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1. Why is it important to define the project scope? How would you define the scope of
the payroll project in this case?

It is important to define the project scope to establish specific boundaries, or extent, of the
project. Without a defined project scope, the payroll project could get too broad. In this case, to
define the scope of the payroll project, you need to know exactly what requirements the system
must meet. The next step is to determine all deadlines budget limitations, any other
constraints, and obtain a clear understanding of the new system's features and capability,
Your main objective is to obtain a clear definition of system requirements, and by
establishing the project scope, you will determine the boundaries of the preliminary
investigation itself.

2. Review each constraint and identify its characteristics: present vs. future, internal vs.
external, and mandatory vs. desirable.

For the constraint “The system must be installed by January 1st in order to meet new
federal reporting rules” its characteristics are future, external and mandatory. For the constraint
“The system should have a modular design if possible” its characteristics are future, internal and
desirable. For the constraint “All expenses from now on must be approved in advance” its
characteristics are future, internal, and mandatory. For the constraint “The vice president of
finance wants to announce the new system in her year-end report if it is ready by mid-December”
its characteristics are future, internal and desirable.

3. What questions would you ask to determine the feasibility of this project?

Questions you would you ask to determine the feasibility of this project include:
 Is the payroll system project desirable in an operational sense?
 Is it a practical approach that will solve a problem or take advantage of an opportunity to
achieve company goals?
 Is the proposal technically feasible? Are the necessary technical resources and people
available for the project?
 Is the proposal economicallv desirable?
 What are the projected savings and costs?
 Is the problem worth solving, and will the request result in a sound business investment?
 Can the proposal be accomplished within an acceptable time frame?
 4. Given the time constraints, could you shorten any of the typical steps in the
preliminary investigation? Which ones? Explain your answer.

Given the time constraints, the typical steps in the preliminary investigation that could be
shortened include: Step 2, which is to define the project scope and its constraints. This step
can be shortened to some extent because the time constraint was already mentioned and time
is one of the major constraints. And Step 5 in the preliminary investigation could also be
shortened. Step 5 is evaluating feasibility. This includes schedule feasibility, where the
completion of project date and time is needed to be scheduled. This feasibility study in
evaluating feasibility step can be shortened because date and time constraints are were
already stated.

1. Develop questions to ask Way Out’s owner to help her conduct a SWOT analysis.

Strength:
• What are the unique qualities of your business?
• What factors are available to increase sales in your business?
• What makes your business to lead in market?
Weakness:
• In which department you should improve?
• Does all the resources are available?
• What others consider as weakness of your business?
Opportunities:
• Can advertising her brands increase sales?
• Can new inventions create new market?
Threats:
• What factors makes your business to get trouble?
• Is any other business using their new technology?

Questions to ask Way Out’s owner to help her conduct a SWOT analysis include:

What are our strengths, and how can we use them to achieve our business goals?
What are our weaknesses, and how can we reduce or eliminate them?
What are our opportunities, and how do we plan to take advantage of them?
What are our threats, and how can we assess, manage, and respond to the possible
risks?
SWOT Analysis Formulated Questions:
Strengths
- What level of expertise can Way Out offer to its customer's in terms of fitting them to a bicycle
based on the customer's lifestyle?
- What is the competitive edge/s Way Out has that it should boost and capitalize on that its
competitors lack?
 
Weaknesses
- What are the operational management weaknesses does Way Out face and how to address
them?
 
Opportunities
- What untapped market segment can Way Out focus which can be good sources of customers?
 
Threats
- What economic, environmental, financial threats related to Way Out's operation are present?
How to negate those effects?
 

2. How could a mission statement help Way Out?

Answers will vary. Mission statements describe the purpose of an organization and are
considered an important part of strategic planning. The mission statement should include a
brief description of the company's overall purpose, products, services, and values. Mission
statements are often grouped with vision statements and statement of values and
considered to be guiding principles for companies and organizations.

Let the mission statement of their business is “mission is to provide new model bi-cycles with
latest technology at affordable price and good quality and making our valuable customers happy
by providing good service at their location”
• It helps people to get an idea of what their moto is?
• It helps people to develop a good impression of their business?
• It helps management to get more customers.
• It helps people to know goal of business.
• It helps management to increase sales.
• It earns very name and fame foe their business.

Mission statements describe the purpose of an organization and are considered an

important part of strategic planning. A mission statement such as “Our mission here at Way Out
Bikes is to deliver high quality bicicyles and provide great expertise in the selection of the
bicicyle most suitable for the lifestyle of each of our valued customers” would be great in letting
employees and cutomers know the company’s purpose. The mission statement will serve as a
guide for Way Out to determine the segment of their operation that they need to focus to achieve
their business goals. The mission statement will help employees see the meaning and purpose of
their work by giving them clear reasons their job benefits a larger goal. The Mission statement
will also help employees see the positive aspects of their daily activities, boosting morale and
creating long-term employee investment in the workplace culture.
Any organization or venture must have a mission since it is the short term goals that they see
where their business should be. A mission will serve as a guide for Way Out to determine the
segment of their operation that they need to focus to achieve their business goals. Mission
statements help employees see the meaning and purpose of their work by giving them clear
reasons their job benefits a larger goal. Mission statements help employees see the positive
aspects of their daily activities, boosting morale and creating long-term employee investment in
the workplace culture
 

3. What are the critical success factors for Way Out?

Answers will vary. Critical success factors are vital objectives that must be achieved for the
company to fulfill its mission. Answers may include bike sales, marketing objectives,
customer satisfaction and others.

The critical success factors for Way Out include:

• Good quality materials used in bi-cycle manufacturing.
• Advertising their product in website.
• Making good customer support.
• Though their products are costly, their products will be long lasting.
• Making their customers to choose right bi-cycle.
• Employee incentives are given and good hospitality for customers.
• Making new model bi-cycle is available any time.
• Delivering safe products at their location itself.

4. What questions would you ask the owner to help her develop a business case for an
information system?

The questions I would ask the owner to help her develop a business case for an information
system include:
What are the main goals and objectives for this information system?
How would an information system address key business issues?
How much do you expect it will cost and how long do you expect it to take?
What would you expect the return on investment and payback period to be for the new
system?
What do you expect the risks to be of doing the project? What are the risks of not doing
the project?
How will we measure success?
What alternatives exist to a new information system?

Questions to develop business case for information system:

• What details needed to be included in new information system?
• What details needed to be included in sales system like cost, model number, number of
quantities available, and customer address?
• What details needed to be included in purchase system like number of quantities purchased in
particular model, supplier details?
• Should details of employee in their business are needed to be included?
• What type of billing software needed?
• Do software needed to audit accounts and save all transactions in database

mutiwiridj
 Verified Expert
Answer:
QUESTION 4
The questions I would ask the owner to help her develop a business case for information
systems would be;
a)What are the key goals or objectives aimed at this information system?
b)How well are you prepared to address the vital business issues and cases in using the
information system?
c)How will you measure the success of the information system you need?
d) How flexible will the firm be to adopt a new information system if the need arises?
e)How well are they prepared for the expected risks on the project?
f) How much she expects the information system to cost? How long does she expect the
information system to be effective in the firm?
g) What are the expected returns she anticipates from the system and how long will take to pay
back the cost she will incur on it in the new system?