COLLEGE OF COMPUTER STUDIES AND MULTIMEDIA ARTS

CCS0001L
(INTRODUCTION TO COMPUTING)

EXERCISE

7
MS ACCESS

Student Name / Group

Name: Redd Capistrano
Name Role
Members (if Group):

Section:
TI02
Professor:
Darren Cavitt
I. PROGRAM OUTCOME/S (PO) ADDRESSED BY THE LABORATORY EXERCISE
• Apply knowledge through the use of current techniques and tools necessary for the IT profession [PO: I]
• Understand best practices and standards and their applications. [PO: M]

II. COURSE LEARNING OUTCOME/S (CLO) ADDRESSED BY THE LABORATORY EXERCISE

• To identify computing resources and technologies and understand their capabilities and limitations. [CLO:
2]
• To select and use appropriate techniques and modern computing tools for computing activities. [CLO: 3]

III. INTENDED LEARNING OUTCOME/S (ILO) OF THE LABORATORY EXERCISE

At the end of this exercise, students must be able to:

• Become familiar with the interface of Microsoft Access.
• Create a basic Access database.
• It will definitely help if you are aware of some basic concepts of a database, especially RDBMS concepts.

IV. BACKGROUND INFORMATION

Microsoft Access is a Database Management System (DBMS) from Microsoft that combines the relational
Microsoft Jet Database Engine with a graphical user interface and software development tools. It is a part of the
Microsoft Office suite of applications, included in the professional and higher editions. This is an introductory
tutorial that covers the basics of MS Access.

This lab will help you become familiar with the environment of MS Access as well as its various features.

V. GRADING SYSTEM / RUBRIC

VI. Criteria (Total: 100 (Excellent) (Good) (Poor)
pts)

Correctness of Output The output is correctly The output has some The output contains
(60 pts) done and shows that the errors possibly because many errors due to
instructions to some instructions were many instructions not
accomplish the activity missed or not done followed or missed.. (1
is well followed. (41 – correctly. (21 – 40 pts) – 20 pts)
60 pts)

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 Design (30 pts) The thought or topic The presentation is The video presentation
being presented is well organized enough for a is not organized at all.
organized in which the viewer to determine the (1 – 10 pts)
introduction of the topic being presented.
topic, its main (11 – 20 pts)
discussion, and a
conclusion are clearly
distinguished. (21 – 30
pts)
Timeliness (10 pts) The project was submitted on time. (10 pts) The project was
submitted late. (0 pt)

VII. LABORATORY ACTIVITY

IMPORTANT NOTE BEFORE DOING THIS ACTIVITY: Your device might not have MS Access
installed. You can use our Virtual Computer Laboratory instead. To use our virtual laboratory, look
for Information Technology Services Office (ITSO) Virtual Office on your Canvas dashboard and
request access to our virtual laboratory, if you cannot see this on your dashboard, proceed to your
Courses page.
Follow the directions below to create an Address Database. Remember that there is usually more than
one way to do something. If you think of a different way to do a task, try it! If it doesn't work, you can
always use the Undo button. Please read through each direction before performing the action. (Note:
the images are screen shots of MS Access 365, you Microsoft Office version may differ therefore the
screen shot may also be different.

Starting Access
1. Launch your Microsoft Access program.
2. In the pane on the right side, click Blank database.
3. Type the file name: Address Book.
4. Click Create. Note that Database files are saved inside your default Documents directory.
5. MS Access will create a table for you.

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 Creating a Table

1. Click the View icon on the ribbon to create the first table in the Design View, save the table under
the name “Student”.

2. Enter the following field names and data types, set field properties, and send Primary Key.
Field Name Data Type / Property
ID (Primary Key) Short Text
Last Name Short Text
First Name Short Text
Major Text
Units Number
(Field Size: Integer)
GPA Number
(Field Size: Single,

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 Format: Fixed,
Decimal Places: 2)

3. Save the table definition by clicking the save button.

Entering Data (Populating) to the Student Table

1. Click the View button again to switch to Datasheet View.

2. Enter the following data:

Creating Another Table

1. Click the Create tab in the ribbon, then click Table.

2. Click View icon and save the table with the name “Major”. Use the following field names and properties:
Field Name Data Type / Property
Major Name Text
(Primary Key)
Department Text
GPA Requirement Number
(Field size: Single,
Format: Fixed,
Decimal Places: 2)
3. Go back to Datasheet View and enter the following data:

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Defining Relationships

1. Click the Database Tools tab, then click Relationships icon. . A Show Table dialog will
show, select Student table then click Add button. Do the same with the Major table.
2. Select the Major Name field in the Major table, drag and drop it on the Major field in the Student table.
3. The Edit Relationships dialog will show. Check the Enforce Referential Integrity box then clock Create
button. A line will show connecting the two fields with the sign “1” and “∞”, this indicates that the relationship
is one-to-many.

Creating Query (Single table query

1. Click the Create tab in the ribbon, the Query Design . What appears is an Object Window called
Query-by-Example (QBE) together with the familiar Show Table dialog box. Add both the Major and Student
table to the QBE then close the Show Table dialog.
2. Double-click or drag and drop the following fields (in this order): Last Name, First Name from Students table,
Major Name from Major table, GPA from Students table, and GPA Requirement from Major table, to the
bottom part of the QBE window.
3. Specify a select criterion by typing >[GPA] in the Criteria of the GPA Requirement field.

4. Run the query by clicking the Run icon . (Paste a screen shot of your result below this item)

5. Delete the criterion under GPA Requirement field. Save the query as Students by Major.

Creating a Form

1. Go to the Create tab in the ribbon then click Wizard Form icon .
2. In the Form Wizard dialog, select Table: Major under Tables/Queries. Click the button to include all
the fields from the Major table.

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 3. In the Tables/Queries, select Table: Student. Click several times to include the following fields: ID,
Last Name, First Name, Units, and GPA. Do not include the Major field.
4. Click Next, then Finish to view your form.
5. Switch to Design View. Modify the form title and make other layout/format adjustments, e.g. Fonts, location of
objects, etc. Switch back to Form View to see the effects of the changes you made.
6. Save the form. Notice the MS Access saved the main form (Major) and the subform (Student) separately.

Creating Report
1. Click the Report Wizard icon from the Create tab in the ribbon.
2. Select Query: Students by Major under Tables/Queries, then click to include all fields in the report.
3. Click Next. Select Major from the active drop-down selection, then click Next button twice.
4. Type List of Students by Major as the title of the report and click Finish. This will show you a preview of
your report. You can switch to Design View if you want to do more changes (font, position, etc.) to your report.

Upload your database file together with this activity file as your submission for this Laboratory
Activity.

II. REFERENCES
• Docter, Q., Dulaney, E., & Skandier, T. (2016). CompTIA + Complete Study Guide (3rd Edition)
• Meyers, M. (2016). All In One CompTIA A+ Certification. Mc Graw Hill.
• Pearson. (2016). Introduction to Computers and Information Technology. Upper Saddle River, NJ: Pearson.
• Tavani, H. T. (2016). Ethics and Technology. Wiley.
• White, R. (2015). How Computer Work: The Evolution of Technology. IN: Que.

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