Code of Conduct
Code of Conduct
The conduct of individuals in these guidelines relate to the relationship with colleagues, customers,
suppliers and government agencies with equal importance. As a starting point, Euronav should
present itself as a professional and responsible organisation. This Code sets out a set of basic
principles to guide Relevant Persons regarding the minimum requirements expected of them.
However, this Code does not provide a detailed description of all Company policies and it does not
cover every issue that may arise. In general, if a Relevant Person is unsure of what to do in any
Counsel.
1. CONFLICT OF INTEREST
A. GENERAL
Every Relevant Person should avoid any conflict between his/her own interests and the interests of
the Company, especially when dealing with suppliers, customers, and other third parties, and in the
conduct of his/her personal affairs, including transactions in securities of the Company.
the Company as a whole. While it is not possible to describe every situation in which a conflict of
interest may arise, Relevant Persons must never use or attempt to use their position with the Company
to obtain improper personal benefits for themselves or for members of their families.
Any Relevant Person who is aware of a conflict of interest, or the appearance of a conflict of interest,
or is concerned that a conflict might develop, should report and discuss the matter with the head of
department or the General Counsel. Any of these shall report to and consult the Chairman of the
Corporate Governance and Nomination Committee immediately in the event of any conflict of interest
apparently arising within the Company.
The Corporate Governance and Nomination Committee shall have the responsibility to determine
whether a conflict of interest exists, and it may establish procedures to arrive at its conclusion and to
approve or reject, or otherwise resolve, a potential conflict of interest.
Board and/or members of the Management Board, shall be resolved according to the applicable
provisions of the Belgian Companies Code, with the assistance of the Corporate Governance and
Nomination Committee where required.
TEPIC SASA
19. 08. 2022.
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C. BUSINESS RELATIONSHIPS WITH THIRD PARTIES
Business relationships with third parties shall be governed solely by objective criteria. Suppliers shall
be selected only on the basis of price, quality, reliability, technological standard, product suitability,
the potential for (or existence of) a continuing business relationship, ISO or ecological audit
certification, the existence of an anti-corruption policy and the existence of a quality management
system. Furthermore, as described in the Third Party Risk Policy, a compliance validation should be
conducted. In no circumstances shall personal relationships be determining factors in awarding a
contract. Advice or recommendations given by any Relevant Person must not be motivated by the
prospect of a material or non-material advantage to that or another Relevant Person.
The procurement policy of the Company emphasizes the importance of establishing vendor
relationships based on Price Catalogues, Pricing Agreements or Contracts. In general Procurement of
goods and/or services is to be undertaken on the basis of competitive bidding with minimum three
candidates, unless there is a risk related to quality.
2. CORPORATE OPPORTUNITIES
A Relevant Person may not:
i. take for himself or herself opportunities that are discovered through the use of Company
property, information or position;
ii. use Company property, information or position for personal gain; or
iii. compete with the Company.
A corporate opportunity may be described as any business opportunity for the Company which arises
through or outside the activities of a person and which could benefit the Company. In case of dispute,
the Corporate Governance and Nomination Committee has the responsibility to determine whether a
corporate opportunity exists. The Corporate Governance and Nomination Committee may also
establish procedures to arrive at its conclusion and to approve or reject, or otherwise resolve, a
potential usurpation of a corporate opportunity.
Relevant Persons may have access to proprietary and confidential information concerning the
obtained in the course of employment, including but not limited to non-public information concerning
Company and any legal proceedings commenced by or against the Company as well as any non-public
Relevant Persons are required to keep such information confidential during employment as well as for
at least 5 years thereafter, and not to use, disclose, or communicate such confidential information to
third parties other than in the course of employment with and with proper authority of the Company,
except when disclosure is authorized by the Company or legally mandated.
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The consequences to the Company and the Relevant Person concerned can be severe where there is
unauthorized disclosure of any non-public, privileged or proprietary information. Among other things,
disclosure of material non-public information relating to the Company could violate applicable insider
trading laws and could result in significant civil and criminal penalties for the individual, in addition to
penalties that may be imposed upon the Company and its supervisory personnel, as set out in the
Dealing Code.
suspected leak of confidential information. Based on the information received, the Chief Executive
Officer shall inform the Supervisory Board and shall, together with the Chairman of the Audit and Risk
Committee, the General Counsel determine which
measures to take.
Fair conduct is considered to be conduct that is free from unilateral advantage through manipulation,
concealment or misrepresentation of material facts, abuse of privileged information or any other
biased-dealing practice.
Integrity refers to the quality of being honest and having strong moral principles.
Relevant Persons are expected to report suspected violations of law or of Company policies in the first
place to the head of department, who will report to the General Counsel, or the Chief Executive Officer
and/or to the Chairman of the Audit and Risk Committee, as appropriate. The Company expects
compliance with its standards of integrity throughout the organisation and will not tolerate any
Relevant Person who achieves results at the cost of violation of laws or who deals unscrupulously.
The Company strives to provide each Relevant Person with a safe and healthy work environment. Each
Relevant Person has responsibility for maintaining a safe and healthy workplace for all Relevant
Persons by following safety and health rules and practices and reporting accidents, injuries and unsafe
equipment, practices or conditions while sharing vigilance.
B. SOCIAL BEHAVIOUR
Threats or acts of violence and physical intimidation are not permitted. The use of alcohol or illegal
drugs in the workplace will not be tolerated as stipulated in the Employment Standards.
Each Relevant Person must realize that his/her behaviour will be attributed to the Company and can
affect its reputation. The Company therefore expects all Relevant Persons to be polite, objective and
fair.
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Hence, Relevant Persons:
may not unfairly disadvantage, favour, harass or ostracize others because of race,
gender, colour, nationality, descent, religion, biological sex, sexual orientation, age,
physical characteristics or appearance;
have the right to be protected against harassment; and the obligation to allow others
to feel freedom from harassment, regardless of whether one might consider his or her
own behaviour to be normal or acceptable and whether the harassed person has the
opportunity to avoid the harassment;
are entitled to work together with colleagues in an atmosphere of safety, comfort and
trust.
C. COMMUNICATION
Relevant Persons must endeavour to contribute as much as possible of his or her own expertise and of
the expertise drawn on from elsewhere within the Company. Free and open communication between
Relevant Persons is key for decision-making within the Company.
In respect of the abovementioned points, employees are also referred to the Employment standards
and the Staff Handbook.
Relevant Persons or their authorized designees. This applies to tangible assets (such as equipment,
office equipment, telephone, copy machines, etc.) and intangible assets (such as trade secrets,
confidential information, inappropriate use of the company internet subscription, company phone, e-
mail and server space). These assets must not be removed from Company premises without the
express permission of the head of department other than for work-related purposes. Data, programs
or documents must be neither copied nor brought onto or removed from Company premises without
permission other than for work-related purposes. Equally, no personal data, programs or documents
not linked with any legitimate business purpose must be copied to or stored on company assets or
within company premises. However, certain exceptions are tolerated in accordance with the IT
acceptable use policy.
ensure their efficient and safe use. Theft, carelessness and waste have a direct impact on the
Counsel.
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Relevant Persons do not have the right to access to information not relating to their own field of work
or responsibility and shall not read messages addressed to others, except for work-related reasons.
Relevant Persons must keep all records and files (including electronic records) in such a way as to
permit delegation to a colleague at any time. All significant information should be properly recorded
and archived. Hence, files must be kept in a manner that is complete, orderly and readily
understandable.
is unsure whether a situation violates any applicable law, rule, regulation or Company policy should
the event of a request for information or questioning outside the ordinary course of business.
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Members of the Supervisory Board and members of the Management Board should endeavour to
cause the Company to proactively promote ethical behaviour and to encourage employees to report
evidence of illegal or unethical behaviour to appropriate Company personnel.
the relevant laws and regulations governing relations with government employees or others who may
governmental context, in every country where they conduct business. Further reference is made to
the Anti-Corruption Policy.
Relevant Persons who hold or seek to hold political office must do so on their own time, whether
through vacation, unpaid leave, after work hours or on weekends. Additionally, all Relevant Persons
General Counsel prior to running for political office
to ensure that there are no conflicts of interest with Company business.
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In case of uncertainty of whether a violation has occurred within the Company, one must seek guidance
eged violations of law or suggestions
for improvements should be made to the relevant departments or the General Counsel.
Alternatively, the reporting can be done anonymously through the whistleblowing hotline, as
described in the Whistleblower Protection Policy of the Company.
Note that the Company will not allow there to be adverse consequences for reports made in good
faith.
Persons will also be afforded guidance in the event of unjustified actions by authorities.
Violations may result in reprimand, claims for damages, termination of employment, or loss of office.
It is not sufficient simply to take note of this Code of Conduct. Relevant Persons are requested to
review their own behaviour in light of the above standards and to determine where improvements are
possible. They must organize their area of responsibility in such a way that violations can be detected
or reports of violations received and take the initiative to regularly monitor subordinates' activities and
actively communicate with them.
18. CONCLUSION
These principles must always form an active part of
willingness to allow those actions to be judged against legal standards. Questions or comments on this
policy must be addressed to the General Counsel.
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