages

QM in Procurement

1. The document discusses quality management controls that can be applied to materials procurement in SAP, including controls stored in the material master, vendor master, and quality info record for a material-vendor combination. 2. It provides steps for defining control keys for procurement, maintaining relevant master data and quality info records, and testing QM processes for procured materials. 3. Controls include technical delivery terms, quality assurance agreements, certificate processing, vendor evaluation, and blocking vendors or supply relationships.

Uploaded by

Subhadip Ghosh
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOC, PDF, TXT or read online on Scribd
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QM in Procurement

In this subsection, you define the Quality Management functions for materials procurement; you
make the relevant settings in Customizing and maintain the required master data.
The QM component provides a number of controls you can use, depending on your
requirements. These QM controls apply in part to a specific:
 Material and plant
 Vendor
 Combination of material, vendor and plant
Accordingly, these controls are stored in part in the :
 Material master (material)
 Vendor master (vendor)
 Information record (info record) for a combination of material and vendor; (the
combination of material and vendor is referred to in the following section as the
supply relationship).
Prerequisites
The subcomponents Purchasing and Inventory Management in the Materials Management
(MM) component must also be active in the SAP system.
To manage the technical delivery terms or quality assurance agreements, you must use the
document management system.
Recommendation
Coordinate the QM tasks with the purchasing planning and inventory management activities for
externally procured materials.
Procedure
1. Find out about the functions for QM in Procurement. Define the options that are relevant
for your company using the master data used in the prototype. Use the F1 field help function
to do this!
a) Find out about the control functions and data that are contained in the QM view in
the material master. Recommendation: Exclude the inspection setup and deal with the
acceptance inspection as a self-contained sub-project.
b) Find out about the control functions and data in the vendor master and in the info-
record for the material and vendor.
c) Look through all the controls for this data that are contained in the corresponding
Customizing tables.
2. For the procurement activities in QM, create material groups that are processed in the
same manner. Group your externally procured materials in such a way that all materials in
the same group have the same control settings. Recommendation: Base your grouping on the
material groupings that have already been made in Materials Management.
3. Maintain the Customizing tables for QM in procurement:
First define the control keys for procurement. Depending on which QM functions you want to
use, implement additional steps, such as certificate processing or vendor block
4. Maintain the QM fields in the material master records.
Note: The control keys for QM in Procurement are valid at plant level. Using an indicator at
client level the quality management process can specify that control keys must be active in
QM in Procurement for all plants. With the help of an indicator in the control key for
procurement, you can disable any functions that may block certain activities.
5. Maintain the quality info records (Q-info records).
If the indicators quality agreement or vendor release are set in the control key for the
material master, you must closely coordinate the data you maintain in the corresponding
quality info records. Otherwise, the procurement processes may be obstructed.
6. Maintain the QM fields in the vendor masters.
7. Describe and test the QM processes in procurement for each of the groups determined
above.
Further notes
 The settings for the vendor evaluation function are described in the Implementation
Guide for Materials Management.
 Note the options for manufacturer processing.
 Controls for material and plant, general controls
 Material status from the MM/PP view; it controls the use of the material for
certain functions in materials management and production. Also compare the
material status from the SD view which has a corresponding, supplementary
control function for QM in SD.
 Authorizations for processing certain material groups
 Documentation required
 Processing time in goods receipt
 Controls for material and plant, procurement controls
 Depending on the content of the control key, you may have to define additional
specifications:
 Technical delivery terms
 Quality assurance agreements (stored in the quality info-record for the supply
relationship)
 Certificate type; controls certificate processing activities
 Acceptance inspection
The section Quality inspection describes how to implement an acceptance inspection. You
store the controls for the acceptance inspection on the screen for the inspection setup in the
material master.
 Controls for vendor:
 Verification of QM system
 Vendor block
 Controls for supply relationship and plant:
 Verification of QM system
 Vendor release, with limitations on:
 duration of release and delivery quantity
 Vendor block
There are special purchasing functions (transaction MP01), for blocking in
manufacturer processing.
 Status management for supply relationships
 Special controls for receiving inspection: source inspection at vendor's premises
skip

Define Control Keys


In this step, you define the control keys for QM in procurement.
The control keys in the material master are defined at plant level. They contain a range of control
options that are explained in the F1 help.
Activities
1. Determine which material groups can have the same control settings.
2. Define the control keys for each material group.
Further notes
You must carry out the following additional activities, depending on how you defined the control
key:
 Define technical delivery terms for material and plant.
 Define quality assurance agreements for material, vendor and plant.
 Release material, vendor and plant.
 Define certificate types and certificate processing activities.

GR Control for Rejected Source Inspection Lot


Use
Using this field you define how the system reacts when a goods receipt is posted, when the
indicator Source inspection instead of goods receipt inspection is set in the Q info record, and
the corresponding source inspection lot was refused.
You choose, if
 A goods receipt is allowed despite the above
("Source inspection lot has no effect on the goods receipt")
 A new inspection lot is created at goods receipt
("Create new inspection lot")
 The goods receipt is not allowed
("Goods receipt not allowed")
Dependencies
At goods receipt, you can only create an additional inspection lot when a corresponding
inspection type is active for the goods receipt against the purchase order.
The setting in this field has no effect if the indicator Source inspection instead of goods receipt
inspection is not set in the Q info record. Under these circumstances an inspection lot is always
generated at goods receipt, as long as the corresponding inspection type is active.

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