Doc Ref: IP/10 Rev. Date : 01.06.

2017

Rev. No: 00 Page 1 of 6

INTERGARTED MANUAL
TITLE : PROCESS MODULE : DOCUMENTATION PROCESS

PROCESS CODE A
NAME OF THE PROCESS DOCUMENTATION PROCESS
PROCESS OWNER MR
INTERFACE Customer, Supplier, Employees, Management
EFFECTIVENESS MONITORING MRM

PROCESS INPUTS PROCESS OUT PUTS PROCESS MEASURE

LEVEL I Number NCR’s related to
Three levels of documentation are 1. Quality Policy & Documentation process
maintained. This was done through Objectives
Collection of Information collected 2. Quality Manual
through LEVEL II
the Brainstorming during preparation
3. Reference Documents
stage (OSHAS & ISO 14001:2015)
Needed for effective
Functioning of QMS
Control of prepared documents is done
as per OSHAS & ISO 14001:2015 LEVEL III
4. Record formats and filled
Records

PROCESS MANAGEMENT PROCEDURE

SN Activity Resp
1 PROCESS APPROACH MR
Process approach has been adopted for planning of management system and its
documentation. This process approach is addressed in this Integrated Manual as
follows,
u Processes needed for the management system and their sequence and MR
application throughout the RIPL has been identified through QM/09. Process
module documents for the processes identified in the QM/09 has been established
and implemented.
uInteraction within the system of these processes is addressed in the Process map
QM/09.
u Criteria and method(s) to ensure effective control and operation of these MR
processes are determined through the Process Module for applicable processes and
which is identified as Process Measure (RIPL/MR/R/07).
uAvailability of necessary resources is ensured through implementing the process MR
module QM/11 of this manual.
uAvailability of information necessary is ensured through implementing the process MR
module for documentation process.

PREPARED BY APPROVED BY
 Doc Ref: IP/10 Rev. Date : 01.06.2017

Rev. No: 00 Page 2 of 6

INTERGARTED MANUAL
TITLE : PROCESS MODULE : DOCUMENTATION PROCESS

SN Activity Resp
uAnalysis, Monitoring/Measurement of these processes is done as per the process MR
module QM/19.
u Actions necessary for continual improvement are implemented as per QM/19.
2 POLICY MR
Policy is documented Policy is displayed At prominent places of the RIPL. It is
ensured this policy is understood by organizing small groups and explaining the
intentions to them during awareness training programs. Policy is reviewed in the
management review meeting for its continuing suitability and its appropriateness.
3 MANAGEMENT SYSTEM PLANNING
A. OBJECTIVES MR
Objectives are established which are common for all the functions and levels, which
are listed in the QM/06 and measured through process measures RIPL/MR/R/07.
Process modules contain Process measures. Status and trend of the Process
measures are measured/monitored once in a month and it is recorded in the
Process Measures (RIPL/MR/R/07). Quality Objectives and or process measures
are reviewed during the MRM and revised if necessary.
B.QUALITY PLAN MR
Quality Plans are developed to fulfill the requirements during the Incoming,
In- process and Final Inspection.

4.0 CONTROL OF DOCUMENTS

4.1 MR
LEVEL I
This Manual contains documents specified as per OSHAS & ISO 14001 : 2015 as
follows,
a. Policy and objectives document.
b. Manual sections as per QM/02.
c. Documented procedures required by the standard which are addressed in
the applicable process modules (Refer Cross reference matrix-QM/20).
These documents (a-c) are combined together in this Manual

PREPARED BY APPROVED BY
 Doc Ref: IP/10 Rev. Date : 01.06.2017

Rev. No: 00 Page 3 of 6

INTERGARTED MANUAL
TITLE : PROCESS MODULE : DOCUMENTATION PROCESS

LEVEL II
d. Documents needed as per OSHAS & ISO 14001 : 2015 Documents needed
for MR
Effective planning, operation and control of the QMS processes are
Categorized as DOCUMENTS which are listed in the Maser List of
Documents RIPL/MR/D/01.
LEVEL III
e. Records required as per OSHAS & ISO 14001 : 2015 and for effective MR
operation
of Quality management system are listed in the Master List of records
RIPL/MR/D/02.

SN Activity Resp
4.2 Master copy of this Manual documents (level l) is maintained by the MR with MR
Master copy seal in the rear side of the documents. Controlled copy of this
Manual may be issued to any external agency and the Manual Issue
Status (QM/01) is changed to identify the Issue of such manuals. Such Manuals are
issued with “Controlled copy seal on front side of the documents. If any of the
contents undergoes Revision change for ten times, then RIPL issue of the Manual is
issued and the issue number is updated in the QM/01

Master copies of level ll documents and empty formats are maintained by the MR
with master copy seal.
4.3 CODIFICATION SYSTEM OF DOCUEMTNS MR
1.MANUAL SECTIONS: QM/XX

Where : IM : Integrated Manual

XX : 2 digit running serial number

PREPARED BY APPROVED BY
 Doc Ref: IP/10 Rev. Date : 01.06.2017

Rev. No: 00 Page 4 of 6

INTERGARTED MANUAL
TITLE : PROCESS MODULE : DOCUMENTATION PROCESS

2. Reference documents
Quality Plan/Work Instructions/lists/other reference documents:
MR
RIPL/A/D/XX.zz
Where RIPL-RYDON INDUSTRIES PRIVATE LIMITED
A – Department Name
D- Document
XX-Running serial number
zz- Running Sub serial number
3. Formats /records:

RIPL/A/R/XX.zz
Where RIPL- RYDON INDUSTRIES PRIVATE LIMITED
A – Department Name MR
R-Record (Record = It is a document that provides the evidence
of an activity has been performed)
XX-Running serial number
zz- Running Sub serial number
SN Activity Resp
4.4 MR issues controlled copies of documents to the Department Heads. MR
Before issue of controlled documents MR ensures latest revision status of document
by verifying its revision number with Master List of Documents.
4.5 The Quality Manual is Prepared by MR and Approved by MANAGING DIRECTOR. MR
All Other documents are Reviewed and approved by the MR/MANAGING
DIRECTOR. If any of the contents undergoes Revision change for ten times, then
AWR issue of the Manual is issued and the issue number is updated in the QM/01
4.6 Amendments for documents is recorded in the Document Issue Register MR
RIPL/MR/R/01
4.7 Changes carried out during an amendment process are recorded in the format. MR
Revision status is identified in the changed document by providing next incremental
number. Amended copy is issued to the Unit Heads. Obsolete copy(s) is collected
back and OBSOLETE COPY seal is kept on the obsolete master copy. Obsolete
controlled copies are destroyed by the MR.
4.8 At the time of issue MR ensures that documents are not spoiled one. Unit Heads are MR
responsible to maintain the documents safe custody to avoid damages and remain
legible. Documents should be stored in separate folders to identify them easily from
other files.

PREPARED BY APPROVED BY
 Doc Ref: IP/10 Rev. Date : 01.06.2017

Rev. No: 00 Page 5 of 6

INTERGARTED MANUAL
TITLE : PROCESS MODULE : DOCUMENTATION PROCESS

4.9 The MR maintains Master list of External Origin Documents RIPL/MR/D/03 and MR
copies of documents. Documents received from the customers, Documents
purchased from standardization agencies and product catalog received from supplier
is updated in this list. Whenever persons in the organization need an external
document for reference, they approaches MR. Availability of Latest version of
External Documents are verified once a year by visiting the document issuing
agency (or) by telephonic enquiry with agency (or) by sending an enquiry letter to
the agency by the MR. If revised copy is available with the agency, it is procured and
the list of external origin document is revised by the MR. Obsolete external
documents are stored in a separate file with the status as “OBSOLETE COPY”.
5.0 CONTROLOF QUALITY RECORDS
Now no records are maintained in the electronic media. If records are maintained in
the electronic media, the following procedure will be followed
Any document and data in electronic media will be taken by backup once a month in
alternate storage media (Hard Disc , CD, etc.) And will be stored in safe fireproof
place. The documents and data in electronic media will be accessible to all the users MR
for reading only. The changes or authorizing the changes to this document and data
rights will be given only to the document change authorities. All the
computer/supporting peripherals will be protected through uninterrupted power
supply and sufficient backup recovery and virus attack

5.1 CONTROL OF QUALITY RECORDS

All the records are legible and accessible to the persons responsible for the MR
maintenance of records. All the records are kept in cupboard/racks, etc., for
protection. For easy retrieval of Records an index is displayed near the record
storage area. Management Representative maintains a Master List of Records , in
which format/ Record reference Number, Format revision number and date,
Description of the record, Record maintained by, Retention period are defined.
Management Representative determines the retention period of each Quality Record
in consultation with respective in-charge or if contractually required by the
customer/to ensure effective operation of the Integrated Management System. The
MR destroys the records after the retention period.
6.0 CONTROL OF DRAWINGS
Drawings received from the customers are entered in the List of Customer
Drawings. The drawings received from the customers are incorporated with MR
“Controlled Copy” seal on the rear side of the drawing (if required) and released
for Production and Inspection. On the completion of the order, the drawings can be
returned back to the customer if required or identified as an “Obsolete Copy” and
filled separately for future reference or knowledge purpose. The obsolete
documents may be maintained for one-year minimum or destroyed depending on
the usage.

PREPARED BY APPROVED BY
 Doc Ref: IP/10 Rev. Date : 01.06.2017

Rev. No: 00 Page 6 of 6

INTERGARTED MANUAL
TITLE : PROCESS MODULE : DOCUMENTATION PROCESS

PREPARED BY APPROVED BY