Poland Business Visa Processing Checklist for Accenture – South & West

- All the below mentioned documents are mandatory for a Poland business visa application.
- All the below asked documents should be scanned and sent to the below mentioned emails id’s:
manjunath.kambaiah@accenture.com; s.a.jose@accenture.com
and CC uzair.ahmed.syed@accenture.com

Sl. # Documents Responsibility Status

1 A print of this checklist Employee

A copy of the approved e-travel request

Note: Go to “E-travel portalE-travel tool Plan your TourFill the form”. Under “Select Next
2 Employee
Mode of Request”, select “Visa” and continue to submit a request.

Pls. note that People Mobility will not accept the documents without this request being approved
by the concerned approving manager.

Scanned copy of first & last page of the passport, passport should have
minimum of 3 months’ validity after the scheduled return and having at least 2
blank pages facing each other.

Scanned copy of first & last page of all the previous old passports & copy of
previous Schengen visas stamped pages.

3 Note: Employee
- Should not have been issued beyond the last 10-year period.
- All old passports (if any) should also be attached.
- Should not contain any observations regarding the information on your photo page of
your passport
- Handwritten passports are not accepted
- Passports with any observation are not accepted
- Advisable to have the passport valid for at least 6 months
Fill Online Visa application form Link: https://secure2.e-konsulat.gov.pl/

Note:

1. Assignees from Chennai, Hyderabad, Bangalore, Mumbai & Pune  Should select
‘Consulate General of the Republic of Poland in Mumbai’ as their Diplomatic
mission
2. Select the available date of appointment and then proceed to fill the online application
3. Once filled, the form should be printed and signed as per passport
4 4. Assignees are advised to submit all the documents to our visa vendors at least before Employee
2 working days. click here for contacts.

Guidelines to fill the application form:

Poland Sample Poland Sample

form 1.pdf Form 2.PDF

5 Three recent photos (35 mm x 45 mm) with white background and face Employee
covering 70 - 80% of the photo.
Sl. # Documents Responsibility Status
Refer here for consular requirements.

Note:
1. Should be glossy and should have been clicked recently
2. Should not have been used for any of the previous Schengen visas
3. If you are using spectacles, then make sure there is no glare and shades
found.

6 A business invite from the Accenture Poland on its letterhead Employee

Official documents from Accenture Poland

Visa Service
7 Note: Visa service providers would print these documents internally after you submit all other Providers
documents to them for you visa processing

8 Your salary slips for the last 3 months Employee

A Confirmed air ticket – Travel date should after 10 working days from the
date of filing for your visa
Note: Please raise a request on the e-travel portal.

9 Go to “E-travel portalE-travel tool Plan your TourFill the form” Employee

Under “Select Next Mode of Request”, Select “Flights” and continue to submit a request.

Pls. note that People Mobility will not accept the documents without confirmed return ticket for
visa processing

A confirmed Overseas Travel Health Insurance – Should be valid for extra 15

days from the date of your intended return
Note: You should receive this along with your air ticket and you should mark
your signature on all the pages
10 Note: Please raise a request on the e-travel portal. Employee

Go to “E-travel portalE-travel tool Plan your TourFill the form”

Under “Select Next Mode of Request”, Select “Hotel Reservation” and continue to submit a
request.

A confirmed hotel reservation – Check-in date should be after 10 working

11 Employee
days from the date of filing for your visa

12 Accenture Appointment Letter Employee

Your last 6 months’ bank statements in ORIGINAL – With banker’s seal and
13 signature and minimum balance of Rs. 70,000/- is mandatory, should have Employee
your name, address and a/c number

Last 3 years’ IT returns or Form 16

14 If any unavailable, employee should provide a declaration explaining the Employee
reason addressed to the “The Visa Officer, Consulate of Poland, Mumbai”
Sl. # Documents Responsibility Status

A copy of your credit card (front and back with your CVV number completely
greyed out)
15 Employee
If you don’t have a credit card, then you should have forex endorsed on your passport.
Please raise a request on the e-travel portal.

Address Proofs:

If your passport is issued anywhere in India; but you are working/residing in

the below mentioned states**, then you will have to provide stay proof
(minimum of 5) per the consulate in Mumbai.

1. Address proof letter from HR – Should be obtained from the AST

team
16 2. Lease/Rental agreement Employee
3. Bank statement/Bank letter specifying your address and period
since when he a/c is operational
4. Electricity, telephone and gas bills

**Andhra Pradesh, Chhattisgarh, Madhya Pradesh, Goa, Gujarat, Karnataka,

Kerala, Maharashtra and Tamil Nadu; the Union Territories of Daman, Diu,
Dadra and Nagar Haveli, Lakshadweep and Pondicherry.

Important Disclaimer:

1. A personal appearance at the consular office may be required.

2. The consular office will have full discretion to ask for any additional information/documents at any stage during
the process.
3. Processing timelines may differ depending on consular work load and their internal reasons.
4. Final travel should be confirmed with your stakeholders only upon getting the visa in hand.
5. Please click here and read through the disclaimer points thoroughly in the interest of you, Accenture and the visa
issuing embassy/consulate.

https://in.accenture.com/peoplemobilityindia/ - For basic information on visa/immigration matters for travelers

from India. Helpline numbers for immigration queries 000-800-442-0110 - Calling from India (or) refer
https://in.accenture.com/peoplemobility/contact-us/

Leadership Hotline for Senior Managers & Above - 080-45591111 (8AM - 5PM IST - All Business days)

Acknowledgement:

Employee’s signature VSP’s signature

Date: Date: