The Most Important Engine Room Documents a Ship Cannot Sail Without

A vessel can only travel from one foreign port to another

with valid certificates and up to date recorded documents. All
documents in the engine room and bridge should be duly filled,
checked and signed by operating officer and countersigned by
managerial level officer for smooth and lawful operation of the
ship.

1. Tick the names of documents which belong to the ER

papers:
Saturday/Monday Routine Sewage Management
__ ___
Log Log
_

__ Cargo Declaration Oil to Sea Interface Log

___
_

__ Engine Room Log Book ___ Loading Manual

_
Certificate of
__ ___ Oil record book
seaworthiness
_
Engine Room Tank Agreement of
__ ___
Sounding Log Employment
_
Chief Engineer Night
__ Crew List ___
Order Book
_
Certificate of Testing of
__ Seal log ___
a Liferaft
_

2. Make up the definition from the given words:

1. Entry (n) – written or / in a diary / or log book / a record / printed /

____________________________________________________________________________
2. Document (n) – printed information / with written or / a paper or / of an official type / set of
papers._____________________________________________________________________
___________________________________________________________________________
3. Log/Logbook (n) – in the management, / of important events / operation, / a registration
book / and navigation of a ship.
______________________________________________________
___________________________________________________________________________
4. Remark (n) – comment / written / a / spoken / or. ____________________________________
_______________________________________________________________________
5. Seal (n) – as a guarantee of / a piece of / attached to / its identity / a document / wax or other
material.____________________________________________________________________
__________________________________________________________________________
6. Countersign (v) – another person / to a document / already signed /to add a signature / by
___________________________________________________________________________
___________________________________________________________________________

3. Match the words with the same meaning:

number record (v) comments quantity

remarks sign log record (n) entry

write acknowledge note (v)

4. Complete the gaps with the words from ex. 3:

1) You should always ________ all the parameters of running machineries.

2) Let me ________ down your telephone number.
3) Cargo vessels transport large ________ of goods.
4) Fill in this form. If you have something to add, write your ________ here.
5) When you fill in the form, ________ it at the bottom and write your name.
6) The watch engineer made ________ about the failure of an air compressor.

5. Match the names of documents with their descriptions:

1) A. It is used to record:
 all the parameters of running machineries (main propulsion plant,
power generation system, boiler, purifier, refrigeration plant, air
conditioning plant etc.)
 Any abnormal finding
Oil record book  Any major maintenance for machineries
 Voyage number and “from” and “to” ports
Журнал учёта  Running hours of different machineries for every watch
нефтяных  Quantity of fuel, diesel and lube oil retained onboard
операций  Quantity of waste water retain onboard
 Special operation like bunkering of fuel, diesel and lube oil with
starting and finish time.
 Special operation including operation of 15 ppm equipment with
operational time.
2) B. It is one of the most important documents onboard with a written
record for compliance of annex I of MARPOL. The following
entries should be made:
Sewage  Maintenance operation of MARPOL equipment like OWS, Sewage
Management Log treatment plant and incinerator with the type of maintenance, date and
time.
Журнал  Bunkering operation including date, time, bunkering grade, quantity
управления bunkered, port of bunkering, and retention of tank used in bunkered
сточными водами operation.
 Weekly retention of waste water that includes bilge and sludge system.
 Any internal bilge or sludge transfer with date and time and quantity
transferred.
 Any maintenance on OWS.
3) C. It is used to keep a written record of soundings of all the engine room
Oil to Sea Interface tanks including waste water tank, fuel oil and diesel oil service settling
Log and bunker tanks.
4) D. It consists of ISPP certificate, operating procedure of sewage plant, and
maintenance procedure of the sewage plant. The following issues must
Engine Room be recorded there:
Log Book  Any maintenance in sewage plant (chlorine tablet dosing etc).
 Sample testing of sewage.
 Any discharge of sewage overboard at sea with date, time, position of
ship, and quantity discharged.
5) E. It is used to record working of those systems which have direct
interface of oil with sea water. They normally include stern tube
Saturday/Monday system and Lube oil coolers cooled by sea water system. It normally
Routine Log contains the following records:
 The level or quantity of oil in the system to check for any leaks. All
reading is acknowledged by the chief engineer.
 Any abnormality
Entry is to be done once in on a daily basis.
Chief engineer is responsible to maintain this log.
7) F. Normally most of the shipping companies have a system for sealing all
the MARPOL systems which include overboard lines for OWS, sewage
system overboard and lines, bilge system and lines etc. with the help of
Engine Room seals. The following entries can be found here:
Tank Sounding  All the seals placed onboard with an individual number.
Log  The date and place where the seal is to be fitted.
 The date when the seal is removed and the purpose of removal.
 Chief engineer is responsible to maintain and acknowledge all the
records in the book.
G. All the emergency equipment such as LSA, FFA equipment and
8) Seal log systems on board ship, which are tried out in weekly, monthly or yearly
basis, depending upon equipment operation and company requirement
for satisfactory operation, are recorded in this log.
 It includes emergency generator, emergency fire pump, emergency
compressor, life boat engine, emergency stops of pumps and ventilation
fans, fire dampers and other equipment and systems as per company
requirement.
 All officers onboard are designated with particular equipment for
carrying out trial operation and procedure, which are to be entered in
this log.
 Every entry is to be acknowledged by the officer carrying out the
operation with remarks and brief description of the same.

1. 2. 3. 4. 5. 6. 7. 8.

6. Make five True (T), False (F) and Doesn’t Say (DS) statements on Engine Room
documents.
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________

7. Complete the table with the names and purposes of ER documents on your last vessel.
Write who was responsible for them.

Name _____________________________________
Position during last voyage ____________________
Vessel name/type ___________________________

Engine room documents

Name of the document Description (purpose) Who was

responsible?