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Cover Letter

The document provides information about cover letters, including their purpose, format, sections, and tips for writing. A cover letter introduces an applicant, highlights their relevant qualifications for a specific job, and requests an interview. It should be tailored to the employer and position, showcase relevant experiences that match the job requirements, and demonstrate strong written communication skills. The letter should have three paragraphs - an introduction, a body highlighting 2 experiences from the resume, and a conclusion requesting an interview and next steps.

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Sher Elliott
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214 views17 pages

Cover Letter

The document provides information about cover letters, including their purpose, format, sections, and tips for writing. A cover letter introduces an applicant, highlights their relevant qualifications for a specific job, and requests an interview. It should be tailored to the employer and position, showcase relevant experiences that match the job requirements, and demonstrate strong written communication skills. The letter should have three paragraphs - an introduction, a body highlighting 2 experiences from the resume, and a conclusion requesting an interview and next steps.

Uploaded by

Sher Elliott
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Letter Writing

COVER LETTER
Outline
§ Cover letter basics
§ Formats
§ Cover letter sections
§ Cover letter samples
What is a cover letter?

§ A document that explains your job goals, education, job history


§ Cover letters also explain why you are capable of filling the job position

Employers use cover letters to


§ Get more information than provided on résumé

§ See who can do a job


§ Read about your past jobs, skills
§ See if you can write/communicate

§ Decide which applicant will be interviewed


Purpose of a Cover Letter
The cover letter will:
§ Introduce you as a candidate.
§ Clarify the position for which you are applying for.
§ Enable you to highlight your strengths.
§ Ask an employer to take action.
What should my cover letter accomplish?

§ Show employer you have tailored the letter to the company, job
§ Explain your experiences in a clear way that matches the
information from your résumé
§ Explain your experiences that relate to the job you want
§ Explain how your experiences/skills will help the employer
fulfill job requirements
§ Provide a good example of your communication skills
Cover Letter Writing Tips
§ Your cover letter should be job-centered not self-
centered.

§ The cover letter should be 1 page maximum.

§ Use regular business letter format.

§ Always address the letter to a specific person, not


“To Whom It May Concern.”

§ Research the name of the contact person or hiring


manager.

§ You may use, “To the Hiring Manager” or “To the


Selection Committee Chairperson” if needed.

§ Proofread and check your letter for proper grammar.


Writing Tips
§ Avoid unprofessional language
§ Letter length
§ Letter should only be one page
§ Strongest and most relevant qualifications should be highlighted
§ Limit to a few qualifications
§ Easy to read
§ Begin with topic sentences
Format
§ Heading
§ Introduction
§ Body paragraphs (support information)
§ Closing
Heading
First Paragraph (Introduction)

§ Greet specific person (if possible)


§ State position you are applying for, how you heard about it
§ Explain why you are a good match for job, company
§ Introduce two examples from your résumé you will use to
explain why you can do job
Example
§ The first paragraph should include information on why you are writing.
Mention the position you are applying for and how you will follow-up.

§ I would like to express my interest in a Medical Secretary position with


Kaiser Permanente. I am confident that Kaiser’s values and objectives
would highly complement my own strengths and enthusiasm. I would
like to be considered for your Medical Secretary position.
Middle Paragraph (Body)
Body paragraphs should:
§ Support your argument that you are qualified for job, good match for
company
§ Explain the two examples from your résumé you use to support your
points
§ The next section of your cover should describe what you have to offer
the employer. Mention specifically how your qualifications match the
job you are applying for. Remember, you are interpreting your
resume, not repeating it.
Example
§ Evidence of my skills and qualifications can be seen in my
responsibilities as a Program Assistant at Los Angeles Harbor
College where I provided customer service and scheduled
counseling appointments. My educational background in
Computer Applications & Office Technology-Medical Office
Assistant has been excellent preparation for a career with Kaiser
Permanente.
Final Paragraph
§ Closings should:
§ Restate your qualifications
§ Ask for an interview
§ Provide contact information
§ Reference résumé
§ Thank employer
§ Close politely
§ Remember to sign your name, list enclosures
§ Conclude your cover letter by thanking the employer for considering you for the
position. Include information on how you will follow-up.
§ Please review the enclosed resume and consider my application for your
Medical Secretary position. I would appreciate the opportunity to meet with you
and discuss the positive contributions I would offer as a member of your
organization. To reach me for an interview, please contact me at (555) 555-5555
or jobanita@gmail.com. Thank you for your consideration.
Complimentary Close & Signature
Complimentary Close Respectfully yours,
Respectfully yours,

Signature Anita Job


Handwritten Signature
(for a mailed letter)
Anita Job
Type Signature
1111 Figueroa Place

Wilmington, CA 90744

June 20, 20XX

Ms. Karen Fields

Human Resources Director

Kaiser Permanente

2075 Palos Verdes Drive North

Lomita, CA 90717

Dear Ms. Fields:

I am applying for the medical secretary position that you advertised through the Job Placement Center at Los Angeles Harbor College. My resume is enclosed.

Your position requires skill in various accounting and medical software programs. My Associate in Science Degree, Option in Medical Office Assistant emphasized the understanding
and use of Billing software and Intuit QuickBooks software. I have one year of experience working in an office setting with an increasing level of responsibility. My experience as a
Program Assistant gave me the ability to work well in a busy office setting and the interpersonal skills to assist the public.

My background and career goals match your job requirements well. Your company has an excellent reputation not only for its services but as an employer. I am confident I would make
a lasting contribution to your organization.

Thank you for your consideration. To reach me for an interview, please contact me at (555) 555-5555 or smithm@google.com. I look forward to hearing from you.

Sincerely,

Anita Job

Anita Job

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