THEORY OF APPLICATION LETTER

Contoh taks surat lamaran pekerjaan

The Definition and The Purpose of Application Letter
 Definition of Application Letter :
A cover letter is a single-page letter that should be part of any job. Application Letter also known as cover
letter.
 The Purpose of Application Letter :
1. Introduce ourself.
2. Mention the job (or kind of job) we are applying for (or looking for).
3. Match our skills and experiences with the skills and experiences required by the job.
4. Encourage the reader to read your resume.
5. Finish with a call to action.
Types of Application Letter
 There are two types of application letter, such as :
1. Letter of Application Hard copy version
2. Letter of Application E-mail version
General Structure of Application Letter Hard Copy Version
 Sender Address :
To make sure about our contact information and address, such as :
Name
Address
City, State, Zip Code
Phone Number
Email Address 
 Sent Date :
We must attach the sent date of our application letter 
 Recipient Address :
We must write the recipient address, like :
Name
Title
Company
Address
City, State, Zip Code 
 Greeting Salutation :
To express our greeting we can use Dear Mr./Ms. Last Name, or the other formal greeting 
 First Paragraph :
The first paragraph of your letter should include information on why you are writing. Mention the position
you are applying for and where you found the job listing. Include the name of a mutual contact, if you have
one.
  Middle Paragraph(s) :
The next section of your cover letter should describe what you have to offer the employer. Mention
specifically how your qualifications match the job you are applying for. Remember, you are interpreting your
resume, not repeating it.
 Closing Paragraph :
Conclude your cover letter by thanking the employer for considering you for the position.
 Complimentary Closing :
Respectfully yours, 
 Signature :
Handwritten Signature (for a hard copy letter)
Our name
General Structure of Application Letter E-mail Version
 Subject Line: Job Title - Your Name
Be sure to list the job you are applying for in the Subject Line of your email message, so the employer is clear
as to what job you are interested in.
  Sent Date :
We must attach the sent date of the application letter.
  Recipient Address and e-mail :
We must include recipient address and e-mail for the e-mail version of application letter
  Greeting Salutation:
Dear Mr./Ms. Last Name or Dear Hiring Manager (if you don't have a contact person)
 First Paragraph:
The first paragraph of your letter should include information on why you are writing. Mention the position
you are applying for and how you found the job posting. If you were referred by a contact, mention the
person in this part of your cover letter.
 Middle Paragraph(s) : 
The next section of your cover letter should describe what you have to offer the employer. Make a connection
between your abilities and the qualifications listedin the job posting. Mention specifically how your skills and
experience match the job you are applying for. 
 Closing Paragraph: 
If you have attached your resume, mention it in this paragraph. Then conclude your cover letter by thanking
the employer for considering you for the position. 
 Complimentary Closing:
Best Regards,
Your Name
 Sender Adress and e-mail :
In e-mail version, we must include both our address and our e-mail
1. Application Letter Hard Copy Version

The Structure of Application Letter Hardcopy version above :

1. Sender Address
1000 Terrace View Apts.
 Blacksburg, VA 24060
(540) 555-4523
stevemason@vt.edu 
2. Sent Date
March 25, 20XY 
3. Recipient Address
Ms. Janice Wilson
Personnel Director
Anderson Construction Company 
3507 Rockville Pike
Rockville, MD 20895 
4. Greeting Salutation
Dar Ms. Wilson: 
5. First Paragraph
I read in the March 24th Washington Post classified section of your need for
a Civil Engineer or Building Construction graduate for one of your Washington, DC,
area sites. I will be returning to the Washington area after graduation in May and
believe that I have the necessary credentials for the project.
6. Second Paragraph
Every summer for the last five years I have worked at various levels in the
construction industry. As indicated on my enclosed resume, I have worked as a
general laborer, and moved up to skilled carpentry work, and last summer served as
assistant construction manager on a two million dollar residential construction
project.
7. Third Paragraph
In addition to this practical experience, I will complete requirements for my
B.S. in Building Construction in May.  As you may know, Virginia Tech is one of the
few universities in the country that offers such a specialized degree for the
construction industry. I am confident that my degree, along with my years of
construction industry experience, makes me an excellent candidate for your job.
8. Closing Paragraph
The Anderson Construction Company projects are familiar to me, and my
aspiration is to work for a company that has your excellent reputation.  I would
welcome the opportunity to interview with you. I will be in the Washington area
during the week of April 12th and would be available to speak with you at that time.
In the next week to ten days I will contact you to answer any questions you may
have.
 
Thank you for your consideration.
9. Complimentary Closing
Sincerely,
10. Signature
(handwritten signature) 
Jesse Mason
 
Enclosure

2.Application Letter E-mail Version

The Structure of Application Letter E-mail version above
1. Subject Line
Application for sales representative for mid-Atlantic area
2. Sent Date
April 14, 20XY
3. Recipient Address and e-mail
Mr. William Jackson
Employment Manager
Acme Pharmaceutical Corporation
13764 Jefferson Parkway
Roanoke, VA 24019
jackson@acmepharmaceutical.com
4. Greeting Salutation
Dear Mr. Jackson,
5. First Paragraph
From the Acme web site I learned about your need for a sales representative for the Virginia,
Maryland, and North Carolina areas. I am very interested in this position with Acme Pharmaceuticals, and
believe that my education and employment background are appropriate for the position.
6. Middle Paragraph (Second Paragraph)

You indicate that a requirement for the position is a track record of success in meeting sales goals. I
have done this. After completion of my B.S. in biology, and prior to beginning my master’s degree in
marketing, I worked for two years as a sales representative with a regional whole foods company.  My efforts
yielded success in new business development, and my sales volume consistently met or exceeded company
goals. I would like to repeat that success in the pharmaceutical industry, using my academic background in
science and business. I will complete my M.S. in marketing in mid-May and will be available to begin
employment in early June.

7. Closing Paragraph

Attached is a copy of my resume, which more fully details my qualifications for the position.

I look forward to talking with you regarding sales opportunities with Acme Pharmaceuticals. Within the next
week I will contact you to confirm that you received my email and resume and to answer any questions you
may have.

 Thank you very kindly for your consideration.

8. Complimentary Closing
Sincerely,
Layne A. Johnson
9. Sender Adress and e-mail
5542 Hunt Club Lane, #1
Blacksburg, VA 24060
(540) 555-8082
lajohnson@vt.edu