Business

Communication
Assignment
Submitted by:
Aarti Satish Shah – 201900633
Ashishpal Singh Vohra – 201901544
Navpreet Singh Sabharwal - 201900928
Priya Modgill – 201901292
Rajvi Chatwani – 201900929
Sowmya Iyer – 201901329

Submitted to: Miss Antoinette Stewart - Fearon

 Business Communication – Written

GROUP PROJECT ACTUAL MARK 25, WEIGHT 20% DUE April 11th, 2020 at 5:00 PM.

Question:

Use a pie chart to show Telephone Services Annual Report 2009, broken down as below:

Video – 33%

Wireless – 14%

Long Distance – 22%

Data – 5%

Local and access – 9%

Other – 17%
What is Graphical Representation of Data?

Graphical Representation is used to represent any data that is in numerical form. It shows the
relation between the information, data, idea and concept of the diagram. With the help of these
diagrams, information can be represented in an effective manner and it makes the data to be
understood in a better way. It is an effective way of learning. It depends on the information
available in that domain. Information is absorbed into the graphical representation of the data
software and then represented by a series of symbols, such as lines on a line chart, bars on a bar
chart, or slices on a pie chart, from which users can obtain more information than by numerical
analysis. Visual aids are an integral part of the academic writing process. With the advent of
personal computer graphics software writers have a range of options available for using visual
aids.

Advantages of Graphical Representation of Data:

In analyzing and understanding large quantities of numerical data and the relationship between
data points, tabular and graphical representation of data is a crucial component. Data visualization
is one of the most fundamental data analysis approaches, providing an intuitive and universal
means of viewing, abstracting and sharing complex data patterns. The advantages of graphical
representation of data are as follows:

Facilitates and enhances learning: graphics make data easy to interpret and remove language
and literacy barriers.
Comprehension of content: images are more efficient than text in human comprehension.
Flexibility of use: graphic representation can be leveraged in almost any area that involves
data Increases logical thinking: users can make simple, data-driven decisions at a glance.
Supports innovative, tailored reports for more entertaining and stimulating visual
presentations.
Improves communication: visualization of graphs illustrating important themes is
considerably quicker than reading through a line-by-line informative report line.
Shows the whole picture: an instantaneous, complete view of all variables, time frames, data
actions and relationships.

What are the types of Graphical Data?

Report writers use tables and graphics such as bar charts, line charts, and pictograms to explain
ideas briefly and vividly. Diagrams, like all visual aids, communicate information clearly and
effectively. For example, written instructions supported by illustrations to show how an eye-drop
should be opened and applied would be far more effective than plain instructions in words alone.
Informal reports include visual aids such as maps, graphs, tables and diagrams presenting details
in visually pleasing ways of illustrating patterns and relationships, describing numbers and
quantities and rendering abstract ideas concrete. The types of graphic representations used will
depend on the type of data being examined. Data charts are available in a wide range of maps,
diagrams, and graphs. The choice of the most suitable diagram depends on a number of different
factors — the complexity of the data, the intent of the diagram, and whether a graphical
representation of qualitative data or a graphical representation of quantitative data is used. There
are hundreds of different formats to display data in a graphical way. Some of the charts which are
most common include:

Line Graphs- Line graphs are used to display the data which is continuous in nature. It
helps us in predicting the future events over time.
Bar Graphs- to display the category of data, generally bar graphs are used. The
comparison of data is showed using the solid bars and to represent the quantities.
Histograms- The frequency of numerical data that are presented into intervals can be
represented with the help of histograms.
Line Plot- The frequency of data on a provided number line is presented through line plot.
Flow Chart- With the help of flow chart, the data is shown in a sequence from the
beginning to end. For the purpose so that the data can be analyzed, designed, documented
and managed.
Gantt Chart- It is a special type of bar graph that is used to diagram projects and schedules.
The use of colored bar of different lengths not only represent the end and start date of
project but also important events, task, milestones and timeframes.
Pie Diagram - A pie diagram is a diagram that is circular in shape and is divided into
many parts to represent the proportional division. In this diagram, the length of each arc is
proportional to the quantity it represents. It allows you to edit the text, change the color,
shape, shades and style. The name of the diagram is kept showing its resemblance to the
pie, which is in slices, there are several ways that it can be represented in. The usage of the
pie chart is high in the business world and the mass media.

What are Pie charts?

Pie charts are specific types of data presentation where the data is represented in the form of a
circle. In a pie chart, a circle is divided into various sections or segments such that each sector or
segment represents a certain proportion or percentage of the total. In such a diagram, the total of
all the given items is equated to 360 degrees and the degrees of angles, representing different items,
are calculated proportionately. The entire diagram looks like a pie and its components resemble
slices cut from a pie. The pie chart is used to show the break-up of one continuous variable into its
component parts. The pie chart encompasses a circle of 360 degrees which represents 100 per cent
of the value of the continuous variable. Thus, 3.6 degrees on the pie chart represent 1 percent of
the total value of the continuous variable being represented. A single pie diagram can represent
only one continuous variable. Hence, in terms of versatility of data representation, pie charts are
less versatile than either of bar charts, x-y graphs or tables. However, their utility is in the fact that
the representation of data is cleaner and it gives an immediate idea of the relative distribution of
the continuous variable amongst different sectors.
Advantages of Pie charts:

Instead of simply showing a set of figures, the charts and graphs are an easy way to interpret
statistical information for companies. The most every pie chart of these is. The pie chart works
well when you need to present and calculate basic data which is easy to construct and understand.
As with other analysis methods like a bar graph, a pie chart is not appropriate for the complex
needs. Pie charts are used as it has the following advantages:

It is plain, and easy to understand.

It visually portrays data as a fraction of a whole and can be an important communication
tool for even uninformed audiences.
It allows the audience to see a comparison of data at a glance to make an immediate
interpretation or to quickly understand the details.
Using this chart will eliminate the need for readers to analyze or calculate underlying
numbers themselves.
You can edit pieces of data in the pie chart to underline points you want to make.

Why is pie chart the most suitable option in the given question?

Pie charts are ideal to display categorical data when there are 6 categories or fewer. This visual
representation is also used to indicate proportional data. In this scenario since there are 6 categories
of proportional data, pie chart is the most suitable option as it provides the reader with a good
visual representation. The user can quickly analyze the categorical contribution and draw
comparison or arrive at a conclusion by glancing at the pie chart.

Pie Chart:
References:

1. Antoinette Stewart, March 28, 2020, PowerPoint Presentation on Informal Reports

2. P. D. Chaturvedi, January 1, 2013, Business Communication, 3rd Edition
3. BYJU’S – The learning App, Graphical Representation (https://byjus.com/maths/graphical-
representation/)
4. ExcelR – Raising Excellence, December 19, 2019, Advantages and Disadvantages of Pie
Charts (https://www.excelr.com/advantages-and-disadvantages-of-pie-charts)