Tender Covering Form

DIRECTORATE OF PROCUREMENT (NAVY)

B-2, HILAL ROAD, F-11/1, Islamabad
P- 31 / PRE (Contact: 0519267405, Email: adpn31pre@paknavy.gov.pk)
Tender No & Date ________________________________________________
Tender Description ________________________________________________
IT Opening Date ________________________________________________
Firm Name ________________________________________________
Postal Address ________________________________________________
Email Address for Correspondence____________________________________
Contact Person Name_______________________________________________
Contact Number (Landline __________________) (Mobile _____________)
Documents to be Attached with Quotation
Firm is to submit its proposal in a sealed envelope which shall contain 03 x Sealed
Envelops as per details given below:
Sealed Envelop 1 – Technical Offer in Duplicate
This envelope must contain 02 x sets of Technical Offer (01 x Original + 01 x Copy). Each
Set must contain following documents as per this order and Supplier is to mark tick
against each to ensure that these documents have been attached:
S No Document Original Set Copy Set
1. Bank Challan
2. Principal Authorization Letter (where applicable)
3. Principal Invoice (Muted – without Price) (where
applicable)
4. DP -1 Form of IT (with compliance remarks)
5. DP – 2 Form of IT with compliance remarks against
each clause of the Annex A)
6. Technical Offer / Specs
7. Annex A of IT (with compliance remarks)
8. Annex B & C of IT (with compliance remarks)
9. DP-3 form of IT (dully filled & signed)
10. DGDP Registration Letter (If firm is registered with
DGDP)
11. Tax Filling Proof
Sealed Envelop 2 – Earnest Money
This Envelop must contain Earnest Money only.

Sealed Envelop 3 – Commercial Offer

This Envelop must contain following documents:
1. Firm’s Commercial Offer 01 x Original
2. Principal Invoice (where applicable) 01 x Original
3. Dully filled DP-2 Form of IT 01 x Original
Firm’s Declaration
It is certified that we have submitted tender in compliance with above instructions
and we understand that our offer is liable to rejection if tender is not prepared / packed as
per above instructions.
Firm’s Authorized Signatures _________________
 DP-1

DIRECTORATE PROCUREMENT (NAVY)

Tender No……….…………………
Directorate of Procurement (Navy)
Plot No B-2, Hilal Road
Sector F-11/1
ISLAMABAD
TEL: 051-9267401, 9267411
FAX : 051-2100104-5
E-mail: dpnavy@paknavy.gov.pk
adpn31r@paknavy.gov.pk

M/s_________________________
____________________________
____________________________
____________________________ Date __________________________

INVITATION TO TENDER AND GENERAL INSTRUCTIONS

Dear Sir / Madam,

1. DP (Navy) invites you to tender for the supply of stores/equipment/

services as per details given in attached Schedule to Tender (Form DP-2).

2. Caution: This tender and subsequent contract agreement awarded to

Understoo Understoo
the successful bidder is governed by the rules / conditions as laid down in PPRA d agreed d not
Rules-2004 and DPP&I-35 (Revised 2017) covering general terms & conditions of agreed

contracts laid down by MoDP / DGDP. As a potential bidder, it is incumbent upon

you and your firm to first acquaint yourself with PPRA Rules 2004
(WWW.PPRA.ORG.PK) and DPP&I-35 (Revised 2017) (print copy may be obtained
from DGDP Registration Cell on Phone No. 051-9270967 before participating in
the tender. If your firm / company possesses requisite technical as well financial
capability, you must be registered or willing to register with DGDP to qualify for
award of contract, which shall be made after security clearance and provision of
required registration documents mentioned in Para 15 of this DP-1.

3. Conditions Governing Contracts. The ‘Contract’ made as result of this Understoo Understoo
d agreed d not
I/T (Invitation to Tender) i.a.w PPRA Rules 2004 shall mean the agreement agreed
entered into between the parties i.e. the ‘Purchaser’ and the ‘Seller’ on
Directorate General Defence Purchase (DGDP) contract Form “DP-19” in
accordance with the law of contract Act, 1872 and those contained in Defence
Purchase Procedure & Instructions and DP-35 (Revised 2017) and other special
conditions that may be added to given contract for the supply of Defence Stores /
Services specified herein.

4. Delivery of Tender. The tender documents covering technical and

commercial offers are to be furnished as under:-

a. Commercial Offer. The offer will be in duplicate and indicate prices Understo Understo
od agreed od not
quoted in figures as well as in words in the currency mentioned in IT. It agreed
should be clearly marked in fact on a separate sealed envelope
“Commercial Offer”, tender number and date of opening. Taxes, duties,
freight/transportation, insurance charges etc are to be indicated separately.
Total price of the items quoted against the tender is to be clearly
mentioned. In case of more than one option offered by the firm, DP(N)
reserves the right to accept lowest technically accepted option if more than
one options were accepted in Technical Scrutiny Report.

b. Technical Offer: (Where Applicable). Should contain all relevant Understoo Understoo
d agreed d not
specifications in DUPLICATE (or as specified in IT) along with essential agreed
literature/brochure, drawings and compliance metrics in a separate sealed
envelope and clearly marked “Technical Offer” without prices, with tender
number and date of opening. Technical offer shall be opened first; half an
hour after the date and time for receipt of tender mentioned in DP-2. Firms
are to confirm/comply with IT technical specification in the following format:

S.N Technical Firm’s Basis of C, In case of non

o requirement as endorsemen PC of NC availability of
per IT t (Comply/ i.e. Refer to enclosed proof
Partially page or from brochure/
Comply/ Non brochure Literature, quote/
Comply attach additional
documents/
data/undertaking as
proof of compliance

(Legend: C = Fully Comply, PC = Partially Comply, NC = Not Comply)

(Firms must clearly identify where their offer does not meet or deviates from IT Specs)
Understoo Understoo
c. Special Instructions. Tender documents and its conditions may d greed d not
agreed
please be read point by point and understood properly before quoting. All
tender conditions should be responded clearly. In case of any deviation
due to non-acceptance of tender conditions(s), the same should be
highlighted alongwith your offered conditions. Tender may however be
liable to be rejected.

d. Firms shall submit their offers in two separate envelopes (i.e. two
copies of commercial offer and two or more copies of the technical offer as
asked in the IT) and envelops clearly marked “Technical proposal”,
“Commercial proposal” in bold. The commercial offer will include rates of
items/services called for and the technical offer will not indicate the rates.
Both types of offers are to be enclosed in separate covers and each
envelope shall be properly sealed bearing the signature of the bidder. Each
cover shall indicate type of offer, number and date of IT and IT opening
date. Thereafter both the envelopes (technical and commercial offer) shall
be placed in one envelope (second cover) duly sealed and signed. This
cover should bear the address of the procurement agency indicating,
issuance date of IT and No, with its opening date. This should be further
placed in another cover (third cover), addressed and indicated in the tender
documents, without any indication that there is a tender within it. Understo Understo
od agreed od not
agreed
 e. FORM DP-1, DP-2, DP-3 and Questionnaires. Form DP-1, DP-2
(alongwith annexes), DP-3 and Questionnaires duly filled in are to be
submitted with the offer duly stamped/signed by the authorized signatory/
person. It is pertinent to mention that all these are essential requirement for
participation in the tender.

f. The tender duly sealed will be addressed to the following:-

Directorate of Procurement (Navy)

Plot No B-2, Hilal Road
Sector F-11/1
ISLAMABAD
TEL: 051-9267401, 9267411
FAX : 051-2100104-5
E-mail: dpnavy@paknavy.gov.pk
adpn31r@paknavy.gov.pk

5. Date and Time For Receipt of Tender. Tender must reach this office by
the date and time specified in the Schedule to Tender (Form DP-2) attached. This Understood Understood
Directorate will not accept any excuse of delay occurring in post. Tenders agreed not agreed

received after the appointed/ fixed time will NOT be entertained. The appointed
time will, however, fall on next working day in case of closed/forced holiday. Only
legitimate/registered representatives of firm will be allowed to attend tender
opening. In case your firm has sent tender documents by registered post or
courier service, you may confirm their receipt at DP (Navy) on Phone No
051-9271468 well before the opening date / time.

6. Tender Opening. Tenders will be opened as mentioned in the schedule to Understood Understood
tender. Commercial offers will be opened at later stage if Technical Offer is found agreed not agreed

acceptable on examination by technical authorities of Service HQ. Date and time

for opening of Commercial offer shall be intimated later. Only legitimate /
registered representative of firm will be allowed to attend tender opening. Tenders
received after date & time specified in DP-2 would be rejected without exception
and returned un-opened i.a.w Rule 28 of PPRA-2004.

7. Validity of Offer.

a. The validity period of quotations must be indicated and should Understood Understood
invariably be 120 days from the date of opening of Technical offer or 30th agreed not agreed

June whichever is later. Firm undertakes to extend validity of offer if

required by equal number of original bid period (i.e. 120 days as per
original offer) i.a.w PPRA Rule-26.

b. The quoting firm will certify that in case of an additional requirement

of the contract items (s) in any qty(s) within a period of 12 months from the
date of signing the contract, these will also be supplied
at the ongoing contract rates with discount.

8. Part Bid. Firm may quote for the whole or any portion, or to state in Understood Understood
agreed not agreed
the tender that the rate quoted, shall apply only if the entire quantity/range of
stores is taken from the firm. The Director Procurement reserves the right of
accepting the whole or any part of the tender or portion of the quantity offered,
and firm shall supply these at the rate quoted.
9. Quoting of Rates. Only one rate will be quoted for entire quantity, item Understood Understood
wise. In case quoted rates are deliberately kept hidden or lumped together to trick agreed not agreed

other competitors for winning contract as lowest bidder, DP(N) reserves the right
to reject such offers on-spot besides confiscating firm’s Earnest Money / Bid
Security and take appropriate disciplinary action. Conversion rate of FE/LC
components will be considered w.e.f. opening of commercial offer as per PPRA
Rule-30(2).

10. Return of I/T. ITs are to be handled as per following guidelines:

Understood Understood
agreed not agreed
a. In case you are Not quoting, please return the tender inquiry stating
the reason of NOT quoting. In case of failure to return the ITs either quoted
or not quoted consequently on three occasions, this Directorate, in the
interest of economy, will consider the exclusion of your firm’s name from
our future distribution list of invitation to tender.

b. For registered firm(s), case will be referred to DGDP for necessary

administrative action if firms registered / indexed for tendered items/stores
do not quote / participate.

c. It is a standard practice to invite all firm(s) including those un-

registered with DGDP who gave their preliminary budgetary/ technical
proposals to end users / indentors. If your firm has been invited to
participate in the tender, you must either participate in tender. In case of
your inability to do so, you must inform DP (Navy) by a formal letter/email.

11. Withdrawal of Offer. Firms shall not withdraw their commercial Understood Understood
agreed not agreed
offers before signing of the contract and within validity period of their offers. In
case the firm withdraws its offer within validity period and before signing of the
contract, Earnest Money of the firm shall be confiscated and disciplinary action
may also be initiated for embargo up to 01 year.

12. Provision of Documents in case of Contract. In case any firm Understood Understood
agreed not agreed
wins a contract, it will deposit following documents before award of contract:

a. Proof of firm’s financial capability.

b. Foreign Seller has to provide its Registration Number issued by
respective Department of Commerce authorizing export of subject stores.
c. Principal/Agency Agreement.
d. Registration with DGDP (Provisional Registration is mandatory)

13. Treasury Challan.

a. Offers by registered firms must be accompanied with a Challan form Attached Not
Attached
of Rs.200/- (obtainable from State Bank of Pakistan/Government Treasury)
and debit able to Major Head C02501-20, Main Head-12, Sub Head ‘A’
Miscellaneous (Code Head 1/845/30). Each offer will be covered by one
Challan.

b. Firms, un-registered / un-indexed with DGDP (Registration Section)

may participate in the tender as per tender conditions accompanied by
Challan Form of Rs 300 (obtainable from State Bank of
Pakistan/Government Treasury) and debit able to Major Head C02501-20,
 Main Head-12, Sub Head ‘A’ Miscellaneous (Code Head 1/845/30) in
favour of CMA (DP).

14. Earnest Money/Tender Bond:- Your tender must be accompanied by a Attached Not
Call Deposit Receipt (CDR) in favor of CMA (DP), Rawalpindi for the following Attached
amounts:-
a. Rates for Contract. The rate of earnest money and its maximum
ceiling for different categories of firms would be as under:-
(i) Registered/Indexed/Pre-Qualified Firms. 2% of the quoted
value subject to maximum ceiling of Rs. 0.500 Million.
(ii) Registered/Pre-Qualified but Un-indexed Firms. 3% of the
quoted value subject to maximum ceiling of Rs. 0.750 Million.
(iii) Unregistered/not Pre-Qualified/Un-indexed Firms. 5% of
the quoted value subject to maximum ceiling of Rs. 1.000 Million.
(iv) Submitting improper Earnest Money. Earnest Money/Bid
Security furnished with tender is strictly in conformity of tender/IT
conditions (Clause 14 of DP-1 and clause 10 of DP-2) on the
subject. We have no objection on confiscation of Earnest Money/Bid
security and rejection of our offer in case amount of Earnest
Money/Bid Security is improper/insufficient in violation of IT
condition.
b. Return of Earnest Money
(i) Earnest money to the unsuccessful bidders will be
returned on finalization of the contract.
(ii) Earnest money of the firm/firms with whom contract is
concluded will be returned on submission of Bank Guarantee
and its acceptance by CMA (DP).
15. Documents for provisional registration: In case your firm wins a
contract on Earnest Money (EM) , it will deposit following documents to DGDP
(Registration Section) before the award of contract for provisional registration:- Understood Understood
agreed Not agreed
S Local Supplier Foreign Supplier
No
a. Three filled copies of SVA-8121 Three filled copies of SVA-8121-
of each member of management. D of each member of
management.
b. Three filled copies of SVA-8121-A Three filled copies of SVA-8121.
c. Three photocopies of NIC for Three photocopy of Resident
each member of management. Card or equivalent identification
Card for each member of
management.
d. Three PP size photographs for Three PP size Photographs for
each member of management. each member of management.
e. Challan Form Challan Form
f. Bank Statement for last one year. Financial standing/audit balance
sheet
 g. Photocopy of NTN Photocopy of passport
h. Foreign Principal Agency Agency Agreement in case of
Agreement in case of local agent. Trading House/ Company/
Exporter /Stockiest etc.

16. Inspection Authority. CINS, Joint Inspection will be carried out by Understood Understood
agreed not agreed
INS, Consignee & Specialist User or a team nominated by Pakistan Navy. CINS
inspection shall be as prescribed in DP-35 and PP & I (Revised 2017) or as per
terms of the contract.

17. Condition of Stores. Brand new stores will be accepted on Firm’s Understood Understood
agreed not agreed
Warranty/Guarantee Form DPL-15 enclosed with contract.

18. Documents Required. Following documents are required to be Understood Understood

agreed not agreed
submitted along with the quote:

a. OEM/Authorized Dealer/Agent Certificate along with OEM

Dealership Evidence.

b. The firm/supplier shall provide correct and valid e-mail and Fax No
to CINS and DP(N). Supplier/contracting firm shall either provide OEM
Conformance Certificate to CINS or is to be e-mailed to CINS under
intimation to DP (Navy). Hard copy of COC must follow in any case
through courier. On receipt, CINS shall approach the OEM for verification
of Conformance Certificates issued by OEM. Companies/firms rendering
false OEM Conforming Certificates will be blacklisted.

c. Original quotation/Principal/OEM proforma invoice.

d. In case of bulk proforma invoice, a certificate that prices indicated in

the bulk proforma invoice have not been decreased since the date of bulk
proforma invoice from the manufacturers/suppliers.

e. Submit breakup of cost of stores/services on the following lines:

(i) Imported material with break down item wise along-with

import duties.
(ii) Variable business overheads like taxes and duties imposed
by the federal/provincial government as applicable:-
(1) General Sales Tax
(2) Income Tax
(3) Custom Duty. PCT code along with photocopy of the
related page is to be attached where applicable.
(4) Any other tax/duty.
(iii) Fixed overhead charges like labour, electricity etc.
(iv) Agent commission/profit, if any.
(v) Any other expenditure/cost/service/remuneration as asked
for in the tender.

19. Rejection of Stores/Services. The stores/services offered as a result of Understood Understood

agreed agreed
contract concluded against this tender may be rejected as follows:
a. 1st rejection on Govt. expense
 b. 2nd rejection on supplier expense
c. 3rd rejection contract cancellation will be initiated.

20. Security Deposit/Bank Guarantee . To ensure timely and correct Understood Understood
agreed not agreed
supply of stores the firm will furnish an unconditional Bank Guarantee(BG) from a
schedule Bank for an amount upto 10 % of the contract value (excluding Taxes,
duties/freight handling charges) on a Judicial Stamp Paper (All pages) of the
value of (Rs 100.00) as per prescribed format or in shape of CDR/Bank/Pay order
draft. The Bank Guarantee shall be endorsed in favour of CMA (DP) Rawalpindi
who is the Accounts Officer specified in the contract. The CMA (DP) Rawalpindi
has the like power of seeking encashment of the Bank Guarantee as if the same
has been demanded by the purchaser himself. The Bank Guarantee shall be
produced by the supplier within 30 days from the date of issue of the contract and
remain valid for upto 60 days after completion of warranty period and remain in
force till one year ahead of the delivery date given in the contract. If delivery
period is extended, the supplier shall arrange the extension of Bank Guarantee
within 30 days after the original delivery period to keep its validity always one year
ahead of the extended delivery period. The BG form can be obtained from DP(N)
on e-mail address given on page 1. Format of BG is enclosed at Annex B.

21. Integrity Pact. There shall be “zero tolerance” against bribes, gifts, Understood Understood
agreed not agreed
commission and inducement of any kind or their promises thereof by Supplier /
Firm to any Government official / staff whether to solicit any undue benefit, favour
or otherwise. Following provisions must be clearly read & understood for strict
compliance:

a. Integrity Pact shall be applicable to all tenders / contracts

irrespective of their financial value. However, a written Integrity Pact shall
be signed for contracts exceeding Rs 10 Million between the procuring
agency and the supplier / contractor i.a.w Rule-7 of PPRA-2004. The form
is available at www.ppra.org.pk or can be requested at
dpnavy@paknavy.gov.pk

b. If a Supplier / Contractor is found involved in any unbusiness-like /

unethical activity, same would be considered a serious breach of the
Integrity Pact. DP (Navy) shall take severe disciplinary action against that
person(s) and the firm / company, which may include, but not limited to,
PERMANENT BLACKLISTING of firm / company through DGDP and legal
action against the individual (s) involved as per Pakistan’s Code of Criminal
Procedure.

c. It is strictly forbidden to socialize, call or meet any official / staff of

DP (Navy) in private or during off hours. If any official / staff from Purchaser
side asks for any undue favour or gratification directly or indirectly, the
matter is to be immediately brought to the personal notice of Director
Procurement (Navy) on Tel: 051-9271468 or through a personal meeting in
office. Privacy of firms and their Reps sharing such information will be
guaranteed without any prejudice to their normal business activities.

22. Correspondence. All correspondence will be addressed to the Purchaser Understood Understood
agreed not agreed
i.e. DP (Navy). Correspondence with regard to payment or issue of delivery
receipt may be addressed to CMA Rawalpindi & Consignee respectively with copy
endorsed to the DP (Navy). Understood Understood
agreed not agreed
23. Pre-shipment Inspection.PN may send a team of officers including DP(N)
member for the inspection of major equipments and machinery items at OEM
premises as per terms of contract. If not already provided for and mentioned in the
I.T, firm(s) must clarify the place, number of persons, duration and whether
expenses on such visits would be borne by the Purchaser or Contractor. In case
contractor is responsible for bearing such expenses, detailed breakdown of the
same should be given separately in the commercial offer.

24. Amendment to Contract. Contract may be amended/modified to include Understood Understood

agreed not agreed
fresh clause (s) modify the existing clauses with the mutual agreement by the
supplier and the purchaser; such modification shall form an integral part of the
contract.

25. Discrepancy. The consignee will render a discrepancy report to all Understood Understood
agreed not agreed
concerned within 60 days after receipt of stores for discrepancies found in the
consignment. The quantities found short are to be made good by the supplier, free
of cost.

26. Price Variation.

a. Prices offered against this tender are to be firm and final.
b. Where the prices of the contracted stores/raw material are controlled Understood Understood
by the government or an agency competent to do so on government behalf agreed not agreed

then price increase/decrease will be allowed at actual on case to case

basis on production of government notification by the Supplier for the
subject stores where the firms are contractually obliged and bound to
produce the stores from raw materials supplied by government/State
controlled departments in consultation with Military Finance.

c. Except for calculation or typographical errors, the rates of the

contracts not having a price variation clause PVC clause will not be
increased subsequently. But when such an increase is considered
desirable in the interest of expeditious supply of stores and is necessitated
by the circumstances beyond the control of the Supplier, the case may be
decided accordingly.
27. Force Majeure.

a. The supplier will not be held responsible for any delay occurring in Understood Understood
supply of equipment due to event of Force Majeure such as acts of God, agreed not agreed

War, Civil commotion, Strike, Lockouts, Act of Foreign Government and its
agencies and disturbance directly affecting the supplier over which events
or circumstances the supplier has no control. In such an event the supplier
shall inform the purchaser within 15 days of the happening and within the
same timeframe about the discontinuation of such
circumstances/happening in writing. Non-availability of raw material for the
manufacture of stores, or of export permit for the contracted stores from the
country of its origin, shall not constitute Force Majeure.

b. The Supplier shall provide the Purchaser with all the necessary
proof of the occurrence of the events and its effect on the contract
performance within 30 days from the start to force majeure event.

c. The Purchaser shall be entitled to conduct investigation into the

cause of delay reported by the Supplier.

d. Where the delay was due to genuine force majeure event it shall
extend the delivery for a period of equal to the period in which such force
majeure remains operative.

e. Such extension in delivery period, due to force majeure, shall not

entitle the Suppliers to claim any extra from the Purchaser.

28. Arbitration. Parties shall make their attempt to settle all disputes arising Understood Understood
under this contract through friendly discussions in good faith. In the event that agreed not agreed

either party shall perceive such friendly discussion to be making insufficient

progress towards settlement of dispute (s) at any time, then such party may be
written notice to the other party refer the dispute (s) to final and biding arbitration
as provided below:

a. The dispute will be referred for adjudication to two arbitrators one to

be nominated by each party, who before entering upon the reference shall
appoint an umpire by mutual agreement, and if they do not agree a judge
of the Superior court shall be requested to appoint the umpire. The
arbitration proceedings shall be held in Pakistan and under Pakistani Law.

b. The venue of the arbitration shall be the place from which the
contract is issued or such other places as the Purchaser at his discretion
may determine.

c. The arbitration award shall be firm and final.

d. In course of arbitration the contract shall be continuously be

executed except that part which is under arbitration

e. All proceedings under this clause shall be conducted in English

language and in writing
Understood Understood
agreed not agreed
29. Court of Jurisdiction. In case of any dispute only court of jurisdiction
at Rawalpindi, Pakistan shall have jurisdiction to decide the matter.
30. Liquidated Damages(LD). Liquidated Damages upto 2% per month Understood Understood
agreed not agreed
are liable to be imposed on the suppliers by the purchaser in accordance with DP-
35, if the stores supplied after the expiry of the delivery date without any valid
reasons. Total value of LD shall not exceed 10% of the contract value.

Understood Understood
31. Risk Purchase. In the event of failure on the part of supplier to comply agreed not agreed

with the contractual obligations the contract will be cancelled at the Risk and
Expense (RE) of the supplier in accordance with DP-35.

Understood Understood
32. Compensation Breach of Contract. If the contractor fails to agreed not agreed
supply the contracted stores or contract is cancelled either on RE or without RE or
contract become ineffective due to default of supplier / seller or stores / equipment
declared defective and caused loss to the Government, contractor shall be liable
to pay to the Government compensation for loss or inconvenience resulting for his
default or from the rescission of his contract when such default or rescission take
place such compensation will be in excess to the RE amount, if imposed by the
competent authority. Compensation amount in terms of money will be decided by
the purchase officer and will be deposited by contractor / seller in Government
treasury in the currency of contract.

33. Gratuities/Commission/Gifts. No commission, rebate, bonus, fee or Understood Understood

agreed not agreed
compensation in any form shall be paid to any local or foreign agent, consultant
representative, sales promoter or any intermediary by the Manufacturer/Supplier
except the agent commission payable as per the agent commission policy of the
government and as amended from time to time and given in the contract. Any
breach of such clause(s) of the contract by Manufacturer/Supplier and/or their
sole nominated representative may result in cancellation of the contract
blacklisting of the Manufacturer/Supplier financial penalties and all or any other
punitive measure which the purchaser may consider appropriate.

34. Termination of Contract.

Understood Understood
agreed not agreed
a. If at any time during the currency of the contract the Purchaser
decides to terminate the contract for any reason whatsoever (other than for
reasons of Non-Delivery) he shall have right to do so by giving the Supplier
a registered notice to that effect. In that event the Purchaser will accept
delivery at the contract price and terms of such stores/goods/services
which are in the actual process of manufacture that is completed and ready
for delivery within thirty days after receipt by the Supplier of such notice.

b. In the case of remainder of the undelivered stores/goods/services

the Purchaser may elect either:

(i) To have any part thereof completed and take the delivery
thereof at the contract price or.

(ii) To cancel the remaining quantity and pay to the Supplier for
the articles or sub-components or raw materials purchased by the
Supplier and are in the actual process of manufacture at the price to
be determined by the Purchaser. In such a case materials in the
 process of manufacture shall be delivered by the Supplier to the
Purchaser.

(iii) No payment shall however be made for any materials not yet
in the actual process of manufacture on the date notice of
cancellation is received.

c. Should the Supplier fail to deliver goods/services in time as per

quality terms of contract or fail to render Bank Guarantee within the
stipulated time period or any breach of the contract the Purchaser reserves
the right to terminate/cancel the contract fully or any part thereof at the risk
and expense (RE) of the Supplier.

35. Rights Reserved. Directorate of Procurement (Navy), Rawalpindi Understood Understood

reserves full rights to accept or reject any or all offers including the lowest. agreed not agreed

Grounds for such rejections may be communicated to the bidder upon written
request, but justification for grounds is not required as per PPRA Rule 33 (1).

36. Application of Official Secrets Act, 1923. All the matters connected Understood Understood
agreed not agreed
with this enquiry and subsequent actions arising there from come within the scope
of the Official Secrets Act, 1923. You are, therefore, requested to ensure
complete secrecy regarding documents and stores concerned with the enquiry
and to limit the number of your employees having access to this information.

37. Acknowledgment. Firms will send acknowledgement slips within 07 days Understood Understood
agreed not agreed
from the date of downloading of IT from the PPRA Website i.e. WWW.PPRA.ORG.PK

38. Disqualification. Offers are liable to be rejected if:-

a. Received later than appointed/fixed date and time. Understood Understood

agreed not agreed
b. Offers are found conditional or incomplete in any respect.
c. There is any deviation from the General /Special/Technical
Instructions contained in this tender.
d. Forms DP-1, DP-2 (along with Annexes), and DP-3 duly signed, are
NOT received with the offers.
d. Taxes and duties, freight/transportation and insurance charges NOT
indicated separately as per required price breakdown mentioned at Para
17.
e. Treasury challan is NOT attached with the offer.
f. Multiple rates are quoted against one item.
g. Manufacturer’s relevant brochures and technical details on major
equipment assemblies are not attached in support of specifications.
j. Subject to restriction of export license.
k. Offers (commercial/technical) containing non-initialed/
unauthenticated amendments/corrections/overwriting.
l. If the validity of the agency agreement is expired.
m. The commercial offer against FOB/CIF/C&F tender is quoted in local
currency and vice versa.
n. Principals invoice in duplicate clearly indicating whether prices
quoted are inclusive or exclusive of the agent commission is not enclosed.
p. Earnest money is not provided.
q. Earnest Money is not provided with the technical offer (or as
specified).
 r. If validity of offer is not quoted as required in IT or made subject to
confirmation later.
s. Offer made through Fax/E-mail/Cable/Telex.
t. If offer is found to be based on cartel action in connivance with other
sources/ participants of the tender.
u. If OEM and principal name and complete address is not
mentioned.
v. Original Principal Invoice is not attached with offer.

39. Appeals by Supplier/Firm. Any aggrieved Supplier/Firm against the Understood Understood
decision of DP (N) or CINS or any other problematic area towards the execution of agreed not agreed

the contract may prefer an Appeal to Standing Appeal Committee (SAC)

comprising PN Officers and military finance rep at Naval headquarters, Islamabad.
The detail and timeline for preferring appeals is given below:

S.No. Category of Appeal Limitation Period

a. Appeals for liquidated damages Within 30 days of decision
b. Appeals for reinstatement of contracts Within 30 days of decision
c. Appeals for risk & expense amount Within 30 days of decision
d. Appeals for rejection of stores Within 30 days of decision
e. Appeals in all other Cases Within 30 days of decision
Understood Understood
40. Limitation. Any appeal received after the lapse of timelines given in para agreed not agreed
39 above shall not be entertained.

41. For Firms not Registered with MoDP/DGDP. Firms not registered with Understood Understood
MoDP/DGDP or not prequalified will undertake to apply for registration with agreed not agreed

MoDP/DGDP prior signing of Contract. The firm will submit undertaking as per
affidavit attached at ANNEX “C” of DP-1. Details for registration can be found on
DGDP website www.dgdp.gov.pk. Moreover, these firms can participate in tender
iaw paras 12 and 14 above and provision of documentary proof regarding
financial status of the firm alongwith NTN and GST registration copies.

42. Firms which are not registered with DGDP should initiate provisional Understood Understood
agreed not agreed
registration in accordance with Para 41. Besides, ground check by Field Security
(FS) Team will be made for security clearance related to participation in the tender
after technical opening. Firms undertake to provide following documents for
ground check by FS Team:

a. NTN
b. Income Tax Return
c. Sales Tax Return
d. Sales Tax Certificate
e. Chamber of Commerce Industry Certificate
f. Professional Tax Certificate (Excise & Taxation)
g. Office/Home/Ware House Property documents
h. Utility Bills (Phone/Electricity)
j. Firm Vehicle/Personal Vehicle
k. CEO Visiting Card/NIC Copy, 03Xspecimen signature of CEO
l. DGDP Registration letter
m. Firm Bank Statement
n. Non Black List Certificate
p. 2 X Witness + CNIC and Mobile Numbers
q. Police Verification
 r. Agency Agreement
s. OEM Certificate
t. ISO Certificate
u. Stock List with value
v. Company Profile/Broachers
w. Employees List
x. Firm Categories
y. Sole Proprietor Certificate
z. Partnership Deed
aa. Pvt Limited
ab. Memorandum of Articles
ac. Form 29 and Form A
ad. Incorporation Certificate
Understood Understood
43. We solemnly undertake that all IT clauses marked as “Understood & agreed not agreed
Agreed" shall not be changed / withdrawn after tender opening. The IT provisions
accepted shall form the baseline for subsequent contract negotiations.

44. The above terms and conditions are confirmed in total for acceptance.

45. Format of DPL-15 (warranty form) and PBG are enclosed as Annex A & B.

Sincerely yours,

_____________________________
(To be Signed by Officer Concerned)
Rank:________________________
NAME:________________________
 ANNEX ‘A’

DPL-15 (WARRANTY)

FIRM’S NAME: M/s______________________________________________

____________________________________________________________
____________________________________________________________
____________________________________________________________________

1. We hereby guarantee that the articles supplied under the terms of this
contract are produced new in accordance with approved drawings/specification
and in all respect in accordance with the terms of the contract, and the materials
used whether or not of our manufacture are in accordance with the latest
appropriate standard specifications, as also in accordance with the terms of
complete of good workmanship throughout and that we shall replace FOR/DDP
Karachi free of cost every article or part thereof use or in use shall be found
defective or not within the limits and tolerance of specifications requirement or in
any way not in accordance with the terms of the contract.

2. In case of our failure to replace the defective stores free of cost within a
reasonable period, we shall refund the relevant cost FOR/DPP Karachi (As the
case may be in currency in with received).

3. This warranty shall remain valid for 01 Year after the acceptance of stores
by the end user

The signature must be the same as SIGNATURE _____

that on the tender/contract, or if
otherwise must be shown to be the DATE ______
signature of a person capable of
giving a guarantee on behalf of the PLACE
contractor
 ANNEX ‘B’

BANK GUARANTEE FOR PERFORMANCE ON

JUDICIAL STAMP PAPER OF RS. 100/- OR
AS SUITABLE TO THE AMOUNT OF BG

(i) Contract No.___________________________ dated ___________

(ii) Name of Firm/Contractor__________________________________
(iii) Address of Firm/Contractor _______________________________
(iv) Name of Guarantor ______________________________________
(v) Address of Guarantor ____________________________________
(vi) Amount of Guarantee Rs. _________________________________
(__________________________________________________________)
(in words)
(vii) Date of expire of Guarantee_______________________________

To: The President of Islamic Republic of Pakistan through the

Controller of Military Accounts (Defence Purchase) Rawalpindi.
Sir,

1. Whereas your good self have entered into Contract No.

___________ __________________________________________ dated
____________ with Messer’s___________________________________
___________________________________________________________
(Full Name and Address)
hereinafter referred to as our customer and that one of the conditions of the
Contract is the submission of unconditional Bank Guarantee by our
customer to your good self for a sum of Rs. _____________________
Rupees/FE (as applicable)___________________
___________________________________________________________

2. In compliance with this stipulation of the contract, we hereby agree

and undertake as under: -

a. To pay to you unconditionally on demand and/or without any

reference to our Customer and amount not exceeding the sum or Rs.
________________________________Rupees or FE (as applicable)
_______________________________ as would be mentioned in your
written Demand Notice.

b. To keep this Guarantee in force till ______________________.

c. That the validity of this Bank Guarantee shall be kept one clear year
ahead of the original/extended delivery period or the warrantee of the
stores which so ever is later in duration on receipt of information from our
Customer i.e. M/s_______________________ or from your office. Claim,
if any must be duly received by us on or before this day. Our liability under
this Bank Guarantee shall cease on the closing of banking hours on the
last date of the validity of this Bank Guarantee. Claim received thereafter
shall not be entertained by whether you suffer a loss or not. On receipt of
payment under this guarantee, this document i.e. Bank Guarantee must be
clearly cancelled, discharged and returned to us.
d. That we shall inform your office regarding termination of the validity
of this Bank Guarantee one clear month before the actual expiry date of
this Guarantee.

e. That with the consent of our customer you may amend/alter any
term/clause of the contract or add/delete any term/clause to/from this
contract without making any reference to us. We do not reserve any right
to receive any such amendment/alternation or addition/deletion provided
such like actions do not increase our monetary liability under this Bank
Guarantee which shall be limited only to Rs. ____________ (Rupees
_______________________________________________).

f. That the Bank Guarantee herein before given shall not be affected
by any change in the constitution of the Bank or Customer/Seller or
Vendor.

g. That this an unconditional Bank Guarantee, which shall be

enchased on sight on presentation without any reference to our
Customer/Seller or Vendor.

Guarantor

Dated: ___________________ ______________________

(Bank Seal and Signatures)

 ANNEX ‘C’
AFFIDAVIT/UNDERTAKING
(WORTH RS, 100/- ON JUDICAL STAMP PAPER)

Mr________________________________________ Authorized signatory/

Partner/MD of M/s_____________________, do hereby solemnly affirm to DGP
(Army), DP (Navy), DP (Air) and Directorate General Defence Purchase, Ministry
of Defence Production, Rawalpindi that our firm M/s______________________
has applied for registration with Director General Defence Purchase (DGDP) duly
completed all the documents required by registration section on _________ (date)
i,e before signing the contract. I certify that the above mentioned statement is
correct. In case it is detected on any stage that our firm has not applied for
registration with Director General Defence Purchase or statement given above is
incorrect, our firm will be liable for disciplinary action initiated (i,e debarring, the
firm do business with other Defence Establishment and Govt Agencies). I also
accept that any disciplinary action taken will not be challenged in any Court of
Law.

Signature __________________________
Station: ___________________ Name : ____________________________
Date: _____________________ Appointment in Firm __________________

ATTESTED BY OATH COMMISSIONER WITH STAMP

 D P 2
INVITATION TO TENDER FORM

1 PCR amplification is required in order to conduct COVID-19 test, a

pandemic and global medical emergency. SCHEDULE TO TENDER NO.2090251/R-
2007/310001/ DATED 01-07-2020. THIS TENDER WILL BE CLOSED FOR ACCEPTANCE
AT 1030 HOURS AND WILL BE OPENED AT 1100 HOURS ON. 15-10-2020 PLEASE DROP
TENDER IN THE TENDER BOX NO 103.

2. You are requested to please use this Performa for price quotation, fill in the
prices, affix your stamp on the same, sign it and forward it in original as your
Commercial offer along with the covering letter of your firm. If you do not use this
form as price quotations your offer might be rejected.

3. you are requested to please attach DP-1 and DP-3 along with your
quotation duly signed & stamped. Same are available at www.ppra.org.pk.

S NO DETAIL OF STORES QTY UNIT TOTAL

PRICE PRICE
1. NIV 02 in   
REAL TIME PCR AMPLIFICATION Nos
SYSTEM (OPEN) FOR PNS SHIFA
& PNS HAFEEZ PCR LAB

Detailed:

Technical Specification/Special
Instructions As per Annex A.

General Requirements/Conditions
As per Annex B.
Above mentioned price includes 17% sale Yes No
Tax (Please tick Yes or No)
Grand Total

Terms & Conditions

1. Terms of Payment. As per Annex B (Para – 2).

2. Origin of OEM. Imported with OEM CoC (Certificate of

Conformance) compatible to preferred makes
given in Para-4 of Annex A. ( Name & Country
of OEM to be clearly mentioned).

3. Origin of Stores.. Imported (Actual country (place) of

manufacturer to be indicated).

4. Technical Scrutiny Report. Required.

5. Delivery Period. 01 Months

6. Currency. Pak Rupees

7. Basis for acceptance. FOR/DDP Basis

8. Bid validity. The validity period of quotations must be indicated and

should invariably be 120 days from the date of opening of technical offer or
30th June whichever is later. Firm undertakes to extend validity of offer if
required by equal number of original bid period (i.e. 120 days as per original offer)
i.a.w PPRA Rule-26.

9. Tendering procedure Single Stage- Two Envelope bidding procedure

will be followed. PPRA Rule 36 refers.

10. Earnest Money/Tender Bond:- Your tender must be accompanied by a

Pay Order/Demand draft/Call Deposit Receipt (CDR) in favor of CMA (DP) in
separate envelope, Rawalpindi for the following amounts:-

Submitting improper Earnest Money. Earnest Money/Bid Security

furnished with tender is strictly in conformity of tender/IT conditions (Clause 14 of
DP-1 and clause 10 of DP-2) on the subject. We have no objection on
confiscation of Earnest Money/Bid security and rejection of our offer in case
amount of Earnest Money/Bid Security is improper/insufficient in violation of IT
condition.

a. Rates for Contract. The rate of earnest money and its

maximum ceil for different categories OF FIRMS would be as under:-

(i) Registered/Indexed/Pre-Qualified Firms. 2% of the

quoted value subject to maximum ceiling of Rs. 0.500 Million.

(ii) Registered/Pre-Qualified but Un-indexed Firms. 3% of

the quoted value subject to maximum ceiling of Rs. 0.750 Million.

(iii) Unregistered/not Pre-Qualified/Un-indexed Firms. 5% of

the quoted value subject to maximum ceiling of Rs. 1.000 Million.

b. Return of Earnest Money

(i) Earnest money to the unsuccessful bidders will be returned

on finalization of the contract.

(ii) Earnest money of the firm/firms with whom contract is

concluded will be returned on submission of Bank Guarantee and its
acceptance by CMA (DP).

11. Special Note.

All Participating firms must submit technical offers in duplicate (one for TSR
committee and one for DP (Navy) record).

a. Unregistered (Not registered with Directorate General Defense

Purchase) firms must provide the documentary evidence of their financia
capability to undertake the project.
b. Unregistered firms are to submit a certificate along with their
Technical offer stating that the firm is not black listed by any government
organization and not under disciplinary trial or embargo.

c. Only registered suppliers on Active Taxpayers List (ATL) of FBR are

eligible to participate in the Tender and submit quote.

d. Release of payments is subject to mandatory submission of Filer

Certificate duly issued by FBR showing the name of supplier on
ctiveTaxpayers List (ATL). No payment will be released by CMA (DP)
unless latest Filer Certificate duly issued by FBR showing the name of
supplier on its Active Taxpayers list is submitted alongwith payment
documents.

e. In case of Pakistani firms, sales tax, NTN and income tax registration
certificates are to be attached with the offer. These certificates are
mandatory with the BID, otherwise offer shall be REJECTED.

f. Company registration certificates are to be attached with offer.

h. Requisite amount of earnest money (in shape of CDR/Demand

Draft/Pay Order in the favour of CMA (DP)) is to be attached in separate
envelop in sealed condition with the Technical offer. Photocopy of the
same shall also be attached with DP-2 as a testimony. Cheques/crossed
cheques shall not be accepted. Technical offers received without
earnest money shall not be accepted and will be rejected on spot.

g. Duly completed Form DP-1 and DP-3 are to be attached with

Technical Offer.

h. DP-2 Form shall also be submitted with Technical Offer without

mentioning of prices. Moreover, compliance or otherwise against each
para/requirement of Annex A & B duly signed & stamped by firm authorized
rep is to provide for technical scrutiny.

j. Price preference is admissible to local manufacturers over foreign

vendors as per PPRA Rule 24 and Govt of Pakistan (Ministry of
Commerce) SRO 827 (I)/2001.

Note: In case of failure to comply above instructions, Terms

and conditions, offer will liable for rejection.
 DP-3
TENDER NO…………… NAME OF THE FIRM………………
DGDP REGISTRATION NO………..
ADDRESS…………………………
TELEPHONE NO. …………………
OFFICIAL E-MAIL…………………..
FAX NO …………………….……
MOBILE NO ……………………...
TO :
THE DIRECTOR OF PROCUREMENT
(SECTION P-31)
Plot No B-2, Hilal Road, Sector F-11/1
ISLAMABAD
TEL: 051-9267401, 9267411
FAX : 051-2100104-5
E-mail: dpnavy@paknavy.gov.pk, adpn31r@paknavy.gov.pk
DEAR SIR DATE_____________

1. I/WEHEREBY OFFER TO SUPPLY TO THE DIRECTOR OF PROCUREMENT (NAVY) THE STORES DETAILED
IN SCHEDULE TO THE TENDER INQUIRY OR SUCH PORTION THEREOF AS YOU MAY SPECIFY IN THE
ACCEPTANCE OF TENDER AT THE PRICES OFFERED AGAINST THE SAID SCHEDULE AND FURTHER AGREE
THAT THIS OFFER WILL REMAIN VALID UP TO 120 DAYS AND WILL NOT BE WITHDRAWN OR ALTERED IN
TERMS OF RATES QUOTED AND THE CONDITIONS ALREADY STATED THEREIN OR ON BEFORE THIS DATE.
I/WE SHALL BE BOUND BY A COMMUNICATION OF ACCEPTANCE TO BE DISPATCHED WITHIN THE
PRESCRIBED TIME.

2. I/WE HAVE UNDERSTOOD THE INSTRUCTIONS TO TENDERS AND GENERAL CONDITIONS GOVERNING
CONTRACT IN FORM NO. DP-35 (REVISED 2017) INCLUDED IN THE PAMPHLET ENTITLED, GOVERNMENT
OF PAKISTAN, MINISTRY OF DEFENCE (DIRECTORATE GENERAL DEFENCE PURCHASE) “GENERAL
CONDITIONS GOVERNING CONTRACTS” AND HAVE THOROUGHLY EXAMINED THE
SPECIFICATIONS/DRAWINGS AND/ OR PATTERNS QUOTED IN THE SCHEDULE HERETO AND AM/ARE FULLY
AWARE OF THE NATURE OF THE STORES REQUIRED AND MY/OUR OFFER IS TO SUPPLY STORES STRICTLY
IN ACCORDANCE WITH THE REQUIREMENTS.

3. THE FOLLOWING PAGES HAVE BEEN ADDED TO AND FORM PART OF THIS TENDER:

A. ……………………………………….
B. ……………………………………….
C. ………………………………………..
YOURS FAITHFULLY,
…………………………………
(SIGNATURE OF TENDERER)
…………………………………….
(CAPACITY IN WHICH SIGNING)
ADDRESS:………………………………..
DATE……………………………….
SIGNATURE OF WITNESS……………
ADDRESS…………………………………..

*INDIVIDUAL SIGNING TENDER AND/OR OTHER DOCUMENTS CONNECTED WITH A CONTRACT MUST SPECIFY:-

(A) WHETHER SIGNING AS “SOLE PROPRIETOR” OF THE FIRM OR HIS ATTORNEY.

(B) WHETHER SIGNING AS A “REGISTERED ACTIVE PARTNER” OF THE FIRM OR HIS ATTORNEY.
(C) WHETHER SIGNING FOR THE FIRM “PER PROCURATION”.
(D) IN THE CASE OF COMPANIES AND FIRMS REGISTERED UNDER THE ACT, 1913 AS AMENDED UP-TO-
DATE AND UNDER THE PARTNERSHIP ACT 1932, THE CAPACITY IN WHICH SIGNING E.G.,
THE DIRECTOR, SECRETARY, MANAGER, PARTNER, ETC. OR THEIR ATTORNEY AND PRODUCE
COPY OF DOCUMENT EMPOWERING HIM SO TO SIGN, IF CALLED UPON TO DO SO.

(e) Principal’s Proforma invoice (in original)

 (f) Earnest money
(g) Treasury Challan Form for tender Fees as applicable

NECESSARY DATA FOR ISSUANCE OF CONTRACTS ON BID SECURITY/EARNEST

MONEY

IMPORTANT

Each column must be filled in with BLOCK

CAPITAL LETTERS, incompletion shall render
disqualification.

1. Name : _____________________________________

2. Father’s Name : ______________________________

3. Address (Residential) : _____________________________________________________

_______________________________________________________________________
_______________________________________________________________________

4. Designation in Firm : _______________________________________________________

5. CNIC : _____________________________________
(Attach Copy of CNIC)
6. NTN : ______________________________________
(Attach Copy of NTN)
7. Firm’s Address : __________________________________________________________

________________________________________________________________________

________________________________________________________________________

8. Date of Establishment of Firm : ________________________________________________

9. Firm’s Registration Certificate with FBR/Chamber of Commerce/Registrar of Companies.
(Attach Copy of relevant CERTIFICATE)

10. In case PARTNERSHIP (Attach particulars at serial 1,2,3,4,5 and 6 of each partner).

(Kindly fill in the above form and forward it under your own letter head with contact details)