ASSOSA UNIVERSITY

COLLEGE OF COMPUTING AND INFORMATICS

DEPARTMENT OF INFORMATION TECHNOLOGY
PROPOSAL
PROJECT TITLE:-ASSOSA UNIVERSITY GRADUATE CREDENTIAL
VERIFICATION SYSTEM

PREPARED BY:
NAME ID NUMBER
1. KENO ABEBE_______________________________________RU 0417/11
2. HUNDESA DIRIBA__________________________________RU 0388 /11
3. ABDI TILAHUN_____________________________________RU 0418/11
4. FUFA GADISA______________________________________RU 0465 /11

ADVISOR: MR. BERHANU A (MSC)

SUBMITTED TO INFORMATION TECHNOLOGY DEPARTMENT

SUBMISSION DATE: 06/07/2014

ASSOSA, ETHIOPIA
 ASSOSA UNIVERSITY ONLINE GRADUATE CREDENTENTIAL VERIFICATION SYSTEM

Approval Sheet
This is certified that The Project Entitled On Assosa University Graduate Credential
Verification System Will Be Developed and Submitted By:
1. Keno Abebe___________________
2. Hundesa Diriba_________________
3. Abdi Tilahun___________________
4. Fufa Gadisa____________________
Project proposal submitted to the Department of Information Technology of Assosa University in
a Partial Fulfillment of Requirement for Bachelor Degree in Information Technology.
Advisor’ Name Signature Date
Mr. BERHANU A (MSC) _____________ _____________

Examiner Name Signature Date

1._____________________ ___________ ________

2._____________________ ___________ _________

3._____________________ ___________ __________

4._____________________ ___________ __________

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 ASSOSA UNIVERSITY ONLINE GRADUATE CREDENTENTIAL VERIFICATION SYSTEM

Table of Contents
ABSTRACT...............................................................................................................................................1
CHAPTER ONE........................................................................................................................................2
1. Introduction.......................................................................................................................................2
1.1 Background of the Organization..............................................................................................2
1.2 Statement Problem of the project.............................................................................................3
1.3 Proposed system description.....................................................................................................3
1.3.1 Description and Purpose of the Proposed System...........................................................4
1.4 Objective of Project...................................................................................................................5
1.4.1 General Objective..............................................................................................................5
1.4.2 Specific Objectives.............................................................................................................5
1.5 Scope of Project.........................................................................................................................5
1.5.1 Scope in...............................................................................................................................5
1.5.2 Scope out.............................................................................................................................5
1.6 Significance of the Project.........................................................................................................5
1.7 Feasibility...................................................................................................................................6
1.7.1 Economic Feasibility..........................................................................................................6
1.7.2 Technical Feasibility..........................................................................................................6
1.7.3 Operational Feasibility......................................................................................................6
1.7.4 Political Feasibility.............................................................................................................7
1.8 Team Configuration..................................................................................................................7
1.9 Methodology of the Project.......................................................................................................8
1.9.1 Data Collection Methodology............................................................................................8
1.9.2 System Development Methodology...................................................................................8
1.10 System Development Tools......................................................................................................10
1.11 Project Scheduling and Budget...............................................................................................11
1.11.1 Project Scheduling...........................................................................................................11
1.11.2 Budget (Cost) Analysis....................................................................................................11
Reference..................................................................................................................................................12

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 ASSOSA UNIVERSITY ONLINE GRADUATE CREDENTENTIAL VERIFICATION SYSTEM

List of Table
Table 1 Team Management......................................................................................................................7
Table 2 Hardware tools for system development..................................................................................10
Table 3 Software tools for system development....................................................................................10
Table 4 Project Scheduling Gantt chart................................................................................................11
Table 5 Cost for Project..........................................................................................................................11
List of Figure
Figure 1 Iterative method.........................................................................................................................9

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 ASSOSA UNIVERSITY ONLINE GRADUATE CREDENTENTIAL VERIFICATION SYSTEM

ABSTRACT
Forgery has long crept into our educational system and counterfeit certificate(s) and document(s)
have the upper hand in various certificate and degrees awarding institutions. Invalid studentship
has become greater than valid studentship. The need for a student verification system has
become necessary to checkmate and expunge invalid studentship, invalid documents, and invalid
certificates yielding for the authenticity of certificates and documents. This project is titled
Assosa University Graduation credential verification System. The proposed model is concerned
with verifying certificates (graduate, postgraduate) issued from Assosa University and
processing several academic requests from the graduated students in the future. The graduation
credential verification system for Assosa University provides comfortable communication
among Assosa University and outside organization(s) as the nation’s source for accurate degree
data. Moreover, it will be a web-based system where the users will be provided with comfortable
interfaces to interact with Assosa University for their immediate requirements in a trustworthy
manner from anywhere. The system will have a great significance on the Assosa University as
well as the Ministry of Education in the future. This is an attempt from Ethiopians for Ethiopians
to obliterate the counterfeit from the educational systems.

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 ASSOSA UNIVERSITY ONLINE GRADUATE CREDENTENTIAL VERIFICATION SYSTEM

CHAPTER ONE
1. Introduction
A Credential verification system is an application program used to verify that something rightly
and legally belongs to an organization’s collection. The Credential verification system is used to
know whether the certificate provided is legal and rightly issued for the student or not. In this
context, it is also used to verify that a student belongs to an institution and to confirm that he or
she is properly registered in a particular department running any of the institution’s programs and
checking whether the student credentials are correct even if their name is registered and
certificate is given for them. This credential verification system is an electronic and
computerized means of verifying someone’s claim of studentship or validating a degree
certificate by an institution using an output clearly showing the truth or false of his or her claim.
1.1 Background of the Organization
Assosa University is one of the third generations Public Universities in Ethiopia, which was
established in May 2011 by the Council of Ministers decree number 215/2011. The cornerstone
was laid on May 4, 2009. The University has been established to produce qualified and dedicated
labor that the country needs. The qualified and dedicated laborers would participate in
conducting scientific research, providing community service to the community they have come
from. All the activities done by the university aim to strengthen and realize the growth and
transformation plan.
The University is located in Assosa town, which is the capital city of Benishangul Gumuz
Regional State. It is located at a distance of 660 kilometers away from Addis Ababa,
210kilometers south of the Grand Ethiopian Renaissance Dam/GERD/ and 96 km East of the
Ethio-Sudanese border.
The University officially embarked on its service in June 2011G.C. The university began the
teaching-learning program at Assosa Agricultural College. The university had taut aching-
learning at Assosa Agricultural College. Since 2013G.C, the University has moved to its main
campus, which was granted by the Assosa Town Administration.

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 ASSOSA UNIVERSITY ONLINE GRADUATE CREDENTENTIAL VERIFICATION SYSTEM

1.2 Statement Problem of the project

Now a day’s educational credential or certificate needs a verification or validation system but
most organizations or companies depend on the manual system provided by the educational
institutions or universities to verify their employee’s credentials. At this time, Assosa University
does not have any computerized system to deal with degree verification for bachelors as well as
post-graduate degree holders from here. The only thing is the employer or whoever concerned
needs to contact the office of the registrar or academic record office for such purposes can
contact the registrar by phone call and then get the student Credentials. In addition to this, the
activity processed in the existing system has drawn backs such as taking verifying student results
is paper-based, evaluation and calculation of answer sheet by a human. This is one of the great
impacts on Assosa University and the country.
This problem leads the system
 Exposed to different factors such as fraud certificates
 Difficulty of searching the graduated student’s file.
 Time consuming and costive.
 Lack of security in the existing system.
 Tedious and less speed.
 Illegal modification of credentials.
 Fault certificate made by Assosa University name.
 Increased illegal employees in the country.
 Embarrassment and negative impact on the organization's reputation.
1.3 Proposed system description
After carefully observing the current manual system and identifying all the problems that are
occurred during the overall activities of the existing system, the project team has decided to
design an online system for them. Since the online system is given service online at any time, it
will solve the problem and limitation of the current manual system of Assosa University.
Proposed system help to solve problems and limitation in the existing system, and make the
organization wants to hire the Assosa University graduate student to easily contact the proposed
system and verify students’ credential. The proposed system will use the major functionality of
the existing system and be able to advance by speed, performance, and efficiency concerning the
current system.

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 ASSOSA UNIVERSITY ONLINE GRADUATE CREDENTENTIAL VERIFICATION SYSTEM

1.3.1 Description and Purpose of the Proposed System

The proposed system will use the major functionality of the existing system and able be to
advance by speed, performance, and efficiency, concerning the current system. There are
many participating groups as actors in the system.
These are:
 External users (check the credentials).
 Administrator (manage account).
 Registrar (To create, update, search, approve or disprove organization requests)
Therefore, to solve these problems we have established a new system that would
benefit the organization in doing so.
The proposed system’s major benefit is to simplify the workload of graduates’
credential verification management system through an online process.
That means: -
 To reduce loss of data.
 To Minimizes most paper-based works
 To facilitate the way to verify Certificate
 To give reliable data for the requests
 Perform Image recognition

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 ASSOSA UNIVERSITY ONLINE GRADUATE CREDENTENTIAL VERIFICATION SYSTEM

1.4 Objective of Project

1.4.1 General Objective
The general objective of this project is to develop an Online Graduation Credential Verification
System for Assosa University.
1.4.2 Specific Objectives
The project addressed the following specific objectives to achieve the above-mentioned general
objective. The system provides the following
 Prepare a user-friendly website where specific actions for registrar, administrator, and
external users such as organizations.
 Store and manage graduated students’ information.
 Give proper administration features like user management and authentication.
 Having downloaded or sent features to download or mail the verified information of the
candidate or degree and post-graduate professional certificate(s) or mark sheet etc.
 Online application for various services required by the organization.
 Add newly graduated students to the database.
 Search graduated students file.
1.5 Scope of Project
1.5.1 Scope in
This project’s scope focuses on the graduation credential verification system for Assosa
University
1.5.2 Scope out
This project will not include payments used for the replacement of graduate credentials if it is
lost.
1.6 Significance of the Project
The proposed project is significant for the community that Assosa university and for other
organizations. The proposed project is useful for Assosa University to verify student certificates
simply. After the system will complete, the organization will get the significance from the
system are the following:-
 Cost and time reduction.
 Authenticating properly user within its account.
 Reduction in material usage.
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 Increased speed of access, accuracy, and availability.

 Increased quality of education throughout the country.
 Greater convenience.
 Improved fraud detection.
 Image recognition.
1.7 Feasibility
1.7.1 Economic Feasibility
The computerized system takes care of the presently existing system’s data flow and procedures
completely and should generate all the reports of the manual system besides a host of other
management reports. Depending on this, we are going to determine the benefits of this project by
dividing it into two. Those are tangible and intangible benefits.
A) Tangible Benefits:
According to our determination, the project we are going to develop will provide the next
benefits as tangible benefits. Those are:
 Cost reduction and avoidance
 Error reduction
 Increase speed of activity
B) Intangible benefits:
The benefits that we have determined under economic feasibility as intangible benefits are:
 Reduce Resource Consumption
 Increase security

1.7.2 Technical Feasibility

Technological feasibility measures the practicality of a specific technical solution to the problem.
It is also a measure of the availability of technical resources and expertise. Technical feasibility
is assessing the organization‘s ability to construct the system. Since this online system is for
credentials, verification purposes need technical resources to implement, like a computer with a
network. We expect that the system can be operated simply and the organization needs to verify
its employer can easily access the system.
1.7.3 Operational Feasibility
The system to be developed will provide accurate, active, secured service. In addition, it is
platform-independent i.e. it runs in all operating systems. Proposed projects are beneficial only if
they can be turned into information systems that will meet the organizations operating

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 ASSOSA UNIVERSITY ONLINE GRADUATE CREDENTENTIAL VERIFICATION SYSTEM

requirements. In the existing manual system, the new system was considered operationally
feasible.
1.7.4 Political Feasibility
Our proposed system behaviorally feasible cannot cause any harm to the government. Our
system is free from any political and environmental difficulties. The system that we are going to
develop will not contradict any governmental system and peace of country so our system will be
politically feasible.
1.8 Team Configuration
In our team, every person of the group must do every task, so the group participates in every
stage of planning, analysis, and design of this project by sharing ideas. Since an entire member
of the team exists at the same level (or responsibility) to do the project, for reviewing each other
work, to reduce time consumption, to make the member fully knowledgeable & to increase the
project quality, our group organization is based on Decentralized control Team organization.

Project Graduates Credentials Verification System for Assosa University

Title
Prepare S.No. Name ID. No. Email/Mobile Responsibility
d By 1 Keno Abebe RU 0417/11 kenoabebe2019@gmail.com Project developer and
+251917376809 designer
2 Hundesa RU 0388/11 +251 92 286 6398 Project designer and
Diriba leader
3 Abdi RU 0418/11 abditilahun100@gmail.com Project developer and
Tilahun +251 98 662 8528 Assistant Project
Leader
4 Fufa Gadisa RU 0465/11 gfufa2019@gmail.com Project designer and
+251 92 001 9579 System analyst
Date
Advisor Mr. Berhanu A.(MSC) Birhanu.anbese@yahoo.com Advising/consulting
+251 93 845 7847 our group members
Table 1 Team Management

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 ASSOSA UNIVERSITY ONLINE GRADUATE CREDENTENTIAL VERIFICATION SYSTEM

1.9 Methodology of the Project

1.9.1 Data Collection Methodology
Data collection is one of the important tasks in determining and analyzing the existing
system.
To gather data from the different users and managers of the existing system project team
used the following techniques.
 Interview:
Different users of the existing system along with workers were involved to have an
understanding of how the system works, what are its different features, factors, and any
disadvantages as well as advantages so we obtain detailed information from them.
We are gone to the registrar’s information system office to identify how the existing system
can work, we asked some questions, and we obtain some answers related to our question.
 Direct Observation:
We will observe some online verification systems and academic request service providers on
the internet. We will have also observed the existing academic credentials request system to
know how the process is going and to understand the management features it provides.
 Questionnaires:
We will provide a questionnaire to intended respondents that we could not meet in an
interview for gathering information.
 Document Analysis:
To get information about the background of the system project team will review necessary
documents, books that support this project.
1.9.2 System Development Methodology
The object-oriented methodology is used because of the following reason:
 It implements the concept of object orientation like inheritance, encapsulation, and
polymorphism.
 The ability to challenge the problem domains.
 To make simple communication among users, analysts, designers, and programmers.
 Use case diagram, Activity diagram, sequence diagram, class diagram, data modeling,
and deployment diagram.

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 ASSOSA UNIVERSITY ONLINE GRADUATE CREDENTENTIAL VERIFICATION SYSTEM

Above all the object-oriented methodology is selected because it is the current applicable model
that uses different models to analyze and design the project.
The team will use the iterative method and object-oriented design for the development of the
project because of its suitability to develop a good and efficient system since it makes as
backward and forward for solving errors
Fi
g
u
re
1

Iterative method

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 ASSOSA UNIVERSITY ONLINE GRADUATE CREDENTENTIAL VERIFICATION SYSTEM

1.10 System Development Tools

Hardware Tools
No Purpose Hardware name
1 Training Papers
2 Writing Something Pen
3 Writing Soft copy of Documentation Part Computer (Desktop or Laptop)
4 Printing Purpose Printer
5 Storing File Hard disk
6 File Transferring Flash 8 GB
Table 2 Hardware tools for system development
Software Tools
No Purpose Editor and program Reason
1 Code Writing Sublime, Note pad ++ Easy to use
2 Database Server Xampp Server Database server for PHP
4 Server-side Scripting PHP Understand by server
5 Client-Side Coding HTML It works with PHP
6 Client-Side Scripting JavaScript Easy way to validate
form
7 Coding Language PHP Easy to write code
8 Cascading Style Sheet CSS It works with HTML
and CSS
9 Browsers Chrome Better for displaying
web pages
10 Documentation MS Word 2019 Easy to use
11 User Training MS PowerPoint Best for presentation
12 Modeling and Scheduling Wondarshare Edraw max Easy to design diagrams
Table 3 Software tools for system development

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1.11 Project Scheduling and Budget

1.11.1 Project Scheduling
Since conducting the project is not finished by one-day job, we will schedule activities. The
project will be submitted based on the department’s schedule. The project schedule was
compiled in the following table.
Work that will be done Months of the year

February March Apri May June July August

l
Title selection
Proposal preparing and presentation
Requirement Gathering
System analysis
System design
Implementation
Final project presentation

Table 4 Project Scheduling Gantt chart

1.11.2 Budget (Cost) Analysis
In this project, a tangible cost group team will be needed during the development this project
includes are shown following table.

No Name Quantity Cost for the unit in Total cost in ETB

ETB
1 Flash Disk (32GB) 1 350 ETB 350 ETB

2 Paper (A4) 50 Peace 1 ETB 50 ETB

3 Pen 4 10 ETB 40 ETB
4 Printing 2 65 ETB 135 ETB
5 CD-R 2 8 ETB 16 ETB
Total 591 ETB
Table 5 Cost for Project

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Reference
[1]. Warasart, M., and Kuacharoen, P. (2012). Paper-based Document Authentication using
Digital Signature and QR Code. International Conference on Computer Engineering and
Technology, Retrieved from https://www.researchgate.net/publication/267427243
[2]. Osman, G., and Omar, S.S. (2016). Cloud-Based Graduation Certificate Verification Model.
Proceedings of Academics World 54th International Conference, Malacca, Malaysia. Retrieved
from https://www.worldresearchlibrary.org/up_proc/pdf/571-14861269431620.pdf
[3]. Musee, M.N. (2015). An academic certification verification system based on cloud
computing environment, 3(1), 55-88. Retrieved from:
http://erepository.uonbi.ac.ke/bitstream/handle/11295/90179/Musee_An%20Academic
%20Certification%20Verification%20Sytem%20Based%20On%20Cloud%20Computing
%20Environment.pdf? Sequence=3&isAllowed=y.
[4] asu.edu.et

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