KAMPALA INTERNATIONAL UNIVERSITY

DAR ES SALAAM CONSTITUENT

COLLEGE

_____________________________________________

FACULTY OF DEV’T STUDIES & MGT (FDSM)

GUIDELINES FOR WRITING FIELD ATTACHMENT

REPORTS

2011-2012, EDITION
Introduction
Definition of Field Attachment
In the context of these guidelines, field attachment is a field-based practical training
experience that prepares trainees for the tasks they are expected to perform on
completion of their training. The purpose of the Attachment report is to reflect the
experience and knowledge gained during the Attachment in a target-oriented way. The
report should do so with a focus on the application of the knowledge and skills already
acquired during the university program, and of interdisciplinary key qualifications. It will
follow the general guidelines issued by the faculty. Notably font to use is Tahoma, size 12,
1.5 spacing.

What final field attachment training is not

There is a tendency to confuse Field Attachment Training Report with Research Project
Report. It is not a Research Project Report. The two are not synonymous and cannot be
used interchangeably. They have certain features in common- i.e. cover page, preliminary
pages numbered in Roman figures etc. But the details are not identical. Please, take note.
The keywords given below can be used as a guideline for the appropriate structure and
content of an Attachment report.
1.0 Preliminary pages
1.1 Cover Page
The Cover Page should display:
University Name

Faculty and Department

Student Full Name (as it appears on the Faculty Register)

Student Number (as it appears on the Faculty Register)

Organization Name (and Logo if possible)

Attachment Start and Finish Dates

1.2 Table of Contents

The table of content shows chapters and page numbers, list of tables and list of figures.
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 1.3 Executive Summary
A one page summary of the organization and a short account of the major activities
carried out during the Attachment period. Conditions surrounding your organization choice
should also be framed and include:
Selection of the establishment

Application procedure
2.0 Chapter One: Introduction
2.1 A brief introduction
This highlights what the chapter captures
2.2 Organizational background
This section is about the organization (s) where the student was attached. The student
should give the name, ownership, nature and or type of business, (like public institution,
local government, etc), location details, general set up and structure, management system
etc. The section should enable the reader to have a picture of the organization(s) at a
glance. Appropriate sub-sections could be used to make the report flow more credible.
This section could be a maximum of 5 pages.
2.3 Weekly timetable
A weekly timetable where each row in the table corresponds to a day in Attachment
period. Each row should record the date and attachment activity on that date. Weekly
Schedule should explain the work accomplished each day of the week during the
Attachment period and should contain:
The department of the organization that the week was spent.

Name and signature of the controlling supervisor for each week.

The official stamp of the organization.

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Sample Weekly Timetable WEEK ______________________
DEPARTMENT/SECTION _____________________________
DATE OBJECTIVE TASKS LESSONS TOTAL
S ACHIEVED LEARNT HOURS

3.0 Chapter Two: Activities undertaken during field attachment

The report should indicate the activities and assignments which the student was involved
in while on field attachment. This chapter does not require giving the activities
chronologically. The student describes and gives details only where necessary. The
student could also explain if such assignments were in the same department or in
different units of the organization. The report is just a summary of what was done without
going into the very particulars. The student shall be required to explain in detail the link
between the activities undertaken during field attachment and her/his area of
specialization and/or programme of study. This chapter should be between 4 and 8 pages
long.

4.0 Chapter Three: Lessons, Experiences and Skills

A skill is a proficiency gained in carrying out particular tasks or techniques learned in the
field, like writing or typing skills. Experiences are the areas of knowledge accumulated in
the field on theory taught in class that will lead the student to integrate class knowledge
into work practice, like experience in handling customers, filing and writing minutes.
Lessons are closely related to these two, but indicate areas of learning out of exposure, a
discovery out of knowledge previously gained. For example lessons in public management,
lessons on conduct of meetings and decision making, lessons on not keep time or not
listening to the boss.
The student should be able to report on what he or she discovered in view of courses
taught prior to the field attachment. What was learned, what the student got informed of,
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what were his or her experiences? This chapter will also include enjoyments and
disappointments. This chapter will enable the supervisors to get a picture of the outcomes
of field attachment. This chapter should be between 5 and 8 pages.

5.0 Chapter Four: Challenges, Issue Analysis and Limitations

The student should give the challenges and limitations that were encountered in the
attachment. These could be personal, institutional, community, work group related,
teamwork challenges, technical, among others. This is not merely a listing of problems,
but challenges limiting the learning process from the field attachment. The student may
highlight how he/she went about them. This chapter should not exceed 5 pages.

6.0 Chapter Five: Conclusion and Recommendations

The report should capture recommendations. These could be for the organization, (like to
improve the systems of operations) could be for Kampala International University
(focusing on teaching, delivery methods, course content, organization and management of
the field attachment, etc); the recommendations could be general for government or
attention of policy makers; they could be for the attention of students, among others. The
student should be realistic and draw the recommendations from the report. This chapter
should not exceed 2 pages. A conclusion to a report is a formal summary of the key issues
raised in the report. The conclusion should be at least one page.

7.0 Text Citations and References

The student shall add a list of documents which will provide more information on some
content of the report. All text citations and references shall be written following the
current revision of APA format.

8.0 Annexes

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The report may be blended with documents for further information like organizational
charts, pictures taken of key sights in the field, maps, sample of weekly log book report,
charts, letter or certifications received, etc.

These are acceptable so long as they are well appended and introduced, but should not
exceed 5 in total.

Compulsory Requirements
The internship must last a total minimum of eight (8) weeks on full time basis at
one organization.
The Industrial Attachment must be of significant educational value.
Formal supervision by host must be provided so that your performance is assessed.
All internships must be approved before their start date, or your internship will not be
approved for graduation.

At the conclusion of the internship, the host supervisor must complete the Evaluation
Form provided by the Department Supervisor and meet with you to discuss your
performance. You will not fulfill your attachment requirement for graduation if your
Evaluation Form is not on file with the Department Office. No student OUGHT TO miss
class as a result of attachment.

RULES FOR WRITING THE ATTACHMENT REPORT:

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1. Format:
Tahoma, Font Size 12, 1.5 line spacing throughout and print on only one side of the
paper.
2. Recommended size of the Internship Report: not less than 15 pages without
annexes. The quality of the report is shown if you are able to write down circumstances
in a short and place-saving style.
3. Hand in a Spiral Bound Copy and retain a soft copy.
4. If daily activities are routine; please provide a week-to-week diary.
5. Report must be fully typed except signatures.
6. Do not write theoretical excerpts from textbooks or the internet. Describe what you did
and what experiences you gained throughout your training.
7. Do not attach your Host Supervisor’s Evaluation Form. Hand it in separately in a sealed
envelope.
8. You may include graphs, pictures, data, drawings, or design calculations in your report;
however they should not cover more than 1/3 of the page. Larger graphs, pictures, data,
drawings, or design calculations should be given as an Appendix.
9. Ensure that you have used the proper tenses and that your language is flawless.
10. Referencing in American Psychological Association (APA) format (Fifth Edition)
presented in alphabetical order by the surnames of the author(s).
11. Appendix.

ANNEX I: FIELD ATTACHMENT INTRODUCTION LETTER

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 Gongo La Mboto, Pugu Road
KAMPALA P.O Box 9790, Dar es Salaam–Tanzania
Tel: +255-769114645, +255222843251
INTERNATIONAL
Fax: +255-222 843 252
UNIVERSITY E-mail: admin@kiu.ac.tz
DAR ES SALAAM CONSTITUENT COLLEGE Website: www.kiu.ac.tz

FACULTY OF DEVELOPMENT STUDIES AND MANAGEMENT

DATE: …………….…
TO WHOM IT MAY CONCERN

RE: REQUEST FOR A PLACE FOR FIELD ATTACHMENT.

We are requesting for the field attachment place in your organization for our student
………………………………. REG. NO. ………………………… who is pursuing a Bachelor
degree in ……………………………………. The field attachment begins in ……………..…………
and it’s for …………………… months.

The Curriculum at Kampala International University Dar Es Salaam College

requires students to undergo practical training with the objective of integrating the theory
and practice. Field attachment is thus designed to meet the practical side of our training.

During field attachment students are assigned to undertake different activities pertaining
to areas of their specialization. The obligation of your organization to our student is to
assign him/her duties, supervision and give respondent assessment results and areas for
improvement.

We request you further to complete at the end of the field period the attachment
assessment form which the student will return to us, bearing your signature and official
stamp.

It is hoped that your organization will participate by facilitating educating this student.

Yours faithfully,

…………………………….
HEAD OF DEPARTMENT

Sample Student Assessment Form by the Field Supervisors

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Note to the Field supervisor: The purpose of this evaluation is to help students on field
attachment to further develop their job performance. You are encouraged to discuss your
responses with the student in a positive and objective manner, just as you would review
job performance with your employees/colleagues.
FIELD ASSESSMENT FORM

Name of the organization ………………………………………………………………………………………

Student name ……………………………………………………………………………………………………….

From date……………………………. Month…………… To date …………… Month…………………..

PLEASE TICK WHERE APPROPRIATE

WORK ATTENDANCE:
Regular Irregular

ENTHUSIANISM AT WORK:
High Fair Low

RELIABILITY:
Reliable Fairly reliable Unreliable

HUMAN RELATION AT WORK:

Good Fair Poor

WOULD YOU RECOMMEND HIM/ HER TO PURSUE A CAREER IN THIS FILED?

Yes No Not sure

APTITUDE:

Very good Good Fair Poor Very poor

GENERAL COMMENTS ON STUDENT’S STRENGTH & WEAKNESS IN THE FIELD

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SUPERVISOR ‘S NAME: ……………………………………………………………………….

SIGNATURE AND STAMP: …………………………………………………………………….

DESIGNATION: …………………………………………………………………………………

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Sample Statement of Commitment
I -------------------------------------------------------------REG. NO:
----------------------------------------------------------------------------, a 1 st /2nd /3rd year student
of ------------------------------------------------------------------------------------ pursuing
----------------------------------------------------------------- hereby do commit myself to
undertake Field Attachment Program at
--------------------------------------------------------------------(organization) located in
------------------------------------------------------------------------------(District, region) for a
minimum of 60 days. Defaulting on my part can be subjected to disciplinary decisions by
Department and/or University.
Signature: ------------------------------------------------------------------
Date: -----------------------------------------------------------------------
Telephone/Mobile Number________________________________

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ANNEX II: SAMPLE STUDENT SELF EVALUATION FORM
This is a quick instrument for evaluating your field attachment situation. You are
requested to take a few minutes to complete this form as honestly as possible. Your views
are urgently required for preparation of a report to the Faculty. This evaluation form
should be completed as soon as the field attachment ends. Please, send the completed
form to the field attachment coordinator/Head of Department.
1. What do you consider to be the major strengths of the field attachment?
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2. How have you specifically benefited from participating in this field attachment?
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3. How do you think the community/organization benefited from the field attachment?
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4. How relevant is the field attachment to your degree program?
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5. What changes, if any, would you wish to see in the organization and management of
the field attachment program to make it more effective?
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6. What kind of knowledge do you think would have enabled you to perform better during
the field attachment?
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7. What skills do you think would have enabled you to perform better during the field
attachment?
8. How adequate was your field supervision? -------------------------------------------------------

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9. How do you think the field attachment program could be appropriate evaluated?
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ANNEX III: SAMPLE LOGBOOK
Daily Detailed Description of Work
Sequence of operation for Job
S/ N0 Date of Operation Operation Tool, Equipment etc.

Signature of Field Supervisor

ANNEX IV WEEKLY SUMMARY OF WORK PERFORMED

NO Brief Description of Work Performed HOURS

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MONDAY

TUESDAY

WEDNESDAY

THURSDAY

FRIADAY

SARTADAY

TOTAL
Name and signature of field supervisor Date

Name and signature of Academic supervisor Date

ANNEX V MARKS DISTRIBUTION TABLE

Marks Distribution Marks Marks Remarks

recommended awarded

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1. Executive Summary 10

2. Introduction 10

3. Description of Attachment 10

4. Content of report describes the intern

experience: original thought, content, 15
structure, layout and quality of
presentation

5. Impact of the internship 15

6. Conclusions & Recommendations 10

7. References and appendices 10

8. Typed, Tahoma 12 pt, 1.5 spacing 10

9. Grammar, spelling, and punctuation 10

Total points
100

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