Department of Education

SDO-MUNTINLUPA

REVISED SCHOOL BASED MANAGEMENT ASSESSMENT TOOL

School:
District:

Instruction: Rate the items by checking the appropriate boxes. These are the points for specific indicators. The rating scale
is as follows:
0 - No evidence
1 - Evidence indicates early or preliminary stages of implementation
2 - Evidence indicates planned practices and procedures are fully implemented
3 - Evidence indicates practices and procedures satisfy quality standards

SBM DIMENSION 1: LEADERSHIP AND GOVERNANCE (30%)

1.1 In place is Development Plan (e.g:SIP) developed collaboratively by the stakeholders of the school 0 1 2 3
and community
Vision, Mission, Goals, and Core Values is properly communicated to the stakeholders
SIP with SPT signatures
AIP, SOB, APP, PPMP copies are in place
Plans, Programs, and Projects of School Organizations/Clubs
Project Proposals
Work and Financial Plan (WFP) / Work Programs
1.2 The development Plan (SIP) is regularly reviewed by the school community community to keep it 0 1 2 3
responsive and relevant to emerging needs, challenges and opportunities.
Program Evaluation Review (PIR)
Letter of confirmation or Invitation
Minutes of the meeting
Attendance of the meeting
School PIR Committee or Team
Process Flow on the conduct of PIR
Others, pls specify:
1.3 The school is organized by a clear structure and work arrangements that leadership and
governance and define the roles and responsibilities of the stakeholders.
0 1 2 3
School organizational chart/functional chart
Job description/Job Specification/Duties and Responsibilities
School Manuals
School Planning Team (SPT)
Project Teams (PT)
PTA officials
Teachers organization
Students Organizations/Clubs
Resolutions
Handbooks (Personnel & Students)
Minutes of the meeting
Formulated school policies and guidelines
Roles and responsibilities of the stakeholders
 Documentation of activities
Others, pls specify:
1.4 A leadership network facilities communication between and among school community leader for
informed decision-making and solving of school-community wide.
0 1 2 3
Compilation of communication for request of approval to conduct meeting
Plans, program, projects, and activities are regularly published in school publication
Resolutions, Minutes, Reports, and Documentation of activities
School Report Card (SRC) and Stakeholders Assembly
Parents Attendance in the SRC and Parent Conference
DepEd Partnership Data-Based System (PDBS)
School Profile on Government Schools (Elementary, Junior HS, and Senior HS)
Classroom Observation Schedules and Reports
Homeroom meetings
Deed of donation
List of donated properties
Pictorial and documentations
Teachers' profile
Magna Carta for Teachers
Teachers organizational structure
Pre-Post supervisory observations
Accomplishment reports
Performance rating for teachers and non-teaching
Others, pls specify:
1.5 A long term program is an operation that addresses the training and development needs of school
and community
0 1 2 3
Learning and Development Need Assessment (LDNA)
Program Management Team (PMT)/Learning and Development Team)
Learning and Development Programs (PPAs)
Teachers Training Profile
IPCRF Consolidated Data
School Initiated Diagnostic Assessment Tool
WinS Program and reports
Compilation of IPPD, IPPD-Self monitoring by grade level
Training Matrix
Report on training needs of teachers, non-teaching and stakeholders
Documentation on the conduct of seminar/orientation/workshops
Monitoring and Evaluation Report on School-Led or Stakeholder-led Programs and Projects
Notice of meeting/letter of invitation/leeter of confirmation
Attendance of the meeting
Minutes of the meeting
Names/list of stakeholders
Handbooks and souvenir programs
Relevant Memoranda
Class Program/Schedule
List of teachers enrolled in post-graduate studies with permit
Project Completion Report (PCR)
Compilation of narrative reports of school-based seminars/training
 TOTAL=
AVERAGE=
RATING (Average x 30%)
Remarks:
Conforme: (Name and Signature) Date:
Evaluator: (Name and Signature) Date:
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 Department of Education

SDO-MUNTINLUPA
REVISED SCHOOL BASED MANAGEMENT ASSESSMENT TOOL
School: Date:
District:

Instruction: Rate the items by checking the appropriate boxes. These are the points for specific indicators. The rating
scale is as follows:
0 - No evidence
1 - Evidence indicates early or preliminary stages of implementation
2 - Evidence indicates planned practices and procedures are fully implemented
3 - Evidence indicates practices and procedures satisfy quality standards
SBM DIMENSION 2: CURRICULUM AND LEARNING (30%)
2.1 The curriculum provides for the development needs of all types of learners in the school 0 1 2 3
community
Kto12 Curriculum Guides ü
List of non-readers by grade level
List of frustration by grade level
List of instructional by grade level
List of independent by grade level
List of enrollees/form 1 with LRN
List of PWD pupils by grade level
Nutritional status of pupils
List of pupils at rist of dropping out (SARDO)
Community Family mapping
List of school age pupils in the community
Religious instruction schedule and permit
List of 4Ps beneficiary
Pupils anecdotal records
Others, pls specify
2.2 The implemented curriculum is localized to make it more meaningful to the learners and 0 1 2 3
applicable to life in the community.
Lesson Plans (DLP) and Lesson Logs (DLL) contextualized ü
Urban Agricultural Projects and reports ü
Remedial instructions schedule and program
DepEd Orders, Memoranda
Copy of DepEd Thrust, projects and programs
Monthly program of work/calendar of activities
Other, pls specify:
2.3 A representative group of school and community stakeholders develop the methos and
meterials for developing creative thinking and problem solving
0 1 2 3

List of developed Eduacation Materials where Parents or Stakeholders are invovled. ü

Students Portfolio
Consultative Meetings with stakeholders ü
Attendance
Minutes
 Resolution/Agreements/Guidelines
Attendance during school activities
Inventory of relevant Educational Materials ü
Education Research Assistance (ERA) Worksheet ü
Others, pls specify
2.4 The learning systems are regulary and collaboratively monitored by the community
using appropriate tools to ensure the holistic growth and development of the learners
and the community.
0 1 2 3
Assessment Monitoring Team with Stakeholders Involvement, Duties and ü
Responsibilities
Assessment Monitoring Report compiled ü
Assessment Results at Least 3-Year Trending with Analysis ü
Summative test results
Quarterly Assessment results
PHIL IRI
EGRA/EGMA
NAT/LAPG/ELLNA/A&E/PEPT/NCAE
School reading programs
Action plan in reading
Mathematics interventions, schedule, action plan
Other, pls specify:
2.5 Appropriate assessment tools for teaching and learning are continuously reviewed and
improved, and assessment results are contextualized to the learner and local situation
and the attainment of relevant life skills
0 1 2 3
Compilation/Inventory of relevant tools ü
Assessment Tools processed, analyzed and compiled. ü
Relevant documentation on Interventions or Technical Assistance reworded
List of contextualized Learning Materials ü
Post Conference documentation ü
Other, pls specify:
2.6 Learning managers and facilitators (teachers, administrators and community members)
nurture values and environments that are protective of all children and demonstrate
behaviours consistent to the organizations VMG
0 1 2 3
Relevant DepEd Memo, orders, directives
Relevant laws, policies, guidelines (Handbook)
VAW-C law (RA 9262)
Bullying law (RA 10627)
GAD (9710)
Peace advocacy
Child Protection Policy
Parent-teacher meetings
List of relevant trainings and orientation programs conducted ü
Relevant reports and documentations. ü
Other, pls specify:
2.7 Methods and resources are learner and community-friendly, enjoyable, safe, inclusive,
accessible, and aimed at developing self-directed learners. Learners are equipped with
essential knowledge, skills, and values to assume responsibility and accountability for
their own learning.
0 1 2 3
DRRM Monitoring Reports ü
 Child Friendly School Reports ü
Home Visitation Report ü
Conduct of School Report Card (SRC) and Stakeholders Conference ü
Student Remediation Schedule ü
Consultation with Students/Parents/Stakeholders ü
Periodical Tests (with Analysis and properly communicated)
All school Key Performance indicators (e.g: Drop-out)
Community mapping
BSP/GSP monthly narrative reports of activities conducted
Schedule on the use of Library facility
Adopt a School Program documentation and reports
TOTAL=
AVERAGE=
RATING (Average x 30%)
Remarks:

Conforme: (Name and Signature) Date:

Evaluator: (Name and Signature) Date:

 Department of Education

SDO-MUNTINLUPA
REVISED SCHOOL BASED MANAGEMENT ASSESSMENT TOOL

School:
District:

Instruction: Rate the items by checking the appropriate boxes. These are the points for specific indicators.
The rating scale is as follows:
0 - No evidence
1 - Evidence indicates early or preliminary stages of implementation
2 - Evidence indicates planned practices and procedures are fully implemented
3 - Evidence indicates practices and procedures satisfy quality standards

SBM DIMENSION 3: ACCOUNTABILITY AND CONTINUOUS IMPROVEMENT (25%)

3.1 Roles and responsibilities of accountable person/s and collective body/ies are clearly defined 0 1 2 3
and agreed upon by community stakeholders
Committees with Clear Roles and Responsibilities
Letter sent indicating the agenda of the meeting
Minutes of the meeting
MOU/MOA/Deeds of Donations
Interventions on pupils development
Interventions on staff development
Agreements, Policies and Guidelines
Copy of Activity Matrix
Monitoring and Avaluation team
Sustainability of the programs (At least 3-Year Trending Analysis)
Other, pls specify:
3.2 Achievement of goals is recognized based on a collaboratively developed performance 0 1 2 3
accountability system gaps are addressed through appropriate action
Program Implementation Review (PIR) documentation
SIP indicating School Continuous Improvement (CI) projects
Monitoring and Evaluaiton Reports
Compilation of Programs or Invitations
At least 3-Year Key Performance Indicator (KPI) Report with Analysis
Achievement rate
Participation rate
Promotion rate
Cohort survival rate
Dropout rate
Graduation rate
Completion rate
Literacy rate
List of SARDO
At least 3-Year Quarter Assessment Results Report with Analysis
Phil IRI
 Health and nutrition
Academic and extra curricular achievements
Different completions
NAT results
LAPG results
Awards and Recognition system and reports
Certificates of recognitions and awards
Other, pls specify:
3.3 The accountability system that is owned by the community is continuosusly enhanced to 0 1 2 3
ensure Process
that management structures and mechanism
Flow of Regular/Routinary Services (Ex:are responsive
Enrolment to the
Process emerging learning
Flow)
needs and demands of the community.
Committees with Rules and Function of the members
OK Sa DepEd, Seven Flagship Programs reports
National Drug Education Program (NDEP) reports
NDEP Corner per Classroom
Agreements, Policies and Guidelines
Copy of final matrix
Copy of minutes, attendance, pictures, documentation of activites
Organizational structure
Physical development
Inventory Reports and Schedules
Countinuous Improvement Plan (CIP) with documentation
Other, pls specify:
3.4 Accountability assessment criteria and tools, feedback mechanisms, and information collection 0 1 2 3
and validation techniques
Compilation and processes
of Different areTools
Assessment inclusive and collaboratively developed and
agreed upon
Process Flow on Data Gathering and Processing
Process Flow on Communicating the Reports
Monitoring and Evaluation Team
Different communication
Record of monthly liquidation
School Forms (Forms 1-10)
Program Implementation Review (PIR) documentation
DRRM Comprehensive School Safety (CSS) Profile
Other, pls specify:
3.5 Participatory assessment of perfomance is done regularly with the community. Assessment 0 1 2 3
results and lessons learned serve as basis for feedback, technical assistance, recognition and
plan adjustment
Monitoring and Evaluation Team/Committee with involvement of Stakeholders
Monitoring Report
School Monitoring, Evaluation and Plan Adjustment (SMEPA)

Technical Assistance report (Ex: Classroom Observation)

Regular reporting
Monthly liquidation report
Assessment Schedules
Feeding program
Nutritional status
List of malnourish children
 List of normal weight
List of overweight
PHIL IRI Results with Analysis
Reading Interventions
Program/Schedulre implementation
Process Flow on monitoring
Other, pls specify:
TOTAL=
AVERAGE=
RATING (Average x 25%)
Remarks:

Conforme: (Name and Signature) Date:

Evaluator: (Name and Signature) Date:

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 Department of Education

SDO-MUNTINLUPA
REVISED SCHOOL BASED MANAGEMENT ASSESSMENT TOOL

School:
District:
Instruction: Rate the items by checking the appropriate boxes. These are the points for specific indicators.
The rating scale is as follows:
0 - No evidence
1 - Evidence indicates early or preliminary stages of implementation
2 - Evidence indicates planned practices and procedures are fully implemented
3 - Evidence indicates practices and procedures satisfy quality standards
SBM DIMENSION 4: MANAGEMENT AND RESOUCES (15%)
4.1 Regular resource inventory is collaboratively undertaken by learning managers, 0 1 2 3
learning facilitators, and community stakeholders as basis for resource allocation
and mobilization

Updated Personnel file (FDS)

Updated BEIS
School Inventory Team with Stakeholders Involvement ü
Inventroy Schedules with Inventory Committee ü
Inventory Management System Process Flow ü
Compilation of Inventories ü
Report on Promotion and Level of Proficiency, SF-5
School Report Card with 19 Indicatores
Transparency bulletin board
Newsletter
Updated school accomplishment
General PTA attendance
Minutes of the meeting
School site development plan
School land tax declaration title
Fiscal committee
Financial report
Inventory of properties (e.G: chairs, tables, books, LMs, supplies, etc)
Other, pls specify:
4.2 A regular dialogue for planning and resource programming, that is asccessible and 0 1 2 3
inclusive, continuously engage stakeholders and support implementation of
commuity education plans

Planning Schedules or Calendar of Activities indicating sessions on Planning (SIP, ü

AIP, others)
Schedule of Regular Meeting and Dialogue with the Stakeholders ü
Program or Invitation with Meeting Agenda with Stakeholders Involvmenet ü
Minutes of the meeting
Attendance
Pictorials and documentations
Fidelity bond document
Plantilla of personnel
School development plan
Brigada Eskwela report/assessment
 Innovations
Completed Action Research Compilation
Monitoring of Action Research (Utilized or Not Utilized) ü
Work plan implementation
Project proposal
School continuous improvement
Learners behavior
Copy of policy
Resolutions
Adopt a school program
Other, pls specify:
4.3 In place is a community developed resource management system that drives 0 1 2 3
appropriate behaviors of the stakeholders to ensure judicious, appropriate, and
effective use of resources

Transparency bulletin board ü

Progress/Status Reporting on Various Projects ü
Canteen Reports ü
School BAC Team
Appointments
Physical plant facilities
Working committee
School financial report
Guidance councilor report
School Feeding Schedule
Feeding beneficiaries
Feeding implementing agencies
Brigada Eskwela Committee
Brigada Eskwela Financial Report and Documentation ü
Brigada Monitoring and Evaluation Team ü
Other, pls specify:
4.4 Regular monitoring, evaluation, and reporting processes of resouse management are 0 1 2 3
collaboratively developed and implemenated by the learning magers, facilitators,
and community stakeholders.
Monitoring Schedule and Committee ü
Tools and templates ü
Monitoring Reports with Analysis Compiled ü
Feed back mechanism
Attendance and Minutes of the meeting
Inventory of properties
Annual AIP revision/adjustment
Other, pls specify:
4.5 There is a system that manages the network and linkages which strengthen and 0 1 2 3
sustain partnerships for improving resource management
Updated lists of Stakeholders (With Address and Contact) ü
Organizational chart/functional chart
Minutes on Meetings Outside School attended. ü
Certificate of participatin in barangay assembly
Barangay donations
Deed of donations
 MOA
Pictorials and documentations
MOA for utility
PTA financial report
Stakeholders support
Other, pls specify:
TOTAL=
AVERAGE=
RATING (Average x 15%)
Remarks:

Evaluator: (Name and Signature) Date:

Conforme: (Name and Signature) Date: