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HOSPEX - Adlux Exhibition Estimate Ver 2

The document provides a cost estimate for an exhibition and conference to be held at the ADLUX Convention Center from 11am to 9pm for 3 days. It lists 51 line items with descriptions and estimated costs, totaling approximately ₹2,525,754 plus 18% GST. Key expenses include stall construction, venue rental, generators, security, AV equipment, and staffing. The organizer will require full payment before the event and has cancellation fees if the client backs out within 2 weeks of the start date.

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135 views6 pages

HOSPEX - Adlux Exhibition Estimate Ver 2

The document provides a cost estimate for an exhibition and conference to be held at the ADLUX Convention Center from 11am to 9pm for 3 days. It lists 51 line items with descriptions and estimated costs, totaling approximately ₹2,525,754 plus 18% GST. Key expenses include stall construction, venue rental, generators, security, AV equipment, and staffing. The organizer will require full payment before the event and has cancellation fees if the client backs out within 2 weeks of the start date.

Uploaded by

mangeo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Cost Estimation For HOSPEX Exhibition & Conference

To

Sub : Exhibition Stall 3 Days Estimate


Venue : ADLUX Convention Center
Time : 11 Am to 9 pm
Date : TBF

S.No: PARTICULARS SIZE/ No DAYS

1 Maxima stall 3x3 x 200 No 5000x200


2 (2 chair, 1 Table ,2 Spot Lights) Stall Tubelight??
3 Venue - AC & Power By Client
4 Passage Carpet Area 20000 sqft
5 Generator 250 Kv -1 No 3 Days
6 Generator 125 Kv -1 No
7 Diesel 10 hrs 2 Nos x 3 Days
8 Local Transporation for Diesel
9 Generatour Inspection
10 Other permission By Client
11 Green Room with Mirror 4x3-2 No
12 Fire Extinguisher 30 No
13 Q manager 30 No
14 Barricading 100 feet
15 Registrartion Desk 28 Feet x 2 No
16 Table with frill, Branding ) 16 No Table Frill
17 Registrartion Board 24x10- 2 No
18 Laptop 10 No
19 Printer 6 No
20 Networking & Internet
21 Standee Board with Branding 3x6- 20 No
22 Sinage Board with Branding 3x6- 20 No
23 Mini Board with Branding 8x8- 10 No
24 Drinking water & Dispenser 30 No
25
26 Welcome Arch (Depending Design) 30x12-2 No
27 Approximate rate
28 Promoter Boys 10 No 3 Days
29 Female Hostess 6 No 3 Days
30
31 Security Guard [ Need for Previous 2 days] 6 No Day 3 Days
32 Security Guard [ Need for Previous 2 nights] 2 No Night 3 Days
33 House keeping [ Large Team needed 1 day Prior] Day 4 No x 3 Days
34 Waste management - Optional if not other Plans
35
36 Stage with Carpet 32x16x3 1 No x3 Days
37 Stage Facia 64x3
38 Console Masking
39 Sponsor Logo Board 6x13x2 No
40 Standee Board 3x6 6 No
41 Audio Visual
42 LED wall with Laptop & Switcher 24x10 1 No
43 LED wall Side wings 4x10 2 No
44
45 Sound System 3 Days
46 Basic Stage Lights 3 Days
47 General Lights Venue & Outside 3 Days
48 Micellanious Expense 3 Days
49 Material Transportation
50
51 Total
52
53 Events Production & Operations Cost
54
55 Total

Terms & Condition:


i. GST @ 18% will be Extra the total Invoiced Amount
ii
Exhibition Venue is required 3 Working days in advance for Setting up of Stalls.

iii Exhibition Insurance if any, Permissions/Approvals if any , Other Misc Cost Heads not mentioed in the Quote etc to be born by Client

iv Xtreme X is not responsible for any Delay/ inconvinience, Event Cancelations owing to Natural Calamities, Work Strikes, Bandh or Force Majeure.

v Xtreme X is not responsible for any Inconvinience, Incedents/ Accidents owing to any unforseen Eventualities during the Contracted Event Management.
vi
Loading/ Unloading Costs if any to be born by the Client.

vii All manpower engaged in the Venue has been considered for remuneration for 8 hours of Working. Any Extra hours needs to be remunerated prorata based on

time sheet of work time.

viii The Venue Light/ and Sound is considered only adequate for Conference and Venue lightings for Standard Exhibition Stalls. Any Extra requirements will be

on actuals.

ix Conference Stage requirements / Master Of Ceremony / Other A/V requirements/ Laptops / Printers, Podium Monitors, Flower Arrangements, Special Chairs,

Other Decorations, Venue related seating and Table requirements, Chair Covers and Table Overlays, Center piece arrangements etcwill be billed extra

x MC Scripts/ Briefing/ Sequencing/ Back Stage Management of Delegates/ Moderation / etc will be the responsibility of Client.

Payment Terms:
i. 50% Payment on Confirmation by P.O before Mobilization/ Initiation of Bookings.

ii 30% Payment on Commencement of Work at the Venue.

iii Balance 20 % Payment before handing over the Venue for the Event.

iv All Extras will be billed for payment in advance.


Cancelation Option:
i 10% of Cost will be deducted as No Show fees if Canceled after initiation of booking untill 15 days of Event Commencement.

ii 25% of Cost will be deducted as No Show fees if Canceled on or untill 10 days of Event Commencement

iii 50% of Cost will be deducted as No Show fees if Canceled on or untill 5 days of Event Commencement

iv 80% of Cost will be deducted as No Show fees if Canceled on or untill 2 days of Event Commencement
v
100% of Cost will be deducted as No Show fees if Canceled within 24 hours of Event Commencement

Thanks & regards,

Team XTREME X
30/8/2022

AMOUNT

1,000,000.00

160,000.00
30,000.00
20,000.00
85,500.00
5,000.00
25,000.00

10,000.00
37,500.00
45,000.00
50,000.00
15,000.00

28,800.00
22,500.00
18,000.00
15,000.00
21,600.00
21,600.00
38,400.00
2,500.00

85,000.00

30,000.00
45,000.00

31,500.00
12,000.00
24,000.00
25,000.00

25,600.00
11,520.00
5,280.00
9,360.00
6,480.00
144,000.00

38,000.00
42,000.00
50,000.00
25,000.00
35,000.00

2,296,140.00

229,614.00

2,525,754.00

y Client

h or Force Majeure.

tracted Event Management.

be remunerated prorata based on

Any Extra requirements will be

Arrangements, Special Chairs,

ts etcwill be billed extra

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