LS1.E-LR.

13 USE OF GRAPHIC AIDS IN

PRESENTATION

What Is This Module About?

This learning resource aims to engage students in guided and
independent learning tasks at their speed and in their own time.
Furthermore, this attempts to assist learners in acquiring 21st-century
skills while considering their needs and situations.

Let’s See What You Already Know

Identify each illustration below and write your answer on the blank
provided before each number.

________________1.
https://www.dreamstime.com/stock-images-organization-chart-image19846974

________________2.
https://www.teacherspayteachers.com/Product/Natural-Resources-Poster-4880848

https://www.shutterstock.com/image-illustration/bar-graph-blank-boxes-your-own-55432951

________________3.
________________4.

https://www.independent.co.uk/news/world/what-are-the-largest-religious-
groups-around-the-world-and-where-are-they-a6982706.html
https://wiki.q-researchsoftware.com/wiki/Tables_-_Raw_Data_-_Question ________________6.
________________5.
 https://www.houseofmath.com/encyclopedia/statistics-and- https://byjus.com/maths/line-graph/
probability/statistics/charts/what-does-pie-chart-mean
________________8.
________________7.

https://www.smartdraw.com/organizational-chart/ http://pascapbi-3a.blogspot.com/2017/01/projected-visual-aids-
________________9.
from-time-to-time.html ________________10.

What Will You Learn from This Module?

In the previous lessons, you have learned about writing concept
papers, its parts, uses, and various kinds. However, these skills are only
beneficial if a person has knowledge and skills in presenting a fresh
concept paper or project with supporting visuals and graphic aids. This will
increase the concept's credibility, effectiveness, and appeal.
After going through this lesson, you are expected to:
1. Present a novel concept paper or project with accompanying
visuals/graphic aids.

Let's Do This
Reflecting on your classroom experiences, can you identify and
explain the various sorts of visual aids that your teachers have used to
improve your learning and involvement during lessons?

Let’s Study and Analyze

Lesson 1
Presentation of Novel Concept or Project with
Accompanying Visual/Graphic Aids
 Picture yourself presenting a concept or a project in front of your
classmates without a projector, visual aids, or drawings to support or
illustrate your thoughts. Given that everything is digital nowadays, it is
somewhat simpler to provide images or graphic aids while presenting a
concept.
In this lesson you will learn the appropriate ways to use visual/
graphic aids, and when will they be used.

Read the following key topics to have a better understanding of

the different kinds and uses of graphic aids that is useful in delivering
a concept paper effectively and engagingly:
Key Concepts:
✔ Visual aids can potentially contribute fresh or additional
information to the written text.
✔ Visual aids allow the writer to explain complex ideas more
concretely, communicate complicated concepts, and enable the
reader to picture abstract topics.
✔ Visual aids aim to summarize information since the volume of
data can be overwhelming at times, and help is the only
realistic method to make the information accessible.
✔ A visual graphic aid is any image that helps you, the reader,
grasp the text that goes with the visual aid.

Graphic/Visual Aids

Tables Charts Visual

According to Barrot and Sipacio (2016), visuals can be classified

into six groups as shown above:

KINDS OF VISUALS/GRAPHIC AIDS

1. Table
 https://ourworldindata.org/obesity

Tables arrange data that is too extensive or difficult to fully present

in the text, allowing the reader to see the necessary improvements. Tables
illustrate trends or patterns in data, making work more legible by omitting
numerical data. The following are characteristics of a well-designed table:

a. Clear and concise legend/caption

b. Data is divided into categories for clarity.
c. Sufficient spacing between columns and rows
d. Units are provided.
e. Font type and size are legible.

It is essential to comprehend a table's title when reading and

interpreting it because it is the primary information source. Checking to
see if the data is updated will be fine. Numerous tables include numerical
data; thus, they must also be precise.

2. Charts

Charts frequently use lines, boxes, and arrows to convey data. Its
main objective is to provide rankings, levels, divisions, and orders. The two
most prevalent diagrams are flow charts, which describe processes, orders,
and steps, and organizational charts, also known as organigrams or
organograms, which are ubiquitous in many offices.

DepEd Central Office Organizational Chart

 https://www.deped.gov.ph/deped-org-structure-v2/

This organizational chart depicts the offices that report to the DepEd
Central Office. The levels provided in this chart make it easier for readers
to understand which offices do better than others.
Reminders:
1. The right size. Overly big charts can be intimidating. Three uncluttered
charts are always preferable to one with too much information. In this
manner, the audience can examine the structure at their own pace and,
when ready, can look at the other departments or divisions.
2. The right shapes and colors. The audience can learn more about the
organization using the same form for each level or department. The use of
colors is subject to this guideline as well.
3. The right information. Another technique to ensure that readers get the
most out of looking at an organizational chart is to include more details
about the personnel, such as contact information, location, and expertise.
The template below, an adaption of Barrot and Sipacio's (2016), can
be used because a flow chart displays operations or steps.

START OF PROCESS

STEP 1

STEP 2

STEP 3

Is the output correct?

 END OF PROCESS

3. Graphs
Graphs are a popular tool for visually illuminating data relationships.
A graph serves the objective of presenting data that are either too many or
complex to express in the text while taking up less room fully.

Users can choose multiple choices for their responders, such as

annual or quarterly sales while using bar graphs to compare ideas and
percentages among variables or data sets. As you can see, both column
charts and bar charts have an X-axis.

https://www.smartsheet.com/bar-charting-excel-bar-graph

Pie graphs are illustrative and demonstrate sample breakdown in a

particular dimension. It is depicted in a pie chart the link between your
data's primary and secondary categories. It is useful when working with
categorized data groups or highlighting disparities across data groups
based on a single variable.
 https://www.originlab.com/doc/Origin-Help/2D-Pie-Chart

Line graphs illustrate trends across time. While the X axis displays
some additional associated aspects, the vertical axis displays numerical
numbers. Markers for line charts are shown in circles, other forms, or other
formats.

Tips in Using Charts and Graphs

https://www.storytellingwithdata.com/blog/2020/3/24/what-is-a-line-graph

Reminders:

1. Reduce the number of items in the graph, whether a line, a pie, or a bar.
Too many slices, lines, and bars can confuse readers and show inaccurate
facts in their place.

2. Keep the lines, graphs, and images' widths uniform for aesthetic
purposes.
3. Spaces between bars may be easier to see when creating a bar graph.
These spaces, however, might not be necessary if the data shown are
many and necessary to be on the same graph.

4. Sort the information logically. Adhere to a specific sequence (i.e.,

ascending or descending).

5. If necessary, provide legends.

4. Diagram

A diagram uses visualization techniques to represent information

symbolically. The method can occasionally involve projecting a three-
dimensional visualization onto-dimensional surface.

https://www.researchgate.net/figure/Simple-block-diagram-of-the-Heating-System-of-the-SCR-1-figure-
caption_fig4_261355528

Due to its simplicity, while still being able to simplify information, the
Venn diagram is perhaps one of the most common diagram types.

https://vizzlo.com/data-viz-guide/venn-diagram/what-is-a-venn-diagram

5. Visual Images
Pictures or photos are examples of visual images.
 Presenting reports, idea papers, and graphic illustrations can support
and add information in some situations. If appropriately used, these
images can also improve the output's aesthetics.
The example below is from the annual report of a large corporation.
Please note how the images heightened the overall impact for anyone who
may read it and how they didn't overdo it with many pictures.

Here is a great example

of how to incorporate
visuals into a report.

https://blog.flipsnack.com/examples-annual-report-design/

Reminders:
1. Only use photographs that are appropriate and suitable. Think about the
pictures that best depict the subjects being covered. An excessive number
of images may turn your report into a photo album.
2. Lay-outing is essential. It means how the images shall be positioned on
the paper. It has to be near the part it supports or adds information to.
3. Photographing can be challenging. If you have friends and
acquaintances enthusiastic about photography or photojournalism, their
assistance is mainly helpful. The technical aspects include things like
perspectives, light exposure, and angles. You can obtain online
photographs to save time and effort, but always remember to provide
linkbacks or credits.
4. The photo's quality should also be considered. A blurry image is a
significant NO since they need to be crisp, clear, and understandable.
6. Maps
Reports frequently use maps, particularly when giving information
about locations or regions. Since maps display numerical data, they can
help break up the monotony of numbers in a representation.
 The map presents
the record of
vaccinated people
around the globe
as of June 8,
2021.

https://fortune.com/2021/07/14/covid-vaccine-tracker-update-worldwide-us-countries-pfizer-moderna-johnson-
johnson-numbers-data/

Let’s Try This

Directions: Make your family ancestry using an organizational chart/on
your phone with the help of Canva or PicsArt.
Link for the tutorial on YouTube:
https://youtu.be/n-e1OkFhw3s

Examples:

https://roottobranches.com/what-is-a-pedigree-chart-in-genealogy/
https://www.vectorstock.com/royalty-free-vector/pedigree-or-ancestry-chart-template-with-portraits-
vector-20431882

Let’s See What Have You Learned

Directions: Read the concept paper, analyze it, and decide which
Visual/Graphic Aid will best present the concept paper.
 Reading is not studying.
Simply reading and re-reading texts or notes is not actively engaging in the material. It is
simply re-reading your notes. Only ‘doing’ the reading for class is not studying. It is
simply doing the reading for class. Re-reading leads to quick forgetting.
Think of reading as an important part of pre-studying, but learning information requires
actively engaging in the material (Edwards, 2014). Active engagement is the process of
constructing meaning from text that involves making connections to lectures, forming
examples, and regulating your own learning (Davis, 2007). Active studying does not mean
highlighting or underlining text, re-reading, or rote memorization. Though these activities
may help to keep you engaged in the task, they are not considered active studying
techniques and are weakly related to improved learning (Mackenzie, 1994).
Ideas for active studying include:
• Create a study guide by topic. Formulate questions and problems and write
complete answers. Create your own quiz.
• Become a teacher. Say the information aloud in your own words as if you are the
instructor and teaching the concepts to a class.
• Derive examples that relate to your own experiences.
• Create concept maps or diagrams that explain the material.
• Develop symbols that represent concepts.
• For non-technical classes (e.g., English, History, Psychology), figure out the big
ideas so you can explain, contrast, and re-evaluate them.
• For technical classes, work the problems and explain the steps and why they work.
• Study in terms of question, evidence, and conclusion: What is the question posed
by the instructor/author? What is the evidence that they present? What is the conclusion?
https://learningcenter.unc.edu/tips-and-tools/studying-101-study-smarter-not-harder/

Present your answer in the box below:

Let’s Remember And Review

 Let’s Remember and Review
- Remove unnecessary details from your graphic aids, such as colors, text,
or lines. You may simplify or divide a single chart into two or more charts.
Your chart variables should be explicitly related to the numerical units of
your data groupings. When transferring currencies, you should also
consider inflation.

- Make sure that the comparisons in your graphic aids are easy to read and
straightforward. As a result, you should organize your database using
values that make sense.

- Additionally crucial for emphasizing your tasks are indicators. Correctly

affix labels to your chart’s lines, bars, and pies to prevent indirect color
lookup.

- Make your Graphic/ Visual aids color categories as simple as possible. Use
the same colors in the same types but with a different intensity. Ensure
that the axes or labels on your charts are all the same so you won’t have
trouble seeing the colors on your print.

What Have You Learned

Test I: Please read the following sentences and identify whether it is
a table, bar, chart, diagram, visual aid, or map.

______________1. Used to help the readers see the numerical data on a

certain area or region.
______________2. Used as a visualization technique to represent information
symbolically.
______________3. A popular tool for visually illuminating data.
______________4. Used to present facts and to encourage deeper analysis of
a topic.
______________5. Used to arrange data that is too extensive or difficult.

Test II: Analyze the following sentences and give the best Visual/Graphic
Aid present in each situation.

______________1. John Paul has been hired to collect the data of people who
have experienced the outbreak of dengue for the last six
months up to the present in every municipality in Masbate.
______________2. You asked your classmates whom they voted for; from the
last election, you gathered that 53% of your classmates
voted for Red, 39% for Pink, 6.4 % for White, and only
1.6% for Blue.
______________3. Hanna finalized the attendance of her classmates for
August. Every day each of her classmates gets a check if
they are around for the rest of the day.
______________4. Section Amethyst finally elected their class officers, Clara,
the secretary, wrote down the names of the officers in
chronological order.
______________5. You and your friend went to the market to take
photographs
using your phone for an annual article for your school
newspaper.

Answer Keys

Let’s See What You Already Know

1. Chart
2. Visual Image
3. Graph
4. Diagram
5. Table
6. Map
7. Pie Graph
8. Line Graph
9. Organizational Chart
10. Visual Images

Let’s Do This
*Answers may vary

Let’s Try This

*Answers may vary

Let’s See What You Have Learned

*Answers may vary

What Have You Learned?

Test I:
1. maps
2. diagram
3. graph
4. charts
5. table
Test II:
1. map
2. pie graph
 3. table
4. organizational chart
5. visual image

Glossary
Graphic Aid – is any image that assists you, the reader, in understanding
the text that accompanies the visual aid
Visual Aid - an instructional device (such as a chart, map, or model) that
appeals chiefly to vision (Merriam – Webster Dictionary)
Concept Paper – a summary of what a project is all about, the reasons for
conducting the project, and how it will be carried out.
Novel - (adjective) new and not resembling something formerly known or
used.

References:

Book References:

"Q1 Module 10.pdf - Eapp- Shs Quarter 1 - Course Hero."

https://www.coursehero.com/file/74785226/Q1-MODULE-10pdf/. Accessed 17 Jul.
2023.

Online References:

"Guidelines In Writing A Concept Paper Barrot And Sipacio 2016 ...."

https://www.coursehero.com/file/p5211p92/Guidelines-in-Writing-a-Concept-
Paper-Barrot-and-Sipacio-2016-presented-the/. Accessed 20 Jul. 2023.

"EAPP Q1 Week8 Final 5 Pages | PDF | Chart | Graphics - Scribd."

https://www.scribd.com/document/530475526/EAPP-Q1-Week8-Final-5-Pages.
Accessed 17 Jul. 2023.

"Bar Graph Blank Boxes Your Own Stock Illustration 55432951."

https://www.shutterstock.com/image-illustration/bar-graph-blank-boxes-your-own-
55432951. Accessed 17 Jul. 2023.

"Adding a map to a report - IBM."

https://www.ibm.com/docs/SSEP7J_11.0.0/com.ibm.swg.ba.cognos.ug_cr_rptstd.do
c/t_create_mapbox_map.html. Accessed 17 Jul. 2023.

"Studying 101: Study Smarter Not Harder - UNC Learning Center."

https://learningcenter.unc.edu/tips-and-tools/studying-101-study-smarter-not-
harder/. Accessed 17 Jul. 2023.
 "UNDERSTANDING GRAPHIC AND VISUAL AIDS - Neliti."
https://media.neliti.com/media/publications/78407-EN-understanding-graphic-and-
visual-aids.pdf. Accessed 19 Jul. 2023.

"Visual aid Definition & Meaning - Merriam-Webster." 13 Jul. 2023,

https://www.merriam-webster.com/dictionary/visual%20aid. Accessed 19 Jul.
2023.

"Novel Definition & Meaning - Merriam-Webster." https://www.merriam-

webster.com/dictionary/novel. Accessed 19 Jul. 2023.