GUIDELINES FOR PREPARING DRAWINGS

FOR
DESIGN PROFESSIONALS & DP SUBCONSULTANTS

Use the following guidelines when preparing drawings for UCSF Medical Center
projects.

1. DRAFTING PROGRAMS: Computer Aided Drafting (CAD) shall be the only

method for the production of construction documents. Drawings shall be
prepared and submitted in AutoCAD (version 2014 or newer) using the .DWG file
format or in REVIT (version 2014 or newer) using the .RVT file format. DXF
format will not be accepted. Use of REVIT is required for projects done at the
Mission Bay Campus. These standards apply to all drawings prepared for the
project, including the design professional’s contract drawings and change order
drawings.

Each project has unique challenges when putting together a set of CDs. Use
prudence when deciding how complicated the set should be while following the
standards set herewith in.

2. PROJECT TITLE AND NUMBER: The project title and number is obtained from
the Project Manager at the beginning of the Project and shall appear on ALL
project documents (i/e any drawings, change orders, submittals/shop drawings,
memos, emails, transmittals, etc.) This is a requirement, no exceptions.

3. DRAWING MEDIA: Preferred media for interim phases, submittals and final
reproducible drawings is bond. Use paper with 50% recycled content or higher.

4. PLOTTING GUIDELINES: Description of color to pen width assignments and

suggested layers where used. See Attachment #1.

5. LAYERING GUIDELINES: List of AutoCAD Architectural layers and where they

are used. See Attachment #2.

6. DRAWING ARRANGEMENT: Sheet numbering needs to be consistent from

project to project for ease of review and construction. When combining drawings
on the same sheet; i.e. plans and elevations; use the most prominent drawing for
your sheet identification. See Attachment #3.

7. SHEET SIZE: Sheet sizes shall be coordinated with the University’s

Representative. The preferred sheet size is Architectural ‘D’-24”x 36”.
Architectural ‘F’-30”x42” is acceptable on larger projects. For all sets, sheet size
shall be uniform and shall not exceed 42” in any dimension.

8. SHEET LAYOUT:
Drawing Area
The limits of the drawing area shall be set to include all objects within the project
area at the required prescribed scale for the drawing. All plans shall include a
north arrow and a graphic scale.
 Orientation
North is always toward the top of the sheet. No exceptions. (unless
discussed with the Architecture Area)

Title Blocks
Allow room for consultants to affix registration seals and for DSA, Fire Marshal or
OSHPD approval stamps. Revision space in the title block shall be the only
place utilized for noting revisions during construction. Drawings must also reflect
the correct University’s Project Title, University’s Project Number, Date and
Sheet Title. The date which is to appear on final construction drawings shall be
the date submitted to reviewing agency for plan check. Verify date with the
University’s Representative.

Detail Numbering
For clarity and ease of review and construction keep numbers within the same
module consistent. See Attachment #4.

Minimum Drawing Scales

Site Plans: 1” = 40’
Floor Plans: 1/8” = 1’-0” (1/4” preferred)
Elevations/Sections: 1/8” = 1’-0” (1/4” preferred)
Wall Sections: 1/4” = 1’-0” (1/2” preferred)

9. ABBREVIATIONS AND SYMBOLS: Consultants shall tailor the legend for the
particular project and ensure that all abbreviations and symbols that are used
within the drawings are listed. Insist all technicians working on the project are
familiar with the conventions.

10. ROOM NAME AND NUMBERS: Make all Room Name and Numbers consistent
from design to occupancy. Contact Space Management for standard designations
and format for listing rooms. See Attachment #5.

11. SIGNAGE: UCSF has Signage Standards which are included on a standard ‘G’
Sheet. UCSF Medical Center can provide on a project by project request.

12. ACCESSIBILITY AND FIRE LIFE SAFETY PLANS: UCSF has Standard
Accessibility and Life Safety Plans which are specific for each floor. UCSF Medical
Center can provide on a project by project request.

13. TERMINOLOGY: The terminology used in the notations shown on the drawings
must be consistent. The industry conventions are as shown in Attachment #6.

14. DIMENSIONING: The Dimensioning Standards must be consistent and accurate.

The industry conventions are as shown in Attachment #7.

15. EQUIPMENT RESPONSIBILITY: Use the following equipment responsibility

symbols to establish corresponding contract responsibilities.

Verification of utility requirements for approved equipment items. Upon request,

the University will make available dimensions and power characteristics of
University-furnished items.
Provisions of utility rough-in for equipment items where required irrespective of
equipment responsibility designation unless specifically noted otherwise.
Rough-in locations, sizes, capacities, etc., shall be as noted.
If the University substitutes item similar to that specified, there shall be no
change in rough-in cost unless substitution occurs after rough-in is completed or
rough-in involves other utilities or utilities of capacity different from that required
by item originally specified.

Symbol List: “O” designates the University; “C” designates the Contractor.

CFCI Furnished by the Contractor; installed by the Contractor.

OFCI Furnished by the University; installed by the Contractor. The University

and the Contractor will coordinate deliveries of equipment to coincide with
construction schedule, thereby minimizing storage of equipment before
installation.
1. The University shall:
a. Furnish all standard integral parts of equipment.
b. Tailgate-deliver items to site.
2. The Contractor shall:
a. Receive item at site and give written receipt for item at time of
delivery, noting visible defects or omissions; if such declaration is
not given, the Contractor shall assume responsibility for such
defects and omissions.
b. Store item until ready for installation.
c. Uncrate, assemble and set item in place.
d. Install items in accord with manufacturer’s recommendations,
instructions and shop drawings under supervision of
manufacturer’s representative, supply labor and material required
and making mechanical, plumbing and electrical connections
necessary to operate equipment.

OFOI Furnished by the University; installed by the University. Future item

furnished by the University and installed by the University. The Contractor shall
be responsible for satisfying space and utility requirements as specified or
detailed on the drawings.
ATTACHMENT #1
ATTACHMENT #2
 ATTACHMENT #3
Standard Drawing Arrangement

ARHITECTURAL DRAWINGS:
A0.0 Cover Sheet, Project Information, General Notes, Symbols and
Abbreviations
A0.1, A0.2, A0.3… Reference Plans (Accessibility, Fire Life Safety Plans), Phasing
Plans, Letter of Understanding, Code Summary
A1.1, A1.2, A1.3… Demolition Plans
A2.1, A2.2, A2.3… Floor Plans
A3.1, A3.2, A3.3… Elevation/Building Sections
A4.1, A4.2, A4.3… Enlarged Floor Plans
A5.0 Typical Mounting Heights
A5.1, A5.2, A5.3… Interior Elevations
A6.1, A6.2, A6.3… Reflected Ceiling Plans
A7.1, A7.2, A7.3… Vertical Circulation/Transportation
A8.1, A8.2, A8.3… Exterior Details
A9.1, A9.1.1, A9.1.2… Door/Window Schedule, Section and Details
A9.2, A9.2.1, A9.2.2… Partition Details
A9.3, A9.3.1, A9.3.2… Ceiling Details
A9.4, A9.4.1, A9.4.2… Casework Section and Details
A9.5, A9.5.1, A9.5.2… Equipment Anchorage
A9.6, A9.6.1, A9.6.2… Miscellaneous Details
EQ2.1, EQ2.2, EQ2.3… Equipment Floor Plans
F2.1, F2.2, F2.3… Finish Floor Plans
G0.1, G0.2, G0.3… Signage Details

STRUCTURAL DRAWINGS:
S0.1, S0.2, S0.3… General Notes
S1.1, S1.2, S1.3… Site Work
S2.1, S2.2, S2.3… Framing Plans
S3.1, S3.2, S3.3… Elevations
S4.1, S4.2, S4.3… Schedules
S5.1, S5.2, S5.3… Concrete
S6.1, S6.2, S6.3… Masonry
S7.1, S7.2, S7.3… Structural Steel
S8.1, S8.2, S8.3… Timber
S9.1, S9.2, S9.3… Special Design

MECHANICAL/PLUMBING DRAWINGS:
M0.1, M0.2, M0.3… General Notes
M1.1, M1.2, M1.3… Site/Roof Plans
M2.1, M2.2, M2.3… Floor Plans
M3.1, M3.2, M3.3… Riser Diagrams
M4.1, M4.2, M4.3… Piping Flow Diagrams
M5.1, M5.2, M5.3… Control Diagrams
M6.1, M6.2, M6.3… Details
P0.1, P0.2, P0.3… General Notes
P1.1, P1.2, P1.3… Site Plan
P2.1, P2.2, P2.3… Floor Plans
P3.1, P3.2, P3.3… Riser Diagrams
P4.1, P4.2, P4.3… Piping Flow Diagram
P5.1, P5.2, P5.3… Details

ELECTRICAL DRAWINGS:
E0.1, E0.2, E0.3… Title 24, General Notes, Symbols, Fixture Schedules,
Panelboard Schedule, One-Line Diagrams, Riser Diagrams,
Typical Anchorage Details
E1.1, E1.2, E1.3… Demolition Plan
E2.1, E2.2, E2.3… Floor Plans- Lighting, Floor Plan- Power/Signal, Floor Plan- Fire
Alarm, Floor Plan- Nurse Call
E3.1, E3.2, E3.3… Elevations
E4.1, E4.2, E4.3… Details
E5.1, E5.2, E5.3… Location Plans
 ATTACHMENT #5
Building Number, Space Number, and Room Sign Protocols
Definitions:
Building Number: Unique 4 numeric digit identifier for each UCSF building.
Space Number: Identifier for each room used in contract documents, equipment labels, panel boards and other
mechanical, electrical, and data equipment.
Room Sign: Identifier printed on signs and building directories.
Common Name: Non-compliant room name or number used to assist to in way finding. May also be a historic
name.
Examples include “MU244 East”. MU and East are non-compliant designators.
Room Code: Room use designator. Used only in the space database.

Building Number (CAAN)

Building numbers are referred to as CAAN (Capital Asset Account Numbers) and are assigned by the Manager of
Space Management. This number is placed in the lower right corner (above the sheet number) of each drawing sheet.
The archivist uses this number when the As-built record is bar coded and filed. The CAAN number for Building 21B
has been assigned 3003.

Space Number
Space Numbers may be tentatively scheduled by the Architect but are nonetheless approved by Space Management.
Space numbers need only be unique to the individual building (The CAAN number is used in the space database to
distinguish between similarly labeled spaces in separate buildings).

Assignable area (ASF) is numbered as follows:

2 03 A
| | |
| | Space or internal room number option – 1 digit maximum, alpha
| Room or suite number – 2 digit maximum, numeric
Floor number – 2 digit maximum, numeric (leading 0 suppressed on floors 1-9)

Non-Assignable area (ASF) is numbered as follows:

2T3
| | |
| | Number – 2 digit maximum, numeric (leading 0 suppressed in items 1-9)
| Item Type Identifier - 1 digit, alpha, See attached Table 1 for the item types
Floor number – 2 digit maximum, numeric (leading 0 suppressed on floors 1-10)

Assignable Space Numbering Philosophy

1. Century numbers (100,200, etc.) are not to be assigned.
2. Divide the floor into decades. From the point of entry on the floor (principal elevator), assign decades along
major circulation routes to facilitate way finding (i.e. 210 –230 north, 240-260 east). Work clockwise.
3. Create number intervals to allow future assignments should subdivision occur. Allow larger intervals between
large suites. Assign numbers in sequence. Do not break numbering sequence for user preference.
4. Assign whole numbers to any room that will appear on a building directory. This includes office suites, internal
and external conference rooms, and any space with an entrance on a public corridor.
5. Assign alpha numbers only to rooms within suites. This also includes open office areas. Skip letters I and O.
Assign additional whole numbers in large suites with more than 24 internal rooms. See Room Sign Numbering
discussion.
6. Extremely large public spaces with movable partitions and separate entries (such as conference centers)
should be assigned individual whole numbers.

Non-Assignable Space Numbering Philosophy

1. Assign in a logical, sequential pattern. Use either a clockwise rotation, or linearly from east to west.
2. More than one number may be assigned to spaces with more than one type of use (i.e. electrical and
communication). An artificial division should be created on the documents so that the amount of area each use
utilizes can be calculated.
Room Sign Numbering
Room signs for suites should assume the whole number room adjacent to the entry door. Other whole numbers
assigned to the same suite to make up the balance of the rooms need not be identified on the room sign (i.e. a suite
with numbers 325A-Z and 326 A-Z need only be referred to as 325). Individual signs may be developed for
departments that share a common space without fixed partition divisions. Architects shall indicate the position of the
“invisible” division on their drawings so that final space assignments can be tallied.

Common Names
Common names should be avoided in new buildings unless two or more buildings are physically connected.

Table 1: Non-Assignable Space Symbol Table

Symbol Space Description

C Horizontal unrestricted circulation: corridors, halls, lobbies, and vestibules

D Dumbwaiter
E Elevator
F Telephone/Data closets
K Enclosed Parking
R Enclosed Drive
J Janitorial rooms or closets
L Electrical closets & vaults
M Mechanical rooms or closets (no vents or shafts)
S Enclosed stairs (projected flat area per floor)
T Public toilets (not restricted)
U Covered unenclosed porches, docks, or roof decks
SS Vents, ducts, or other vertical shafts (projected flat area per floor)
W Calculation of area occupied by walls and columns (GSF minus ASF)
X Other spaces that do not fall in any of the above categories but need to be inventoried. (Ex. utility
tunnel or a building’s roof- top developed to be used as parking).