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Appendix 28 - Instructions - CAFOA

This document provides instructions for completing a Certification on Appropriations, Funds and Obligation of Allotment (CAFOA) form. The CAFOA is used to certify the availability of appropriations, funds, and allotment for a requested disbursement. It must be signed by the head of the requesting department, budget officer, treasurer, and accountant. It is assigned a serial number and distributed to various offices for processing and record keeping. Fully liquidated or zero balance CAFOAs are filed separately from unliquidated ones.

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1K views1 page

Appendix 28 - Instructions - CAFOA

This document provides instructions for completing a Certification on Appropriations, Funds and Obligation of Allotment (CAFOA) form. The CAFOA is used to certify the availability of appropriations, funds, and allotment for a requested disbursement. It must be signed by the head of the requesting department, budget officer, treasurer, and accountant. It is assigned a serial number and distributed to various offices for processing and record keeping. Fully liquidated or zero balance CAFOAs are filed separately from unliquidated ones.

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Appendix 28

CERTIFICATION ON APPROPRIATIONS, FUNDS AND


OBLIGATION OF ALLOTMENT
(CAFOA)

INSTRUCTIONS

A. The CAFOA shall be prepared by the head of the requisitioning office/unit.

B. It shall be supported with payrolls, purchase request, etc.

C. This form shall be accomplished as follows:

 The Head of the Department making the request shall sign the Request portion; the
Budget Officer shall sign the certification as to the existence of appropriations; the
Treasurer, as to the availability of funds; and the Accountant, as to the obligation of
allotment.

 The Accountant shall assign a number to each CAFOA in the following manner:
i. Serial Number (4 digits) ----------- 0000
ii. Month (2 digits )--------------------- 00
iii. Year (2 digits) ----------------------- 00
iv. Fund Code (3 digits) ---------------- 000

 Posting to the registries/subsidiary ledgers shall be made by the Accounting Unit. Any
excess certification shall be adjusted by posting the amount in the credit column in
parenthesis to bring the balance to zero.

 CAFOAs which have been fully liquidated or with zero balances shall be filed separately
from those with unliquidated CAFOAs.

D. It shall be accomplished in six copies to be distributed as follows:

 Original – Budget Officer


 Duplicate – attached to the disbursement voucher
 1 copy – to COA, thru Accounting Office
 1 copy – to the Accounting Office
 1 copy – to the Treasurer’s Office
 1 copy – to the Requesting Office

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