PUNTUACTION RULES Commas Rule 1.

To avoid confusion, use commas to separate words and word groups with a series of three or more. Example: My $10 million estate is to be split among my husband, daughter, son, and nephew. Omitting the comma after son would indicate that the son and nephew would have to split one -third of the estate. Rule 2. Use a comma to separate two adjectives when the word and can be inserted between them. Examples: He is a strong, healthy man. We stayed at an expensive summer resort. You would not say expensive and summer resort, so no comma. Rule 3. Use a comma when an -ly adjective is used with other adjectives. NOTE: To test whether an -ly word is an adjective, see if it can be used alone with the noun. If it can, use the comma. Examples: Felix was a lonely, young boy. I get headaches in brightly lit rooms. Brightly is not an adjective because it cannot be used alone with rooms; therefore, no comma is used between brightly and lit. Rule 4. Use commas before or surrounding the name or title of a person directly addressed. Examples: Will you, Aisha, do that assignment for me? Yes, Doctor, I will. NOTE: Capitalize a title when directly addressing someone. Rule 5a. Use a comma to separate the day of the month from the year an d after the year. Example: Kathleen met her husband on December 5, 2003, in Mill Valley, California. Rule 5b. If any part of the date is omitted, leave out the comma. Example: They met in December 2003 in Mill Valley. Rule 6. Use a comma to separate the c ity from the state and after the state in a document. If you use the two-letter capitalized form of a state in a document, you do not need a comma after the state. NOTE: With addresses on envelopes mailed via the post office, do not use any punctuation. Example: I lived in San Francisco, California, for 20 years. I lived in San Francisco, CA for 20 years. Rule 7. Use commas to surround degrees or titles used with names. Commas are no longer required around Jr. and Sr. Commas never set off II, III, and so forth. Example: Al Mooney, M.D., knew Sam Sunny Jr. and Charles Starr III. Rule 8. Use commas to set off expressions that interrupt sentence flow. Example: I am, as you have probably noticed, very nervous about this. Rule 9. When starting a sentence with a weak clause, use a comma after it. Conversely, do not use a comma when the sentence starts with a strong clause followed by a weak clause. Examples: If you are not sure about this, let me know now. Let me know now if you are not sure about this. Rule 10. Use a comma after phrases of more than three words that begin a sentence. If the phrase has fewer than three words, the comma is optional. Examples: To apply for this job, you must have previous experience. On February 14 many couples give each other candy or flowers. OR On February 14, many couples give each other candy or flowers. Rule 11. If something or someone is sufficiently identified, the description following it is considered nonessential and should be surrounded by commas. Examples: Freddy,

who has a limp, was in an auto accident. Freddy is named, so the description is not essential. The boy who has a limp was in an auto accident. We do not know which boy is being referred to without further description; therefore, no commas are used. Rule 12. Use a comma to separate two strong clauses joined by a coordinating conjunction--and, or, but, for, nor. You can omit the comma if the clauses are both short. Examples: I have painted the entire house, but he is still working on sanding the doors. I paint and he writes. Rule 13. Use the comma to separate two sentences if it will help avoid confusion. Example: I chose the colors red and green, and blue was his first choice. Rule 14. A comma splice is an error caused by joining two strong clauses with only a comma instead of separating the clauses with a conjunction, a semicolon, or a period. A run-on sentence, which is incorrect, is created by joining two strong clauses without any punctuation. Incorrect: Time flies when we are having fun, we are always having fun. (Comma splice) Time flies when we are having fun we are always having fun. (Run-on sentence) Correct: Time flies when we are having fun; we are always having fun. OR Time flies when we are having fun, and we are always having fun. (Comma is optional because both strong clauses are short.) OR Time flies when we are having fun. We are always having fun. Rule 15. If the subject does not appear in front of the second verb, do not use a comma. Example: He thought quickly but still did not answer correctly. Rule 16. Use commas to introduce or interrupt direct quotations shorter than three lines. Examples: He actually said, "I do not care." "Why," I asked, "do you always forget to do it?" Rule 17. Use a comma to separate a statement from a question. Example: I can go, can't I? Rule 18. Use a comma to separate contrasting parts of a sentence. Example: That is my money, not yours. Rule 19. Use a comma when beginning sentences with introductory words such as well, now, or yes. Examples: Yes, I do need that report. Well, I never thought I'd live to see the day . . . Rule 20. Use commas surrounding words such as therefore and however when they are used as interrupters. Examples: I would, therefore, like a response. I would be happy, however, to volunteer for the Red Cross. Rule 21. Use either a comma or a semicolon before introductory words such as namely, that is, i.e., for example, e.g., or for instance when they are followed by a series of items. Use a comma after the introductory word. Examples: You may be required to bring many items, e.g., sleeping bags, pans, and warm clothing. OR You may be required to bring many items; e.g., sleeping bags, pans, and warm clothing. NOTE: i.e. means that is; e.g. means for example Semicolon Rule 1. Use a semicolon in place of a period to separate two sentences where the conjunction has been left out. Examples: Call me tomorrow; I will give you my answer

then. I have paid my dues; therefore, I expect all the privileges listed in the contract. Rule 2. It is preferable to use a semicolon before introductory words such as namely, however, therefore, that is, i.e., for example, e.g., or for instance when they introduce a complete sentence. It is also preferable to use a comma after the introductory word. Examples: You will want to bring many backpacking items; for example, sleeping bags, pans, and warm clothing will make th e trip better. As we discussed, you will bring two items; i.e., a sleeping bag and a tent are not optional. Rule 3. Use either a semicolon or a comma before introductory words such as namely, however, therefore, that is, i.e., for example, e.g., or for instance when they introduce a list following a complete sentence. Use a comma after the introductory word. Examples: You will want to bring many backpacking items; for example, sleeping bags, pans, and warm clothing. You will want to bring many backpackin g items, for example, sleeping bags, pans, and warm clothing. Rule 4. Use the semicolon to separate units of a series when one or more of the units contain commas. Example: This conference has people who have come from Boise, Idaho; Los Angeles, California; and Nashville, Tennessee. Rule 5. Use the semicolon between two sentences joined by a coordinating conjunction when one or more commas appear in the first sentence. Examples: When I finish here, I will be glad to help you; and that is a promise I will keep. If she can, she will attempt that feat; and if her husband is able, he will be there to see her. Colon Rule 1. Use the colon after a complete sentence to introduce a list of items when introductory words such as namely, for example, or that is do not appear. Rule 2. A colon should not precede a list unless it follows a complete sentence; however, the colon is a style choice that some publications allow. Rule 3. Capitalization and punctuation are optional when using single words or phrases in bulleted form. If each bullet or numbered point is a complete sentence, capitalize the first word and end each sentence with proper ending punctuation. The rule of thumb is to be consistent. Rule 4. Use a colon instead of a semicolon between two sentences when the second sentence explains or illustrates the first sentence and no coordinating conjunction is being used to connect the sentences. If only one sentence follows th e colon, do not capitalize the first word of the new sentence. If two or more sentences follow the colon, capitalize the first word of each sentence following. Examples: I enjoy reading: novels by Kurt Vonnegut are among my favorites. Rule 5. Use the colon to introduce a direct quotation that is more than three lines in length. In this situation, leave a blank line above and below the quoted material. Single space the long quotation. Some style manuals say to indent one -half inch on both the left and right margins; others say to indent only on the left margin. Quotation marks are not used. Example: The author of Touched, Jane Straus, wrote in the first chapter: Rule 6. Use the colon to follow the salutation of a business letter even when addressing someone by his/her first name. Never use a semicolon after a salutation. A comma is used after the salutation for personal correspondence. Example: Dear Ms. Rodriguez: