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Lab Instruction:: Tasting DB With MS Access

This document provides instructions for creating a simple student database using Microsoft Access. The database contains three tables - Students, Classes, and Grades. Learners are guided through steps to create the tables, define fields and primary keys, enter sample data, and establish relationships between the tables. The final steps have learners create and save a report from the database that pulls data from all three tables. The deliverables are the Access database file containing the completed tables and report.

Uploaded by

Shreyas Vastrad
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© © All Rights Reserved
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62 views21 pages

Lab Instruction:: Tasting DB With MS Access

This document provides instructions for creating a simple student database using Microsoft Access. The database contains three tables - Students, Classes, and Grades. Learners are guided through steps to create the tables, define fields and primary keys, enter sample data, and establish relationships between the tables. The final steps have learners create and save a report from the database that pulls data from all three tables. The deliverables are the Access database file containing the completed tables and report.

Uploaded by

Shreyas Vastrad
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Lab Instruction:

Tasting DB With MS Access


LIS 751 Database management for information professionals

Chaoqun Ni, Ph.D., Assistant Professor


Information School
University of Wisconsin-Madison
Task Description

• You will have a small taste of what a database looks like in a


database management system by:
• Creating tables
• Entering records
• Connecting tables
• Creating keys
• MS Access will be used, since it is a desktop database
management system;
• Unfortunately, MS Access is only available on Windows 

2
This is the database that you will build

• Three tables: STUDENT, CLASS, and


GRADE;
• StudentNumber in GRADE creates a
relationship to StudentNumber in
STUDENT;
• ClassNumber in GRADE creates a
relationship to ClassNumber in CLASS;
• StudentNumber in GRADE and
ClassNumber in GRADE are examples
of foreign keys.

Please follow the following steps...


3
Step 1: Locating MS Access 2010/2013/2016
• Move your mouse to the Start icon on the left lower corner of
your screen and click it
• Choose Access from the App list
• Click Access icon

4
Step 2: Creating a blank desktop database

• After clicking the Access


icon, you will see a screen
on the right

• Please double click Blank


desktop database icon to
create a blank database
Step 3: Save the database to a local path I

• Please save the


database to a
local path on
your computer.

• Make sure you


name the file to
Student_Class_G
rade.accdb
Step 3: Save the database to a local path II

• You will see a


screen like the
one on the right.

• If you see a
security warning
bar, click Enable
Content button.
Step 4: Create STUDENT Table and its fields I

• Please click Create tab and select


Table Design on the menu bar

• Enter StudentNumber in Field


Name, and AutoNumber as Data
Type
Step 4: Create STUDENT Table and its fields II

• Create another Field called


LastName, with Data Type
Short Text

• Set Field Size to 25

• Follow the similar steps and


create FirstName field: Short
Text, Field Size 25

• Create EmailAddress field:


Short Text, Field Size 50
Step 5: Setting the Primary Key I

• Move the mouse and


select the
StudentNumber row

• Set StudentNumber
as the Primary Key
of this table
Step 6: Save the STUDENT table I

• Click the Save button


on the quick access
bar

• Enter STUDENT as
the table name

• Click OK
Step 6: Save the STUDENT table II

• You will see a table called


STUDENT on the left
panel

A-12
Step 7: Create CLASS and GRADE table
• Please create CLASS GRADE table following the steps used
for STUDENT
• CLASS table fields

• GRADE table fields

13
Step 8: Adding Data to Tables I
• We can add data to a table by:
• Using the datasheet view (we use this)
• Using a form
• This is the data:

A-14
Step 8: Adding Data to Tables II

• Double click the STUDENT Table on the left panel


• Enter Cooke in LastName, Sam in FirstName, and
Sam.Cooke@ouru.edu in EmailAddress
• When finish, press Enter. The StudentNumber field will be filled with
1 automatically (auto increment)
• Enter the rest of student data following above steps

A-15
Step 8: Adding Data to Tables III
• Enter data for CLASS and GRADE table
• CLASS table data

• GRADE table data

16
Step 9: Creating Relationships I

• Click Database Tools


on the menu bar
• Select Relationships
tab
• You will see a Show
Table
• Select the table and
click Add
Step 9: Creating Relationships II

• Drag StudentNumber in
STUDENT table to
StudentNumber in GRADE
table (PK-FK)
• Drag ClassNumber in
CLASS table to
ClassNumber in GRADE
table (PK-FK)
• Check Enforce Referential
Integrity in the check box
and click Create

18
Step 9: Creating Relationships III

• Click Save on the Menu bar


• This is what the what it should look like after you create
relationships among three tables

19
Step 10: You can Report the database
• You have created a database with three tables. Let’s try create
a report.
• Go to Create -> Report Wizard and follow the instructions
• Please create a report (of your interest) that uses fields from all three
tables.
• Save the report as studentReport.pdf

20
Deliverables
• The Student_Class_Grade.accdb file (You saved it to a
directory on your computer in the previous steps)
• The studentReport.pdf file you created from the last step.
• If you are using the virtual desktop from UI, please make sure
you save both files to your student directory so that you can
access it for submission.

21

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