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Ohsms Management Review Procedure: February 2016

This document defines the process for conducting management reviews of an Occupational Health and Safety Management System (OHSMS) at Monash University in order to ensure the system's continuing suitability and effectiveness. The management review will be conducted at least annually and evaluate the OHSMS against objectives and policies, organizational needs, and certification requirements. It will include reports on audits, incidents, legal compliance, stakeholder feedback, and objectives; and result in actions to improve the OHSMS if needed. The Occupational Health and Safety unit will prepare the review report and the Monash University Occupational Health and Safety Committee will approve and monitor completion of any actions.

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0% found this document useful (0 votes)
61 views5 pages

Ohsms Management Review Procedure: February 2016

This document defines the process for conducting management reviews of an Occupational Health and Safety Management System (OHSMS) at Monash University in order to ensure the system's continuing suitability and effectiveness. The management review will be conducted at least annually and evaluate the OHSMS against objectives and policies, organizational needs, and certification requirements. It will include reports on audits, incidents, legal compliance, stakeholder feedback, and objectives; and result in actions to improve the OHSMS if needed. The Occupational Health and Safety unit will prepare the review report and the Monash University Occupational Health and Safety Committee will approve and monitor completion of any actions.

Uploaded by

Chris Griffin
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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AS/NZS 4801

OHSAS 18001
OHS20309
OHSMS MANAGEMENT REVIEW PROCEDURE SAI Global

February 2016

TABLE OF CONTENTS
1.  PURPOSE ........................................................................................................................................2 
2.  SCOPE .............................................................................................................................................2 
3.  ABBREVIATIONS ............................................................................................................................2 
4.  DEFINITIONS ...................................................................................................................................2 
4.1  OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEM (OHSMS) ..................................... 2 
4.2  OCCUPATIONAL HEALTH AND SAFETY OBJECTIVES ......................................................................... 2 
4.3  OCCUPATIONAL HEALTH AND SAFETY PERFORMANCE.................................................................... 2 
5.  SPECIFIC RESPONSIBILITIES .......................................................................................................3 
5.1  OCCUPATIONAL HEALTH & SAFETY (OH&S) ........................................................................................ 3 
5.2  MONASH UNIVERSITY OCCUPATIONAL HEALTH & SAFETY COMMITTEE (MUOHSC) .................... 3 
6.  MANAGEMENT REVIEW.................................................................................................................3 
6.1  FREQUENCY ............................................................................................................................................. 3 
6.2  REPORT ..................................................................................................................................................... 3 
6.3  REVIEW SCOPE ........................................................................................................................................ 3 
6.4  ACTIONS ARISING .................................................................................................................................... 4 
6.5  APPROVAL ................................................................................................................................................. 4 
6.6  AGREED ACTIONS .................................................................................................................................... 4 
6.7  MINUTES .................................................................................................................................................... 4 
7.  RECORDS ........................................................................................................................................4 
8.  TOOLS .............................................................................................................................................4 
9.  COMPLIANCE..................................................................................................................................4 
10.  REFERENCES .................................................................................................................................4 
11.  DOCUMENT HISTORY ....................................................................................................................5 

OHSMS Management Review Procedure, v1 Responsible Officer: Manager, OH&S Page 1 of 5


Date of first issue: February 2016 Date of last review: N/A Date of next review: 2019
19/02/16
For the latest version of this document please go to: http://www.monash.edu.au/ohs/
1. PURPOSE
To purpose of this document is define the process for conducting management review for
the Occupational Health and Safety Management System (OHSMS). The management
review is undertaken to ensure the continuing suitability and effectiveness of the System in
satisfying:
 The OH&S objectives and Policy of Monash University;
 The OHS expectations and needs of the Organisation; and
 Certification requirements of Standards OHSAS 18001 & AS 4801

2. SCOPE
This Procedure applies to the Monash University Occupational Health and Safety
Committee and the Monash University Occupational Health and Safety Unit.

3. ABBREVIATIONS
MUOHSC Monash University OHS Committee
OH&S Monash Occupational Health and Safety Unit
OHS Occupational Health and Safety
OHSMS Occupational Health and Safety Management System
OHSMSMR Occupational Health and Safety Management System
Management Review

4. DEFINITIONS
A comprehensive list of definitions is provided in the Definitions Tool. Definitions specific to
this procedure/guideline are as follows.
4.1 OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEM (OHSMS)

That part of the overall Management System which includes organisational


structure, planning activities, responsibilities, practices, procedures, processes and
resources for developing, implementing, achieving, reviewing and maintaining the
OHS Policy, and so managing the risks associated with the business of the
Organisation.
4.2 OCCUPATIONAL HEALTH AND SAFETY OBJECTIVES

Overall OHS goal in terms of OHS performance, arising from the Occupational
Health and Safety Policy that an organisation sets itself to achieve, and which are
quantified where practicable.
4.3 OCCUPATIONAL HEALTH AND SAFETY PERFORMANCE

The measurable results of the OHSMS, related to the organisation’s control of


health and safety risks, based on its OHS policy, objectives and targets.
Performance measurement includes measurement of OHS management activities
and results.

OHSMS Management Review Procedure, v1 Responsible Officer: Manager, OH&S Page 2 of 5


Date of first issue: February 2016 Date of last review: N/A Date of next review: 2019
19/02/16
For the latest version of this document please go to: http://www.monash.edu.au/ohs/
5. SPECIFIC RESPONSIBILITIES
A comprehensive list of OHS responsibilities is provided in the document OHS Roles,
Committees and Responsibilities Procedure. A summary of responsibilities with respect to
the OMHSMS Management Review Procedure is provided below.
5.1 OCCUPATIONAL HEALTH & SAFETY (OH&S)

It is the responsibility of OH&S to prepare the OHSMS Management Review report


for the MUOHSC Committee which includes among other things:
 Results of internal and external audits;
 Accident/ incident data and investigation reports;
 Changes in OHSMS legislation/statutory requirements and legal
compliance;
 Changes within the University which will impact the OHSMS (e.g. structure,
activities or technology);
 Relevance, practicability and readability of documents under review;
 Stakeholder feedback, including communication, consultation and
participation;
 Status of OH&S objectives;
 Requirements for resources and training needs.

5.2 MONASH UNIVERSITY OCCUPATIONAL HEALTH & SAFETY COMMITTEE (MUOHSC)

It is the responsibility of MUOHSC to review the OHSMS Management Review


Report to determine the continuing suitability of the OHSMS in relation to changing
circumstances and commitment to continual improvement. This will includes:
 Review of any specific issues for effectiveness and basis for improvement
of the OHSMS
 Recommendations for improvement.

6. MANAGEMENT REVIEW
6.1 FREQUENCY

The Occupational Health and Safety Management System Management Review


(OHSMSMR) will be undertaken annually.
6.2 REPORT

The review report will be tabled at the Monash University Health and Safety
Committee (MUOHSC) and will include the review outcomes and any resulting
recommended changes to the Occupational Health and Safety Management
System (OHSMS).
6.3 REVIEW SCOPE

The management review will include discussion and decisions based on the
following:
 OH&S performance;
 OH&S Policy and Objectives;
 Resources, and other elements of the OHSMS;
 Actions for improvement in the OHSMS and its process;
OHSMS Management Review Procedure, v1 Responsible Officer: Manager, OH&S Page 3 of 5
Date of first issue: February 2016 Date of last review: N/A Date of next review: 2019
19/02/16
For the latest version of this document please go to: http://www.monash.edu.au/ohs/
 Actions for improvement related to stakeholder requirements;
 Requirements for resources, including training needs.
6.4 ACTIONS ARISING

The above output will recorded in the MUOHSC minutes as actions planned and
will include the following details;
 Action planned,
 Person responsible for the action,
 Timeframes for the implementation of the action.
6.5 APPROVAL

The minutes of the review meeting will be recorded, approved by MUOHSC chair
and the Vice-Chancellor.
Following approval by MUOSHC, the report will be sent to Major Initiatives
Implementation and Oversight (MIIO).

6.6 AGREED ACTIONS

The Manager, OH&S is responsible for ensuring that the agreed actions are
implemented.
6.7 MINUTES

A copy of the MUOHSC minutes will be stored electronically and will be available
via the OHS website.

7. RECORDS
Record to be kept by Records To be kept for:

MUOHSC Minutes of MUOHS Meeting 10 Years

OH&S OHSMS Management Review 10 Years


Input Report

8. TOOLS
The following tools are associated with this procedure:
OHSMS Management Review Input Template

9. COMPLIANCE
This procedure is written to meet the requirements of:
AS/NZS 4801:2001 Occupational Health & Safety Management Systems – specifications
with guidance for use.
OHSAS 18001:2007 Occupational Health & Safety Management Systems – requirements
9011:2002 Guidelines for quality and/or environmental management systems auditing

10. REFERENCES
OHSMS Management Review Procedure, v1 Responsible Officer: Manager, OH&S Page 4 of 5
Date of first issue: February 2016 Date of last review: N/A Date of next review: 2019
19/02/16
For the latest version of this document please go to: http://www.monash.edu.au/ohs/
OHSMS Implementation Procedure

11. DOCUMENT HISTORY

Version number Date of Issue Changes made to document


1 February 2016 OHSMS Management Review Procedure,
v1

OHSMS Management Review Procedure, v1 Responsible Officer: Manager, OH&S Page 5 of 5


Date of first issue: February 2016 Date of last review: N/A Date of next review: 2019
19/02/16
For the latest version of this document please go to: http://www.monash.edu.au/ohs/

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