6/10/2020 Accounts Payable (J60): Process Diagrams

Accounts Payable (J60)

This scope item supports the following processes:

01 - Main

SAP S/4HANA < J60 - Accounts Payable >

Accounts Payable Accountant Accounts Payable Manager

Daily

02 -
Preparations of
Payments

One-Time-Supplier
to be paid Logistics invoice New invoice
Mass upload
to be paid to be entered

Invoice Entry for 03 - Invoice

One-Time Entry without Mass Import for
Supplier without Purchase Order Supplier Invoices
Purchase Order

Upload
failed

Upload
successful
Correct Supplier
Invoice Manually

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6/10/2020 Accounts Payable (J60): Process Diagrams


04 - Invoice
Payment
Preparation

Mass Single . Online Online

Payments Payment Payment Payment
(manual)

  

05 - Payment Create Single 06 - Online 07 - Manual

Run Outgoing Payment Online Payment
Payment (
Indirect)

08 - Payment
Approval (Optional
depending on Cash
Management)

Print or Email
Payment Advice

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6/10/2020 Accounts Payable (J60): Process Diagrams

J78 - Cash
Operations -
Accounts
Payables Bank
Integration

Correspondence


09 - Reset and
Reverse
Clearings

10 - Down
Payment


11 - Invoice
Management
Reporting

12 - Periodic
Activities

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6/10/2020 Accounts Payable (J60): Process Diagrams

Due payments
handled

02 - Preparation of Payments

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6/10/2020 Accounts Payable (J60): Process Diagrams

SAP S/4HANA < J60 - Accounts Payable >

Accounts Payable Accountant

Daily

Maintain
Business
Partner (
Optional)

Display Supplier
List

Netting of AR/
AP Items (
Optional)

Revise Payment
Proposal

Supplier Data
Maintained

03 - Invoice Entry without Purchase Order

SAP S/4HANA < J60 - Accounts Payable >

Accounts Payable Accountant

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6/10/2020 Accounts Payable (J60): Process Diagrams
Accounts Payable Accountant

Daily

One-time
supplier?
Invoice Entry for
Invoice Entry One-Time
without Supplier without
Purchase Order Purchase Order

Gateway

Park Invoice

Post Invoice

Invoice Posted

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04 - Invoice Payment Preparation

SAP S/4HANA < J60 - Accounts Payable >

Accounts Payable Accountant

Prepare
Payment Run

View Supplier
Line Items

Manage
Payment Blocks

View Supplier
Balance

Ready to Pay
Invoices

05 - Payment Run

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SAP S/4HANA < J60 - Accounts Payable >

Accounts Payable Accountant

Overdue
invoices
available

Schedule
Payment
Proposal

Revise Payment
Proposal

Release
Payment
Proposal

End of payment
generation

06 - Online Payments

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SAP S/4HANA < J60 - Accounts Payable >

Accounts Payable Accountant Cash Management Specialist

Urgent
Payment
needed

Create Free
Form Payment
Request

Post Free Form

Payment
Request

Process Free
Form Payment

Urgent
Payment
executed

07 - Online Payment (manual)

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SAP S/4HANA < J60 - Accounts Payable >

Accounts Payable Accountant

Payment needs
to be paid via
online banking...

Process
Payment via
Online Banking
System

Post Outgoing
Payment

Payment paid
and posted

08 - Payment Approval (Optional depending on Cash Management)

SAP S/4HANA < J60 - Accounts Payable >

Cash Manager Accounts Payable Accountant Accounts Payable Manager

Payments
available to be
approved

file:///D:/Projects/Modules/S4hana 1909/SAP Best Practices for SAP S4HANA (on premise)%E2%80%8E DE/Library/ProcessDiagrams/J60_S4HANA1909_Process_Overview_EN_XX.htm 10/16
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Create BCM
Batch

Approval by
First Approver

Approval by
Second
Approver

Create Payment
Medium

Payments
approved

09 - Incorrect Posting

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SAP S/4HANA < J60 - Accounts Payable >

Accounts Payable Accountant

Incorrect
Clearing

Payment cleared Payment cleared

with wrong invoice by mistake

Reset Cleared Reset and

Reverse
Items
Cleared Items

Cleared Items
reset / reversed

10 - Down Payment

SAP S/4HANA < J60 - Accounts Payable >

Accounts Payable Accountant

Outgoing down
payment needed

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Create Down
Payment
Request

Post Down
Payment

Invoice Entry

Post Outgoing
Payment

Clear Open
Items

Down payment
processed

11 - Invoice Management Reporting

SAP S/4HANA < J60 - Accounts Payable >

Accounts Payable Manager

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Accounts
Payable
Overview

Days Payables
Outstanding

Overdue
Payables

Future Payables

Management
information
needed

Cash Discount
Forecast

Cash Discount
Utilization

Multiple reports
available

Invoice
Processing
Analysis

Management
informed

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Invoice
Processing Time

Aging Analysis

Automatic and
Manual
Payments
Analysis

Supplier
Payments
Analysis

Display Item
Change Log

12 - Periodic Activities

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SAP S/4HANA < J60 - Accounts Payable >

Accounts Payable Accountant

Year - end
closing

Check Open
Balances

Create Supplier
Balance
Confirmation

Manage
Supplier
Balance
Confirmations

Print Supplier
Balance
Confirmation

Open balance
confirmed

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