Storage terminal preservation and wrap-up scope (leave

site tidy )

Execution plan for storage terminal preservation

and wrap-up scope (leave site tidy)

Ahmad.
A 5/9/2020
Atta
Prepared Checked Approved Approved
Rev. Date Description
by by by by

TABLE OF CONTENTS

1
1.General……………………………………………………………………………………………..2
2. PURPOSE................................................................................................................................... 4
3. DEFINITIONS.............................................................................................................................. 4
4. PROJECT SCOPE OF WORK.................................................................................................... 4
5. PROJECT SCHEDULE............................................................................................................... 6
6. PROJECT ORGANIZATION....................................................................................................... 6
6.1 Project Organization Chart.....................................................................................................................................6

6.2 CONTRACTOR Key-personnel Role and Responsibilities....................................................................................7

6.3 HEALTH, SAFETY, ENVIRONMENT AND SECURITY..........................................................10

6.4 Safety Plan...........................................................................................................................................................10

6.5 Health Plan...........................................................................................................................................................11

6.6 Environmental Management................................................................................................................................12

6.7 Security Plan........................................................................................................................................................12

7. QUALITY MANAGEMENT SYSTEM........................................................................................ 13

7.1 Construction Approach.........................................................................................................................................13

8. PRE-CONSTRUCTION ACTIVITIES..................................................................................13
8.1 Site Office, Houses, Equipment Yard and Stock Yard.........................................................................................13

8.2 Mobilization...........................................................................................................................................................14

8.3 Permits..................................................................................................................................................................14

9. Pre-Construction Survey..........................................................................................14
9.1 Hauling and Stringing........................................................................................................................................14
9.2 Reinstatement......................................................................................................................................................15

10.Scope of work details ………………………... …......……………………………………………………15

1. GENERAL
The purpose of this document is to describe the CONTRACTOR plan for the
execution of Storage terminal preservation and wrap-up scope (leave site tidy ) This
document covers the CONTRACTOR plan including project management plan and
construction execution plan as the scope of work for above.

2
2. PURPOSE
The purpose of this document is to describe the CONTRACTOR’s plan, methodologies,
strategies and timing for the project execution. This plan establishes the project organization,
discusses administrative processes, identifies pre construction activities, and summarizes the
key activities during project execution.
3. DEFINITIONS
• CLIENT : Basra Gas Company (BGC).
• PROJECT : Leave the ST site tidy.

• CONTRACTOR: Al Bilal.
• Days : A project calendar day which refers to calendar applied in project planning. 
Materials : Material intended to form or forming part of the Permanent Works, including the
supply-only materials (if any) to be supplied by the CONTRACTOR under the Contract.
• NCR : A Report issued a product or process doesn't meet with the CLIENT
Standard.
• Works : A Report issued a product or process doesn't meet with the CLIENT
Standard.
• Site : The place where the Permanent Works are to be executed and to which Plant and
Materials are to be delivered, and any other places as may specified in the Contract as
forming part of the Site.
• Right of Way : The land identified by the CLIENT within which the Permanent Works
are to
(ROW) built, the CLIENT warranting by means of the issuance of a single
authorization to the CONTRACTOR to commence the
Works that he has secured full rights for such purpose.
• Permanent : All material/facilities and its associated work under the Contract Package
material which to be designed, executed, and completed by CONTRACTOR.
• Temporary : All temporary material/facilities of every kind required on Site for the
material execution and completion of the Permanent material and remedying
of any defects.
• Specification : An explicit set of requirements to be satisfied by material,
product or services.
• Procedure : A series of written steps to be carried out in a logical order for a defined
operation or a given situation.
4. PROJECT SCOPE OF WORK
Based on the scope of works, CONTRACTOR will perform:
Scope Of Work

3
4
5. PROJECT SCHEDULE
The project schedule refers to the Baseline Schedule within the Main. Overall schedule
progress updates will be reported to CLIENT in weekly and monthly basis. Progress
achievements are reported in weekly and monthly basis to CLIENT.
Baselines of schedule for this Project in 75 days (7days remobilization and 69 days for Project
Execution until Mechanical Completion),

Days

7days 69 days

Remobilization

Construction

6. PROJECT ORGANIZATION
CONTRACTOR will assign the required personnel to execute the awarded project by CLIENT
to meet the Contract requirement and standard in satisfactory.

6.1 Project Organization Chart

Please refer to the below chart for the Project Organization chart.

5
6.2 CONTRACTOR Key-personnel Role and Responsibilities
 Project Manager
The Project Manager (PM) is the representative of CONTRACTOR which shall be valid
from the effective date of the contract up to the date of completion of the contractual
obligations and will report to Project Sponsor. Consequently, he shall be the focal point on
all matters and actions related to the PROJECT.

The Project Manager will be responsible for the overall project execution and will establish
the most effective project task force for the execution of the PROJECT. He will
communicate with CLIENT Project Manager and implement the resolution of matters
requiring judgment at the highest levels, including decisions related to contractual
matters. During Construction activities at site he will be back to back with Construction
Manager.

The Project Manager also responsible, within the allocated budget, for satisfying all
contractual commitments towards CLIENT while looking after the interests of
CONTRACTOR and managing the risks associated with the PROJECT.

The Project Manager is mandated to promote, conduct and monitor CONTRACTOR

SHES Policy objectives to enable work to be carried out safely. If necessary, he is
responsible for the implementation of remedial action in matters of health, safety and
protection of the environment. Project Manager needs to constantly reinforce the
message that safety will not be compromised for any reason.

 Construction Manager /site manager

The Construction Manager (CM) will report directly report to the Project Manager. His
responsible and duty as follow:
- Manage a team of construction specialists who perform the actual field construction
works in accordance with requirements contained in the approved Construction Plan,
Drawings, Specifications and Construction Procedures.

6
-

At the start of field construction work :

a. Review the project Execution Plan and Contract Agreement with CLIENT, to become
familiar with the details of the PROJECT, to-date progress of the project, significant
milestone, and various procedures.
b. Together with HSE Coordinator, reviews the forthcoming construction activities in the
view of any CLIENT’s HSE regulation, such as but not to be limited to the work permit
system, emergency evacuation procedure, and HSE Plan.
c. Together with the QC Manager and the Project Engineer, reviews the forth coming
construction activities in the view of Site QA and QC, any design changes, and any non-
conformity control procedures to be complied with.
d. Together with Project Control, reviews the forthcoming construction activities in relation
with target progress and milestones of PROJECT.
e. Reviews the Temporary Facility Plan, makes sure that the plan has covered all required
construction aids and sufficient to support the safe and productive works.

- Initiates or reviews correspondences related to construction works, outgoing to CLIENT and

VENDOR.

- Attends regular scheduled meetings with CLIENT’s Representatives to formally review the
status of construction, the present challenges of the work, and the planned works in the
coming week(s) or month(s).

- Overviews the overall day-to-day construction works and ensures that :

a. The Construction work force and VENDOR crews are working at allocated work places,
under adequate supervision and harmonious coordination, having enough manpower,
materials, equipment, tools, consumables, drawings, specifications, and correct
instructions for the required production.
b. The work is carried out in compliance with QC procedures, and in proper sequence to
meet the target progress and milestones in a safe and economic way.
c. The HSE Plan is implemented at actual field works and obeyed by all people: managers,
superintendents, supervisors, craftsmen and VENDORS.

- A lead of weekly staff coordination meetings to review the actual schedule of works being
performed, the forthcoming activities and targets, and highlighted the critical work schedule.

- Reviews the work schedules prepared by the construction work group or area team and
VENDORS and instruct if a corrective action is required, he shall be prepared to offer
solutions to the Site Management Team for further discussion.

7
 -

Review and checks requisitions prepared by the construction group for construction tools,
temporary materials, additional manpower, material substitutions, prior to submit to the
Project Manager for approval.

- Reviews construction progress reports prepared by project control prior to Project Manager
approval for submittal to the Project Manager and or the CLIENT.

- Participate in the HSE inspections and audits. In case of an accident happened, the CM shall
attend the Emergency Response Team meeting conducted by HSE Coordinator.

- Reviews the constructability of any field design change proposed by Field Engineering.

- Approves time sheets of area/disciplinary superintendents and supervisors.

- Coordinates preparation of Close Out Report and review the reports, before submit to Project
Manager

• HSE Coordinator
The HSE Coordinator will assist the Project Manager, who has a prime responsibility for the
overall HSE management and performance of the PROJECT during the entire project execution
period. His major roles and responsibilities are to:
- Establish the HSE Management Plan and incorporate regulatory and CLIENT’s HSE policy
and requirements specified in the contract documents, and also CONTRACTOR’s HSE
policy, objectives and targets.

- Set up the project HSE programs, procedures, training materials, HSE audit programs, etc,
including modifying and / or improving CONTRACTOR’s standards, if necessary, to ensure
that they meet HSE goals and objectives.

- Fully participates in CONTRACTOR HSE Programs and Initiatives such as Hazard

identification; Observation and Intervention Programs.

- Promotes an “Approaching Others” no blame culture with each other CONTRACTOR

personnel.

- Coordinate with the Project Engineer on HSE engineering activities to comply with the HSE
engineering program and requirements, such as hazard and effects management, incorporate
HSE requirement into engineering, conduct safety reviews including HAZOP (Hazard and
Operability) and Safety Integrity Level from a HSE point of view, monitor completeness and
close-out matters raised during engineering, etc.
Maintain a record of all documentation on HSE matters relating to PROJECT,

8
 -

- Communicate and maintain close communication with the Site HSE Coordinator on HSE
requirements and information,

- Coordinate with CLIENT’s HSE representatives as and when required.

- Prepare a “Monthly HSE Report” on the progress status of all activities included in the HSE
Management Plan; timely report on any HSE issue requiring action by the Project
Management: Early report on any conflict with the CLIENT’s HSE representative on HSE
matters requiring resolution at the Contract Management level.

• QA/QC Coordinator
The QA/QC Coordinator will report directly to the PM. He/she will be responsible to establish a
Project
Quality (assurance) system in accordance with CLIENT’s specification and CONTRATOR’s
Quality Management system as follows:
a. Define the measures to be put in place for quality planning, quality surveillance and quality
improvement.
b. Prepare schedule of Quality Audit and ensure its implementation.
c. Manage the execution of the quality surveillance activities.
d. Ensure satisfactory interface and communication with CLIENT quality representatives.
e. Prepare the Project Quality Plan, based on ISO 9001 : 2008 and CLIENT’s Project
requirements
f. Conduct External Quality Audit for VENDORs quality implementation.

• Project Engineer
Project Engineer responsible to plan and administer all engineering related works within the
project so as to ensure the Project engineering target can be achieved. He will assign the
required resources to perform the Detail Engineering Design, Construction engineering, up to
Final As-Built dossier.

He also has the responsibility to maintain communication and coordination with CLIENT
Representatives, attend coordination meetings with CLIENT, representing CONTRACTOR on
engineering matters. He will liaise with VENDOR Packages on technical matters for development
of detail design and procurement.

He shall have access and good understanding of the CONTRACTOR’s Scope of Work and the
CLIENT’s Project standards and requirements.
He is also to report to the CONTRACTOR’s Project Manager and coordinate between
departments
(procurement, construction, etc.) of design, constructability and installation methods

• Project Control

9
 The Project Control will be responsible to support the PM on controlling the project execution on
schedule and within budget. He/She shall produce and maintain accurate project schedule and
understand schedule resources loading. PCM will analyze variations, slipping task, impact of task
changes, critical path, and overall ability of project to deliver on time. PCM also responsible to tracking all
expenditures, analyze spending trends, prepare estimate final cost; recommend methods to keep the
project under budget and report to the Project Manager with recommend methods to keep the project
under budget.
He shall prepare the monthly report and assemble data to consolidate.

6.3 HEALTH, SAFETY, ENVIRONMENT AND SECURITY

Safety, health, environmental and security will lead by the HSE Coordinator, CONTRACTOR will assign
dedicated person to arrange, manage and conduct the training.

Most personnel that directly involve on each work discipline, will be safety trained by Safety Officer at the
stockyard area and/or at work site. Basically, the training will cover the basic PPE requirement, introduction of
Emergency Response Plan, Muster Point, etc.

HSE Concern as below:

• Excavation and backfilling.
• Cable pulling .
• Concrete formwork and concrete pouring.
• IPB buildings civil works.
• Reinstatement Work .
• Lifting and rigging works.
• Scaffolding works.
• Traffic management plan .
• Welding and cutting works.
• Other works with high risk potential hazard.

CONTRACTOR will develop a working procedure for each activity and perform a risk assessment meeting to
assess the risk included in a certain activity. Any required safety training will be performed in accordance with
document Project HSE plan.

6.4 Safety Plan

Safety Plan is to act as a guideline to the project team for that need to be implemented during the project
execution to manage safety so that the objective “No lost time accident” with the focus on “An injury and
Incident Free Work Place” and safety shall not be compromised to achieve any other business objective:
• Safety, Health and Environment are not affected and work crew performs their work in accordance with
well accepted safe working practices.
• Equipment deployed for construction activities is certified, secured and safe.
• Adequate safety levels are maintained and environmental impacts are minimized and monitored during
the entire performance of the work.

10
 The HSE team will assign a safetyman to each work location to manage the safety aspects on that location.
All members of the project team are considered to be part of the safety organization and will therefore be
responsible to work in a safe manner.

The HSE department will conduct safety and enhancement programs in order to pass safety knowledge and
motivation to all project members, such as: distribute safety booklets, perform safety inductions, safety
training, safety tool box meeting, and reward program.

All CONTRACTOR and VENDORs members within this project have the same commitment to Safety as per
the project motto, “No Lost Time Accident”.

The Safety Plan consists of several procedures such as:

• Project HSE Plans
• Emergency Response Plan
• Incident Management Procedure
• HSE inspection procedure
• Emergency Response Procedures
• Work permit Procedures

Safety Plan scope is applicable during the engineering, procurement, transportation, construction and
systems completions by CONTRACTOR including, without limitation, providing all project management,
supervision, engineering services, procurement services, construction services, consultations, equipment,
materials, labors, construction tools, construction equipment, construction utilities, construction supplies,
systems completion materials and resources, temporary structures and facilities, and transportation including,
without limitation, hauling, unloading, and handling to, at, and from WORKSITE.

CONTRACTOR strongly believes that the workers are our most valuable resources and no phase of business
is more important than CONTRACTOR personal safety. CONTRACTOR believes that all accidents can be
prevented and that safety is an integral part of everyone's job. CLIENT, CONTRACTOR management and
workers are responsible for demonstrating safety leadership, providing a safe work environment and
promoting safety as a value.

CONTRACTOR core safety beliefs include:

• All accidents are preventable
• All injuries are preventable
• Working safely is a condition of employment
• All operating exposures can be safeguarded
• Trained workers to work safely is essential
• Recognizing safe behaviors fosters better understanding of our policies, philosophy and practices

To contribute to safety improvement across the operation, CONTRACTOR share best practices and lessons
learned among industries / organizations and CLIENT. In addition, CONTRACTOR has a dedicated staff of
safety professionals, and construction team to support our philosophy.

6.5 Health Plan

Prevention is the key element used to minimize the severity of occupational injuries and illnesses. However,
unpredictable events do occur, and it is important that an emergency medical facility is defined so that prompt
and competent medical treatment is provided to an injured or ill worker.
11
 CONTRACTOR will have designated 24 hours referral hospital or clinic, allocated at near the work site.

6.6 Environmental Management

CONTRACTOR confirms its commitment in performing the contractual works with the least possible impacts
on the environment and in absolute compliance with all Iraqi Regulations and CLIENT requirements.

CONTRACTOR will respect the environment by acting to minimize any impact which may arise from
construction operations; this includes assessing the types of materials and substances that are currently in
use and substituting them with more environmental frindly ones.

CONTRACTOR shall take note of all environmental issues and comply with all laws, rules and regulations
related to the environment. This shall include but not be limited to avoiding unnecessary felling or damaging of
trees, proper discharge of effluent, dust control, emission of noise, vibrations, fumes, waste, socioeconomic
surrounding the construction operation area, etc.

CONTRACTOR shall implement the Project Environment Management Plan in accordance with the conditions
stipulated in the Environmental Impact Assessment for the PROJECT. The environment management will
refer to document Environment Management Plan.

Environment is secured by several plans included at Project Environment Management Plan such as:
• Waste Management Plan
• Environmental Management Plan
• Spill Prevention and Response Plan

6.7 Security Plan

CONTRACTOR will construct secure facilities at the work locations such as the site office, material storage,
site work shop and lay-down areas.

The CONTRACTOR Project office will follow existing Office owner security systems. Site facilities will be
designed as per site conditions and Contractual requirements.
Security Expectation vs CONTRACTOR Strategy and Plan
Frame Work Result (Target)
NO CONTRACTOR’s Strategy and Program

Entering the site office, working area or

Unauthorized person cannot
1 Workforce Control material storage will require a security
enter to project facilities
check.

2 Controlled Asset No asset lost All working areas including office will be
controlled by security guard, and all out
going materials from storage, office, camp
will be control with permit

3 Emergency Security incident is no impact Project HSE Plan

Response to continuity of the business
work

CONTRACTOR will utilize local security at site during the commencement of construction. The local security
will be has security induction for a security system that will be implemented. All CONTRACTOR project team
members will be subject to checks before mobilization.

12
 7. QUALITY MANAGEMENT SYSTEM
Detail of the Quality Management system refers to document Project Quality Plan.

The QA/QC department will be managed by the QA/QC Coordinator. The QA/QC Coordinator is responsible
for the implementation and monitoring of all inspection activities within the PROJECT. He shall delegate the
responsibility for project related inspections to nominated QC engineer and his organization. The QA/QC
Coordinator has responsibility (in-cooperation with the Construction Manager) to control conformance and
product with regards to inspection and test performed.

He shall ensure that all inspection and test are controlled and the records or other test documents are
maintained and updated to identify the status of inspection and testing. To get the Target for quality
performance CONTRACTOR will perform:

a) To satisfy the CLIENT and consistently achieve understanding of its expectation in satisfying contractual
requirements by the efficient use of the Project Quality Management System
b) Monitoring of Quality performance continually will get the effectiveness of the quality management system
through the use of the quality policy, quality assurance, quality objectives, audit results, analysis of data,
corrective and preventive actions and management review
c) CONTRACTOR will be prepare a specific project Quality Control Plan before the work commences, which
will define the arrangements and organization for Quality Control function applied to their scope of
work(already submitted before).
All elements or processes will be provide with an Inspection Test Plan by the CONTRACTOR before the
activities commences

7.1 Construction Approach

Related to construction activity, CONTRACTOR will put the field personnel to control of Quality Performance
and Measure for achieving targets. Each element or process of the scope of work that required for inspection
and testing during construction will be assessed for its quality level in accordance with approved ITP. During
construction stage, Quality Control system shall be started from the material storage and handling (refer to
document Material Handling, Storage and Preservation Procedure) until the material is installed and
functioning in accordance with the requirements of the project. The CONTRACTOR will prepare a specific
project QA/QC Plan for review by Construction Team before the work commences, which will define
arrangement and organization for quality control (QC) function applied to their scope of work.

8. PRE-CONSTRUCTION ACTIVITIES
The objective of the Preconstruction activities is to ensure that the facilities which are required during main
construction execution are sufficient and adhering to the following criteria:
• The quantity, size and condition of facilities are sufficient, safe and secure.
• Optimization of the local content.
• All project, government laws and standard practice quality requirements are met.

8.1 Site Office, Houses, Equipment Yard and Stock Yard

The site office for CLIENT and CONTRACTOR staff will be located close to the Construction site.
CONTRACTOR will assign the open area for materials stock yard at closest location to the work site, when
13
 possible, the fabrication work shop and equipment yard will be at same location. CONTRACTOR housing for
staff will not be far from the office, construction team will be accommodated in some local houses rented
according to the area they will be working on. Detail as tabulated below:

Description Facility Location

Fabrication workshop Open area, container office, Marine terminal
and container warehouse

Major Equipment Open Area Both Marine and storage

Parking Area parking area

Personnel home stay Proper Rented houses from The location will be as close as
local. the working area.

Site office All proper CONTRACTOR and Marine terminal

CLIENT office requirements.

8.2 Mobilization
CONTRACTOR will mobilize Material, Manpower and Equipment based on the latest pre-construction
schedule.

8.3 Permits
CONTRACTOR will obtain all regulatory permits from local governments before constructing the facilities.
Below is the list of the requirement permits:
• Principal permit
• Permit for form work and concrete pouring.
• Permit for excavation and backfilling.
• Permit IPB buildings works.
• Permit for cable pulling.
• Permit for heavy equipment.
• Permit for scaffolding works .
Those permits must be obtained at least 2 weeks before start construction.

9 Pre-Construction Survey
Pre-construction survey work shall be done prior to commencement of the construction work. This work will
covers the ROW survey works,

9.1 Hauling and Stringing

The CONTRACTOR will be responsible for obtaining hauling permits and authorizations from regulating
authorities. The CONTRACTOR will ensure that all roads, bridge and other transportation infrastructure are
capable of handling transportation loads and dimensions, a survey for traffic route will be conducted prior to
start

14
 The records and reports will be prepared accordingly as requirement for the final documentation and
certification

9.2 Reinstatement
Any existing utilities or facilities dismantled during construction shall be put back to its place or
reinstated as soon as the scope is completed.

10. Scope of work details.

15