Web based online tendering management system for Debre Berhan University

ABSTRACT
This document is prepared for web based online tendering management system for
University of Debre Berhan. It concerns with the description of the existing tendering
system and the development of the new system. Web based online tendering management
system mainly provides effective, fast and accurate data processing and controlling of
information.
The main aim of developing online tendering management system is to allow easier
coordination of activities from the beginning of the tendering process up to the end of the
process. This system has many beneficiaries such as bidders can register, submitting
technical documents, place bid price, downloading tender document, view result online
and also they can view tender advertisements and notifications on time. Purchasing
employees are another beneficiary of the system by performing activities online. Those
activities are like posting tender advertisement, uploading tender document, evaluating
technical document, generating report, extending the opening date of the tender when the
tender opening date is not working day or holiday and canceling the tender if the
organization make better option.
In our proposed online tendering management system the organization can publish their
tender advertisement and the bidder can participate if he/she is interested to purchase or
sell goods and services.
Keywords: Bid, Tendering, Bidder
Statement of the problem
Current tendering system has no online and modern database management system which
use for computerized handling of tendering. Since all tendering works at is provided
manually, this requires too much paper, a lot of time and also takes a large amount of
manpower. Data handling and data manipulation also not secured and it may expose to
damage easily. Due to this there is work overload on employees and bidders also.
Therefore to reduce these problems we are going to develop online system by using
computerized system and by giving privilege for authorized user to perform their
activities by accessing the system online. Currently tendering is facing many problems
due to the use of manual handling system.
 High tender advertising, paper & overhead costs.
 Bidders have to wait long time to get the tender document.
 Bidders who live far from the organization have lower participation rate.
 Prone to human errors and corruption.
 Tender process takes too much time.
 We are going to improve the drawbacks of the existing system by developing an
automated system

Functional requirement
 The system shall allow admin to register employee and manage account.
 The system shall allow purchasing officer to post Tender advertisement.
 The system shall allow purchasing officer to form tender committee.
 The system shall allow user or bidder registration.
 The system shall allow the bidder to view Tender advertisement.
 The system shall allow purchasing officer to upload tender document.
 The system shall allow the bidder to send tender document request.
 The system shall allow finance officer to approve tender document request.
 The system shall allow the bidder to download tender document.
 The system shall allow the bidder to offer complaint.
 The system shall allow the purchasing officer to view complaint.
 The system shall allow the bidder to place bid.
 The system shall allow finance officer to approve bidder.
 The system shall allow purchasing officer to cancel the tender.
 The system shall automatically close the tender.
 The system shall allow purchasing officer to extend the tender closing and
opening date.
 The system shall automatically open the tender.
 The system shall allow tender committee to evaluate technical document.
 The system shall perform financial evaluation and generate result.
 The system shall allow the user and officer to view result.
 The system shall generate the notification.
 The system shall allow user to give feedback to admin for system modification.

Web Based Cost Sharing system

Problem statement of the project

For the past few years, in Ethiopia, the numbers of higher education institutions were increasing rapidly
with maximum potential of hosting student in each year. Thereby the number of students is also
increasing for studying at this institution. And hence the students are expected to share the cost of living
and tuition, but it was paper based. The following are the main problems due to manual system. These
are:
  The cost sharing system by students is very difficult. Many times students are registered manually
with missed data report. Even after filling the form with this manual system, there are many
problems that lead unsuccessful results.
 Student cost sharing filling system suffers from numerous problems due to its manual way of
recording and reporting students’ data, wasting time and boring to fill the form, difficult to find
and manage student record information, done in different standalone computers and paper based
data manipulation which exposed to data loss, data redundancy, data inconsistence and require
high man power, error sensitive and having low security. Due to the above listed problem we are
going to develop computer based cost sharing system.

Functional Requirements Students:

The proposed system exhibits, the following functional requirement.
 The student should accept the agreement form
 The student fills the cost sharing form within a given time
 The system shall allow student submit the form
 The system enable to create account for user
 The system should allow the student assign a schedule for filling forms
 The system shall allow the Registrar view the student info (dismissal, graduate and
withdraw)
 The registrar update the student information
 The system notify the all amount of cost when the student graduated
 Department head manage the student

Online food ordering for restaurant

ABSTRACT

Our proposed system is an online food ordering system that enables ease for the customers. It
overcomes the disadvantages of the traditional ordering system.. This system improves the
method of taking the order from customer. The online food ordering system sets up a food menu
online and customers can easily place the order as per their wish. Also with a food menu,
customers can easily track the orders. This system also provides a feedback system in which user
can rate the food items. Also, the proposed system can recommend hotels, food, based on the
ratings given by the user, the hotel staff will be informed for the improvements along with the
quality. The payment can be made online system. For more secured ordering separate accounts
are maintained for each user by providing them an ID and a password.
Functionality of the system
 Create an account.
 Manage their account.
 Log in to the system.
 Navigate the restaurant’s menu.
 Select an item from the menu.
 Add an item to their current order.
 Review their current order.
 Remove an item/remove all items from their current order.
 Provide payment details.
 Place an order.
 allow Searching food item
 Selection of food items 
 Receive confirmation in the form of an order number.
 View order.
 Send/receive comment