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CONTRACT
SUBJECT CONTRACT BETWEEN EMPLOYER AND PAGE 1 OF 15
MANDATORY
ISSUED BY SAFETY MANAGER: EFFECTIVE:
SUN CITY RESORT
APPROVED DIRECTOR OF OPERATIONS
BY REVISION NO: 1

HEALTH AND SAFETY CONTRACT BETWEEN EMPLOYER

AND MANDATORY (CONTRACTOR)

SECTION 37(2) OF THE OHS ACT, ACT 85 OF 1993

The employer and mandatory have agreed in writing to the

arrangements and procedures between them to ensure
compliance by the mandatory with the provisions of this
act.

1. PURPOSE

1.1 This contract is an addition to any other works contract between Sun City
and the Contractor and is compulsory for all contract companies who
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intend working at Sun City, for Sun City or any other organisation at
Sun City

This includes work such as:

- Building and construction work

- Electrical repair or installation work
- Plumbing
- Painting
- Installations
- Servicing of machinery
- All repair and maintenance work
- All types of venue/event and exhibition setups

1.2 All required documentation must be completed before any work or

projects will be permitted to start

1.3 Companies that are used on a regular basis or that have ongoing contracts
with Sun City can have a safety agreement validated for a period of 12
months, renewable on an annual basis. This agreement could be
terminated should the company not comply with the minimum safety
standards or the provisions of the Occupational Health and Safety Act,
Act 85 of 1993

1.4 Any person or company found working without the required

documentation would be removed from the site until all requirements
are adhered to. Should any person be found working with equipment
that does not comply with the required standard, this equipment will
be confiscated and handed in at the Complex Maintenance department.

1.5 Any department or person who allows a person or contractor to do

unauthorised work will face disciplinary action.

1.6 It is of utmost importance that all parties involved comply with this
procedure to ensure a safe and hazard free working environment for all
guests, contract agencies and staff.

1.7 Every employer and mandatory (contractors, subcontractors, service

providers, exhibitors and self employed persons) will take steps to
eliminate or mitigate any hazard or potential hazard which may affect
the Health & Safety of any employee in connection with the production,
processing, use, handle, storage or transportation of articles of any
substances

2. DEFINITIONS

2.1 MANDATORY

Includes any agent, contractor, subcontractor or service provider for work

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2.2 EMPLOYER

Any person who employs or provides work for any person and remunerates
that person

2.3 HAZARD

A source of or exposure to danger

2.4 DANGER

Anything which may cause injury or damage to persons or property

2.5 RISK ASSESSMENT

A program to determine any risk associated with any hazard at a work site, in
order to identify the steps needed to be taken to remove, reduce or control
such hazard

2.6 SCOPE OF WORK

Type of work/activity to be performed as per contract or tender

3. DOCUMENTS TO BE INCLUDED IN THE REQUIRED SAFETY FILE

BY THE MANDATORY

3.1 Scope of Work

3.2 OCCUPATIONAL HEALTH & SAFETY POLICY AND PLAN

A written policy concerning the protection of the health and safety of
his/her employees at work. It includes a brief description of the
organisation and the arrangement for carrying out and reviewing that
policy

3.3 SUPERVISOR APPOINTMENT (SECTION 8.2 OHS Act)

A written appointment of a supervisor to oversee all work done on site (see
attached)

3.4 GENERAL SAFETY REGULATION 3.4

Written appointment for providing First Aid on site, during build-up or
breakdown (see attached)

3.5 GENERAL SAFETY REGULATION 13.A

Written appointment for a ladder inspector, inclusive of a register listing all
ladders in use on site (see attached)

3.6 CONSTRUCTION REGULATION 7

Proof that on site Risk Assessment was conducted by a competent person
for the specific task performed according to their scope of work

3.7 GENERAL MACHINERY REGULATION 2.1

Written appointment of a competent person to supervise and inspect the
machinery being used (Full time employee) (See attached)

3.8 ACTS OR OMISSION BY EMPLOYEES (SECTION 37.2)

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Mandatory agreement between (in this case) the organiser and contractor
to ensure compliance of the Occupational Health & Safety Act in terms of
Section 37.2

3.9 DRIVEN MACHINERY REGULATIONS

Written appointment of competent and suitable person/s operating high
powered machinery (sanding machines, grinders, circular saws, etc.) (See
attached)

3.10 ALL TECHNICAL DRAWINGS AND FLOOR PLANS

3.11 FALL PROTECTION PLAN

Required when contractors working on heights or using scaffolding
measuring 1.5meters or more (i.e. Risk Assessment for working within
high rise areas)

3.12 SAFETY REPRESENTATIVE APPOINTMENT (SECTION 17 OHS ACT)

For more than 20 employees (see attached)

3.13 ELECTRICAL INSTALLATION PLAN/CERTIFICATES (COC’S)

Submission of such plans must take place after the job is complete

3.14 ALL STRUCTURAL ENGINEER’S CERTIFICATES

(Only required for stand over 3 meters) Submission of such plans must
take place after the stand building is complete

3.15 LETTER OF GOOD STANDING WITH THE COMPENSATION

COMMISSIONER (COID REGISTRATION NUMBER)

3.16 RIGGING AND LOAD TEST CERTIFICATES

(Should the service not be done by the venue itself) Proof of all
certification must be included with the safety file before any rigging
work may commence.

4. GENERAL HEALTH & SAFETY HOUSE RULES

4.1 All personnel are required to wear hard hats when working in areas
deemed as “construction sites” during build-up and breakdown of an
event
4.2 Safety shoes are to be worn by all persons working with or lifting heavy
materials. No open, canvas or trainer shoes or persons working
barefoot will be permitted onto the work site
4.3 Eye protection must be worn by all personnel cutting timber, grinding
metals or welding
4.4 All saws, grinding wheels and other portable equipment are to be guarded
as required by the Act and no open, unguarded, inverted saw blades
will be allowed
4.5 A “Hot Works” permit will be required where any welding or grinding is
carried out. This may be obtained from the Sun City Safety Department
4.6 Any person/s working in an elevated position will required a safety
harness which must be secured to a safe structure
4.7 A permit is required for all scaffolding utilised on site. This permit must be
displayed on the scaffold framework during use
4.8 No scaffold structure above 3 meters from the platform may be erected
4.9 When moving the scaffold, no persons will be permitted to be station on
scaffold (wheel scaffold)
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4.10 All designer/custom-built stands will require a Certificate of

compliance (COC) for temporary electrical installations
4.11 The use of 2-core ripcord on any wiring on stands is strictly forbidden
4.12 All wiring to be carried out to standard good wiring practices:
a. Single core or open wiring may not be run through stand supports
b. Joints will be done with a connecting strip and will be bound with
electrical insulation tape
c. All electrical equipment and appliances must be protected against
earth leakage faults by ensuring that it is connected to earth
leakage protection unless utilizing clearly marked double insulated
equipment
4.13 All emergency exits and walkways must be kept clear of obstructions at
all times
4.14 Fire fighting equipment such as fire extinguishers/hose reels and all
emergency signage should be clear of obstruction and be visible at all
times

5. PERSONAL PROTECTIVE EQUIPMENT

Depending on the nature of the situation or condition encountered, the

following should be contemplated:

5.1 An employer will instruct his employees in the proper use, maintenance
and limitations on the safety equipment provided and the employer will
not permit any employee to work unless such an employee uses the
required safety equipment provided to him

6. CONTRACT BETWEEN EMPLOYER AND MANDATORY SECTION 37(2) OF THE

OHS ACT

WRITTEN AGREEMENT BETWEEN SUN CITY (EMPLOYER) AND

__________________________________________________
(MANDATORY/company)

I, ________________________________ REPRESENTING

__________________________________ (MANDATORY/company) DO
HEREBY ACKNOWLEDGE ALL OF THE ABOVE

SIGNED THIS DAY OF ____________________ AT _____________________

______________________
SIGNATURE ON BEHALF OF ______________________ (MANDATORY/company)

______________________
SIGNATURE ON BEHALF OF SUN CITY (EMPLOYER)

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ATTACHMENTS

APPOINTMENT

SUPERVISOR IN TERMS OF SECTION 8(2)(i) OF THE OHSACT

85 OF 1993

I, ________________________ designated as the ________________________ (position)

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for _______________________________ (company name) hereby appoint you

__________________________________ as Supervisor.

This appointment will be valid from _____/_____/20___ until _____/_____/20___ (duration

on site)

Your area of responsibility will be: Sun City - _________________________________ (area)

In this you will report to: _________________________________________________

For this position you will have the following duties and responsibilities:

1) To ensure that all injuries and other incidents that may come to your attention, are
reported and investigated.
2) To ensure that all deviations from the standards are rectified.
3) To follow up all recommendations and ensure implementation.
4) To notify the Safety Department and Health and Safety Representative of all incidents in
the work place.
5) To, in the event of a serious injury, follow requirements as noted in Section 24.
6) To ensure that the Health and Safety Policy is prominently displayed and adopted by
yourself and fellow employees.
7) To supply and maintain all occupational health and safety systems.
8) To eliminate or mitigate any hazards or potential hazards.
9) To ensure the safety and absence of risks to health.
10) To establish the hazards related to the health and/or safety of persons to any work which
is performed and establish precautionary measures to be taken.
11) To provide all health and safety information, instructions, training and supervision.
12) Not permit any employee to do any work, unless the precautionary measures have been
taken.
13) To ensure that the requirements of this act are complied with by every person under your
control.
14) To ensure and enforce all measures necessary in the interest of health and safety.
15) to ensure that all employees are informed regarding the scope of their authority.

Relevant requirements of the Occupational Health and Safety Act are available in your
department for reference.

Without derogating from the requirements of the Act, the following sections are of
importance: Sections 7, 8, 9, 10, 12, 24, 37 and 38

____________________________ ________________
Signature of Employer/HOD Date

ACCEPTANCE

I, __________________________________, hereby accept this appointment as detailed

above.

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_____________________________ _________________
Signature of Appointed Supervisor Date

SECTION 8.

APPOINTMENT

FIRST AIDER IN TERMS OF GENERAL SAFETY REGULATION 3.

I, ____________________________ designated as the ______________________ (position)

for ______________________________ (company name) hereby appoint you

_________________________________ as FIRST AIDER.

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This appointment will be valid from _____/_____/20___ until _____/______/20___ (duration

on site)

Your area of responsibility will be: Sun City - __________________________________ (area)

In this you will report to: __________________________________________________

For this position you will have the following duties and responsibilities:

1. Treat all first aid injuries.

2. Complete the first aid dressing book.

3. Inspect the first aid box on a regular basis.

4. Ensure that the box is not obstructed.

5. Ensure that your name appears on the box.

6. Ensure that the content complies with requirements of General Safety Regulation
Annexure.

7. Ensure that the serious injuries are reported to the sister.

8. Ensure that all minor injuries are investigated.

9. Assist the emergency co-coordinator in the event of an emergency.

Be assured of my co-operation at all times.

____________________________ ___________________
Signature of Employer/HOD Date

ACCEPTANCE

I, ______________________________, hereby accept this appointment as detailed above.

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________________________________ _______________
Signature of Appointed First Aider Date

GENERAL SAFETY REGULATIONS 3.(4)

GENERAL SAFETY REGULATIONS ANNEXURE

APPOINTMENT

LADDER INSPECTION OFFICER IN TERMS OF GENERAL SAFETY REGULATION

13A.(1)

I, ____________________________ designated as the ______________________ (position)

for ___________________________ (company name) hereby appoint you

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______________________________ as LADDER INSPECTION OFFICER.

This appointment will be valid from ______/______/20___ until ______/_____/20___

(duration on site)

Your area of responsibility will be: Sun City - __________________________________ (area)

In this you will report to: __________________________________________________

For this position you will have the following duties and responsibilities:

In this function you will:

1. Ensure that all ladders are numbered.

2. Inspect all:
2.1 ladders - three monthly
2.2 fixed ladders - yearly
2.3 stairs, walkways, handrails etc. - yearly

3. Record your findings on a checklist

4. Hand all inspection forms to the Health and Safety Co-coordinator.

5. Not to tick on any checklist. You will record "yes " or "no".

Be sure of my assistance and co-operation at all times.

________________________ _________________
Signature of CEO/HOD Date

ACCEPTANCE

I, _____________________________, hereby accept this appointment as detailed above.

_______________________________ _____________________
Signature of Appointed Ladder Inspection Officer Date
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GENERAL SAFETY REGULATION 13A.(1)

APPOINTMENT

SUPERVISOR OF MACHINERY IN TERMS OF GENERAL MACHINERY REGULATION

2.

I, ___________________________ designated as the _______________________ (position)

for __________________________ (company name) hereby appoint you

_____________________________ as SUPERVISOR OF MACHINERY.

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This appointment will be valid from: _____/_____/20___ until _____/______/20___

(duration on site)

Your area of responsibility will be: Sun City - _______________________________ (area)

In this you will report to: _______________________________________________

For this position you will have the following duties and responsibilities:

1. You will ensure that the provisions of the act and regulations are complied with

2. Please attach a copy of your official qualifications.

______________________ _________________
Signature of CEO /HOD Date

ACCEPTANCE

I, _______________________________, hereby accept this appointment as detailed above.

_________________________________ _______________
Signature of Appointed Supervisor of Machinery Date

GENERAL MACHINERY REGULATION 2.

APPOINTMENT

HAND TOOLS INSPECTION OFFICER IN TERMS OF GENERAL MACHINERY

REGULATION 2.(1)

I, ___________________________, designated as the ______________________ (position)

for __________________________ (company name) hereby appoint you

_____________________________ as HAND TOOLS INSPECTION OFFICER.

This appointment will be valid from ____/____/20___ until ____/____/20___ (duration on

site)
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Your area of responsibility will be: Sun City - __________________________ (area)

In this you will report to: __________________________________________

For this position you will have the following duties and responsibilities:

To ensure that:

1. All hand tools are inspected every month.

2. Your findings are recorded on a checklist.

3. These records are submitted to the Health and Safety Co-coordinator.

4. Regular spot-checks are conducted.

5. Defective tools are removed.

6. Employees are trained in the safe use of hand tools.

7. Tools are stored in the correct manner.

Be assured of my full co-operation and assistance at all times.

_________________________ _________________
Signature of CEO/HOD Date

ACCEPTANCE

I, _____________________________, hereby accept this appointment as detailed above.

_______________________________ _______________
Signature of Appointed Hand Tools Inspection Officer Date

General Machinery Regulation 2.(1)

APPOINTMENT

OCCUPATIONAL HEALTH AND SAFETY REPRESENTATIVE IN TERMS OF SECTION

17 OF THE OCCUPATIONAL HEALTH AND SAFETY ACT, ACT 85 OF 1993.

I, _____________________________ designated as the _____________________ (position)

for ____________________________ (company name) do hereby appoint you

_______________________________ as Occupational Health and Safety Representative.

This appointment will be valid from ____/____/20___ until ____/____/20___

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Your area of responsibility will be: Sun City - ________________________________ (area)

In this you will report to: ________________________________________________

For this position you will have the following duties and responsibilities:

1. In terms of section 17 and 18 of the OHS Act you shall carry out monthly inspections of
______________________ (the designated workplace) and report on the findings to the
Employer as prescribed in the Act and Regulations.
2. You will carry out inspections as prescribed in the Act.
3. You will also be a member of the Occupational Health and Safety
Committee___________________.

_____________________________ ________________
Signature of Employer/HOD Date

ACCEPTANCE

I, ____________________________ hereby accept this appointment as detailed above.

______________________________ ________________
Signature of Appointed H&S Rep Date

SECTION 17.
SECTION 18.

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