Objective 1

Parts of Microsoft PowerPoint Screen Slides pane – this is located at the left side of the
interface. The slide pane shows the thumbnails (para
File Menu – our way to getting to the
syang preview) of the slides in the open presentation.
backstage view. When we select or click the
file menu, we will see the backstage view Status bar – this is a horizontal strip that
that contains all the things that we created. The options provides information about the open
to save, share, and the option to print the presentation presentation. For example, the slide
for distribution. number, page number, applied theme,

Quick access toolbar – this displays the command /

icons of the commands that we’re frequently using. This etc. This also includes the view options and zoom
is customizable which means that we can add those options.
commands or icons that we use frequently. This could
also be place below the ribbon. Notes pane – this includes the speaker’s note right
below the active slides. This is where the speaker’s note
is written for the current slides. The notes that none of
this current is visible. These notes are non-visible when
Ribbon – the ribbon has
we are presenting the slides although it is visible only in
the tabs which in turn contains the group of buttons for
the note page view and when we use the presenter’s
our various options. The different tabs are the home,
view.
insert, draw, design, transitions, animations, slide show,
review, view, developer, help. Those tabs consist of
commands, the commands are basically grouped
according to those tabs.

View buttons:

1. Normal view – eto yung pinakabasic kung saan

tayo nag eedit
2. Slide sorter view – mas mabilis to kapag nagre-
rearrange tayo ng slides
3. Reading view – para tong slideshow pero hindi
sya naka full screen
 This icon is for the slideshow, this is where we
present in full screen the current selected slides

Task pane – this includes different tasks.

For example, our task is formatting the
background of the slides. This gives you
the more option to format the
background. It’s either you want to
customize the fill including gradient
etcetera.

Slide area – this is our presentation; this

displays the active slide. This is actually where we edit
our contents including the text, media, etc.

Learning Objectives:

To create blank presentation

 1. Open the application program and press escape  If you want to add slide in a different layout,
“Esc” in keyboard you could select the layout that you want in the
2. On your backstage view click new and then new slide’s gallery
blank presentation; or  The available layout depends on the template
3. Jus press ctrl + n (which means new) to bring that we are using. The layout is usually the
out a new presentation function of the template.
 CTRL + D = to duplicate slide
To create a presentation based on a template
 CTRL + M / enter = to add blank slide
 Simply go to backstage and select the template  Reset – if we press reset it would reset the slide
or we can also type/search for other templates into the default positions
if wala sa thumbnails yung gusto nating  There are two header and footer in Microsoft
template. PowerPoint
 Creating an attractive presentation from the 1. Slide – slide has 3 sub options
scratch is really time consuming. We could save I. Date and time – the date could be
time by basing the presentation on one of the either static (fixed) or dynamic
templates that is available within the Microsoft (updates automatically). This is
PowerPoint. located at the left side of the slides
 A template maybe either a design template or II. Slide number – this is located at the
content template. right side of the slides
 Design would give us the design only – III. Footer – a footer is a customizable
themes, colors, font styles, etc. This is a text which is approximately 50
blank presentation with a theme and characters per line. The maximum
sometimes with a graphics that already characters are up to 200 characters
applied to it. based on the default space
 Content would give us a content – provided for the footer. You could
infographics, flyers, posters also apply the footer specifically or
you can exclude the title page. This
To create a presentation based on a Word outline
is located at the center (bottom
 We could also use the preformatted or the align) of the slide and can be
layout of paragraphs styles in Word document rearranged.
to create a raw presentation. 2. Notes and handout – notes mean
 PowerPoint creates a slide; slide titles, and speaker’s note while handout means
multilevel bullets. The slide title is our heading 1 audience. Includes on page:
while the bullets are from heading 2 to heading I. Date and time – this are
9. located at the upper right
 What is the key? II. Page number – this is located at
 Just simply layout your text using the the bottom right
paragraphs styles. When we layout our III. Header – this is located at the
paragraphs styles using Word, we could upper left
now create a table of contents and at IV. Footer – this is located at the
the same time a PowerPoint bottom left
presentation. o The header and footer in notes and
handouts are consists of 35 characters
Insert and format slides per line and the maximum are 175
 When we insert a slide into a presentation, characters.
PowerPoint inserts it with a default layout Modify slides, handouts, and notes
immediately after the current slides.
Slide Master
 The default content, the layout and formatting  The content of a placeholder includes the: (this
of the slide within the presentation is controlled is visible when we select associated layout)
at a base level by slide master.  Content
 All the formatting content is being controlled by  Text
the slide master. So, when you create a new  Picture
presentation, each slide assumes the formatting  Chart
of the presentation’s slide master.  Table
 Each slide master is based on a multiple slide  smart art graphic
template which is called the slide layouts (slide  media
layouts are underneath (below) of slide master)  online image
this includes the content placeholder.  The theme controls the
 Typically, the presentation consists of six (6) color pallet and fonts
typical layouts:  The realization why we used slide master is to
 title slide all through out or all across the presentation we
 title and content have uniform or similar template. So, for the
 section header purpose of uniformity.
 two content  In deleting slides: Ang pwede lang i-delete na
 title only slides is yung slide na hindi mo ginamit. For
 blank. example, sa slide master when you hover your
 Layout could be specific also with a slide master mouse to the different available slides it will
and layout would depend on the slide master. show kung saan ginamit yung specific layout na
Different theme would have a different slide yon. If yung isang layout is used for slide 1 you
master. cannot delete it but if that layout doesn’t use in
 You work with the slide master at the slide any slide, you can delete it.
master view. The slide master tab is only added  The difference between the notes and handouts
when you are working at the slide master. Its are basically the handouts this is what we
only appears in the ribbon and hides those gave/show to the audience and the notes are
tabs which is irrelevant in modifying slide the speaker’s note, this is used as spills of the
master. speakers. Mga bagay na dapat nyang tandaan,
 Slide master thumbnails displays at the top the mga bagay na dapat nyang i-discuss, highlights
overview pane follows by the associated layout of the topics those are the functions of the
speaker’s note.

Slide master thumbnail Modifying default setting for notes pages (speaker)

Notes Master

 The layout and the formatting of the speaker’s

Associated layout note is controlled by the notes master
 When you print the speakers note associated
with the slide as notes pages, the notes pages
 The element that would display one slide that is associated with the
be control by the layout master are: (this is presentation.
visible when we select slide master thumbnail)  The notes placeholder or elements includes:
 Title  Header
 Text  slide image
 Date  footer
 Slide number  date
 Footer.  body
 page number
  Basically, the default is it should have a slide specially if we’re working with
picture and body (which is actually its notes). animations. This looks like slide
presentation but mini slide
Modify default settings for handouts (audience)
presentation (or slide show).
Handout Master  Slide show – This view used when we
deliver the presentation to the
 The layout and the formatting of the handouts audience.
are controlled by the handout master.  Notes page – In this view each slide is
 The handouts can display 1, 2, 3, 4, 6, and 9 displayed at the top of a page where
slides per page. you can add speaker notes.
 The element of handout includes:  Slide master, handout master, notes
 Header master – In this view the masters that
 Footer control the default design of the
 Date presentation components are
 page number displayed.
Ordering and grouping the slides  Every presentation has only one slide size and
changing the slide size of the presentation can
 If we are working on longer presentation, we affect the appearance of the slides.
can divide the presentation into different
sections. Both in normal and slide sorter view
we could see the section of the slides (it is
visible in both view).
 The section title does not appear when we have
the slide show view and the purpose of this is
we could easily collapse to see each section. We Configure a Presentation for print
could also rearrange, sort, remove, or print a
section. Standard print layout options available in MS
 If we click remove it does not mean that we PowerPoint
remove the slides, what we are removing is the
 Full page slides - In PowerPoint presentation
section in the presentation. Hindi nade-delete
we could print various forms of presentation for
yung slides and nawa-wala lang is yung section
different purposes. If our purpose is just to have
na ginawa natin. Kapag tinanggal (delete) natin
the print out of the slides, we can have the full
yung section masasama yung slide nung section
page of the slides.
na ‘yon doon sa above section nya.
 Notes Pages - If our purpose is to print the
Change presentation options and views speaker’s notes, then we can use the notes
pages.
 The PowerPoint has several views in which you  Outline - if we want to know the outline or the
can create, organize, and display slides. flow of the presentation, we might print the
 Normal view – this is the default view. outline.
In this view we could work with the  Handouts - For the purpose of giving to our
content if we want to add text, notes, audience we can have the handouts. We have
insert graphics, etc. 1, 2, 3, 4, 6, 9, available handouts slides.
 Slide sorter view – In this view the
slides of the presentation is displayed in Scaling - This is actually matching the slide and the
a thumbnail. We could easily move or paper. The size of slide and paper, so that it would
reorganized slides using slide sorter automatically reduce or increase the size of the slide to
view. fit a paper when we print them.
 Reading view – ‘Each slide fills the
screen’. This view used for preview
1.7 Magnifying glass

Configure and present a slide show Black / white screen – this happens when the
presentors are not yet ready or doing something
In PowerPoint presentation, we could deliver a
presentation as an on-screen slide show. - Press W for white screen
- Press B for black screen
F
- To return press escape (esc) or press B or W
again. Toggle on and off.

Overview – we have the previous slide button and next

slide button and the total number of slides

When we use PowerPoint presentation, we have two System time

views in slide show; the full screen view and the
presenter view

The presenter view has three (3) major parts. Presentation time -

Current slide – this is the slide that we currently sharing Set Up Show dialog box
in extended monitor or remote monitor (projector). - If we are preparing to deliver the slide show we
Next slide – this gives us a preview on what is our next can configure the slide show settings to reflect
slides. Even we present the current slide we can the environment in which our presentation will
organize our thoughts for the upcoming slide be presented
- To open this dialog box, go to slide show tab
Current slide notes – to exclude a sense of harmony; then click set up slide show
these notes could be a reminder that you have to - The options in set up show dialog box includes:
address this particular topic during the presentation or Show type – this would give us “how
maybe a reminder to ourselves. We can put here the the presentation would be delivered”. By
layout of our presentation because this is only visible in default, it’s in full screen or presented by a
our extended view. speaker. We can change it into, window or
Display settings – we toggle or shift from extended browsed by an individual or full screen or
monitor to main monitor browsed at a kiosk. The two browsed can be
viewed as video presentation. This would give
us the mode of or demented of delivery.

Slide controls - show slides – whether all the slides will be

shown or only a subset of the only available
slides. This is to indicated whether we want to
display the entire presentation or to customize
Laser pointer - this is our pen, highlighter, and pointer and select the slides we want to present.
show options – we could loop continuously until
Sorter view escape, this would start from slide number 1
down to the last slides. Show without narration
we could input a voice over or remove
animation. Pen color and laser point, we can
put a default color. Pen color is used for
reinforcement, if we want to emphasize
something we may used the pen. Laser point is
used to drive/direct the attention of our viewer
to specific content that we show.
advance slides – its either manually or using the
timings if present. The manual means we can
move our presentation from slide 1 to the next
by clicking the mouse button or pressing the
keys or clicking commands. In automatic/timing,
we have to predefine the transitions.

and multiple monitors. – If we have two

monitor and we select the presenter’s view,
automatic when we slide show we have two
screens.