Excel Super Shortcuts

How to use this book

Practical Usage of the Shortcuts
Don’t bother. You either know it or don’t need to know
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Note on Mac Shortcuts

The Ninja Meter indicates the
Shift . . . ⇧ Control . . . . ^ importance of the shortcuts based
on use case. This is based on our
Alt . . . . ⌥ Command . . ⌘ experience with consulting and
interacting with 20,000+ students
Function . Fn Mouse Click . in the classroom sessions
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Excel Super Shortcuts 2

File Win Mac

Create new workbook Ctrl N ⌘ N

Open workbook Ctrl O ⌘ O

Save workbook Ctrl S ⌘ S

Saveas F12 ⌘ ⇧ S

Printfile Ctrl P ⌘ P

Open print preview window Ctrl F2

Close current window Ctrl W ⌘ W

Close Excel Alt F4 ⌘ Q

Ribbon

Expand or collapseribbon Ctrl F1 ⌘ ⌥ R

Activate shortcut key tips Alt

Move to next ribbon control Tab Tab

Move to previous button Shift Tab ⇧ Tab

Accept and Confirm Enter Return

Help for button upon mouseover F1

A man only learns in two ways, one by reading, and the other by associationwith
smarter people. -WillRogers
Excel Super Shortcuts 3

ActiveCell Win Mac

Select active cellonly Shift Backspace ⇧ Delete

Show active cell onworksheet Ctrl Backspace ⌘ Delete

Move active cell clockwisein

selection
Ctrl . ^ .

Move active cell down inselection Enter Return

Move active cell up in selection Shift Enter ⇧ Return

Move active cell right in a selection Tab Tab

Move active cell left in a selection Shift Tab ⇧ Tab

“Education is the most powerful weapon which you can use to change the world.”
― NelsonMandela
 Excel Super Shortcuts 4

General Win Mac

Open help F1 ⌘ /

Undo lastaction Ctrl Z ⌘ Z

Redo last action Ctrl Y ⌘ Y

Copy selected cells Ctrl C ⌘ C

Repeat last action F4 ⌘ Y

Cut selectedcells Ctrl X ⌘ X

Paste content from clipboard Ctrl V ⌘ V

Display Paste Special Alt E S ^ ⌘ V

Display Find andReplace Ctrl F ⌘ F

Find with replaceselected Ctrl H ^ H

Find previous match Ctrl Shift F4 ⌘ ⇧ G

Find next match Shift F4 ⌘ G

Create embedded chart Alt F1 Fn ⌥ F1

Create chart in new worksheet F11 Fn F11

Toggle Autofilter Ctrl Shift L ⌘ ⇧ F

“Education is the ability to listen to almost anything without losing your temper or your
self-confidence.” ― RobertFrost
 Excel Super Shortcuts 5

General Continued Win Mac

Activate filter dropdown Alt ↓ ⌘ Shift F

Inserttable Ctrl T ^ T

Select tablerow Shift Space ⇧ Space

Select tablecolumn Ctrl Space ^ Space

Selecttable Ctrl A ⌘ A

Selection

Select entire row Shift Space ⇧ Space

Select entire column Ctrl Space ^ Space

Select entire worksheet Ctrl A ⌘ A

Add adjacent cells to selection Shift ⇧

Add non-adjacent cells to selection Ctrl ⌘

Same selection in next column ⌥ Tab

Same selection in previous column ⌥ ⇧ Tab

Toggle add to selection mode Shift F8 Fn ⇧ F8

Cancel selection Esc Esc

“Intelligence plus character-that is the goal of true education.”

― Martin Luther KingJr.
Excel Super Shortcuts 6

Navigation Win Mac

Move one cellright

↓
Move one cell left

↓
Move one cell up

Move one cell down ↓ ↓

Move one screen right Alt PgDn Fn ⌥ ↓

Move one screenleft Alt PgUp Fn ⌥

Move one screen up PgUp Fn

Move one screen down PgDn Fn ↓

Move to right edge of data region Ctrl

↓

Move to left edge of dataregion Ctrl

↓

Move to top edge of data region Ctrl

Move to bottom edge of data

Ctrl ↓
region

Move to beginning of row Home Fn

↓

Move to last cell in worksheet Ctrl End Fn ^

↓

Move to first cell in worksheet Ctrl Home Fn ^

↓

“Study without desire spoils the memory, and it retains nothing that it takes in.”
― Leonardo da Vinci
 Excel Ninja Shortcuts 7

NavigationContinued Win Mac

Turn End modeon End Fn

↓
Number Formatting

Apply general format Ctrl Shift ~ ^ ⇧ ~

Apply currency format Ctrl Shift $ ^ ⇧ $

Apply percentage format Ctrl Shift % ^ ⇧ %

Apply scientific format Ctrl Shift ^ ^ ⇧ ^

Apply date format Ctrl Shift # ^ ⇧ #

Apply time format Ctrl Shift @ ^ ⇧ @

Apply number format Ctrl Shift ! ^ ⇧ !

“Anyone who stops learning is old, whether at twenty or eighty. Anyone who keeps
learning stays young.” ― HenryFord
 Excel Super Shortcuts 8

ExtendSelection Win Mac

Extend selection by one cell right Shift ⇧

↓
Extend selection by one cell left Shift ⇧

↓
Extend selection by one cell up Shift ⇧

Extend selection by one cell down Shift ↓ ⇧ ↓

Extend last cell right Ctrl Shift ⌃ ⇧

↓
Extend last cell left Ctrl Shift ↓ ⌃ ⇧

↓
Extend last cell up Ctrl Shift ⌃ ⇧

Extend last cell down Ctrl Shift ↓ ⌃ ⇧ ↓

Extend selection up one screen Shift PgUp Fn ⇧

Extend selection down one screen Shift PgDn Fn ⇧ ↓

Extend selection right one screen Alt Shift PgDn Fn ⇧ ⌘ ↓

Extend selection left one screen Alt Shift PgUp Fn ⇧ ⌘

Extend selection to start of row Shift Home Fn ⇧

↓

Extend first cell Ctrl Shift Home Fn ⌃ ⇧

↓

Extend last worksheet cell Ctrl Shift End Fn ⌃ ⇧

↓

“All I have learned, I learned from books.” ― Abraham Lincoln

Excel Super Shortcuts 9

Extend SelectionContinued Win Mac

Toggle extend selection mode F8 Fn F8

Select Special

Display ‘Go To’ dialogbox Ctrl G ^ G

Select rowdifference Ctrl \

Select columndifference Ctrl Shift |

Select cells with comments Ctrl Shift O Fn ^ ⇧ O

Select current region Ctrl A ⌘ A

Select current array Ctrl / ^ /

Select direct precedents Ctrl [ ^ [

Select all precedents Ctrl Shift [ ^ ⇧ {

Select direct dependents Ctrl ] ^ ]

Select alldependents Ctrl Shift ] ^ ⇧ }

Select visible cells only Alt ; ⌘ ⇧ Z

“Play is the highest form of research.” ― AlbertEinstein

Excel Super Shortcuts 10

Cell Edit mode Win Mac

Edit the active cell F2 ⌃ U

Insert or edit comment Shift F2 Fn ⇧ F2

Cancel entry Esc Esc

Select one character right Shift ⇧

↓
Select one character left Shift ↓ ⇧

↓
Move one word right Ctrl ⌃

↓
↓

Move one word left Ctrl ⌃

↓

Select one word right Ctrl Shift ⌃ ⇧ ↓

↓

↓
Select one word left Ctrl Shift ⌃ ⇧
↓

Select to beginning of cell Shift Home Fn ⇧

↓

Select to end of cell Shift End Fn ⇧

↓

Delete character to the left of

Backspace Delete
cursor

Delete character right Delete Fn Delete

New line in cell Alt Enter ⌃ ⌥ Return

“Education is no substitute for intelligence.” ― FrankHerbert

Excel Super Shortcuts 11

Entering data Win Mac

Enter and move down Enter Return

Enter and move up Shift Enter ⇧ Return

Enter and move right Tab Tab

Enter and move left Shift Tab ⇧ Tab

Enter same data in multiple

Ctrl Enter ⌃ Return
cells

Insert current date Ctrl ; ⌃ ;

Insert current time Ctrl Shift : ⌃ ⇧ :

Fill down from cell above Ctrl D ⌃ D

Fill right from cellleft Ctrl R ⌃ R

Copy formula from cell above Ctrl ‘ F⌃

n ‘

Copy value from cell above Ctrl Shift “ ⌃ ⇧ “

Add hyperlink Ctrl K ⌘ K

Display Auto Completelist Alt ↓ ⌥ ↓

Flash fill Ctrl E

“Risk comes from not knowing what you're doing” ― Warren Buffett
Excel Super Shortcuts 12

Formatting Win Mac

Format (almost) anything Ctrl 1 ⌘ 1

Display Format cells font tab Ctrl Shift F ⌃ ⇧ F

Apply or remove bold

Ctrl B ⌘ B
formatting

Apply or remove italic

Ctrl I ⌘ I
formatting

Apply or remove underscoring Ctrl U ⌘ U

Toggle strikethrough formatting Ctrl 5 ⌘ ⇧ X

Toggle shadow font style ⌘ ⇧ W

Toggle outline font style ⌘ ⇧ D

Aligncenter Alt H A C ⌘ E

Alignleft Alt H A L ⌘ L

AlignRight Alt H A R ⌘ R

Indent Alt H 6 ⌃ ⌥ Tab

Remove indent Alt H 5 ⌃ ⌥ ⇧ Tab

Increase font size one step Alt H F G ⌘ ⇧ >

Decrease font size one step Alt H F K ⌘ ⇧ <

“Educated men are so impressive!” ― William Shakespeare, Romeo and Juliet

Excel Super Shortcuts 13

Borders Win Mac

Add border outline Ctrl Shift & ⌘ ⌥ 0

Add or remove border right Alt R ⌘ ⌥

↓
Add or remove border left Alt L ⌘ ⌥

↓
Add or remove border top Alt T ⌘ ⌥

Add or remove border bottom Alt B ⌘ ⌥ ↓

Add or remove border upward

Alt D
diagonal

Add or remove border

Alt V
horizontal interior

Remove borders Ctrl Shift _ ⌘ ⌥ _

Dialog Boxes

Move to next control Tab Tab

Cancel and close the dialog box Esc Esc

Toggle between open books Ctrl Tab ⌃ Tab

Move to previous tab Ctrl Shift Tab ⌃ ⇧ Tab

Accept and apply Enter Return

Check and uncheck box Space Space

“I never learn anything talking. I only learn things when I ask questions.” - LouHoltz
Excel Super Shortcuts 14

Formulas Win Mac

Toggle absolute & relative

F4 ⌘ T
references

Open Insert function dialog Shift F3 Fn ⇧ F3

Autosum selected cells Alt = ⌘ ⇧ T

Toggle formulas on and off Ctrl ` Fn `

Enter array formula Ctrl Shift Enter ⌃ ⇧ Return

Calculateworksheets F9 Fn F9

Calculate activeworksheet Shift F9 Fn ⇧ F9

Force calculate allworksheets Ctrl Alt F9

Evaluate part of a formula F9 Fn F9

Expand/collapse formula bar Ctrl Shift U ⌃ ⇧ U

Display function arguments

Ctrl A ⌃ A
dialog box

Define Name Ctrl F3 Fn ⌃ F3

Define names from labels Ctrl Shift F3 Fn ⌃ Shift F3

Paste name into formula F3

“We learn from failure, not from success!” ― Bram Stoker, Dracula
Excel Super Shortcuts 15

Pivot Tables Win Mac

Select entire pivot table Ctrl A ⌘ A

Toggle pivot table field

SSppaaccee Space
checkbox

Group pivot table items Alt Shift ⌘ ⇧ K

↓
Ungroup pivot table items Alt Shift ⌘ ⇧ J

↓
Hide pivot tableitem Ctrl - Ctrl -

Create pivot chart on same Alt F1

worksheet

Create pivot chart on new

F11 F⌃
n F11
worksheet

Open pivot table wizard Alt D P ⌘ ⌥ P

Insert Calculatedfield Ctrl Shift +

“Education is the kindling of a flame, not the filling of a vessel.” ― Socrates

 Excel Super Shortcuts 16

Grid Operations Win Mac

Display Insert Dialog box Ctrl Shift + Ctrl Shift +

Insert rows Ctrl Shift + Ctrl Shift +

Insert columns Ctrl Shift + Ctrl Shift +

Display Delete dialog box Ctrl - ⌃ -

Delete rows Ctrl - ⌃ -

Delete columns Ctrl - ⌃ -

Delete cells Ctrl - ⌃ -

Delete contents of selected Delete Fn Delete

cells

Hide columns Ctrl 0 ⌃ 0

Hide rows Ctrl 9 F⌃

n 9

Unhide rows Ctrl Shift 9 ⌃ ⇧ 9

Unhidecolumns Ctrl Shift 0 ⌃ ⇧ 0

Group rows or columns Alt Shift → ⌘ ⇧ K

Ungroup rows or columns Alt Shift ← ⌘ ⇧ J

Open Group Dialog Box Alt Shift → ⌘ ⇧ K

A man only learns in two ways, one by reading, and the other by associationwith
smarter people. -WillRogers
 Excel Super Shortcuts 17

Grid OperationsContinued Win Mac

Open Ungroup Dialog Box Alt Shift ← ⌘ ⇧ J

Hide or show outline symbols Ctrl 8 ⌃ 8

Workbook

Insert new worksheet Shift F11 Fn ⇧ F11

Go to next worksheet Ctrl PgDn Fn ⌃ ↓

Go to previous worksheet Ctrl PgUp Fn ⌃ ↑

Move to next pane F6

Move to previous pane Shift F6

Go to next workbook Ctrl Tab ⌃ Tab

Go to previous workbook Ctrl Shift Tab F⌃

n ⇧ Tab

Minimize current workbook

Ctrl F9 ⌘ M
window

Maximize current workbook

Ctrl F10 Fn ⌃ F10
window

Select adjacent worksheets Shift ⇧

Select non-adjacent worksheets Ctrl ⌘

Toggle scroll lock SrcLk Fn ⇧ F14

“In learning you will teach, and in teaching you will learn.” ― Phil Collins
Excel Super Shortcuts 18

Other Win Mac

Open Spelling dialog box F7 Fn F7

Open Thesaurus dialog box Shift F7 Fn ⇧ F7

Open Macro dialog box Alt F8 Fn ⌥ F8

Open VBA Editor Alt F11 Fn ⌥ F11

Duplicate object Ctrl D ⌘ D

Snap to grid Alt ⌘

Hide or show objects Ctrl 6 ⌃ 6

Display Modify Cell Style Alt ‘ ⌘ ⇧ L

Display shortcut menu Shift F10 Fn ⇧ F10

Display control menu Alt Space

“We learn to do by doing.” ― Spencer W.Kimball