SBS5224 Engineering Management

http://ibse.hk/SBS5224/

Project management and control

(PMC)
Ir. Dr. Sam C. M. Hui
Faculty of Science and Technology
E-mail: cmhui@vtc.edu.hk

Mar 2019
Contents

• Building and Construction

• Project Plan

• Building Contract

• Contractor Organisation
Arch

BSE Civil
 Team
Working
Building and Construction

• Video: Best Built Environment -- Green

Buildings (5:30),
http://youtu.be/IAhO5maS8O8
• Architect
• Civil and Structural (C&S) Engineer
• Mechanical & Electrical (Bldg. Services) Engineer
• Quantity Surveyor (QS)
• Project Manager (PM) The Six Professionals
• Facility Manager (FM) in the Construction
Value Chain
Building and Construction

• Video: Hong Kong Construction Industry 香

港建造業 (4:55)
https://youtu.be/VGepsIN2e3g
• By Hong Kong Construction Association
• Futuristic view of the construction industry
• How people work together in the future
• Architect, Site Manager, Building Services Engineer
(BSE), Quantity Surveyor (QS)
• Experiential Learning on Site Safety 工地安全體驗
計劃 (8:22) https://youtu.be/pB_CzgKxMYk
 The project
life cycle of a
constructed
facility (the
owners'
perspective)

(Source: https://www.cmu.edu/cee/projects/PMbook/)
 Building and Construction

• Development Cycle 建設流程

• 1. Feasibility Study 可行性研究
• 2. Leasing land/purchasing buildings/renting buildings租地/買樓/租樓
• New Development 新建
• Redevelopment 重建
• Conversion 改造
• Renovation 翻新
• 3. Design 設計 Do you know which
• 4. Planning Approval 規劃許可 professionals are
• 5. Tendering 招投標 involved?
• 6. Construction 施工
• 7. Use / Repair and Maintenance 使用/維修保養

(Source: https://kctang.com.hk/web/development-cycle-jiansheliucheng)
* See also: Organisation of Parties to Construction 建設組織架構
https://kctang.com.hk/web/organisation-parties-construction-jianshezuzhijiagou
- Developer / Owner / Employer 建設單位 / 業主 / 發包方
- Main Contractor 總承包方
- Other Separate Contractors and Suppliers 其他獨立承包方及供應商
- Statutory Undertakings and Utility Companies 法定承辦商及市政配套單位
- Purchasers and Users 買家 / 用家
Building and Construction

• Selection of professional services

• Financial Planning Consultants
• Architectural and Engineering Firms
• Design/Construct Firms
• Professional Construction Managers (CM’s)
• Operation and Maintenance (O&M) Managers
• Facilities Management (FM)
Building and Construction

• Construction contractors
• General Contractors (Builders)
• Specialty Contractors (Sub-contractors)
• Material and Equipment Suppliers

• Legal and regulatory requirements:

• Legal responsibilities
• Mitigation of conflicts
• Government regulations (building codes)
 Construction project management

(Video: What is Construction Management? (3:37)

(Source: www.easybuilduk.com)
https://youtu.be/Pc40yA0eyZo)
Project Plan

• Project design (see flow chart diagram)

• Pre-tender stages
• How the idea comes out & develop into design
• Major outcome: tender documents
• Project construction (see flow chart diagram)
• Post-tender stages
• Contract administration
• Site operation, completion & payments
 Before tendering
Project
Design

Can you explain

each box & the
work flow?
 After tendering
Project
Construction

Can you explain

each box & the
work flow?
 Project Plan

• The RIBA Outline Plan of Work

• By Royal Institute of British Architects (RIBA)
• Organises the process of managing, and designing
building projects and administering building
contracts into a number of key Work Stages
• Key project stages; description of key tasks
• A shared framework for design and construction
• For various procurement methods (e.g. open
tender, design & build, management contract)
• Different versions: 2007 and 2013
(See also: http://www.designingbuildings.co.uk/wiki/RIBA_plan_of_work)
 RIBA Outline Plan of Work 2007

A. Appraisal Preparation
B. Design brief
C. Concept
D. Design development Design
E. Technical design
F. Production information
G. Tender documentation Pre-construction
H. Tender action
J. Mobilisation Construction
K. Construction to practical completion
L. Post practical completion Use

(* RIBA = Royal Institute of British Architects)

(Source: https://www.architecture.com/-/media/gathercontent/riba-plan-of-work/additional-documents/ribaoutlineplanofwork2007revised2008pdf.pdf)
 RIBA Outline Plan of Work 2013*
Stage 0. Strategic definition
Stage 1. Preparation and brief * The 2013 version reflects
Stage 2. Concept design increasing requirements for
Stage 3. Developed design sustainability and Building
Stage 4. Technical design Information Modelling
(BIM).
Stage 5. Construction
Stage 6. Handover and close out
Stage 7. In use (Source: https://www.architecture.com/knowledge-and-resources/resources-landing-page/riba-plan-of-work)
Building Contract

• Contract (= offer and acceptance)

• An agreement between 2 or more parties/persons
to do or not to do some act or acts, their intention
being to create a legal relationship which is
enforceable by law
• Express terms and implied terms; liability and
breach of contract
• Typical templates of construction contracts:
• Standard Form of Building Contract
• Sub-contracts (e.g. w/ sub-contractors/suppliers)
 Building Contract

• Tender Documentation 招標文件

• 1. Conditions of Tendering / Instructions to Tenderers 投
標條件 / 投標須知
• 2. Form of Tender 回標書
• 3. Form of Contract 合同書及條款
• 4. Specification or Employer's Requirements/Brief 工料規
範或發包方要求
• 5. Pricing Schedules 計價單
• Bills of Quantities 工程量清單
• Summary of Tender, Schedule of Rates or Schedule of Quantities
and Rates, Schedule of Works; Quotation
• 6. Tender Drawings 招標圖紙
(Source: https://kctang.com.hk/web/tender-documentation-bianxiezhaobiaowenjian)
 Building Contract

• Contract/tender documents:*
Contract document Definition Clarification
Instructions to tenderers Rules of play for tender phase
Conditions of contract for construction phase
Production drawings Description of graphical
Specification work written
Quantities numerical
Schedule of work list

• HK Standard Form Contract (Main Contract)

• Between the Client and the main contractor
• 1997 version, and the latest version: 2005/2006
(* See also: Contract documents for construction https://www.designingbuildings.co.uk/wiki/Contract_documents_for_construction)
 Hong Kong Standard Form of Building Contract (1997 version)

Some
current or
older
books are
still
referring
to the
1997
version.
 Hong Kong Standard Form of Building Contract (2005/2006 version)
1 Interpretation and definitions 21 Insurance against injury to persons or property
2 Contractor's obligations 22 Insurance of the Works
3 Master programme 23 Possession, commencement and completion
4 Architect's instructions 24 Damages for non-completion
5 Documents forming the Contract and other documents 25 Extension of time
6 Statutory obligations 26 Delay recovery measures
7 Setting out the Works 27 Direct loss and/or expense
8 Materials, goods, workmanship and work 28 Notice of claims for additional payment
9 Intellectual property rights 29 Nominated Sub-Contractors and Nominated Suppliers
10 Contractor's site management team 30 Persons engaged by Employer
11 Access for the Architect to the Works 31 Facilities for statutory undertakers and utility companies
12 Architect's representative 32 Certificates and payments
13 Variations, Provisional Quantities, Provisional Items and 33 Surety bond
Provisional Sums 34 Antiquities
『14 [Not used]』【14 Contract Bills】 35 Determination by Employer
15 Contract Sum 36 Determination by Contractor
16 Materials and goods on or off-site 37 Determination by Employer or Contractor
17 Substantial Completion and defects liability 38 Fluctuations
18 Partial possession by Employer 39 Notices, certificates and other communications
19 Assignment and sub-letting 40 Recovery of money due to the Employer
20 Injury to persons and property and indemnity to Employer 41 Settlement of disputes

Agreement & Schedule of Conditions of Building Contract for use in the Hong Kong
Special Administrative Region, Private Edition – 【With Quantities, 2005 Edition】
『Without Quantities, 2006 Edition』

(Source: https://kctang.com.hk/web/standard-form-building-contract-20052006)
Building Contract

• Clauses most relevant to our study: (1997 ver.)

• 2. Architect’s Instructions
• 3. Contract Documents
• 10. Clerk of Works
• 11. Variations, Provisional and Prime Cost Sums
• 15. Practical Completion and Deflects Liability
• 23. Extension of Time
• 24. Loss and Expense
• 30. Certificates and Payments
• 35. Arbitration
• 36. Fluctuation in Wage Rates
 Hong Kong Standard Form of Building Contract (2005 version)
HKIA, HKICM and HKIS, 2005. Agreement & Schedule of Conditions of Building Contract for Use in the Hong Kong
Special Administrative Region: Standard Form of Building Contract: Private Edition: with Quantities, 2005 ed.

Clauses most relevant to our study: (2005 version)

4. Architect’s instructions
5. Documents forming the contract and other documents
12. Architect’s representative
13. Variations, provisional quantities, provisional items and
provisional sums
17. Substantial completion and deflects liability
25. Extension of time
27. Direct loss and/or expense You should download
32. Certificates and payments this Standard Form
38. Fluctuations document for study.
41. Settlement of disputes

{
Our Project management and control (PMC)
Site organisation and supervision (SOS)
study
Claim management and settlement (CMS)
topics Alternative dispute resolution (ADR)
Contractor Organisation

• Organisation of building services contractors

(see examples in the figures)
• Usually acting as sub-contractors
• On site and off site personnel
• Technical and non-technical staff, e.g.
• Project manager
• Project engineer
* If you have taken summer
• Supervisor, foreman training, please draw up the
• Operatives organisation chart of your
training company.
Coordination between owner and consultant in construction management

(source: https://www.cmu.edu/cee/projects/PMbook/)
Further Reading

• Development Cycle 建設流程

• https://kctang.com.hk/web/development-cycle-jiansheliucheng
• Organisation of Parties to Construction 建設組織架構
• https://kctang.com.hk/web/organisation-parties-construction-
jianshezuzhijiagou
• RIBA plan of work
• https://www.designingbuildings.co.uk/wiki/RIBA_plan_of_work
• Tender Documentation 編寫招標文件
• https://kctang.com.hk/web/tender-documentation-
bianxiezhaobiaowenjian
• Form of Contract https://kctang.com.hk/web/form-contract