Document Title

Incoming Inspection Procedure

Document No: IIP- 01 Revision Number 00
Effective Date 26/08/2022 Page Number Page 1 of 9

Revision History
Rev No DCN # Changes Effective Date Approved
01
02
03
04
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08

Incoming Inspection Procedure

Process Owner: Date:

Department Manager: Date:

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 Document Title

Incoming Inspection Procedure

Document No: IIP- 01 Revision Number 00
Effective Date 26/08/2022 Page Number Page 2 of 9

1.0 Purpose

This procedure defines the process flow to verify the quality and performance of the
purchased materials and services.

2.0 Scope

This procedure applies to all materials and services purchased from suppliers or
contractor manufacturer that have effect on the final product quality.

3.0 Authority and Responsibilities

 IQC/QA  Perform and coordinate the incoming inspection activities.

 Coordinate the incoming inspections that conducted on the
assigned departments.
 Collect and file the incoming inspection reports.
 Forward the nonconforming products to supplier.
 Production and  Support the incoming inspections to IQC on technical and
Engineering manpower when necessary.
 Built up the IQC standard and provide technical supports.
 SQE  Communicate with suppliers to follow the requests on the
incoming inspections.
 Release the Incoming rejection report to suppliers.
 Initiate the improvement programs with suppliers.
 Purchasing  Notify supplier for rejection
 Notify supplier for any change in drawing
 MRB  Review any major nonconforming material issues identified
during receiving inspection or production, and propose proper
disposition.
 Suppliers  Issue the PCN to notify Quanto of preliminary ECN.
 Obtains Quanto approval for any change of supplied parts.
 Prepare the Outgoing Inspection Report before shipping out.

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 Document Title

Incoming Inspection Procedure

Document No: IIP- 01 Revision Number 00
Effective Date 26/08/2022 Page Number Page 3 of 9

4.0 Definitions and Acronyms

IQC Incoming Quality Control

SQE Supply Quality Engineering

PO Purchase Order

MRB Material Review Board

A panel of material management/purchasing, quality assurance and
manufacturing / production representatives that reviews and dispositions
nonconforming products.
SCAR Supplier Corrective Action Request

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 Document Title

Incoming Inspection Procedure

Document No: IIP- 01 Revision Number 00
Effective Date 26/08/2022 Page Number Page 4 of 9

5.0 Flow Chart of Procedure

Flow Chart Responsible Notes Record

Purchased Product Receiving Receiving transfer, the

GRN
transferred from incoming products to IQC.
Receiving

IQC Collect the inspection

Perform Receiving standards, related to IIP Incoming inspection
Inspection material procedure
.

Meet the spec.? IQC Conduct inspection

No against inspection
standards.

Forward Material Fill out IQC report and IQC Inspection Report
YES to supplier with IQC forward the material to
report
supplier
Please refer to IIP-01

Complete and file the

Inspection Reports IQC
IQC Inspection Report

Material Identify the passed

GRN
Transfer to Management products with labels.
Inventory/Store

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 Document Title

Incoming Inspection Procedure

Document No: IIP- 01 Revision Number 00
Effective Date 26/08/2022 Page Number Page 5 of 9
QP 74001

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 Document Title

Incoming Inspection Procedure

Document No: IIP- 01 Revision Number 00
Effective Date 26/08/2022 Page Number Page 6 of 9

6.0 General Requirements

6.1 Conduct the Qualification on Inspectors

The persons to perform the incoming inspections shall complete the necessary training
courses on related work instructions.

6.2 Prepare the Inspection Standard

The inspection standards shall be prepared and documented before the incoming
inspections.

For the special material such as coils, Motors etc., Engineering or Manufacturing
Departments will provide the technical supports on the contents of the standards.

Inspectors shall collect the inspection standards before performing the inspections.

If there is concern on the cosmetics between Quanto and suppliers, a limit sample or
photos to demo the pass and reject shall be prepared as the inspection aid.

6.3 Prepare Supporting Micrometer/Vernier Caliper and Measuring scales for Inspection
The measuring equipment or devices shall be used to make the measurements during
incoming inspection process. That equipment shall be calibrated and maintained on the
pre-set intervals.

The gage used for the inspection for thread of screw shall be replaced on weekly basis
to avoid the worn-out concerns.

6.4 Delegation of Incoming Inspection Tasks

For those parts that need the technical supports or special measuring equipment/skills
request, the incoming inspection tasks will be delegated to Engineering or Manufacturing
Departments.

In such condition, the IQC Inspection Tag Form shall be used to trace/monitor the status
of the inspections. The tag shall be attached with the incoming products and forwarded
to Production departments.

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Incoming Inspection Procedure

Document No: IIP- 01 Revision Number 00
Effective Date 26/08/2022 Page Number Page 7 of 9

Once the inspection was completed, the tag form shall be filled out and collected
(together with the inspected material or products) by QA department.

6.5 Fill out the Incoming Inspection Reports

The Incoming Inspection Report shall be used for the inspection.

The contents of the Incoming Inspection Report include the following information:

1. Part number and revision number,

2. The supplier’s name,
3. P/O number,
4. The lot number from supplier,
5. The items that need be inspected,
6. The sampling size,
7. Total quantity received,
8. Total qty rejected and passed,
9. Etc.

The inspector shall make a final decision on the inspection results and get approved from
supervisor or engineer. The final judgment (Pass or Reject, etc.) on the inspection result
and their respective quantities shall be approved from manager.

The outgoing inspection reports that provided from supplier shall be the reference
documents during the incoming inspections.

6.6 Identify the Status of the Inspection Result on Products

After completed the inspection, the incoming material or products shall have the quality
status identified on them.

A QC (Passed/OK) on the package or green color label shall be used to identify the
passed status. For those material or products that are failed to meet the specification, a
rejected label will be used.

The material or products that had completed the inspections shall keep the appropriate

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 Document Title

Incoming Inspection Procedure

Document No: IIP- 01 Revision Number 00
Effective Date 26/08/2022 Page Number Page 8 of 9

packaging to prevent the damages (Scratches or surface, aging, etc.) during the storage
or transportation. The products with ESD concerns should follow the ESD requirements
in packaging.

6.7 Check in the Past Products to Warehouse

The material or products that are passed after inspection shall be forwarded to store
department by using the GRN.

6.8 Notify to Planner and Purchasing about the Non-conforming

If there is a high defect rate found during the incoming inspections and that will have the

impact to the production schedules, IQC shall notify Purchasing Departments ASAP.

6.9 Keep the Incoming Inspection Records

The incoming documents such as Incoming Inspection Reports, shall be filed and kept
in inspection department.

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 Document Title

Incoming Inspection Procedure

Document No: IIP- 01 Revision Number 00
Effective Date 26/08/2022 Page Number Page 9 of 9

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control) to verify the latest version available. Not to be reproduced or copied without written permission.
 Document Title

Incoming Inspection Procedure

Document No: IIP- 01 Revision Number 00
Effective Date 26/08/2022 Page Number Page 10 of
9

6.10 Rework on material

If minor symptoms such as minor dimensions, minor cosmetics and non-function

impact to products, rework is done on material at Quanto end and information send to
supplier.

The production department will do rework on material.

6.11 Request Corrective Actions for Suppliers (SCAR)

If necessary, a Corrective Action Request shall be initiated from QA/SQE to supplier f

for further improvements. The detail of process of SCAR, please refer to QP 85201
Corrective and Preventive Action Procedure.

7.0 Reference Documents

QM 001 Quality Manual

QP 74002 Purchasing Procedure
QP 74001 Supplier Management Procedure
QP 83001 Non-conforming Material Control Procedure
QP 85201 Corrective and Preventative Action Procedure
PRD-CM-003 Product Qualification and Quality Monitoring Procedure
WI-ISP-018 IQC Sampling Table
Form Q061 IQC Job Tag
Form Q067 Waive Request Form
Form Q068 Ship to Stock Request Form
Form P152 Material Transfer Log.
Form Q025 IQC Inspection Report

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