Caribbean Maritime University

Student Handbook
2018-2019

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 Students’ Welcome
Welcome to all new and returning students of the Caribbean Maritime University. This Handbook details
information relevant to your student life at the University. It states the University’s expectations and outlines
students’ rights and responsibilities. Specific information about student progression, the grading system,
examination regulations, code of conduct, among others, is also included.

NOTICE TO STUDENTS
Upon registering, each student at the Caribbean Maritime University formally agrees to observe and obey all
the policies and rules governing students and the operation of the University.
The University has the right to alter any information appearing in this or any other publication relating to
admission, programmes, continuation of study, fees and the requirements for granting of degrees, diplomas or
certificates and any other matter.
New and returning students are expected to familiarise themselves with the information in the Student
Handbook.

CONTACT INFORMATION:
The Office of the Registry
Caribbean Maritime University (Main Campus)
Palisadoes Park
Kingston, Jamaica W.I.

Telephone: (876) 924-8150/9

Fax: (876) 924-8158
Email: info@cmu.edu.jm
Website: www.cmu.edu.jm
Facebook: www.facebook.com/cmu.edu.jm/

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 Campus Aerial View

MAIN CAMPUS—PALISADOES PARK

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 TABLE OF CONTENTS
Notice to Students 3

Aerial View of CMU 4

Messages 7-8

CHAPTER I –GENERAL OVERVIEW OF THE CMU 9-15

Vision, Mission, Core Values, Scope, Objectives and Tagline 10
Historical Overview 11
Faculties, Centres & Schools of the University 12-14
Campus and Sites of the CMU 15

CHAPTER II—GENERAL INFORMATION 16-35

2.1 Student’s Rights and Responsibilities 17
2.3 Dress Code 18-22
2.4 Resources 23
2.5 Library Services 23
2.6 Student Affairs 24-28
The Counselling Unit 24
Health & Wellness Services 25
Accommodations Services 27
2.7 Placement Department 28
2.8 Financial Department 29-31
2.9 Registration 32-33
2.10 Orientation & Enrolment 34-35

CHAPTER III—ACADEMIC MATTERS 36-58

3.1 Academic Terminology, Policies and Procedures 37-43
3.2 Graduation Requirement (Awards) 44
3.3 Confidentiality of Students’ Personal Information 44-47
3.4 Terminologies, Policies & Procedures on Examinations and Assessment 48
Assessment Policy 48
Assignment/Course Work 48
Course/Lecturer Evaluation 50
Grade Point Average (GPA) 53-55
Grading Procedure 55
3.5 Student Academic Progress 56

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CHAPTER IV—EXAMINATION REGULATIONS 59-78

SECTION I—Examination Regulations 60-61

SECTION II—General Examination Results 62-67

SECTION V—Conduct of Written Examination 68
Cheating 71
Plagiarism 72
SECTION VI—Assessed Course Work 74
SECTION VII—Review of Examination Results 76

CHAPTER V—CODE OF CONDUCT 79-90

Misconduct 80
Major Misconduct 81
Minor Misconduct 82
Misconduct in Examinations 82
Discipline Committee 83
Disciplinary Proceedings 84
Sanctions 87
Appeals 88

CHAPTER VI—STUDENT LIFE 92-106

5.1.1 Clubs and Societies 93
5.1.2 Sporting Involvement 93
5.2 Community Standards 94

5.3 Campus Security & Safety 94

5.4 Personal Responsibility/Safety 95

5.5 General Conduct/ Requirements 96

5.6 Services/Facilities 98
5.7 CMU Students’ Union 100
Students’ Union Members Contact Information 104

Activities 106

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 President’s Message
Fritz Pinnock, Prof., PhD, MSc, BSc (Hon), JP, MBIM, MILDM, FCILT

Welcome to the Caribbean Maritime Uni-

versity (CMU) . You have joined the
CMU at an exciting time when global de-
velopment is being characterized by the
shift of power from Europe and the Amer-
icas in the West to China in the East.
There is a greater shift from countries
competing against countries, to countries
working together to contribute to the
global supply chain.

As a student of the CMU, you have a

unique opportunity to take advantage of
these developments by preparing yourself for the dynamic world of work that awaits you in this industry.

The CMU offers an innovative approach to education and training where every degree programme offered is
underpinned by global professional certification - for example, the professional seafaring programmes are
endorsed and recognized by the International Maritime Organization and the logistics programmes are
accredited by the Chartered University of Logistics and Transport in London. The CMU also has secured
institutional accreditation from the International Standards Organization and Accreditation Service for
International Colleges for all its programmes. We are preparing you for the world. Jamaica is just one option.

We encourage you to maximize on your opportunity to hone your talents, develop your professionalism, build
on existing skills, and develop new ones by pursuing the industry-relevant academic and social programmes
that can unlock new and existing careers.

You have joined the privileged group of students who will charge the way forward in global trade and devel-
opment. Be proactive, be socially conscious and develop your talents.

All the best!

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Students’ Union President’s Message

Leondra Power
I am honoured to welcome all new and returning students to the Caribbean Maritime University as the
newly elected president of the Students’ Union for the
academic year 2018/19. I look forward to serving you all to
the best of my abilities throughout the year. Hope,
determination, productivity and focus are the driving forces
that guide me daily, and I strive to share them with you to
inspire success.
The Students’ Union has many exciting plans for the CMU
student body. These plans include supporting your academic
and social development during your time at the university.
We will ensure that you have a once in a lifetime experience
at this notable institution.
I have, you have, we all have hope in the face of the
uncertain journey ahead of us. This university is a part of our
journey and it provides a key for all who pass through its
doors. You must determine which doors will be opened by
your unique key. Your key will be the ultimate tool to unlock
your future endeavours. Never forget the reason why we are
here.
I am grateful to be given this opportunity and I am excited to
see where this year takes us. The students’ union is working
diligently in preparation for an amazing school year. We
invite you to be an active part of these plans, by:
1. Having hope
2. Claiming your keys
3. Being your brothers’ and sisters’ keeper

Own your keys and let us unlock a year to remember!

Thank you.

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Chapter

[1]

GENERAL OVERVIEW 9
 Overview Information Academics Examination Code Of Ethics Student Life

GENERAL OVERVIEW OF THE CARIBBEAN

MARITIME UNIVERSITY

Vision

The maritime university of choice for global leaders.

Mission

Redefining maritime excellence through innovation and technology.

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HISTORICAL OVERVIEW OF THE CMU
The Caribbean Maritime University (CMU) is a tertiary institution specializing in Maritime education,
applied research and training, for professional seafarers and associated industry personnel, covering land, sea
and air. The University began as the Jamaica Maritime Training Institute (JMTI) as a joint project between
the Jamaican and Norwegian Governments in September 1980 with the Ministry responsible for Transport
having oversight responsibilities. It later became a statutory body under the laws of Jamaica (JMI Act) on
January 4, 1993, and was renamed Jamaica Maritime Institute (JMI). A further strategic name change took
place in 2001 to reflect the regional scope and dimension of the Institute’s operations, hence the emergence
of the Caribbean Maritime Institute (CMI). A further name change occurred on September 28, 2017, and the
CMI became the CMU by an act of parliament. As a part of the transition process, on January 1, 2018, the
oversight ministry was changed from the Ministry of Transport and Mining, to the Ministry of Education
Youth and Information.

Jamaica sits at the crossroads of international trade covering both sea and air. It is within 32 miles (51 km) of
east to west and north to south trade routes, linking the Panama Canal, thus making Jamaica an ideal
trans-shipment hub for global trade. Since the global recession in 2008, the traditional shipping industry has
reinvented itself. Trans-shipment is now viewed as a cost to shipping lines which have now shifted their
focus to create greater value for their customers. The traditional shipping industry is subsumed in the global
supply chain which essentially is a network of trading partners. Logistics is the glue that holds them together.
The Jamaican Government has adopted shipping and logistics as a key growth strategy which has been en-
dorsed by Multilateral Agencies such as the International Monetary Fund (IMF), International Development
Bank (IDB) and the World Bank. By virtue of this national strategic shift, the Caribbean Maritime University
now plays a pivotal role in developing Jamaica’s human capital in the areas of maritime, engineering, logis-
tics, and allied industries. The University is now extending its reach into Science, Technology, Engineering
and Mathematics (STEM) education and applied research.

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FACULTIES, CENTRES AND SCHOOLS OF THE UNIVERSITY
In recognition of the diversity of the technical and academic competencies within the University and in the
interest of good governance and accountability, the CMU is organized into several Faculties, Schools and
Centres.

FACULTIES

Engineering and Applied Technology

This faculty spearheads engineering-led research-based academic activities geared towards a culture of
applied research. It focuses on multidisciplinary growth areas that are globally relevant such as
biotechnology, alternative energy, robotics, mechanical engineering, chemical engineering and electrical
engineering. These programmes are accredited by the University Council of Jamaica (UCJ) and the
Accreditation Service for International Schools, Colleges, and Universities (ASIC UK).

Marine and Nautical Studies

The programmes within this faculty provide training for persons wishing to develop a career in seafaring.
Students enrolled in these programmes are trained in the rudiments and theory of nautical studies and are
taught shipboard operations to the management level.

Advanced Skills and Professional Development

This Faculty serves two main types of students; those seeking alternative pathways to educational
advancement and industry personnel who want to enhance their professional expertise in a variety of areas.
Alternative pathways include occupational degrees, foundation courses and government assisted programmes
while other industry-based courses include customized offerings that are tailored to suit individual and
organizational needs across sectors.

Shipping and Logistics

This faculty provides salient training in Logistics, which is an integral component of every organization but
particularly so in the production, distribution, and trade. Effective logisticians can significantly impact the
bottom line of organizations. As this awareness grows, so too will job opportunities in this field. Beyond the
planning and forecasting, product assembly, storage, and management of the supply chain are international
trade, security, and coordination of distribution channels. All these aspects (on land, on the sea and in the air)
work together as a whole to support domestic and international businesses. The fast-paced industries of
immigration, shipping, security and port management are global fields which offer tremendous employment
opportunities. Practitioners in these areas are high in demand and low in supply. The undergraduate
programmes in this Faculty are designed to prepare candidates to gain entry-level and middle-level
employment in these sectors. They also seek to develop in candidates, the knowledge, skills, and flexibility
to participate in the global marketplace. The Post Graduate programmes equip students with higher-order
skills and abilities.

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CENTRES AND SCHOOLS

Andrew Wheatley Centre for Digital Innovation and Advanced Manufacturing

(CDIAM)
Digitalization and Innovation is changing the world and the way products are imagined, designed and made.
As such the Andrew Wheatley Centre for Digital Innovation and Advanced Manufacturing (CDIAM) at the
Caribbean Maritime University is focused on becoming a premiere research institute in digital technologies
and advanced manufacturing methods and equipment including research into Thermoplastics. Industry
software from around the world was incorporated into the centre from top partners including Siemens,
Autodesk and SSI. Additional software platforms delve into the Industrial Internet of Things, Big Data,
Predictive Analytics, Robotics, Machine Learning and Artificial Intelligence. The CDIAM is the first and
only innovation centre in Jamaica that offers the level of software and hardware technology including
additive manufacturing and solutions based services that will be facilitated through this centre.

Centre for Climate Change and Renewable Energy (CREC)

The Centre for Climate Change and Renewable Energy is responsible for spearheading research and projects
on climate change initiatives.

Festo FACT Centre (FACT)

Caribbean Maritime University has partnered with German company, FESTO Didactic, to establish the
Caribbean FESTO Automation, Certification and Training (FACT) Centre. This centre comprises the most
sophisticated FESTO laboratories in the world – actively bridging the gap between academia and the
industry. The Centre is designed to meet the needs of industrial entities and solve their technical, personnel
and training needs, through certification and training of critical engineers and technicians at all levels. This
comprehensive offering is customized to fulfil the Jamaican (and by extension the Caribbean) workforce
needs, utilizing the didactic methods of FESTO. This method integrates technologies such as pneumatics,
industrial safety, programmable logic control and a full automation laboratory, addressing commissioning,
troubleshooting, closed loop control and robotics.

FESTO is the recognized global standards, which when infused with the academic programme offerings of
the CMU, will meet both the certification and employment needs. Therefore graduates will receive a FESTO
certification that has global currency.

Centre for Security, Counter-Terrorism and Non-Proliferation (CSCTN)

This centre manages degree programmes related to security administration and management, police and
forensic sciences, as well as cyber security and digital forensics and counter terrorism management.

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Maritime Training Centre (MTC)
The Maritime Training Centre offers all International Maritime Organization (IMO) Standards of Training,
Certification and Watchkeeping for Seafarers (STCW). These courses are approved qualification standards
for masters, officers and watch personnel on seagoing merchant ships.

School of Graduate Studies and Research

The School of Graduate Studies and Research spearheads research and development as an investment to en-
sure that higher level studies are undertaken in critical areas of shipping, logistics, maritime studies and relat-
ed areas. The programmes seek to develop in candidates the knowledge, skills and flexibility to participate in
the global marketplace as agents of change and active contributors by equipping students with higher-order
skills and abilities.

Further details regarding the various degree and certifications programmes offered through the university’s
faculties, centres and schools can be viewed at http://cmu.edu.jm/academics/faculties-divisions/.

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CAMPUSES AND SATELLITE LOCATIONS
The Caribbean Maritime University has developed an island-wide and regional reach during its existence,.
To date, the university manages select programmes across multiple sites as follows:

Campuses
The Main Campus, Palisadoes Park
The Port Royal Campus
The Air Jamaica Campus, Air Jamaica Building on Harbour Street

Satellite Locations
Antigua and Barbuda (Masters in Logistics and Supply Chain Management)
Sam Sharpe Teachers’ College, St. James
Knox Community College, Manchester
Moneague College, St. Ann
Charlie Smith and Trench Town Polytechnic (CAP YES and Pre-University Programmes)
Hydel Group of Schools (CAP YES Programme)
Kingston High School (Pre-University Programme)
Denbigh High School (CAP YES Programme)
Cumberland High School (Pre-University Programme)
Eltham High School (CAP YES and Pre-University Programmes)

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 Chapter

[2]

GENERAL INFORMATION
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 Overview Information Academics Examination Code Of Ethics Student Life

GENERAL INFORMATION

This handbook details the rules and regulations of the Caribbean Maritime University. Students pursuing
cadet programmes will be guided by additional regulations. All students have a responsibility to familiarise
themselves with the rules and regulations.

2.1 STUDENTS’ RIGHTS AND RESPONSIBILITIES

Students' Rights:
 To be treated with dignity and respect;

 To be provided with the resources to support academic pursuits;

 To participate in activities for students at the University, without harassment, intimidation, or

discrimination ;

 To receive respect for one’s property;

 To privacy and confidentiality of personal information in accordance with applicable laws, subject to any
court order or any other laws or regulations allowing for said information to be divulged;

 To freedom of inquiry, expression and assembly on campus;

 To fair procedures in proceedings involving students at the University; and

 To establish a student organization to promote the interests of students in accordance with Article 11 of
the Charter of the Caribbean Maritime University.

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Students' Responsibilities:
 To be fully acquainted with, and abide by the relevant codes of conduct and other University policies,
procedures and/or rules;

 To be engaged during class time;

 To refrain from the use of abusive or disrespectful language and inappropriate behavior;

 To refrain from disrupting or interfering with University activities, programmes and student
extra-curricular activities;

 To refrain from behaviour that poses threat or harm to another person’s physical or mental well-being;

 To uphold an atmosphere of civility, honesty, equity and respect for others which values diversity
amongst staff, students and visitors of the University;

 To ensure that you are well informed about the requirements of the course that is being undertaken;

 To attend classes on time;

 To meet stipulated deadlines;

 To respect the privacy of personal information of others and treat disciplinary outcomes as confidential;

 To respect the University’s property and those of others;

 To respect the rights and welfare of the University’s staff and students;

 To complete and submit evaluations of lecturers; and

 To obey public national laws.

2.2 DRESS CODE

CMU has a dress code which students should maintain at all times unless otherwise authorised in writing
from a university official.

Students’ uniforms must be kept clean, free from damage and must be ironed at all times. Students must keep
uniforms buttoned and zipped while ensuring that metallic devices such as insignia, belt buckles, and belt
tips are free of scratches and corrosion and are in proper lustre. They are to also be properly affixed in the
correct place on the uniform.

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EXPECTED UNIFORM ATTIRE

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Students must keep shoes and boots cleaned and/or shined. ABSOLUTELY NO SNEAKERS ARE
ALLOWED. Students will replace the epaulettes, insignia, and nameplates, when they become
unserviceable or no longer conform to university standards. Students must ensure that articles carried in
pockets do not protrude from the pocket or present a bulky appearance.

Uniform Appearance and Fit

These rules and regulations outline how your uniform should look and fit (this includes authorized civilian
attire), and apply both on and off campus:

General:
 All shirts (male/female) are to be tucked into pants/skirts at all times.
 Pants, skirts and shirts must not be tightly worn.
 Male students are not permitted to wear earrings.
 Female students are allowed to wear only two (2) pairs of earrings, two in each earlobe. The second pair
MUST be a stud or sleeper earring.
 Nose and tongue rings are prohibited.

 Students’ undergarments should not be visible.

Males:
Pants will be fitted and worn with the lower edge of the waistband at the top of the hipbone, plus or
minus ½ inch. The front crease of the trousers will reach the top of the instep, touching the top of the shoe at
the shoelaces.

Pants must be cut on a diagonal line to reach a point approximately midway between the top of the heel and
the top of the standard shoe in the back. The pants may have a slight break in the front.

Females:
All skirts MUST be knee length and will be no more than 1 inch above or 2 inches below the centre of the
knee.
Pants will be fitted and worn with the lower edge of the waistband at the top of the hipbone, plus or minus ½
inch.

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General Hair Standards
The requirement for hair grooming standards is necessary to maintain uniformity within the student popula-
tion. Some hairstyles are acceptable, as long as they are neat and conservative. It is not possible to address
every acceptable hairstyle. However, students should be neatly groomed, modest and look professional.

CMU allows headdress associated with religious beliefs based on appropriate documentation to facilitate the
request .

The following are prohibited:

 Designs in the hair or on the scalp;

 Unnatural hair colours (e.g. purple, blue, pink, green, orange, bright (fire engine) red, neon, etc.)

Male haircuts will conform to the set standards outlined herein. The hair on top of the head must be neatly
groomed. Female students must also ensure that their hair is neatly groomed. Hair must not fall over the
epaulettes or obscure the insignia/ name tag. Any wigs, extensions, hairpieces, or weaves must comply with
grooming policies. Hair-holding devices may be used only for securing the hair. Devices that are
conspicuous, excessive or decorative are prohibited.

Students shall not wear hair covering unless otherwise stipulated by the University, i.e. for health-related
reasons or based on religious practices. Students requiring the wearing of special headdress must provide
the University with a formal request letter written by their respective religious leader. This letter should in-
clude an address and contact number of the place of fellowship to allow for background checks. The wearing
of religious headdress is not a fad and should be respected. Students who may be required to wear headdress
for health reasons must provide a letter from a medical doctor.

Makeup

Makeup must be moderate and as best as possible, match the natural skin tone of the wearer. Bright colours
are not permitted for lipstick, eye makeup and blushes.

Programme Uniforms

Please see dress code signs across the campus. House shirts and club shirts must be worn on the days
assigned for these by the Students' Union.

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Bachelor of Engineering in Marine Engineering and Bachelor of Science in Marine Transportation:
 Please see Cadet Internal Regulations.

Students in all other full-time programmes:

 White shirt
 Black trousers / skirt
 Black shoes
 Plain black Socks
 Epaulettes according to the programme of study
 Plain white undershirt

Part-time students:
Part-time students are prohibited from wearing the following:
 mini skirts;
 short shorts;
 spaghetti straps and midriff blouse;
 flip flops;
 short skirts; and
 clothing through which undergarments are showing.

Dress code for workshops/labs

Students are required to wear personal protective equipment (PPE) as required. These are to be purchased by
students.
NOTE:

All students are required to wear and visibly display their I.D.s while on campus. Coveralls are not
permitted in the Canteen, Administrative Offices and the Library.

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2.3 RESOURCES
2.3.1 Computer Lab:
The University has five computer labs, four (including a Distance Learning Lab) are located at the Main
Campus and one at the Port Royal Campus. At the Main Campus, one lab is located on the ground floor of
Block A beside the Cafeteria and the other two are located upstairs of Block A. A new Distance Learning
Lab, also located on the ground floor of Block A, will be commissioned for the start of the 2018/19 academic
year. Wi-Fi access is available to all students on campus. To access same, students should speak with a
technical staff in the IT Infrastructure and Operations Department of the Office of Technology and
Innovation .

2.3.2 Library Services:

The CMU Library offers a wide range of information, resources and services to faculty and students to sup-
port the learning process. Facilities include a section with a few computers which provides students and staff
with computer access for research purposes. Print resources include books, journals and magazines.
Electronic resources include e-books, online databases, e-magazines and newsletters, newspaper archives and
CD ROM. Services offered include printing, photocopying, and referrals to use resources in other university
and college libraries.

Books are loaned on a three-week and overnight basis. In order to borrow books and other resources,
students must visit the library and complete the registration process.

Opening Hours for the Main Campus

Mondays - Fridays 7:00 a.m. - 9:00 p.m.
Saturdays & Sundays 8:00 a.m. - 5:00 p.m.

Opening Hours for the Port Royal Campus

Mondays - Thursdays 8:00a.m. - 8:00p.m.
Fridays 8:00a.m. - 5:00p.m.
Saturdays & Sundays CLOSED

Western Campus
CMU’s students share the library facilities at the Sam Sharpe Teachers’ College and must abide by their
policies and regulations. There is a designated section where CMU books are kept; the Librarian at the Main
Campus ensures that books are added to this collection throughout the academic year.

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2.4 THE OFFICE OF STUDENT AFFAIRS
The Office of Student Affairs is the link between the administration and the student body. It seeks to foster a
close and amicable relationship between the two entities and to make representations to the administration on
behalf of students. This office aims to promote student success and create a campus community geared
towards facilitating students' growth and development. The general services outlined below are delivered
within this Department.

2.4.1 Counselling Services

The CMU Counselling Unit was established to help students deal effectively with the inherent stresses and
challenges of life that may also be impacting their campus life and academics.. The unit is thoroughly
committed to the need for confidentiality in client/counsellor communications. Individuals may consider
their counselling session to be an opportunity for open discussion of private concerns without fear of
disclosure. The unit utilizes a variety of counselling techniques and also makes referrals to other
counselling or medical establishments should there be a need outside of the scope of the unit.

Counselling aims to provide students with the resources, skills and knowledge necessary to better cope with
personal or emotional concerns, make informed decisions and have a more wholesome university experience.
The unit helps students to develop new skills and understanding through individual and group counselling,
workshops and other programmes offered to students.

Some of the issues addressed by the unit include but are not limited to:

 Stress  Depression
 Social skills building  Anxiety
 Career issues  Grief and loss
 Low self-esteem  Anger management/ Conflict management
 Relational concerns  Addictive behaviours (food, sex, alcohol,
 Homesickness work)
 College-related transition  Abuse (physical, emotional, sexual)

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The Unit is equipped with three trained counsellors - The University Counsellor, Assistant Director for
Student Affairs and the University Chaplain.

Opening hours
The unit is located in the Office of Student Affairs and is open from Monday to Friday between the hours of
9:00am to 3:00pm. Tuesday evenings are specially reserved for part-time students between the hours of
4:30pm to 7:30pm. However, these after-hours sessions or consultations must be pre-arranged. No other
after-hours or weekend services are available at this time. Special arrangements will be made to facilitate the
counselling needs of students at the Port Royal and Montego Bay campuses.

Contact Information
Students may contact the University Counsellor directly at (876) 822-6661 or counselling@cmu.edu.jm.

2.4.2 Drug Information Service (DIS)

Every student is required to complete a drug consent form. If a student is suspected of abusing an illegal
substance, the University may request that drug testing be done. The University through its Nurse,
Counsellor and Assistant Director – Student Affairs, are equipped to counsel/refer students on drug-related
issues. Pamphlets, textbooks and drug related journals and textbooks can be obtained from these individuals
for further information.

2.4.3 Health and Wellness Services

The Health and Wellness Unit addresses health related issues of staff and students. Clients can be assured
that they will receive confidential medical attention or referral for appropriate medical intervention. Each
student is required to submit a completed medical form signed and stamped by a physician. This unit
provides:

 Nurses’ Station;
 First Aid services for students and staff;
 Formal and informal educational support and counselling related to a healthy lifestyle is offered through
seminars, health fairs and workshops; and
 Family planning education.

Opening hours:
Mondays to Fridays, 8:15a.m. - 8:00p.m. (Main Campus)

Mondays to Fridays, 8:15a.m. - 4:15p.m. (Port Royal Campus)

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Emergency Services
Persons with life threatening emergencies who visit the Health and Wellness Centre will receive supportive
care and then be transferred to an appropriate hospital or health centre.

Medical Report
CMU Health & Wellness Centre personnel do not write reports for students who have missed classes, labs or
exams due to illness or injuries. However, students who seek or receive medical care may receive
documentation of their visit upon request.

If the personnel within the Centre believes that limited physical activities or sick leave is needed, the student
should receive those recommendations in writing from a medical doctor and submit this medical certificate to
the Registry.

Students who become ill or see a physician outside of CMU are responsible for obtaining a medical
certificate from that physician.

Staff
The University employs two full-time registered nurses, two relief nurses for the evening sessions and an
Emergency Medical Technician (E.M.T.).

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2.4.4 Accommodation Services
The University provides boarding at its Admiralty Residence in Port Royal for its students.
Application Requirement
Boarding is facilitated through the Office of Student Affairs. All students requesting boarding must complete
and submit a Boarding Application Form (available online at www.cmu.edu.jm) to the Assistant Director of
Student Affairs for consideration. All resident students must sign an agreement form with the University and
keep a copy of this form for themselves. The application period for boarding is January – June each year.
Persons living in rural Jamaica will be given preference for placement.

NB: All returning students desirous of returning on hall must re-apply for residency each academic
year. Additionally, boarding fees are non-refundable.

Dorm Leadership
The accommodation facility has two wardens directly assigned to oversee the affairs of resident students on
hall. They also ensure that the rules and regulations for the dormitory are upheld. These individuals provide
general supervision of all resident students and also monitor the overall cleanliness of the facility and its
surroundings.

External Accommodation Assistance

Students who were unsuccessful in obtaining CMU accommodation may seek off-campus accommodation
(an approved list is available in the Student Affairs Division or you many request via email at
housing@cmu.edu.jm).

Boarding Fees
Boarding fees are paid on an annual basis. Students should ensure that a copy of all payment receipts and
vouchers are submitted to the Office of Student Affairs, as cross reference will be made with the University’s
Treasury Department. All resident students are required to pay a caution fee. If damages are done to
the dormitory, this sum will be used to offset related expenses (please consult housing agreement
document for further information). Students are also required to pay internet fees set by the University.

Resident Student Handbook

All resident students are furnished with a Resident Student Handbook which lists the regulations governing
the halls, as well as other general information. In addition to this, Cadets must adhere to the regulations laid
out in the Cadet Residential Regulations.

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2.4.5 Students' Health Insurance and Accidental Death and Dismemberment (AD&D) Coverage
Mandatory health insurance and AD&D coverages are provided by the CMU for all students (full-time and
part-time). This includes students who are already covered under an external health plan.

N.B. Fees paid for health insurance and AD&D are non-refundable.

2.5 PLACEMENT DEPARTMENT

As an integral part of their programmes, students at the University are required to participate in an on-the-
job work experience (Industrial Awareness Programme). The Placement Department provides guidance and
counselling to students prior to their placement in the industries for job experience and monitors their pro-
gress. (Cadets see Discipline Regulations for the Cadet Programme)

2.5.1 Industry Experience

All full-time students are placed in the industry to gain relevant experience. At the end of this period stu-
dents are required to submit a written report on their experience. A log book to track activities during
students’ Industrial Experience is housed in the Placement Office.

2.5.2 Career Fair

A career fair is held each year. Students are given the opportunity to interface with industry personnel and
prospective employers. They are also exposed to job readiness workshops and seminars.

2.5.3 Crewing Advising

Support Services include:

 Securing placement for cadets;

 Assisting with sourcing permanent jobs for graduates;

 Liaising with industry personnel to establish job needs, trends and relevance of training, as a basis for
continuous improvement

NOTE: All students must receive clearance from the Office of the Treasury before job placements/
training can be facilitated.

28
2.6 FINANCIAL INFORMATION

2.6.1 Fee Payment

The University Treasurer recommends fee structure to the University Council and the Ministry of Education,
Youth and Information for approval each academic year. The University reserves the right to make changes
to both fees and the procedures for payment without prior notice. All fees, as per contract, are payable
before registration unless otherwise authorised by the Office of the Treasury.

Fees may be through any of the following methods:

 Cash, cheque, credit card or debit card at the Office of the Treasury, Caribbean Maritime University. The
University reserves the right to dictate the minimum limit for use of debit and credit cards;

 Cash or cheque at any branch of the National Commercial Bank Jamaica Limited using vouchers issued
by the Caribbean Maritime University. Upon payment, students must present the yellow copy of the
voucher to the Treasury Department;

 Paymaster Jamaica Limited through any of their offices island-wide;

 By wire transfer locally to the National Commercial Bank Jamaica Limited, account # 204089639 or
from overseas to CIBC First Caribbean International Bank (please contact the Treasury Department for
wire details).

2.6.2 Fees
The components of fees are as follows:
 Application Fee – Our JMD$10,000 non-refundable application fee can be paid by credit card or debit
card. The fee cannot be refunded if you submit an incomplete application fee or withdraw your applica-
tion;
 Tuition Fees;
 Accidental Death and Dismemberment Insurance (applicable to all full-time students);
 Medical Health Insurance (applicable to all students);
 Student Union dues/ Cadet Social Fund Dues;
 Other Auxiliary Fees;
 Boarding Fees and Caution Fee (for resident students only)

In addition, some programmes may have other prescribed fees for laboratory materials or special projects.

29
2.6.3 Available Tuition Financing Options
The Office of the Treasury helps students and their families assess their ability to meet educational costs and
provides information about other options available to finance their tuition expenses. Tuition financing
assistance is available through a number of different options, including but not limited to the following:

 The Government of Jamaica Students' Loan Scheme (Students Loan Bureau);

 Scholarships and Grants;
 National Youth Service (JAMVAT);
 Commercial Banks, Credit Unions and other lending institutions; and
 Payment Plan with the Caribbean Maritime University.

The staff of the Office of the Treasury are available year-round to speak with you to provide guidance and
support on tuition financing options. The Caribbean Maritime University operates a very limited payment
plan that allows eligible students to make their tuition payments in instalments.

All plans are subject to finance charges and applicable fees. Penalty charges will also be applied for not

adhering to the signed agreement.

IMPORTANT NOTICE: The University reserves the right to negotiate specialized plans on a case by case
basis.

2.6.4 Fee Refund Policy

Only students who have formally withdrawn from the University will be considered to have terminated their
contract with the University. A student may cancel his/her enrolment contract at no penalty by notifying the
University before the start of the course/programme.

The effective date of leave of absence or withdrawal is the date the petition is filed with the University
Registrars’ Office or a future date if so requested in the student’s letter. A student who formally withdraws
from a programme or requests a leave of absence, receives a refund of tuition according to the following
schedule:

30
 Date of submission of request to the Office of the Registrar Refund of Tuition
Less than 1 week after commencement of classes 100%

1 to 4 weeks after commencement of classes 90%

More than 4 weeks after commencement of classes No refund

A student who is expelled or suspended will not be entitled to any refund of fee. The application for
withdrawal form may be obtained from the University Registrar’s Office. Students who take a leave of
absence may pay a higher tuition rate upon return to the programme.

Opening Hours
The Office of the Treasury is available to students, their guardians and sponsors through the Customer
Service Department and the General Accounting Department between the following opening hours:

Customer Service and Cashiers

 Monday through Thursday 8:00 a.m. – 6:30 p.m.
 Saturday and Sunday 11:00 a.m. – 3:00 p.m.

(The office is also open on some Public Holidays)

General Treasury Office

Monday through Friday 8:15 a.m. – 4:15 p.m.

NB: Students seeking external funding to cover tuition fees are to ensure that they make the necessary
follow-up with those institutions and that the relevant approval information is forwarded to the CMU.

The President will NOT entertain discussions with students regarding outstanding fee payments. Such
discussions must be held with personnel in the Office of the Treasury.

31
2.7 REGISTRATION
All applicants are expected to register at least one week prior to the commencement of any programme of
study. Registration after the prescribed period may be permitted at the discretion of the Registrar, however,
this may attract a fee. The registration process is not considered complete until the following have been
done:

 All fees, as stated in the contract, have been paid in full;

 All matriculation requirements have been met, and all relevant supporting documents received by
the Admissions Department; and
 The bank voucher is presented to the Office of the Treasury and the student's copy shown to the
Admissions Department.

PLEASE NOTE:

All students who have been accepted into the university without the requisite qualifications in CSEC
or GCE Mathematics or English Language, whichever subject you have outstanding, are required to
register for CMU Pre-University Mathematics or English Language upon registration for year one of
your programme in the case of new students, and in the case of returning students, prior to registra-
tion for the next year of your programme.

Registration of Pre-university Mathematics or English Language, whichever is outstanding, shall be a

pre-requisite to registration for all new and returning conditional students.

Details on registration and costs are available at the Office of the University Registrar.

Each student will be furnished with a registration package prior to the process, which outlines the registration
procedures. The University reserves the right to prohibit registration or withdraw an individual from a
programme for failing to meet registration conditions. UNREGISTERED INDIVIDUALS MUST NOT
ATTEND CLASSES. The University reserves the right not to register an individual after the advertised
closure of the official registration periods.

NB: Payment of fees alone does not by itself constitute registration.

32
2.7 REGISTRATION
All applicants are expected to register at least one week prior to the commencement of any programme of
study. Registration after the prescribed period may be permitted at the discretion of the Registrar, however,
this may attract a fee. The registration process is not considered complete until the following have been
done:

 All fees, as stated in the contract, have been paid in full;

 All matriculation requirements have been met, and all relevant supporting documents received by
the Admissions Department; and
 The bank voucher is presented to the Office of the Treasury and the student's copy shown to the
Admissions Department.

Registration Periods
The registration exercise is held three times for the academic year and all new and returning students,
including those with make-good status, (repeating or re-sitting courses) during the academic year, are
required to register with the University in-person during the following periods:

a) August/September, during the weeks prior to the commencement of Semester I;

b) January, during the weeks prior to the commencement of Semester II;

c) May, during the weeks prior to the commencement of the Summer Session (Part-time students only).

IMPORTANT INFORMATION:
 Students who have unpaid fee balances will not be permitted to sit Semester II or Summer Session
examinations.
 Students who have Make–Good status cannot register for full time programmes, but instead must register
as “Make – Good”.

33
2.8 ORIENTATION & ENROLMENT
2.8.1 Orientation Exercise
Orientation is an essential aspect of the Caribbean Maritime University’s (CMU) programme. This process
serves to introduce students to the Institution’s historical background and to inform them of what they can
expect their student life at CMU to be.

All students entering the University are required to participate in the Institution’s orientation exercise that
takes place at the commencement of each academic year. For new students entering at other times of the
year, a special orientation session is organized.

2.8.2 Conditions of Enrolment

2.8.2.1 Attendance Policy
The academic year consists of three semesters, which are fifteen (15) weeks each:
 Semester I – September to December;
 Semester II – January to April; and
 Summer Session - May to August.
All full-time students are expected to attend classes for at least 80% of the prescribed contact hours of a
module/course and 75% for part-time students.

Students should notify the Registrar and the Deans of the relevant Faculties in advance of the start of a
module/course, of any predictable or unavoidable absence to avoid having a penalty applied.

Failure to comply will result in such students being barred from sitting examinations in that module/course,
if the minimum 80% or 75% requirement is not maintained. This applies to all programmes.

NB: Cadets are to refer to the Cadet Academic Procedure.

2.8.2.2 Other Enrolment Conditions

a) If a student decides to cancel his/her enrolment in a programme, the following will apply:
i. Cancellation must be made in writing.
ii. The deposit/registration fee is not refundable.
iii. Where a cancellation request is received after the commencement of the programme, any refund will
be in keeping with the University’s refund policy.

34
b) If students change their programme of study during the term, no refund will be given, even if the new
programme results in a lower fee.

c) If the new programme attracts a higher fee, the student must pay the difference.

d) Programmes and courses/modules offered by the university are based on the availability of resources.
Therefore, the University reserves the right to cancel any course/ module it considers to be non-viable.

e) While start and end dates of programmes are not expected to change, the University reserves the right to
alter dates of programmes/courses/modules or examinations. These changes will in no way affect the terms
and conditions of a student's contract with the University and adequate notification will be given.

f) All changes of contact information must be relayed to the Admissions Office in writing and supporting
documentation submitted.

g) The University reserves the right to inform a student's sponsor(s) of the student’s academic and/or attend-
ance record.

h) The University reserves the right to place a student arriving late for an intended course, into a course
which commences at a later date.

i) Students who arrive late for their intended course of study must pay the full fee for the programme or
course.

35
 Chapter

[3]

ACADEMIC MATTERS 36
 Overview Information Academics Examination Code Of Ethics Student Life

ACADEMIC MATTERS

3.1 ACADEMIC TERMINOLOGIES, POLICIES AND PROCEDURES

The University operates a 12-month academic year - September to August. The year is divided into two
semesters and a summer session as follows:

Semester I September to December

Semester II January to April
Summer Session May to August

Classes are normally scheduled for Mondays to Fridays between the hours of 8:00a.m. and 85:030p.m. for
full-time students and 5:30pm to 8:30pm for part-time students. Some programmes require students to attend
classes on Saturdays and Sundays. In these cases the students will be informed of the class time.

Academic Judgement
Academic judgement involves evaluating the a body of a student's work, in order toto make an overall
judgment decision about that student's performance (and award an accurate grade. that accurately reflects
performance).

Advanced Placement
Applicants who have previously completed one or more years at the Caribbean Maritime Institute/University,
or a programme at another approved educational institution, or a body of professional work, may be eligible
for admission to a level higher than first year/semester (advanced standing) of a particular programme.

37
Students admitted to undergraduate programmes with advanced standing must complete at least 50% of the
programme credits as a registered student of the CMU, including 85% of the upper division programme
credits, to receive a CMU award.

Associate Degree
An award made upon successful completion of a programme of study or training at the post -secondary level,
which requires no fewer than 60 credit hours of instruction.

Certificate
Certificates (for short and customized programmes) are awarded upon the successful completion of a
programme of study or training, or an approved group of courses at the post-secondary level, which requires
no fewer than 30 credit hours of instruction.

Core Course
A compulsory course for students pursuing a particular programme.

Course Exemptions
Students entering the CMU from another approved educational institution may be granted course exemptions
for undergraduate and postgraduate programmes. However, credits earned from other institutions are not
transferable to CMU’s programme/courses.

Where applicable, the following rules and regulations will apply:

 A written request for course exemption must be submitted to the Office of the Registrar no later than two
(2) weeks after the commencement of the course. The following should be carefully noted:
a) The student must have satisfied the necessary prerequisites for the programme.
b) The student must have passed the course with a grade C+ or higher.
c) Individual courses will be evaluated for exemption by the relevant Dean of the Faculty. The credit
value of the course and the details of the syllabus must be similar to those of the CMU for the
course(s) for which exemption is sought.

d) It will be the student's responsibility to provide an original certified transcript, course syllabi and all
relevant information to assist in the determination of course equivalencies. In some cases an interview
may be required.

38
Credit Course

A credit course is an approved university course for which credit may be earned. Credits are granted when a
student achieves a grade within the University's grading scheme for a course approved as a credit course.

Credit Hours
 One academic credit (or credit hour), is given for every 15 hours of lecture, tutorial or seminar instruction
during a semester.

 Three (3) hours of laboratory/practical instruction are considered the equivalent of one lecture hour in
counting credits earned in a laboratory or studio course.

 Courses that utilize alternate instructional delivery modes (For example - online), may require additional
class/ student contact hours for credit hour assignments.

Deferral of Programme
A student recently admitted may apply for deferral of entry to that programme for no more than one
academic year. The request for deferral must be received by the university no later than a month following
the commencement of the programme. Students who fail to request deferral will still be required to pay the
related fees.

Degree
An academic qualification or title awarded to, or conferred upon, a student by the University based on the
successful completion of a minimum of 120 credit hours and/or other academic requirements.

Diploma
An award made upon successful completion of a programme of study or training at the post-secondary level,
which requires no fewer than 90 credit hours of instruction.

Elective
An elective is a course which allows students the option of choosing from a specified list of alternatives.

Full-time Student
Students taking a minimum of 36 credits during an academic year.

39
Grade Review
A review of any part of the examination process that does not include academic judgement (see Examination
Regulations).

Integrated Group Project

This occurs when instead of a mid-term examination, students are required to complete a group project. This
piece of work is mandatory and may not be done individually, as the aim is to foster team work. Each
respective lecturer has discretionary power on when papers are to be submitted.

Leave of Absence
This is an approved interruption of a programme for a short period of time granted to a student in special
circumstances. Students or their representative must apply in writing to the Office of the Registrar for leave
of absence. The period of interruption should not exceed three years. A request form can be obtained from
the Admissions Office.

Major Research Project

This applies to students pursuing the Degree programmes, where a major component for the award of the
Degree is a project. This project must be submitted in partial fulfilment of the requirement for the
programme. This must also be submitted no later than one semester following the end of contact sessions,
and in any case, prior to graduation. It is the responsibility of the University to assign competent persons to
direct and supervise students completing research projects. At the undergraduate degree level, students may
be required to write a detailed report that summarizes the research project conducted as part of their academ-
ic pursuits. They may also be required to display/ demonstrate aspects of this project.

The objective in writing the research paper is to describe in detail what was done in the research process, to
establish rationale for the research conducted and to detail the findings/ results of that research. The CMU
uses the APA (6th ed.) writing style standards for academic writings.

40
Minor project
This is a project forming part of coursework requirements.

At the diploma level, students you are required to write a proposal for a research/ capstone project that you
may choose to carry out later on in your academic career.

Occasional Student
Students pursuing a programme not leading to a University award and not required to pass any regular
entrance examination or fulfil any specific entry requirement. Such a student must satisfy the faculty
concerned of his/her educational suitability to enter the course(s) pursued.

Option/Specialization
A group of courses related to a major area of specialised study within a programme, frequently developing a
common base. Students may select specialization in Marine Engineering/Transportation Programmes,
Shipping and Logistics Programmes etc.

Part-time Student
Students taking fewer than 36 credit hours during an academic year, or fewer than 18 credits per semester.

Plagiarism

All submitted assignments including the research project, must reflect students’ authentic intellectual effort.
Plagiarism is a major form of academic misconduct and can be sanctioned by expulsion (See Examination
Regulations).

Programme
A plan of study lasting over a specified period which leads to the award of a Degree, Diploma, Certificate or
other academic honours of the University.

Programme Completion Time-frame

The maximum permissible time-frame to complete a programme is the prescribed duration plus two (2)
years.

41
Progress Report

This is a statement detailing a student's academic performance. Progress reports are prepared at the end of
each academic year for all groups free of cost. Progress reports requested prior to that time are prepared
within the stipulated time frame at a cost.

Re-admission

Re-entry of a student who has withdrawn from a programme prior to successful completion of all the
required courses within the allowable time-frame.

Reinstatement

Restoration by the Academic Board of a student to his/her former academic relationship with the University.
Reinstatement applies to students who were on leave of absence and such other categories as may be
determined by the Registrar.

For students who have been suspended/dismissed, reinstatement will be subject to the terms and conditions
of their suspension. Students are required to request a reinstatement in writing from the Office of the
Registrar.

Semester

A prescribed period of study, normally 15 weeks in duration, including teaching, revision and examination.

Statement

There are normally two types of University Statements, namely:

a) Statement of successful completion - issued to those who have successfully completed a course or set of
related courses.

b) Statement of participation - issued to those who participated in a short course or workshop that is not for-
mally evaluated and for which no formal certificates are awarded.

42
Transcript/Statement

An accumulated academic record which is an official document sent upon request to an approved third party
at a cost. Students may request transcript to be prepared by the University and forwarded to institution/
organization of their choice. This request can be made after the student has completed at least one semester
of a programme offered by the University.

No transcript will be prepared for students who are not in good financial or other standing (e.g. Library and
examination clearance) with the University.

Procedure:

 Complete a transcript request form;

 Pay required fee;

 Request is then processed by the Admissions Office within three weeks of the request.

Each additional transcript will attract an additional fee. The student copy of a transcript is called a statement
where marks received are expressed as letter grades.

Transfer

A change from one programme to another or from one campus of the University to another. Students should
apply to the Office of the Registrar using the prescribed form. The form must be signed by the Deans of the
Faculties the student is being transferred to and from.

Upper Division Courses

Courses comprising the area of specialization normally pursued in the third and final years of the
programme of study.

Withdrawal from Course

Permission to withdraw from a course must be obtained from the Office of the University Registrar
following a written request. This request is subjected to conditions.

43
3.2 GRADUATION REQUIREMENT (AWARDS)

To be eligible for graduation a student should satisfy all obligations to the University:

3.2.1 Eligibility Requirements:

 Successful completion of the course of study

 Good financial standing with the University

 Clearance from various academic departments including the Library

3.2.2 Award of Certificate of Completion

Candidates must meet all Standards of Training, Certification and Watch-keeping for Seafarers 1995
(STCW’95) for written, and practical examinations before a certificate of completion is issued by the
University.

3.2.3 Award of Diploma/Associate Degrees

Any student admitted to the Bachelor Degree Programme (with the exception of SAM and Customs) may be
awarded, on successful completion of the first two years, a Diploma/Associate Degree at the discretion of the
University.

3.3 Confidentiality of Students’ Personal Information

Custodianship of student records is vested in the Office of the University Registrar. All personal information
concerning students is entrusted to the University in confidence.

3.3.1 Introduction

The CMU collects and holds personal information about all of its students. The privacy of this information
is an imperative part of the University's relationship with its students, and the University recognizes its
responsibility to collect, manage, use and disclose personal data in adherence to legislative requirements, and
in accordance with prevailing community expectations of best practices.

44
Definitions

1) Student means any current or former student of the Caribbean Maritime University (CMU) or former stu-
dent of the Caribbean Maritime Institute (CMI).

2) Personal Information means information or an opinion (including information or an opinion forming part
of a database), whether true or not, and whether recorded in a material form or not, about an individual
whose identity is apparent, or can reasonably be ascertained, from the information or opinion.

3) Sensitive Information could mean:

 Personal information about an individual's racial or ethnic origin;
 Political opinion, membership of a political association, religious beliefs or affiliations;
 Health status (either physical or emotional), disability;
 Philosophical beliefs;
 Membership of a professional or trade association, or membership of a trade union;
 Sexual preferences or practices; or
 Criminal record.

4) Record means:
(a) a document; or
(b) a database (however kept); or
(c) a photograph or other pictorial representation of a person; but does not include:
(i) a generally available publication; or
(ii) anything kept in a library, art gallery or museum for the purposes
of reference, study or exhibition; or
(iii) letters or other articles in the course of transmission by post.

Personal information is confidential, and will not be used or disclosed except in the following instances:
 As stipulated by any Act of the Jamaican Parliament, for eg. the Access to Information Act, if relevant.

 Where the interests of the individual concerned, and the preservation of confidentiality and privacy are
overridden by legal obligations of disclosure. Compliance with such obligations is mandatory.

45
3,3,2 Procedures for Collection of Personal Information
The University collects and holds a range of personal information about all of its students. (The first set of
information is requested upon application to the University and is recorded on the application form.) The
information held includes personal statistics (such as name, student ID number, address, telephone number,
age, enrolment status, pictures, etc), academic records (course and enrolment details, assessment results,
academic standing), and personal welfare information (emergency contacts, medical reports, financial
information).

Information collected is used for a variety of purposes, including:

a) Student admission;
b) Enrolment and academic progression;
c) Programme and course administration;
d) Communications with students;
e) Statistical purposes, such as year planning;
f) Scholarship administration;
g) Provision of student services;
h) Conduct of student elections;
i) Financial management;
j) Mandatory reporting to external agencies;
k) Discretionary reporting for a strictly limited number of external bodies; and
l) Promotion of the University - in the case of photographic records and other images

The University will collect personal information only where it is necessary for one or more of the
University’s functions or activities. Where personal information is collected, all reasonable steps will be
taken to inform the student of:
a) The purpose for which the information is collected;
b) Any person to whom, or body or agency to which the University usually discloses information of that
kind; and
c) Any law that requires or authorizes particular information to be collected.

Before accessing students’ records, authorized personnel must complete the relevant sign-out log in the
Admissions Department.

The University will take all reasonable steps to ensure that personal information collected is accurate, rele-
vant, up-to-date, complete, and not misleading. To this end, the University will take reasonable steps to allow
individuals to correct inaccurate information as appropriate.
46
3.3.3 Use and Disclosure of Personal Information

Personal information will be used only for a purpose to which it is relevant. Where information has been
obtained for a particular purpose, it will not be used for any other purpose, unless:

a) The individual concerned has consented to its use;

b) Use of the information is required by law; or
c) The University believes it is necessary to prevent or lessen a serious and imminent threat to the life or
health of the individual concerned or other person(s).

The University will not disclose personal information about students to people, bodies or agencies outside
the University (including parents, spouses or other relatives of the student), or to staff who have no need of
the information, unless:

a) The student has given written permission for the University to disclose the information;
b) The University has taken reasonable steps to inform the student that information of that kind is usually
passed on to those persons, bodies or agencies;

c) The University is required by law or funding bodies to disclose the information; or

d) The University believes the disclosure is necessary to prevent or lessen a serious and imminent threat to
the life or health of the individual concerned or of other person(s).

3.3.4 Sensitive Information

The University will not collect sensitive information, unless such collection is required by law, or occurs
with the consent of the individual student.

3.3.5 Storage of Personal Information

Access to students' records of personal information will be given only to staff members who need the infor-
mation in order to carry out their duties and responsibilities with respect to the personal and/or academic in-
terests of students.

Staff members granted access to student records are presumed to be aware of and accept the responsibility
for the confidentiality of such records. Where information is no longer needed for any legitimate purpose it
will be destroyed using a confidential disposal method.

47
3.3.6 Procedures for Providing Clients Access to Records
The University will take reasonable steps to allow individual students to view their personal information that
the University holds about them, and where necessary, to update the information..

A student should make a written request to view his/ her file. This request should be submitted to the
Admissions Department. Where viewing is permitted, this will be done in the presence of authorized
Registry personnel.

3.4 TERMINOLOGIES, POLICIES AND PROCEDURES ON EXAMINATIONS AND

ASSESSMENT

Full information on Examination Regulations, Conduct of Examinations, Instructions to Candidates

taking a Written Examination, Assessed Coursework assessment and Review of examination results
are found in the Chapter IV of this Handbook.

3.4.1 Administration of External Examinations for Professional Programmes

The examinations of the professional seafarers in Jamaica are administered in collaboration with the Mari-
time Authority of Jamaica, which is the local representative of the International Maritime Organisation
(I.M.O.).

The examination papers are prepared and administered by the Maritime Authority of Jamaica which acts as
external examiners/moderators in keeping with the International Maritime Organization STCW ’1978
Conventions as amended. Answer scripts are also submitted to the MAJ for grading.

3.4.2 Assessment Policy

Students must be informed of course assessments with accompanying weighting in their course outline.

3.4.3 Assignments/Course Work

1. A statement of authorship must be completed for all major written assignments which are submitted for
any course done at the CMU. The Statement of Authorship form is available from the respective faculty.

2. Every assignment has a due date. Students are expected to submit assignments on or before the assigned
due date.

48
The University recognises that students may suffer from a sudden illness or other serious or significant event
that is unforeseen and/or unpreventable and which adversely affects their ability to complete an assessment.
In such case, the student must submit a report with supporting evidence to their Dean or Head of Department
within five working days of the date on which the assignment was due.

Evidence of Mitigating Circumstances: It is not enough to just tell your department that you believe your
assessment performance has been affected by a mitigating circumstance. You must also submit the
appropriate evidence of the mitigating circumstances. This means you must supply your Dean or Head of
Department and the Registrar with supporting documents from an appropriate third-party as evidence of the
mitigating circumstances. The evidence must explain:

 What the circumstance are;

 Exactly how it affected you in relation to your studies/assessment; and
 Precisely when (i.e. identifying which assessments were affected).

Examples of evidence of mitigating circumstances:

Mitigating Circumstances Example of Evidence

Serious physical illness Medical certificate/hospital report/report

Psychological illness Report from a psychiatrist, psychologist or

Severe personal difficulties Report from student counselling service,

student welfare service or another qualified
professional
Sudden illness or death of an immediate A medical report from a qualified medical
family member practitioner or a copy of a death certificate
accompanied if necessary by formal docu-
mentation confirming relationship with
deceased
Sudden deterioration in a long standing A medical report from an appropriate qual-

Being the victim of serious crime Crime report and number

Legal proceedings requiring attendance at Documentary evidence from the court or a

National Duties/Company business Written communique from commanding

Natural Disaster Acts of God

49
The listing above are some examples for your reference. The onus is on the student to inform his/her
individual lecturer, Dean, and/or Head of Department about the mitigating circumstances that have affected
the completion of coursework/assignments for the lecturer.

NB: The following will not be considered as special circumstances:

 Computer failure (you should ensure adequate backups)

 Printer queues (time management is an important academic skill)
 Lack of access to resources (better planning will ensure this does not happen)
 Illness for which medical certificate is not available
 Poor time management
 More than one deadline on the same day
 Inability to answer questions or struggling with the material
 Crisis games, performance productions, or departmental study trips
 Non-academic activities

3.4.4 Course/Lecturer Evaluation

Once per semester, each class will be asked to complete lecturer/course evaluation forms. This exercise is
mandatory. The responses will be analyzed and the results may have implications for both course delivery
and content.

3.4.5 Evaluation Policy

At least a 50% pass must be obtained as aggregate percentage score and the final grade determined as
follows:
Coursework …………..………………………………………………………………..50%
End of Semester Assessment ......……………………..……………………………….50%

3.4.6 Examination Receipt

This is a receipt issued to a student in return for an examination script submitted to the invigilator by the
student. The student must keep this receipt in a safe place for ease of reference. Receipts are also issued for
terminal research projects.

50
3.4.7 Examination Schedule

Regular coursework assignments, that is, tests and assignments form an integral part of the University's
overall evaluation process. Examinations are as follows:

(a) End of Semester/Module Examinations

Examinations are conducted at the end of each semester or module. Students are advised of the period for
such examinations at the beginning of the semester or module through the initial issuing of the timetable.
Examination time tables are published prior to the examinations.

 Degree – Examinations are conducted at the end of each semester

 Diploma/ Associate Degree – Examinations are conducted at the end of each semester
 Certificate - Examinations are conducted at the end of each semester. Modular courses are assessed at the
end of a module. Certificate of Competency (Refer to the Maritime Authority’s Regulations &
Procedures rules and regulations).
 Past Papers – Participants are encouraged to refer to the past examination papers for each course. Sam-
ples of past papers for each module can be perused in or obtained from the Library.

(b) Re-sit Examinations are normally held in:

 January/February for courses delivered in Semester I

 May/June for courses delivered in Semesters II

 September/October for courses delivered in the Summer Session

The actual schedule for these re-sits will be announced at least one month in advanced.

A student is allowed to sit a maximum of four re-sits. Consideration may be allowed only in exceptional
cases. Approval for these resit examinations should be given by the Deans of the Faculties.

3.4.8 Official Notification of Examination Results

Results are officially posted on the Student Management System at the end of each semester. Official
transcripts must be requested by the student from the Office of the University Registrar (a cost is attached)
for any formal documentation required of their academic performance by external entities, i.e.— funders,
prospective employers, etc.

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3.4.9 Projects

Students should observe their faculty and/or lecturer’s deadlines for submission of projects. For courses in
which a final project is required, final award will not be granted unless this project is submitted within the
prescribed time frame. Students need to be aware that their projects are the property of the University and
may be retained by the University.

It is the responsibility of the University to assign competent persons to direct and supervise students
conducting approved final research projects.

Research projects are undertaken in partial fulfilment of the requirement for a course or programme and
therefore absolutely no certificate will be issued, or graduation allowed before the research project is passed.

3.4.10 Repeat Modules/Courses

A student who obtains an “F” grade in a module will be required to re-do or repeat the module. A repeat
module form should be completed, and the appropriate fees paid before repeating that module. This should
be done prior to commencement of the appropriate module/modules. It is also the responsibility of the
participant to follow up and confirm the starting date of the module(s).

3.4.11 Re-sit Examinations

A student who obtains a D/D+ grade in a module/course will be allowed to re-sit module/course. The date of
the examination will be communicated via various media (web page, Facebook page and internal notice
boards). The result of this examination supersedes all previous grades. The grade awarded for a re-sit
examination shall not exceed a ‘C-’.

Re-sits are granted in accordance with the following rules and regulations:

 If a student registers for a re-sit examination and is absent from it, a failing grade will be awarded, save
and except where the student has established mitigating circumstances in accordance with section 3.4.3.
 If a student fails at the first re-sit opportunity examination, he/she must register for and repeat the entire
course.

52
3.4.12 Registering for Re-sit /Supplemental/Repeat Module
It is the responsibility of each student to note the specific closing dates for registration, for re-sit/
supplemental examinations and for the repeat module. The responsibility onus is on the student to complete
and submit the required form via the online portal and to pay the required fees. Registration for these exams
must be done two (2) weeks prior to the scheduled period of examination. Registration for repeat modules
should be done at the beginning of the semester.

3.5. GRADE POINT AVERAGE (GPA)

The University’s official grading system and relevant letter grades are illustrated in the table below:

LETTER GRADE MARKS (%) GRADE POINTS

Recognized with a citation on student’s
A+
transcript
A 90-100 4.0
3.67
A- 80-89
EXCELLENT
B+ 75 – 79 3.33
B 70 – 74 3.0
2.67
B- 65 – 69
GOOD

C+ 60 – 64 2.33

C 55 – 59 2.0

1.677
C- 50 – 54
PASS

D+ 45 – 49 1.33
FAIL (Re-sit)
1.0
D 40 - 44
FAIL (Re-sit)

0.0
F 0 – 39 FAIL (Re-do)

UNSATISFACTORY
I INCOMPLETE
AB ABSENT
*S SATISFACTORY
*U UNSATISFACTORY
53
PLEASE NOTE:

 INCOMPLETE: An incomplete grade is a placeholder for an outstanding final assessment for

which prior written approval was granted.

 ABSENT: Non-submission of any piece of coursework or final exam without approval.

 SATISFACTORY: Applies to courses that do not carry a grade point. Indicates that all course
requirements were completed successfully.

 UNSATISFACTORY: Applies to courses that do not carry a grade point. Indicates that all course
requirements were not completed successfully. Students must repeat the course to complete the
requirements.

*Courses graded as S/U will not contribute to your grade point average. However, they will affect your
eligibility for graduation and class of award.

N.B: This grade scheme does not apply to students in the Marine and Professional Studies School prior
to A/Y 2014/15.

54
3.5.1 Weighted GPA

The Weighted GPA is the sum of the product of the grade point and credit for each course taken, divided by
the total number of credits attempted (see example below). Previously failed course grades will therefore be
used in the computation of the final weighted GPA.

Example:
COURSE GRADE GRADE POINTS COURSE CREDITS
A 4 3
B 3 3
C 2 2
D 1 4
TOTAL CREDITS 12

3.5.2 Cumulative GPA

The Cumulative GPA is the average of the grade point earned at the end of a programme.

PLEASE NOTE: A failed course (a grade of D+ and below) will affect your GPA negatively as it will
be included in all calculations of your Grade Point Average and will be a part of your permanent
record.

3.5.3 Grading Procedure

 The final result for each course is expressed as a grade and grade point.

 A student’s overall academic performance will be determined by the sum of the grade point earned
(credit × grade point ) for each course divided by the number of credits taken.

 A student who misses any in-course assessment (coursework), should communicate with the course
lecturer to have issues resolved prior to the end of the semester and the posting of final grades. If the
matter remains unresolved up to the commencement of the end of semester examination period, it should
be brought to the attention of the Head of Department (HOD) or Dean.

 A course is considered passed if the final result is C- and above. However, some courses may have a
higher passing grade to meet professional requirements.

 The final grade will be the average of the overall coursework and the final assessment.

55
3.6 STUDENT ACADEMIC PROGRESS

The regulations governing students’ (FT/PT) academic progress and the requirements for promotion
are outlined below:

STATUS ACADEMIC ACHIEVEMENT

PROMOTE Pass all courses

PROMOTE AND  First-year students trailing up to 4 courses (FT) or 3 courses (PT) at the end of
TRAIL the academic year WILL BE ELIGIBLE FOR PROMOTION to second year .
 Second-year students trailing up to two courses WILL BE ELIGIBLE FOR
PROMOTION to third year.

 Students will not be promoted to third year while trailing any first-year courses.
*Second-year PT Engineering students can be promoted to third year
while trailing up to 3 courses.

 Third-year students can be promoted to fourth year while trailing up to 4 third

year courses.
*Please note, in addition, third-year students will not be promoted to
fourth year while trailing any second-year courses.
*Third-year PT Engineering students can be promoted to fourth year
while trailing up to 2 third-year courses.
 Fourth-year PT Engineering students can be promoted to fifth year while
trailing up to 3 fourth-year courses.

 Promotion will not be given to final year students (year 4) with subjects
outstanding for second year.

REPEAT Students failing 5 or more courses (FT) or 4 or more courses (PT) at the end of the
academic year. *FURTHER REVIEW AND DISCUSSION NEEDED
MAKE GOOD Final semester students are allowed to make good so as to satisfactorily complete
the programme within the time stipulated for the completion of the
programme. However, this cannot be a core course. Make good actions may
include, but are not limited to, resubmission of coursework, re-sitting an exam,
completing an alternative assessment and/or any other action permitted by the
Dean of faculty.

WITHDRAWAL Students wishing to withdraw or to suspend a programme of study should complete

the requisite form and submit same for approval by the Office of the University
Registrar.

EXPIRED Students who matriculate to the university have seven years to complete their
programme of study. Students who fail to meet their requirements for an award
within the seven years specified time-frame will be required to re-apply to the
programme.
56
PLEASE NOTE:

*Trailing courses are courses that a student has failed and has to re-sit/repeat.

*The Faculty Board in consultation with the Deans, can make decisions on a case by case basis for
students who provide documented evidence of extenuating circumstances.

3.6.1 Classes of Awards for Degree Programmes

To obtain an award, all courses satisfying the conditions stipulated in the programme must be
successfully completed. The regulations governing the class of awards will apply to all students, new or
returning, and shall be implemented as follows:

3.6.1.1 First Class Honours

(a) A minimum GPA of 3.570.
(b) All courses in the third and fourth years of programme study must have been passed at the first attempt with
no less than a ‘B’ grade in each course.

(c) Not satisfying condition B will result in the award of a lower class of award, irrespective of the final GPA.

3.6.1.2 Upper Second Class Honours

(a) A minimum GPA of 3.204.
(b) All courses in the third and fourth programme years of study must have been passed with no less than a ‘C’
grade in each course. One re-sit/repeat of a failed course is permitted.

(c) Not satisfying condition B will result in the award of a lower class of award, irrespective of the final GPA.

3.6.1.3 Lower Second Class Honours

(a) A minimum GPA of 2.678 in the two final years of study.
(b) All courses in the third and fourth programme years of study must have been passed with no less than a ‘C’
grade in each course. Two re-sits/repeats of failed courses are permitted.

(c) Not satisfying condition B will result in the award of a lower class of award, irrespective of the final GPA.

57
3.6.1.4 Pass
(a) A minimum GPA of 1.70.
(b) The programme must be completed within the prescribed time- frame.

3.6.2 Classes of Awards for Diploma/Associate Degrees

3.6.2.1 With Distinction

(a) A minimum GPA of 3.335.
(b) All courses in the first and second programme years of study must have been passed at the first attempt.
(c) Not satisfying condition B will result in the award of a lower class of award.

3.6.2.2 With Credit

(a) A minimum GPA of 2.803.
(b) All courses in the first and second programme years of study must have been passed. One re-sit/repeat of a
failed course is permitted.

3.6.2.3 Pass
(a) A minimum GPA of 1.70.
(b) The programme must be completed within the prescribed time-frame.

NB: In consideration of the classes of awards, the highest grade that a student can receive for a re-sit is
a C-.

58
Chapter

[4]

EXAMINATION REGULATIONS
59
 Overview Information Academics Examination Code Of Ethics Student Life

EXAMINATION REGULATIONS FOR MASTERS, UNDER-

GRADUATES, ASSOCIATES, DIPLOMAS AND CERTIFICATES

Approved by the Executive Management Committee on December 14, 2015

With effect from Academic Year 2016 – 2017
(All previous Rules and Regulations are hereby revoked)

Extracts from the Caribbean Maritime University Examination Regulations

SECTION I

The Award of Undergraduate Degrees, Associate Degrees, Undergraduate Diplomas and Certificates
1. (i) All Full- time students shall normally spend a minimum of four academic years or eight se-
mesters in the Caribbean Maritime University before being eligible for the award of a First Degree
(ii) All Part-time students shall normally spend a minimum of four Calendar years or twelve se-
mesters in the Caribbean Maritime University before being eligible for the award of a First Degree
(iii) In the case of Associate Degrees and Diplomas all students shall normally spend a minimum of
two years or four semesters full-time or two-three years or eight semesters part-time.
(iv) The duration of the (written) Masters programme (excluding research) is 12 months full- time
and 18 months part-time.

(Note: The examination regulations for research projects are published in a separate document)

60
2. After the Dean has approved the Pass List, a certificate for each successful final year student
shall be prepared under the Official Seal of the Caribbean Maritime University and dated in accord-
ance with the approved award dates. The certificates shall be issued to Graduates either at the Grad-
uation Ceremony immediately following the date on the certificate or handed or forwarded to each
graduate after the Graduation Ceremony. Student may request in writing that the certificates be sent
to them by mail. on written and signed request.
AEGROTAT FIRST DEGREE, MASTERS DEGREE, ASSOCIATE DEGREE DIPLOMA OR CER-
TIFICATE

3. A candidate may apply through the Registrar to the Academic Board for the award of an
Aegrotat Degree, Associate Degree, Diploma or Certificate where he/she has been absent due to illness
from part of the examination in the final year of his/her academic programme. The number of out-
standing credits which will entitle the candidate to make such application shall be limited to 6 (i.e. two
courses)
All applications from or on behalf of candidates must be accompanied by a medical certificate signed
by a Medical Practitioner approved for this purpose by the Caribbean Maritime University and shall
reach the Registrar not later than thirty days from the last course examination which should have
been taken by the candidate.
All applications, together with reports from those who have taught the candidate in the courses con-
cerned and a recommendation from the relevant Examiners of his/her School shall be referred to Aca-
demic Board Committee through the Dean of the relevant Faculty.

An Aegrotat Bachelors, or Masters Degree, Associate Degree, Diploma or Certificate shall be awarded
without Distinction or Class.

Holders of an Aegrotat Degree, Diploma or Certificate shall not be permitted to re-apply for the same
Degree, Associate Degree, Diploma or Certificate. Holders of an Aegrotat Degree ma y proceed to a
higher degree if accepted by the Academic Committee.

Notwithstanding the provisions set out above, the Caribbean Maritime University shall not award a
posthumous aegrotat degree, associate degree, diploma or certificate except in cases where the decision
to award such degree was made before the candidate’s death.

61
GENERAL EXAMINATION REGULATIONS

SECTION II
4. The Caribbean Maritime University conducts the following examinations in relation to its offer
ing of Undergraduate Degrees, Associate Degrees, Diplomas and Certificates:
End of Semester
Mid Term/Coursework
Re-Sit
/Supplemental
Substitute
Special
Oral (for finalizing candidates only)
Exams only
Repeat

5. Registration for a course means registration for the examination of that course .

6. (I) The dates of all examinations other than Coursework Examinations shall be determined by
the Registrar.
(ii) The Examination Timetable in respect of written end-of-semester examinations shall be
published at least one month before the series of examinations begins or two weeks in the
case of Supplemental /and Re-sit examinations. Any changes in dates after publication shall be
posted on the Web and other media sites. Candidates will not be informed individually of such
changes. In no circumstance will any such change be made later than one week prior to the
commencement of the series of examinations. End-of-Semester examinations are held in April/
May and December.
(iii) Students shall be advised by the relevant Lecturer, Deans or Head of Department of the
dates for submission or conduct of Coursework exercises which count towards the final assess
ment, at least two weeks in advance of the dates on which such exercises should be submitted or
conducted.

62
7. Students who, without a valid reason, are absent from any examination of a course for which they
are registered, shall receive a failing grade. Such students will have to register for and repeat the
course in the ensuing academic year.

Resit/Supplemental examination
8. A Resit/Supplemental examination may be permitted by the Registrar on the advice of the Dean
and Head of Department when a student, who having attended classes, passed the coursework, sat and
failed the original end of semester examination with a mark of 40-49 in that course. In such circum-
stances the student shall be awarded the minimum passing mark of 50 (C-).

Substitute Examination
9. A Substitute Examination may be permitted by the Registrar acting on the recommendation of
the Dean and Head of Department. Such examination may be offered where extenuating circumstanc-
es beyond the control of the student affect his/her performance and/or attendance at an examination,
and shall be held within the dates of the relevant series of examinations as determined by the Regis-
trar. In such circumstances the candidate shall be awarded the grade which he/she has achieved.

Special examination
10. A Special Examination may be granted only in exceptional circumstances such as grave
or chronic illness or compassionate reasons, for example a sudden death in the immediate family of the
candidate.

Oral Examination (for finalizing final year students only) – See also Reg.27
11. The relevant Board of Examiners may recommend that an Oral Examination be offered to a
final year student who has failed not more than two (2) courses and whose marks for those courses are
within five (5) marks of the pass mark i.e. 45 – 49. The grade awarded in such circumstance shall be
no greater than a C-. If an Oral Examination is granted the student may choose to decline the offer
and opt for Exams Only instead (See Reg. 12 below). The Oral Examination shall be held as soon as
possible after the original examination. The student must contact the Registrar, Dean and or Head of
the relevant Department concerned immediately so that arrangements may be made for the Oral Ex-
amination. The Oral Examination shall concern the course as a whole, and not be restricted to the
questions set in the examination which the student did. The Chief Examiner and at least one other Ex-
aminer shall be present at an Oral Examination. If the student fails the Oral, he/she will not have a
right of appeal or review. A student shall be allowed only ONE Oral Examination for any ONE
Course.

63
Exams Only
12. Students shall only be entitled to register for “Exams Only” in the following circumstances
after having previously been registered for and attended classes in a course.
Student has obtained a D/D+ grade in a course or module will be required to re-register, pay
the appropriate “Exams Only” fee and re-sit the examination at the next available opportunity
as advertised by the Registrar. The total grade awarded in such circumstance shall be no
greater than a C-.
Student has failed one or two of the final courses needed to complete the degree programme
and obtained a mark of no less than 45% in each course.
Student has obtained a medical excuse, certified by a doctor approved by the CMU, for not
having attempted an examination.
In exceptional circumstances the Dean after consultation with the Registrar, may grant a
student deferral from sitting an examination and permission to take it on a subsequent occasion
by virtue of special assignments overseas for an employer (part-time students only) or by virtue
of being selected to represent the country on a national team. In both instances formal
representation will have to be made by the employer/national association. (See also Reg.23)

Repeat Course and write the Examination

13. A student who obtains an “F” grade in a module/course i.e. 0-39 marks, shall be required to re-
register for the course; pay the appropriate fee; submit coursework and sit the examination. Part-
time students shall be required to attend at least 75% of the classes and Full-time students shall be re-
quired to attend 80% of the classes. In such circumstance the grade obtained for the course shall be
reflected on the candidate’s transcript.

14. No candidate shall be admitted to an examination unless: He/she has satisfied all the requirements
and passed all the pre-requisite Courses/qualifying examinations as outlined prescribed in the Pro-
gramme brochure He/she has been exempted from any such requirements by the relevant Dean on the
recommendation of the Head of Department. (For example a student with CAPE (CXC) Grade 1
Mathematics may be exempt from Level 1 Mathematics). Students may apply to the Dean through the
Head of Department for exemptions. Such application must be submitted no later than two weeks af-
ter the start of the programme.

64
15. Any candidate who has been absent from the CMU for a prolonged period during the teaching
of a particular course for any reason other than illness or whose attendance at prescribed lectures,
classes, or practical classes or has been unsatisfactory or who has failed to submit course work, essays
or other exercises set by his/her teachers, may be debarred by the relevant Dean on the recommenda-
tion of the relevant Head of Department from taking any CMU examinations. The written proce-
dures to be used shall be prescribed by the Dean in consultation with the Heads of Department and
approved by the relevant Faculty Board.

16. Any student who, having registered for a course and examination but fails to take the examina-
tion shall be deemed to have failed the examination unless the Registrar on the recommendation of the
Dean shall approve otherwise. Procedures governing absence from coursework tests or other course-
work exercises shall be prescribed by the Dean in consultation with the Heads of Department and ap-
proved by the relevant Faculty Board.

17. If the performance of a candidate in any part of or the whole any examination is likely to have
been affected by factors of which the examiners have no knowledge the candidate may report the cir-
cumstances in writing to the Registrar. If the candidate decides to report such circumstances, he/she
must do so within five working days of that part of the examination, which may have been affected.

18. In cases of illness the candidate shall submit to the Registrar a medical certificate as proof of
illness, signed by a Medical Practitioner approved for this purpose by the CMU. The candidate shall
send the medical certificate within five working days from the date of the examination in which his/her
performance was affected. A certificate received after this period will be considered only in exception-
al circumstances.

19. Where in the opinion of the Medical Practitioner concerned a candidate is unable to submit a
medical certificate in person, the Medical Practitioner may do so on the candidate’s behalf within five
working days from the date of the relevant examination

20. The Registrar shall pass on the information in 17, 18, and 19 above to the Dean and relevant
Examiners to assist them in their duties related to marking of scripts and determination of grades.

65
21. The Examiners shall not take cognizance of illness or other circumstances which have not been
referred to them by the Registrar.

22. In cases of illness, if a candidate submits a Medical Certificate, but nevertheless chooses to
write the examination, he/she may not appeal the results on the grounds of illness.

23. A candidate may apply to the Registrar for permission to be absent from a scheduled examina-
tion if he/she has been selected to represent his/her country at a national or international event. In
such cases, the candidate shall be permitted to sit the examination at the next available sitting as deter-
mined by the Registrar. If such candidate has completed the course, he/she shall be allowed to write
“Exams Only.” (See Reg. 12(d)

24. All examinations shall be conducted by means of any one or more of the following:
Written examinations
Oral Examinations
Practical Examinations
Coursework (which shall include written in- course tests, practical work, dissertations, essays,
projects, studies and other forms of coursework exercise as approved by the Department)

25. Where it is intended that an oral examination shall form the whole or part of an examination,
the students should be so advised at the beginning of the Semester by the Dean or Head of Depart-
ment.

26. In every case the Examiners shall be at liberty to put oral questions to any candidate.

27. No oral examination shall be aborted until half-an-hour after the starting time. At each oral
examination there shall be at least two Examiners. The Examiners shall be in attendance during the
first half-an-hour or until the examination is concluded whichever is the later. None of these Exam-
iners shall chair an oral examination .

28. In the case of In-Course Tests, Written and Practical Examinations, every script shall bear the
candidate’s Identification number but not his/her name. In the case where an electronic storage de-
vice is used, only the candidate’s student Identification number but not his/her name shall be written.

66
29. The place at which a written end- of- semester examination shall be held shall be determined
by the Registrar. The place at which other examinations or In-course tests shall be held shall be de-
termined by the Lecturer or Head of the Department concerned.

30. All examination results and Pass Lists shall be provisional until approved by the Academic
Board on the recommendation of the Dean of the relevant Faculty School and the Registrar.

31. Any formal complaint which a candidate may make in connection with his/her examination
must be referred to the Registrar and must not be dealt with by an examiner.

32. Any candidate who, for reason of permanent or temporary incapacity desires special arrange-
ments during examinations should apply to the Registrar. The arrangements desired should be speci-
fied and the Registrar may require a Medical Certificate as proof of such incapacity. The Registrar
shall inform the Dean and the Examiners of the circumstances in which the examination was per-
formed.

33. Any amanuensis assistance provided to candidates with disabilities shall first be approved by
the Registrar. Normally the CMU will defray the additional cost involved.

34. Any candidate with a disability which may inhibit the completion of an examination in the nor-
mal time may apply for extra time, whether for a mid-semester or final examination. A Medical Cer-
tificate may be required by the Registrar as proof of such disability. Extra time may be granted on
the authority of the Dean and Head of Department. The quantum of such extra time shall be similar-
ly determined but shall not exceed thirty minutes.

35. A mark-sheet/grade- sheet once submitted may not be altered except with the express permis-
sion of the Dean, unless the alterations arise from errors in the calculation or omission of marks/
grades. The approved procedures and forms shall be used.

36. All examination materials (papers, scripts or otherwise) shall be addressed to the Registrar un-
der confidential cover and submitted to the Examinations Section of the Registry by the Chief Exam-
iner.

67
37. The use of programmable calculators is not permitted in examination. Where the Examiners
decide that electronic non-programmable calculators may be used in an examination, this shall be
stated in the rubric of the question paper

38. The use of programmable calculators is not permitted if so decided by the Examiners and stat-
ed in the rubric of the question paper

39. Only silent, cordless calculators may be used.

SECTION V
CONDUCT OF WRITTEN EXAMINATIONS

(a) INSTRUCTIONS TO CANDIDATES TAKING A WRITTEN EXAMINATION

91. It is the responsibility of each candidate to ascertain the dates, times and venues of the
examination(s) for which he/she is registered.
92. The examination timetable for all written and practical examinations shall be posted on the
Student Management System, the CMU Website and other Media sites at least one month in advance
of end of Semester examinations; or in the case of Supplemental/Re-Sit Examinations, at least two
weeks in advance of the start of the examination session. Any changes in dates and/or times shall be
brought to the attention of candidates by means of additional notices. In no circumstance will any
such change be made later than one week prior to the commencement of the series of examinations.

93. Students who identify clashes in their examination schedule must report this to the Registrar
within five (5) working days of the date on which the time-table was published in order to have the
matter resolved.

94. Candidates who are absent from an examination owing to mis-reading the timetable shall be
liable to the normal penalties for absence from an examination and will have to await the next
officially scheduled sitting to take the examination. The penalties shall include being given an “F”
grade.

95. Candidates shall collect their examination cards by the stated deadline before the
commencement of each series of end-of-semester examinations, or Supplemental/Re-Sit examinations.

96. Any candidate who fails to comply with Regulation 95 above, shall be liable to pay the
prescribed late fee.

68
98. Candidates are required, on the direction of the Chief Invigilator, to enter the Examination
Room no later than fifteen minutes before the scheduled start of the examination to enable the exami-
nation to begin on time.

99. Candidates arriving late shall not be allowed extra time. A candidate arriving more than fifteen
minutes late may be admitted to the Examination Room, but his/her written or practical work will be
accepted for marking only if he/she can satisfy the Registrar that he/she has a valid reason for being
late. In exceptional circumstances . A candidate may be admitted up to half-an-hour after the
scheduled start of the examination. In such cases the same rule and procedure outlines herein shall
apply .

99. Candidates arriving late shall not be allowed extra time.

100. Candidates shall form a single queue to enter the Examination Room and must show the
Invigilator(s) at the entrance their valid Caribbean Maritime University Identification Card and their
Examination Card. If a Candidate does not have a CMU Identification Card or his/her Examination
Card , the Chief Invigilator shall send him/her to the Registrar for a temporary ID or Examination
Card Pass. In both cases, the candidate will be advised that there is a monetary penalty which must be
paid before his/her results are released.

101. While in the Examination Room candidates are required at all times to comply with the in-
structions of the Chief Invigilator and/or Assistant Invigilators. Failure to comply may result in the
candidate being disqualified from the examination. Disorderly behavior may result in the candidate
being expelled from the Examination Room. In such cases the Chief Invigilator shall write a report to
the Registrar.

102. Candidates may be permitted by the Chief Invigilator to leave the Examination Room during
the course of an examination provided that an-hour has elapsed from the start of the examination and
there is more than half-an-hour left before the completion of the examination.

103. Candidates who leave the Examination Room shall not be re-admitted unless throughout the
period of their absence they have been continuously under the supervision of an Invigilator.

104. Candidates are required to supply themselves with pens, pencils, rulers, erasers, and geomet-
rical instruments, which shall be taken into the Examination room in a clear plastic bag. Geometry
instruments must be removed from their containers.

105. Except as specifically permitted by their Department and stated in the rubric of the question
paper, no books, paper, printed or written document or pictures or any unauthorized aid or equip-
ment including cellular telephones, pagers, electronic calculators and hand-held computers, computer-
ized wrist-watches or any electronic or communication devices may be taken into or be received in an
Examination Room by any candidate.

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106. Unless otherwise permitted, all examinations shall be written in permanent blue or black ink.

107. Candidates may be required for computer-based examinations to bring Laptops into an
Examination Room as permitted by the relevant Department and these shall be subjected to the
necessary security precautions. Only silent, cordless laptops may be used.

108. Candidates who are writing examinations under special conditions e.g. an approved medical
condition, may be permitted by the relevant Head of Department to use special aids in the Examina-
tion Room.

109. Candidates shall not smoke, eat or drink (except water) in an examination.

110. (a) A candidate who needs a drink of water must raise his/her hand to attract the attention
of an Invigilator who will bring the water to the candidate’s desk.
OR
(b) Candidates are permitted to bring a small unlabelled bottle of plain water into the
examination room but the bottle must be placed under his/her desk.

111. Candidates shall write their identification numbers and not their names using permanent ink
distinctly at the top of the cover of every answer book and/or separate sheet of paper which is handed
in. Candidates shall not write their names anywhere on the answer book or supplementary book.

112.Candidates must display their Identification cards and their Examination Cards in a prominent
position on their desks. Candidates shall not be allowed to write an examination without a valid
CMU Identification Card.
113. Each candidate shall be required to sign the Attendance Register which bears his/her name and
number. This activity must be carried out by the Assistant Invigilators as directed by the Chief Invigi-
lator during the first thirty minutes of the examination.
114. The use of scrap paper is not permitted. All rough work must be done in the answer book or
in supplementary answer books which must be submitted to the Chief Invigilator together with the
main answer book.

115. A candidate shall not break, tear, soil or otherwise deface or mutilate any CMU property other
than the question paper (where applicable) provided for his/her use in the Examination Room.

116. A candidate shall not write anything on the Examination Card.

117. A candidate shall not remove from the Examination Room any material supplied.

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118. Candidates who are permitted to leave before the end of the examination period must not leave
scripts or other examination exercises or material on their desks but must hand them in to the Chief
Invigilator or an Assistant Invigilator.

119. Candidates shall not begin to write until permission is given by the Chief Invigilator at the
scheduled time. There shall be no writing whatsoever prior to that permission except where the Chief
Invigilator gives permission ahead of the start of the examination for the candidates to fill in the data
required on the cover of the answer book and any such writing shall be restricted only to that.

120. At the end of the time allocated all candidates shall stop writing and/ or making any amend-
ments when instructed to do so by the Chief Invigilator and shall gather their answer books together
in order. They shall not leave their desks until an Invigilator has collected their scripts and/or exami-
nation exercises.

121. Assistant Invigilators shall collect each candidate’s answer script and sign his/her Examination
Card at the appropriate place as evidence that the candidate handed in a script for that particular ex-
amination. Candidates must keep their Examination Cards in a secure place.

122. Where an alleged infringement of Regulations 101, 105,109, 111, 114-120 is in question the Reg-
istrar may at his/her discretion offer the candidate the option of paying a fine to be determined by the
Registrar instead of referring the alleged infringement to the Disciplinary Committee comprising the
Head of the relevant Department, the relevant Examiner(s), the President of the Student Council or a
student nominated by the President of the Student Council. If the candidate declines this option, the
Registrar shall refer the allegation to the Disciplinary Committee. Whatever action is taken, a report
shall be placed on the student’s file.

(B) CHEATING
123. Cheating is a major offence.
124. Cheating is any attempt to benefit one’s self or another by deceit or fraud.
125. A candidate must not directly or indirectly give assistance to any other candidate, or permit
any other candidate to copy from or otherwise use his/her papers.

126.A candidate must not directly or indirectly accept assistance from any other candidate or use any
other candidate’s papers.

127. Any writing or drawings or other work found with a candidate during an examination other
than in his/her answer book or supplementary answer book shall be regarded as an attempt to cheat.

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128. Candidates are required to deposit all unauthorized material including bags, briefcases, fold-
ers, clipboards, pencil cases, cellular telephones, pagers, or any other electronic or communication de-
vice, alarm watches, smart watches, earphones, notebooks and scrap paper at the place provided for
this purpose before entering the Examination Room. Where a candidate fails to comply with this
Regulation a report shall be made to the Registrar who shall arrange for an inquiry to be conducted.
129. Any candidate who fails to comply with Regulations 125 -128 above and Regulations 130(ii) –
135 below may be regarded as attempting to cheat and if so an Inquiry shall be conducted as provided
for in Regulation 136.

130. Plagiarism is a form of cheating.

Plagiarism is the unauthorized and/or unacknowledged use of another person’s intellectual efforts and
creations however recorded, including whether formally published or in manuscript or in typescript or
other printed or electronically presented form and includes taking passages, ideas or structures from
another work or author without proper and unequivocal attribution of such source(s), using the
Conventions for attributions or citing used by the Caribbean Maritime University (i.e. the APA
Format – 6th Edition).

Students must give written credit and acknowledgement to the sources of thoughts, ideas, and/or
words quoted directly, paraphrased or used with reference to a general idea. In cases where words are
used which were written by someone else the student must enclose the cited portion with quotation
marks and provide an appropriate citation (e.g. footnote, endnote, bibliographical reference)

131. Course requirements are expected to be fulfilled through original work for each course. Con-
sequently, a student shall not use for credit the same material in a term paper, book report, project or
class assignment which was written for credit in another class without the knowledge and permission
of the Lecturer.

132. A student shall not buy, sell, steal, transport or solicit in part or in whole the contents of an ex-
amination or other assignment.

133. Candidates shall not engage in any form of communication in the Examination Room with
other candidates while an examination is in progress.

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134. A student shall not exchange places with another person for the purpose of taking an examina-
tion or completing an assignment. A student who arranges for another person to write an examination
on his/her behalf, as well as the person who undertakes to write the examination, will be subject to dis-
ciplinary action which could lead to suspension or expulsion from the Caribbean Maritime University.

135. A student shall not fabricate information for any report or other academic exercise.

136. If any candidate is suspected of cheating or attempting to cheat the circumstances shall be re-
ported in writing to the Registrar. The Registrar shall refer the matter to the Disciplinary Committee
and shall invite the candidate for an interview hearing and shall conduct an investigation. If the candi-
date is found guilty of cheating or attempting to cheat, the Committee shall disqualify the candidate
from the examination in the course concerned and may also disqualify him/her from all examinations
taken in that examination session and may also disqualify him/her from all further examination of the
CMU, for any period of time and may impose a fine to be determined by the Registrar. If the candi-
date fails to attend and does not offer a satisfactory excuse prior to the hearing, the Committee may
hear the case in the candidate’s absence.

137. When investigating allegations of cheating the quorum of the meeting of the Disciplinary Com-
mittee shall include the Registrar, the Dean , the Head of the relevant Department the President of the
Students Council or in his/her absence a student nominated by the President of the Students Council
and one experienced member of the teaching staff. The Registrar or his/her representative shall be the
Secretary to the Committee.

138. Appeals against decisions of the committee shall be received by the Registrar within two weeks
of the date on which the decision is communicated to the student. Such appeals shall be heard by an
Appeal Committee. The Appeal Committee may uphold or reverse the decision and may vary the pen-
alty in either direction within the limits prescribed in Regulation 136. The decisions of the Appeal
Committee shall be final.

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SECTION VI
ASSESSED COURSEWORK

174. Methods of assessment counting towards the final mark for a course shall be subject to the approval
of the Faculty on the recommendation of the relevant Department.

175. The evaluation policies and procedures shall be included in the course outline(s) and must be dis-
cussed by the lecturers with the students at the beginning of the semester.

176. The relevant Examiner of the coursework being assessed must advise the students in writing about
the coursework requirement:
 In the case of a course taught in the first semester, before the end of the second week of that se-
mester
 In the case of a course taught in the second semester, before the end of the second week of the
semester
 Copies of this advice must be posted on the appropriate Notice Board and sent to the relevant
Dean. The information must include the nature, amount and weighting of the coursework.

177. The dates of coursework exercises shall be posted on the Faculty and Departmental Notice Boards at
least two weeks in advance of the date(s) on which such exercises should be submitted.

178. The Head of each Department in which coursework in the form of written test(s) is assessed, shall
ensure that the test(s) is/are invigilated and that such Invigilators abide by the Rules and regulations for In-
vigilators as set out in the Invigilators Handbook.

179. Where coursework is in the form of a take home assignment, the Lecturer responsible for the course
shall ensure that each student is given a receipt on submission of his/her coursework assignment.

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180. Coursework is due on the date specified by the lecturer of the course and is normally collected in
class unless otherwise specified by the lecturer.

181. Where an extension has not been agreed in advance, or where a student submits an assignment after
the agreed extension has expired, the department/lecturer will impose a penalty for late submission. For the
first day that elapses between the expiration of the deadline and the receipt of the work by the department/
lecturer, 5% point will be deducted from the student's mark for that assignment. 5% mark will be lost for
each day up to 10 days that the assignment is outstanding. Any assignment received after the first ten days
but up to the three weeks after the stated deadline will see a 50% points deducted. After three weeks (15
days) any assignment received will attract a mark of zero.

182. A student may apply for an extension of time if there are extenuating circumstances which prevent
him/her from submitting the assignment on the due date. Such application must be submitted at least one
week before the assignment is due and must be accompanied by supporting documentation for the request.

183. All assignments for each course must be submitted before a student is awarded a grade.

184. All assigned work must be completed within the semester.

185. Examiners shall inform students in writing of their marks/grades for individual pieces of coursework.
Such information shall be communicated to students within three (3) weeks of the test or submission.

186. Each Examiner responsible for coursework is required before the start of the end-of-Semester exami-
nations to submit to the relevant Dean a coursework mark-sheet/grade sheet indicating marks/grades for each
component, and the final percent and grade for the coursework.

187. In respect of those courses in which the students collaborate in a team and submit reports on their
coursework projects, the report of each team shall identify which portions of its contents have been contribut-
ed by which student, and each student shall be assessed on his/her the individual contribution of his/hers.

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188. All coursework shall be written work except as provided below:
 Oral tests authorized for the examination of certain courses , for example: Spanish

 Oral components specifically authorized by the relevant Departments on the following conditions:
(a)The marks/grades to be allocated to an oral presentation shall not exceed 20% of the course-
work.
(b)The minimum number of examiners required to be present shall be two.
 The marks/grades to be allocated to participation in class discussion shall not exceed 5% of the
coursework

189. Where a student is set a coursework project/research paper in which he/she is offered a choice of top-
ic, he/she shall not choose a topic which entails work which he/she has already submitted or intends to sub-
mit in relation to another course. If all the topics from which he/she must choose entail the use of such work,
he/she shall not be treated as having been offered a choice.

190. A student who fails to comply with Regulation 189 shall be denied the credit for the work in one of
the courses, which shall be chosen by him/her.

SECTION VII

REVIEW OF EXAMINATION RESULTS

191. A student who is dissatisfied with the results of his/her examination should report his/her dissatisfac-
tion in writing to the Registrar. Such report must be made within two weeks of publication of results, and in
the case of the Supplemental or Re-sit examinations within five working days of the publication of results.

192. The Registrar shall forward the student’s request to the Dean of the Faculty concerned.

193. The student may request:

To go through his/her failed script with the Examiner;

To have his/her script(s) remarked.

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194. In carrying out the process of going through examination scripts with students who have failed cours-
es, the Examiner must disclose the marks/grades.

195. The process of going through the script should include failed answers in multiple choice examina-
tions.

196. A student who wishes to have his/her script re-marked must pay a fee to be determined by the Regis-
trar to have his/her script re-marked by a new and independent Examiner.

197. Where re-marking of a script under regulation 196 above results in a higher mark than that previously
recorded, the fee shall be refunded provided that the increased mark results in a change of grade.

198. Where a re-marking is requested the Registrar shall request the Head of the Department concerned or,
in his/her absence the Dean, to select a new and independent Examiner. Such person shall be appointed by
the Registrar to re-mark the script. The appointment shall be made within one week of the date on which the
request is made. Where the Registrar deems it necessary, more than one Examiner may be nominated and
appointed. Such recourse shall not normally be used except where a team of Examiners has already been in-
volved in the initial examination of the candidate.

199. Where the Head of the Department is an Examiner, the selection shall be made by the Dean and vice
versa. Where both the Dean and the Head of the Department are examiners, the Registrar shall make the se-
lection after such consultation, as he/she considers appropriate.

200. The new examiner(s) no later than 10 working days after receiving the script(s) shall return the re-
marked script(s) with a written report and where applicable, signed mark sheet/grade sheet to the Registrar.

201. Re-marking shall not apply to a single piece of coursework which counts for less than 50% of the
total mark for the course.

202. The Registrar shall inform the candidate of the result of the re-marking.

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204. The Dean, if necessary, shall issue an amended Pass List for submission to the Academic Board.

205. The Registrar shall make an annual statistical report to the Deputy President for submission to the
Academic Board on cases where scripts have been re-marked.

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 Chapter

[5]
CODE OF CONDUCT 79
 Overview Information Academics Examination Conduct Student Life

CODE OF CONDUCT

The Students’ Code of Conduct aims to encourage respect, integrity and good behaviour among students of
the University. It is also intended to uphold the name and reputation of the University by maintaining order,
discipline, safety and security. The Code of Student’s Conduct will also ensure integrity of the academic pro-
cesses and assure the quality of the assessment carried out by the University. Any conduct of a student which
contravenes this code and/or negatively impacts the University may be regarded as misconduct and subject to
disciplinary measures. The general supervision and control of student discipline at the University vests with
the Registrar and is administered in accordance with this code of conduct and any associated disciplinary
rules of the University. The code should be read broadly and is not designed to define misconduct in exhaus-
tive terms.

5.1 MISCONDUCT
Misconduct is conduct or behaviour that is deemed inappropriate by the University. It is separated into two
(2) categories: major misconduct and minor misconduct.

5.1.1 MAJOR MISCONDUCT

A student is guilty of major misconduct if he or she:

a. commits any statutory or common law crime whilst on the premises of the University;
b. introduces intoxicating substances onto the premises of the University without the written consent
of the President (or a person duly authorised by the President), or consumes or abuses intoxicating
substances or liquor and/or is under the influence of such liquor while on the premises of the Uni-
versity;
c. introduces a dangerous drug (as outlined in Dangerous Drugs Act) onto the premises of the Uni-
versity, or is found to be in possession of such illegal substance or is under the influence of such
substance whilst on the premises of the University;
d. without proper authorisation:
i. brings onto or stores on the premises of the University a firearm, other dangerous weapon,
fuel that cannot reasonably be shown to be required for the operation of a motor vehicle or
any explosive device; or
ii. allows or arranges for a firearm, other dangerous weapon, fuel that cannot reasonably be
shown to be required for the operation of a motor vehicle or any explosive device to be
brought onto or stored on the premises of the University;
e. uses confidential information without authorization;
f. sexually or otherwise harasses any person (as defined in the Sexual Harassment Policy (students)
whilst on the University premises;

80
g. acts in a discriminatory manner towards any person whilst on the University premises;
h. commits an indecent act on the premises of the University;
i. unlawfully expresses, publishes or disseminates in speech, writing, print or other medium on the
premises of the University any views, beliefs or ideology which would infringe upon the dignity
or other human rights of any student or groups of students, or any employee of the University, or
person invited by the University as a guest of the University;
j. without the written permission of the President or his duly appointed representative, uses the
name of the University, or uses or displays the logo and/or the crest of the University;
k. convenes an assembly on the premises of the University without obtaining the prior approval of
the President (or the person duly authorised by him/her), or attends a gathering prohibited by the
President;
l. knowingly makes a false statement about the University or otherwise intentionally provides mate-
rially false information to anyone in or outside of the University about the University, its staff,
students or visitors;
m. making a false declaration in order to obtain a benefit or to prejudice the University or prejudice
or benefit another student;
n. intimidates students with the intent to compel another person within the University to act or not to
act against the will of that student;
o. intentionally or negligently tenders or presents to any employee of the University any document
which he or she knows or ought reasonably to know to be false or a forgery and which causes or
has the potential to cause prejudice to the administrative, financial or academic interests of the
University;
p. accepts or offers a bribe to students, employees or any other official of the University;
q. reproduces or transmits in any form or manner, whether electronically or mechanically (including
photocopying and faxing), any study guide, book, thesis, dissertation, article, examination paper,
lecture, printed tutorial matter or any other study aids in respect of which copyright exists, unless
such reproduction or transmission is done in a manner authorized in accordance with the Copy-
right Act, and unless the copyright owner’s permission for the reproduction or transmission is ob-
tained;
r. contravenes the provisions of the rules of the University as it relates to plagiarism;

81
s. collects money or offers goods for sale or advertises goods on the premises of the University with
out the permission of the President (or a person duly authorised by him/her);

t. neglects or refuses to return library material borrowed from the University library;
u. behaves in any way that leads or may lead to the consequences described below, if such
Consequences were or should reasonably have been foreseen at the time when such behaviour
occurred. Such behaviour includes conduct by which:

i. impairs the good name and reputation of the University,

ii. prejudices or imperils the maintenance of order, discipline and security at the University,
or
iii. prejudices or imperils the process of tuition, research and administration and general Uni-
versity activities.

5.1.2 MINOR MISCONDUCT

A student is guilty of minor misconduct if he or she:

a. intentionally or negligently contravenes or subverts, or attempts to contravene or subvert, or as-
sists, encourages or persuades any other person to contravene or subvert a code, regulation, rule or
instruction of the University;
b. intentionally or negligently misuses, damages, defaces, destroys or alienates, or without authorisa-
tion, uses any building, and/or removes furniture, equipment, electronic equipment, vehicle, notes,
documents or any other thing owned or controlled by the University or by any employee of the
University, or by any registered student of the University for purposes other than official Univer-
sity business;
c. refuses or fails to comply with a lawful instruction or request of an employee of the University
authorized to give such instruction or make such request, or acts contrary to such instruction or
request;
d. intentionally or negligently mismanages and/or misappropriates funds of the University;
e. uses abusive or offensive language when engaging with university employees during official uni-
versity business ignoring common courtesy and etiquette, or during a meeting, conference or any
gathering organised by or whilst representing the University.

5.1.3 MISCONDUCT IN EXAMINATIONS

With regard to assessments, a student is guilty of misconduct if he or she cheats in any examination.
Integrity of the assessment and certification processes are of utmost importance to the University and
as such, all misconduct in examinations are considered to be major misconduct and will be treated
according to the provisions herein.

82
 For purposes of this rule ‘examination’ includes all assessments of a student’s performance organised
and/or conducted in the name of the University. Further for purposes of this rule, ‘cheating’
includes: the possession of any unauthorized notes and/or aid(s) in the examination venue after the
first answer book or question paper is made available to students; the use or attempt to use during an
examination, writing paper not supplied by the University, any note or aid(s) or electronic devices for
the purpose of assisting in the examination; the communication or attempted communication of any
information relating to an examination with any other candidate whilst the examination is in progress;
the removal or attempted removal from an examination room of any examination book or writing
paper supplied by the University for the purposes of answering an examination; the use of a false
name, identity number or student number in an examination; the submission for examination as own
work any matter that has been copied, reproduced, or extracted in whole or in part from the work of
another student or some other person, or which is substantially the same in whole or in part as the
work of another student; intentionally or negligently assisting another student to cheat as defined
herein; and the commission of any other fraudulent or dishonest practice whereby a student, whilst
being examined by the University, seeks to mislead or deceive the examiner, the invigilator or the
examination officer.

5.2 DISCIPLINE COMMITTEE

The Disciplinary Committee is responsible for monitoring the general conduct of students. Decisions are tak-
en by a simple majority and the appropriate officers shall have jurisdiction to investigate and administer ap-
propriate sanctions.
5.2.1 COMPOSITION
5.2.1.1. The Director of Student Affairs or his/her designate (Chairperson)
5.2.1.2University Registrar or nominated Deputy Registrar
5.2.1.3Two Faculty Deans, or their designates, inclusive of the Faculty in which the student is
registered
5.2.1.4 The Dean of Discipline One (1) Representative from the Academic Board, nominated by the
Academic Board One (1) Representative from the Student’s Union, nominated by the
Student’s Union.

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 5.2.2 TERM OF OFFICE

The term of office of the members is one (1) academic year.

5.2.3 QUORUM
Five (5) members of the Disciplinary Committee constitute a quorum.

5.2.4 ABSENCE OF DISCIPLINARY COMMITTEE MEMBERS

If at any stage during the sitting of the Disciplinary Committee, a member of the Committee is no
longer able to participate in the proceedings or is absent for any reason, the hearing will continue,
provided that the Committee is properly constituted and quorate.

In all other cases, the hearing should be terminated and will commence de novo (a new).

5.3 DISCIPLINARY PROCEEDINGS

5.3.1 NOTIFICATION OF MISCONDUCT

A student will not be formally charged with misconduct until a written and signed statement contain-
ing an accusation, complaint or allegation made against the student has been submitted to the Director
of Student Affairs or a person authorized by him/her to receive such complaint. Nothing contained
herein will prevent the Director of Student Affairs from laying a complaint of misconduct against a
student in his/her own right.

5.3.2 PRELIMINARY INVESTIGATION

The person bringing the complaint, accusation, allegation against the student must submit a written
Report. The student must be informed of the charges and asked to submit a written report of his ac
count of the events (within a set time) The Director of Student Affairs shall appoint one or more per
sons to conduct a preliminary investigation into an accusation, complaint or allegation brought to his/
her attention. The Director of Student Affairs may, at his/her discretion, conduct the investigation
him/herself. Such person(s) so appointed must submit a written report to the Director of Student
Affairs. The report will indicate if the misconduct is gross, major or minor. The person(s) appointed
to conduct the preliminary investigation may consult with or obtain information from any person,
including the student against whom the accusation, complaint or allegation has been made.

5.4 REFERRAL TO THE DISCIPLINARY COMMITTEE

If the Director of Student Affairs is of the opinion that there is a prima facie case and that there are
reasonable grounds for a charge of misconduct and that the misconduct is of a serious nature (gross or
major), he/she shall draft a written charge or shall have such charge drawn up to be heard by the
Disciplinary Committee.

84
If the Director of Student Affairs is of the opinion that an alleged misconduct of a student constitutes a minor
contravention of the Code of Conduct, the Director of Student Affairs may exercise his/her discretion to
decide what further steps should be taken in response to the alleged misconduct.

5.5 NOTICE TO THE ACCUSED STUDENT

When proceedings against a student are instituted the Director of Student Affairs or his/her designate will
give the student concerned not less than ten (10) calendar days' notice in writing of the date, time and place
of the hearing by the Disciplinary Committee.

The Notice under this rule will inform the student:

That proceedings under the Students’ Code of Conduct are to be instituted against him/her and that a copy of
the Code is available for inspection in the Office of the Registrar or the Office of Student Affairs, of the Rule
that the student is alleged to have breached and/or the act(s) of misconduct that the student is alleged to have
committed. The Notice must set out the charge with sufficient particularity to enable the student to prepare
for his/her defence, of his/her right to answer the charge in writing at least four (4) calendar days before the
hearing, of his/her right to attend the hearing to present his/her case, or to be represented at the hearing by
another student, member of the Students’ Union or an employee of the University, and of his/her right, if he/
she is a minor, to be assisted by his/her parent or guardian or, at the discretion of the Disciplinary Commit
tee, to be assisted by any other person appointed by such parent or guardian, provided that nothing contained
in this Rule renders the conduct of the Disciplinary Committee void if the student, is not so assisted or
Choose to not be so assisted, on the date set for the hearing.

5.6 SERVICE OF NOTICE

Service of any written notice and the furnishing of particulars in terms of this Code will be by personal
service to the student whilst on the campus of the University.

In the event that at least three (3) attempts, within the first two (2) days of the date of the notice, have failed,
service shall be by prepaid, registered post to the address provided either on the most recent application form
completed by the student for the purpose of registration or on any later written notice submitted by the
student to the University of a change of address.

85
In the case of such service the student will be deemed to have received the Notice and particulars within five
(5) calendar days of the date of posting thereof.

5.7 SUSPENSION

No student shall be suspended from the University before a hearing is held.

5.8 STUDENT’S ABSENCE FROM HEARING

If a student charged with misconduct does not attend his/her disciplinary hearing, such hearing proceeds in
his/her absence and the proceedings of the Disciplinary Committee are not invalid as a result thereof. The
Disciplinary Committee may, in its discretion, proceed with the hearing in the absence of the student.

5.9 RECUSAL FROM PROCEEDINGS

A member of the Disciplinary Committee who has laid a complaint of misconduct must recuse him/herself
from the proceedings of the Disciplinary Committee which has been constituted for the purpose of adjudicat-
ing a charge emanating from the complaint.

5.10 OBSTRUCTION OF PROCEEDINGS

If a student charged with misconduct interferes with or obstructs any proceedings of the Disciplinary Com-
mittee or refuses to carry out an instruction of the Chairperson of such Committee, such student may be or-
dered by the Chairperson to withdraw from the proceedings, which may then continue in his/her absence.

5.11 RECORD OF PROCEEDINGS

The Director of Student Affairs shall appoint the initiator to present the case for the University. The Director
of Student Affairs shall also appoint a person to record, by means of recording or in writing, the proceedings
of the Disciplinary Committee and all the evidence tendered. Such a person shall not be a member of the
Committee, nor shall they be entitled to take part in the proceedings.

5.12 DECISIONS OF THE DISCIPLINARY COMMITTEE

At the conclusion of the evidence, the Disciplinary Committee shall decide, in light of all the evidence led,
whether or not the student is guilty of the misconduct, as charged. A finding of guilty will only be returned
if: the misconduct charged has, in the opinion of the Committee, been proved on a balance of probabilities;
or

86
the student has freely and voluntarily admitted guilt and the Committee is satisfied that there is evidence
from the accused or from another source to substantiate the admission. Should the Committee not be
satisfied with the evidence presented, it may of its own accord call for further evidence to be led in respect of
the charge.

If the Committee does not find the student guilty, the student shall be acquitted of the charge. The decision
of the Disciplinary Committee shall be determined by a majority vote of the members present. In the event of
an equality of votes, the Chairperson of the Disciplinary Committee shall have a casting vote in addition to
his/her ordinary vote.

5.13 SANCTIONS

When considering an appropriate sanction, the Disciplinary Committee shall take account of all mitigating
and aggravating factors presented during the hearing. Further, when considering the appropriateness of the
disciplinary measures to be imposed, the Disciplinary Committee shall ensure that such disciplinary
measures are, as far as possible, appropriate to and commensurate with the nature and gravity of the
misconduct of which the student has been found guilty. And still further, it is noted that the Disciplinary
Committee is also bound by the rules of administrative law and natural justice and the principles of
precedent. After finding a student guilty of misconduct, the Disciplinary Committee may impose one or
more of the following sanctions: revocation of a degree, diploma or other qualification obtained from the
University in an improper manner; a written reprimand and/or warning; denial of the opportunity to enrol as
a student at the University; payment of compensation or requiring the accused student to repair the damage
caused by his/her misconduct; denial of the opportunity to register for a particular study module or course
offered by the University; annulment of examination results and/or withdrawal of a credit(s) obtained in a
study modules and/or courses; confirmation of the temporary suspension of a student, and/or the suspension
of the student for a specified period or further period subject to any condition(s) which the Disciplinary
Committee deems reasonable; denial of the opportunity to register or enrol again as a student at the
University for a specified period;

87
any other appropriate sanction(s) which the Disciplinary Committee deems suitable in the particular
circumstances.

A student on whom a guilty sanction is imposed and confirmed, in the case of an appeal, according to the
terms of this Code, forfeits any claim for repayment, reduction or remission of moneys paid or payable to the
University.

5.14 IMPLEMENTATION OF FINDINGS

If the DISCIPLINARY COMMITTEE finds an accused student: guilty, the student shall be notified in
writing of the finding and the sanction(s) imposed by the Disciplinary Committee. In the Notice, the student
shall be further informed of his/her right to appeal against the finding(s) and/or the sanction(s) imposed and
that the finding will be a part of their permanent record, and that the finding, if confirmed by the
Disciplinary Appeals Committee, will form part of his/her permanent record; not guilty, the student shall be
notified in writing of the finding of the Disciplinary Committee.

If the student is a minor, no disciplinary measure(s) shall be taken against that student before his/her parent
or guardian has also been informed in writing of his/her alleged misconduct and has been given a proper
opportunity to make a written statement and, if he/she so wishes, to appear before the Disciplinary
Committee in person. A student who has been found guilty of misconduct may, within fourteen (14) calendar
days of being informed of the finding of the Disciplinary Committee, appeal to the Disciplinary Appeals
Committee in writing by lodging a written Notice of Appeal, detailing the grounds for his/her appeal, with
the Registrar, provided that a student who has been found guilty of misconduct after having pleaded guilty to
the charge against him/her has no right of appeal against such finding, but may still appeal against the
sanction.

5.15 APPEALS
The Disciplinary Appeals Committee (DAC) is an ad-hoc Committee that shall hear all appeals in respect of
findings of the Disciplinary Committee.

5.15.1 FUNCTIONS AND POWERS OF THE DAC

The DAC is responsible for the hearing of appeals in respect of the decisions of the Disciplinary
Committee whether based on factual findings, matters relating to procedure and/or the sanctions
imposed. The DAC has the powers to review, reverse, nullify or replace decisions of the Disciplinary
Committee in all respects, and can also order that hearings be held de novo.

5.15.2 COMPOSITION OF THE DAC

1. President (Chairperson)
2. Vice President, Legal & International Affairs or Representative from the Office of Legal & Inter-
national Affairs
3. A Representative from the Faculty in which the student is registered, other than the Dean or the
designate that participated in the disciplinary hearing, nominated by the Vice President, Academic
and Student Affairs
4. A nominated representative from at least one Faculty other that the faculty in which the student is
registered
5. Representative of the Academic Board, nominated by the Academic Board
6. Registrar or nominated Deputy Registrar

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5.15.3 TERMS

The DAC is a ad-hoc committee:

2. No member of the Disciplinary Committee may participate on the DAC.
3. The Students’ Union may nominate one student, with observer status, to attend a DAC
meeting.
4. Three (3) members of the DAC shall constitute a quorum.

5.15.4 PROCEDURES

Upon receipt of a Notice of Appeal, a copy of such Notice shall be forwarded to the Chairperson
of the Disciplinary Committee which adjudicated the charge, whereupon the Disciplinary Commit-
tee, where necessary, should within seven (7) calendar days, compile a reply to the grounds for
appeal and submit it to the Chairperson of the DAC.

When an appeal is lodged against a decision of the Disciplinary Committee, the enforcement of
any disciplinary measure imposed by the Disciplinary Committee shall be deferred by either the
Disciplinary Committee or the Registrar, pending the outcome of the appeal.

An appeal will be heard solely on the grounds of the record of the proceedings of the Disciplinary
Committee, together with any document(s) and exhibit(s) submitted during the Disciplinary
Committee hearing, save where the appeal is based on a material irregularity that is alleged to have
occurred in the course of the proceedings but does not appear as such from the record.

For the purposes of an appeal, the appellant or the person assisting him/her or any other person
allowed by the DAC may make written or, with the permission of the DAC, verbal representations
to the DAC.

After considering an appeal the DAC may: dismiss the appeal and uphold the decision of the Dis-
ciplinary Committee in its entirety or in part, allow the appeal and set aside the decision of the
Disciplinary Committee in its entirety or in part, amend the decision of the Disciplinary
Committee

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 Prior to reaching a final decision concerning the appeal, the DAC may refer any question pertaining to
the hearing of the Disciplinary Committee back to the Disciplinary Committee concerned and order
that a report be submitted.

There is no further forum for appeal within the University structures after the DAC.

5.16 REPORTING AND DISCLOSURE OF FINDINGS

If a student in respect of whom the Disciplinary Committee has imposed a sanction fails to exercise his/her
right of appeal, the Disciplinary Committee shall submit a written report on the matter to the Academic Com-
mittee of the Academic Board. If a student in respect of whom the Disciplinary Committee has imposed a
sanction exercises his/her right of appeal, the DAC will submit a written report on the matter to the Academ-
ic Committee of the Academic Board after disposing of the appeal and, if it deems necessary, to Council for
its information.

5.17. SAFEKEEPING OF THE RECORD OF PROCEEDINGS

All documents and recordings, pertaining to a disciplinary matter, will be kept in safe custody by the Regis-
trar. A student is, however, entitled to receive copies of such documents and transcription of recordings at
his/her own expense. Such documents and transcription of recordings will be held by the University for a
period of three (3) years after a matter has been finalized.

5.18 COMMENCEMENT OF THIS CODE

1. This Code comes into operation on the date on which it is approved by the Council.
2. This Code is the relevant Code for all students registered at the University from the commencement date
of this Code and repeals all previous Disciplinary Codes, policies and procedures that may have previously
pertained.

5.19 OPERATIONAL GUIDELINES

The Director of Student Affairs may prepare and propose operational guidelines regarding:
minimum and maximum sentences to be imposed by the Disciplinary Committee and the Disciplinary
Appeals Committee; any matter required to be prescribed in terms of this Code; and any other matter which
the Management deems necessary or expedient to be prescribed in order to achieve the objects of this Code.
Any operational guideline outlined in the preceding paragraph herein, prepared and proposed by the Director
of Student Affairs, must be submitted to the Academic Committee of the Academic Board for approval.

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91
 Chapter

[6]

STUDENT LIFE 92
 Overview Information Academics Examination Code Of Ethics Student Life

STUDENT LIFE

The Caribbean Maritime University seeks to enrich its students holistically by supporting not only their aca-
demic progression but also their involvement in extra- and co-curricular activities. These co-curricula need
ranges from leadership involvement, community building, volunteerism, artistic expressions to sporting
endeavors, among others.

6.1.1 Clubs and societies at the CMU:

Rotaract Club
Tourism Action Club
Universities, Colleges Christian Fellowship
(UCCF)
University, Colleges Apostolic Ministry (UCAM)
Environmental Club
Circle K
Society of Industrial Engineers
Marketing Club
Cultural and Performing Arts Club
Youth Volunteerism Initiative
CMU Media House
CMU Leads
Literary Arts and Debating Society
League of Maritime Leaders (Generation 2000)
CMU Visions (PNPYO)
Peer Advisor Programme
Men of Vision Association (MOVA)
True Tutorials Club
CMU Chess Mates
CMU Red Cross
Literacy Arts & Debating Society
Robotics Club
Society of Automotive Engineers
CMU Fencing Club (among others)

6.1.2 Sport Teams Involvements:

Netball Rugby
Football Hockey
Basketball Rowing
Cheerleading Fencing
Volleyball Swimming
Athletics

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6.1.3 Other Activities:
Mr and Miss C.M.U
Sports Day
Heritage Week Celebration
Crazy Dress day
Domino competition
Semeter parties

6.2 COMMUNITY STANDARDS

All students are expected to observe the University regulations, policies, procedures and rules. Non-
compliance with these policies or regulations may result in disciplinary action. It is the responsibility of all
students to discourage other persons from violating these standards and to report any violation of community
standards to the relevant personnel.

6.3 CAMPUS SECURITY & SAFETY

Students are encouraged to be vigilant and observant as it concerns their personal safety and security. Per-
sonal property remains the sole responsibility of the owner and as such the university shall not be liable for
any loss, theft, or damage to said property.

6.3.1 Student Identification/Class Cards

All students are expected to visibly display their identification card while on campus as this is consid-
ered to be a part of their uniform. Security checks conducted on campus may require students to pre-
sent and/or tender their identification card for inspection on demand by the Safety Officer or security
personnel or other members of staff.

6.3.2 Vehicle Inspections

All vehicles entering or exiting the campus are subject to search. CMU’s control system requires that
the license plate number of all vehicles entering and leaving the premises be recorded.

6.3.3 Parking

Designated parking spaces are reserved for Senior Management. Otherwise parking is open to stu-
dents and staff on a first come first serve basis.
NOTE: All vehicles are to be parked face out.

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 6.3.4 Personal Safety
Students are encouraged to be especially cautious when walking alone on the road from the main
roadway to the entrance of the University – students are also encouraged to travel in groups at all
times and not travel alone. Students are also cautioned to be careful while walking alone on campus
at nights. If students are concerned about or are fearful for their personal safety or security while on
campus, a report should be made to the Dean of Discipline or security personnel immediately. Any
suspicious activity in or around the campus should also be reported immediately to the relevant secu-
rity personnel at extension 4236.

6.4 PERSONAL RESPONSIBILITY/SAFETY

6.4.1 Alcohol Consumption
The use of alcohol on campus is prohibited except in circumstances where a written request is made
by a student group/club or society for an authorized function and written permission by the relevant
officer has been granted. In these instances, students are encouraged to drink responsibly. At these
special functions, students deemed to be intoxicated shall not be admitted.
In no circumstances may an individual under the legal drinking age (18 years) consume alcohol on
any campus of the CMU.

6.4.2 Illegal Drugs/Substances

CMU has a zero-tolerance stance on the use of illegal drugs/substances. Students found in breach
shall be disciplined in accordance with section 5.2.2 of the Students Handbook.
For this reason, the following activities will result in disciplinary hearing:
6.4.2.1 Reasonable suspicion regarding use, possession, or sale of illegal drugs.
6.4.2.2 Any of the above activities by guests of any students.

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 6.4.3 Fire Safety Precautions

The following are rules and regulations which students should follow as precautions to an emergency
or fire:

 Know exit points from all buildings. Fire evacuation plans are located in various areas on cam-
pus. Notify the Office of the Occupational Health and Safety Unit if this plan is missing. This
plan should not be covered or removed.
 Do not obstruct doors, passages or walkway since it could mean the difference between life and
death for someone escaping a fire. Never leave personal belongings or trash in the passages.
 Do not tamper with fire alarms, fire extinguishers or smoke detectors. This is a serious crime.
Misuse of any fire safety equipment will result in disciplinary action and a fine to be determined
by the Disciplinary Committee.
 In the event of an alarm, all students must evacuate the building through the nearest exit as quick-
ly as possible. Once outside, move away from the building. Failure to comply with an alarm will
result in disciplinary action.
 Do not return to the building until the Safety Officer has indicated it is safe to do so.

REMINDER: The lives of community members and your own life depend on the operation of fire
safety equipment. Do not, under any circumstance, tamper with smoke or heat detectors, sprinklers,
fire extinguishers, fire hoses, or any alarm system. Students found tampering with such equipment
can be subject to fines, disciplinary action and criminal prosecution.

6.5 GENERAL CONDUCT/REQUIREMENTS

6.5.1 Bulletin/Notice Boards
Students are expected to regularly read the contents of bulletin/notice boards on campus. Students
wishing to post announcements on the boards must obtain approval from the Office of the Registrar.
Circulations of unapproved material are prohibited.
6.5.2 Parties/Fetes/Other Student Functions/Activities
Permission is to be sought from the Office of Student Affairs for the hosting of all student related
functions/activities. Students are to submit a written request with a detailed project proposal. This is
to be submitted to office two weeks in advance. Where permission is granted, all functions should
end by 12:00 midnight (unless otherwise permitted).

Kindly note that the Office of Student Affairs will outline the criteria/stipulations for hosting such
functions.

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6.5.3 Damages to the University’s Property
Damages to or destruction of the University’s property are prohibited. Students held liable will be
disciplined.
6.5.4 Disorderly Assembly
6.5.4.1 Any action that disrupts normal operation of the CMU will be deemed as disorderly assembly.
As such, individuals and groups are advised against this and may be considered a minor offence.
Disorderly assembly is defined as:
 any unreasonable or reckless conduct by an individual or group that is inherently or potentially
unsafe to other persons or their real or personal property; and/or.
 any behavior by an individual or group that disrupts the peace or interferes with the normal
operation of the university or university-sponsored activities.

6.5.4.2 Organizations/students may not act in a manner that disturbs the academic pursuits or that
infringes on the privacy, rights, health or safety of the CMU community, or in any manner that is
inconsistent with the goals and values that are integral to the welfare of the CMU community.

6.5.4.3 Organizations/students may not harrass others. Harassment includes, but is not limited to,
threats, intimidations, verbal abuse, nuisance by whatever means of communication.

6.5.4.4 Obscene or indecent conduct is prohibited.

6.5.4.5 Organizations/students must comply with the directives of CMU officials acting in the
performance of their duties.

6.5.4.6 Tampering with elections is prohibited.

6.5.5 Educational Related Trips

Any CMU approved trip must have a University Official present. These must go through the relevant
approval process.

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6.6 SERVICES/FACILITIES

6.6.1 Civic Services

Transportation:
Bus service via JUTC (from Downtown Kingston en-route to Norman Manley Airport, Port Royal
or CMU Main Campus) is accessible to students. CMU also provides a complementary pick
service for students at the Harbour View round about in the mornings.
Banking:
Students who are interested in opening an account while at the University may do so at the
National Commercial Bank located on Windward Road or at other financial institutions located in
Downtown Kingston. 24 hours banking machines are also available on the CMU Main Campus.
There is also a cambio service located at the Harbour View Mini Stadium and a branch of
Western Union as well as Grace Kennedy Remittance Services is at that location. There is a
Money Gram at the Tastee food establishment and a bill payment branch at the Shoppers Fair
Supermarket in Harbour View.

6.6.2 Postal Services

A post office is situated in the Harbour View Shopping Centre. Students may also receive mail
through the University. These may be collected at the Receptionist Desk. Mail not collected will
only be kept for a period no longer than six (6) months.

6.5.3 Medical Centre

A private medical centre is located behind the Harbour View Shopping Centre and a government
runned medical clinic is located on Neptune Avenue in the community.

6.5.4 Pharmacy

A fully equipped pharmacy is situated in the Harbour View Shopping Centre.

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6.5.5 Library

A branch of the Jamaica Library Service is located in the Harbour View community.

6.5.6 Other Facilities within the Harbour View area:

Supermarket
Meat Shop
Wholesale Shop
Auto Shop
Police Station
Barber
Variety Stores
Fast Food Restaurants – Tastee & Rouney’s
Restaurants - Tastee Taste
Digicel Outlet (For Telephone & Accessories)
Gas Cylinder Outlet
Internet Café and Stationary Store
Churches
Eye Optical Store
Wholesale household chemical store
Nurseries
Hair Dressing Salons

Water Refill Station

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6.7 CMU STUDENTS’ UNION

Student government is a vital aspect of every institution as such; Caribbean Maritime University has a demo-
cratic student body that represents the student population. CMU’s Students’ Union (SU) is a member of the
Jamaica Union of Tertiary Students (JUTS). CMU, JUTS, and CMU’s Student Union is responsible for the
efficient management of all aspects of students’ academic and social development. The SU also acts as a me-
diator between the students and administration/faculty. SU promotes students' welfare through its specialized
committees that seek to address students' concerns.

6.7.1 Students’ Union Mission

The Union’s Mission is to:

 Act in matters of education, welfare and publicity on behalf of the Student body

 Coordinate actions of Council Sub-Committees

 Appoint Student representatives to C.M.U's Committees and Working groups as requested by the Man-
agement
 Encourage and assist affiliated Clubs, Societies and Sports Team
 Disseminate information about the affairs of the Student Council to students
 Preparation and review of strategic plan
 Prepare an annual budget
 Play a part in regulating the standard of discipline among students
 Appoint ad hoc advisory committees as necessary
 Meet monthly
 Plan in conjunction with the Administration, the Orientation exercise for new students in September
 Assist in the Election process of new Students’ Union Officers

The purpose of the Students’ Union is to serve as the official voice of the student body. The SU acts as a
mediator between the students and administration/faculty.

100
6.7.2 Leadership Behaviour Requirements for Executive Members

 Giving and asking for instructions, ideas, opinions

 Clarifying, synthesizing and giving examples

 Periodically summarizing what has taken place and the major points discussed at meetings

 Encouraging and supporting participation by all students

 Evaluating the effectiveness of the union and diagnosing difficulties in Student Union functioning

 Giving direction to discussions

 Energizing discussions

 Helping the communication skills of each member of the executive body and student body (at group
meetings and in group activities)

 Helping the 'receiving' skills of the members of the executive and student body

 Being an active listener

11. Respect the opinion of others, handle conflicts and controversies and assisting others to do the same

Beginning, ending and keeping on time during the meeting of the group or any other forum

6.7.3 Students’ Union Composition

President

Shall be official representative of the Student Body, voicing any concerns raised by the students.
Shall preside on an alternate basis (if possible) over all meetings of the Students' Council General
Meetings.
Shall convene and preside over the Executive Meetings.
Shall be ex-officio member of all council sub-committee.
Should the President become temporarily incapacitated, the Vice-Presidents shall assume all
responsibilities until such time as the President is capable of returning to office.
Shall deal with all matters concerning revision, interpretation and enforcement of the Constitution.
Shall see that the Constitution of any organizations sponsored by the council shall be in agreement
with the Constitution of the Students' Council.
Shall see that all business of the council be conducted according to the Students' Council Rules of
Procedure.
Shall initiate new activities deemed beneficial to the Student Body.
Shall represent the Student Body to the administration.

101
Shall take the initiative in aiding in the tasks of all other executive members, Chair of your SA Union,
represents your interests on CMU committees and is available to assist you with matters of interest
and concern.
Represents students to external bodies (eg. the community).

Vice President (Education)

Addresses issues such as time-tabling clashes, quality of teaching, assessment and grievances

Vice President (Activities)

Extra-curricular activities on campus such as heritage week cultural show, walkathons, etc. and clubs
and societies which are affiliated with the SA.

Treasurer
Oversees the financial accountability of the SU and its affiliated clubs and societies:
Shall prepare and present an annual financial budget.
Shall in addition prepare a quarterly budget and statement of account
Shall make all disbursements by cheque where possible.
Shall head the Council’s fundraising committee
Shall prepare and present a report of each fundraising activity two weeks after such activity

Assistant Treasurer
Assists Treasurer in carrying out functions.

Secretary
Shall prepare and present minutes to Council 3 days in advance of the next regular meeting.
Shall record the minutes of all Directorate meetings.
Shall prepare, send and be responsible for all correspondence related to Student Council activities and
present the necessary correspondence to the Council.
Shall be responsible for keeping all attendance records of Council meetings.
Shall maintain an up-to-date copy of the Student's Council constitution in a type-written form:

Shall take the initiative in aiding other members of the Directorate in their tasks
Assistant Secretary

Assists Secretary in carrying out functions

102
Part-Time/External Officer
Represents students who are studying externally/part-time, i.e. on the Montego Bay campus and any
other campus’s and assist in providing support and relevant information to these individuals.
International Officer
Represents international students’ issues and concerns. Also seek to foster interaction and cultural
integration of this specialized group.

Public Relations Officer

The Editor of the student newsletter or any publication
Shall be responsible for the promotion and dissemination of information to the CMU student body,
Management and staff to external personnel eg. Other schools, clubs, etc. (including visiting these
external campuses, organization in order to disseminate information)

Assistant Public Relations Officer

Assists PRO in carrying out functions.

Sports Officer (Male/Female)

General sporting activities on/off campus.

WELFARE OFFICER
Addresses general welfare issues of all students. Responsible for the dissemination of special Union
bursaries and assistance.

Residential Representative

Represents Residential students on the Students’ Union.

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 CARIBBEAN MARITIME UNIVERSITY
STUDENTS UNION EXECUTIVES A/Y 2018/19
Name Position Field of Email Address Phone
Study Number
Leondra Power President B. Eng I.S. powerleondra@gmail.com 871-7883

Althea Morgan Vice President CPFFI nashenamorgan@gmail.com 359-1579

of Academics
Romaine Hibbert Vice President LSCM romaineakazidane@yahoo.com 390-1378
of Activities
Sashan Brown Secretary CPFFI brownsashan25@gmail.com 883-8081

Chevoune Treasurer CPFFI chevounemcdonald@gmail.com 858-3452

McDonald
Jerome Morant Public Relations CPFFI jeromemorant97@gmail.com 499-7623
Officer

Dondre Whyte Welfare Officer CPFFI dondrewhite@gmail.com 865-8064

Shemekia Kerr International CPFFI shamekia27kkerr@gmail.com 804-1226

Student Officer

Darol Myre Males Sports CPFFI darolmyrie@gmail.com 565-0374

Coordinator
Khadya Blair Female Sports CPFFI Keneika.sl@gmail.com 284-8427
Coordinator
Najae Nunes Part-time/ Exter- LSCM nahjaenunes117@gmail.com 386-3385
nal Student Of-
ficer
Carlos Jones Male Dorm Rep- CPFFI Carlos.jones59@yahoo.com 436-8617
resentative

Abigail Brown Female Dorm CPFFI 445-6438

Representative

104
Stephan Ander- Assistant Secre- LSCM stephananderson19@yahoo.com 420-8471
son tary
Glenardo Simp- Assistant Treas- LSCM glenardosimpson19@gmail.com 320-4834
son urer
Kristoff Llewel- Assistant Public CPFFI kristoffllewellyn@gmail.com 390-5973
lyn Relations Of-
ficer
Swayne Henry Executive Ad- LSCM swaynehenry975@yahoo.com 358-2904
viser
Samoya Pancho Marketing and LSCM samoyapancho99@gmail.com 571-9067
Promotions Of-
ficer
Montego Bay
Representative
(VP)
Montego Bay
Representative
(PRO)
Montego Bay
Representation
(Sport Coordina-
tor)

105
 Activity for A/Y 2018/19 Date

‘Freshers’ Fete October 13

Inter-Collegiate Competitions Netball, Foot- 1st and 2nd Semester
ball, Basketball, Swimming, Volleyball and
Cheerleading

Clubs & Societies Day November 16

Praise & Worship Concert November 30

CMU Week of Christmas Cheer December 3-7

CMU Movie Day December 21

CMU Debating Competition January 21—31

CMU HIV/AIDS Testing Day January 24

CMU Career Fair (4th year students) February 21,22 & 26

Nomination Opens for CMU Students’ Union February 26

Positions

CMU Sports Day March 9

Culture Day February 22

Mr & Miss CMU March 29

Student’s Achievement Award Function April 1

106