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Recruitment and Selection Process Flowchart: Vacancy Approval Selection Preparation Advert Requirements Form To HR

The recruitment and selection process flowchart outlines the key steps in filling vacancies at the University of Reading. It shows that when a vacancy is approved, the hiring manager works with HR to draft job documents, advertise the role, shortlist candidates, conduct interviews and make a job offer. HR then completes pre-employment checks and sets up the new employee in the payroll system. The process involves coordination between the hiring department, HR operations, HR coordinators and an applicant tracking system.

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Thảo Kim
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266 views2 pages

Recruitment and Selection Process Flowchart: Vacancy Approval Selection Preparation Advert Requirements Form To HR

The recruitment and selection process flowchart outlines the key steps in filling vacancies at the University of Reading. It shows that when a vacancy is approved, the hiring manager works with HR to draft job documents, advertise the role, shortlist candidates, conduct interviews and make a job offer. HR then completes pre-employment checks and sets up the new employee in the payroll system. The process involves coordination between the hiring department, HR operations, HR coordinators and an applicant tracking system.

Uploaded by

Thảo Kim
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Recruitment and Selection process flowchart

Applicable to appointments for employees to paid on UoR payroll. Does not apply to the
appointments of workers through Campus Jobs and agency workers through Master Vendor.

Candidate Hiring HR Operations HR Coordinator ATS System Department


Manager Administrator

VACANCY Department/School raises SRF, HR Ops pick up approved SRFs through


APPROVAL follows approval process. hrapprovals.reading.ac.uk email
account.
SELECTION HR Coordinator supports Hiring HR Ops checks JD, PS and advert
PREPARATION Manager to put together JD, PS and wording for equality and diversity,
advert wording. Sends completed updates with salary scales/grading.
Advert Requirements Form to HR
Ops. HR Advisor ensures HERA job analysis
Hiring Manager decides on selection where required.
panel to participate in shortlisting and
interviews.
HR Coordinator sets up Selection HR Advisor checks Redeployment
Panel. Arranges Shortlisting and Register – post placed on hold for 5
Interview dates, books venues. working days if suitable alternative.
Presentation title confirmed and
venue booked, if applicable.
ADVERTISEMENT After closing date, ATS sends auto-email to Selection Panel members to log into
Jobtrain and shortlist applications.
SHORTLISTING Shortlisting meeting takes place. Hiring Manager completes shortlisting
decisions on ATS.
All appointments in centralised All appointments (Grade 7 and below)
process in Schools/Departments outside of
centralised process
HR Co-ordinator contacts via the ATS: Departmental Administrator contacts
1. Shortlisted candidates to invite to via the ATS:
interview, sends presentation 1. Shortlisted candidates to invite to
title; interview, sends presentation title;
2. Referees to request references 2. Referees to request references
(where permission given) (where permission given)
HR Co-ordinator Departmental Administrator
1. collects confirmation of 1. collects confirmation of
attendance at interview. attendance at interview.
2. coordinates video-conferencing or 2. coordinates video-conferencing or
Skype interviews where required. Skype interviews where required.
3. confirms final candidate list to 3. confirms final candidate list to
Selection Panel one working day in Selection Panel one working day in
advance of the Selection Day. advance of the Selection Day.
SELECTION DAY HR Co-ordinator Departmental Administrator
1. Sets up presentation venue and 1. Sets up presentation venue and
interview room. interview room.
2. Meets and greets and collects ID 2. Meets and greets and collects ID
and qualifications proof from and qualifications proof from
candidates and uploads onto their candidates and uploads onto their
candidate profile on the ATS. candidate profile on the ATS.
INTERVIEWS TAKE PLACE
Selection Panel member(s) contact interview candidates with verbal offer or
outcome.
Selection Panel Chairperson updates ATS to confirm successful candidate and
commence the offer process.
Candidate Hiring HR Operations HR Coordinator ATS System Department
Manager Administrator

PRE-EMPLOYMENT HR Operations seek confirmation that the pre-employment checks have been
CHECKS completed.
OFFER OF HR Operations draw up the offer letter and contract of employment and
EMPLOYMENT forward to the prospective employee.
Candidate completes necessary forms and presents original document to
complete pre-employment checks. Returns Acceptance Form to HR Co-
ordinator or HR Operations.
COMMENCE HR Operations transfer records from ATS to Trent and set up Candidate as an
EMPLOYMENT Employee on Trent.
Hiring Manager receives notification of IT account (new employees to the
University only) and passes to new employee.

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