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9 Project Report

A project report provides details on the overall status or specific aspects of a project's progress or performance. It is made up of project data related to economic, technical, financial, managerial or production aspects. Project reports are important communication tools that keep stakeholders updated and help project managers allocate resources and manage the project successfully. They allow managers to monitor progress, predict threats, control costs, and increase insights to manage the project. Common types of project reports include status reports, progress reports, risk reports, executive reports, cost benefit analysis reports, resource reports, and variance reports. Creating high-quality project reports takes time, but project management software can expedite the reporting process.

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YOUSAF KULACHI
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346 views12 pages

9 Project Report

A project report provides details on the overall status or specific aspects of a project's progress or performance. It is made up of project data related to economic, technical, financial, managerial or production aspects. Project reports are important communication tools that keep stakeholders updated and help project managers allocate resources and manage the project successfully. They allow managers to monitor progress, predict threats, control costs, and increase insights to manage the project. Common types of project reports include status reports, progress reports, risk reports, executive reports, cost benefit analysis reports, resource reports, and variance reports. Creating high-quality project reports takes time, but project management software can expedite the reporting process.

Uploaded by

YOUSAF KULACHI
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Project Report

A project report is simply a document that provides


detail on the overall status of the project or specific
aspects of the project’s progress or performance.
Regardless of the type of report, it is made up of project
data based on economic, technical, financial,
managerial or production aspects.

Benefits of a Project Report


These are important tools of communication to
stakeholders to keep them updated on the project and
it’s progress. But they’re also helpful for project
managers and assists them when allocating resources
and other means of managing the project to a
successful conclusion. Most project reports will compare
actual effort against the planned effort in order to keep
the project on financial track and aligned to its schedule.
Not only do project reports help managers and
stakeholders monitor progress, they can predict threats,
and in so doing, work towards developing a response to
avoid them. They help to control cost and keep to your
budget, monitor team performance and increase
visibility into the project for greater insights in managing
them.
Because of their level of detail, creating a project report
takes time. Project management software,
like ProjectManager, can expedite your reporting
process. Create status reports, resource reports,
variance reports and more with just a few clicks. Or,
simply look at our real-time dashboard for a snap shot
of your current project’s status.
Common Project
Report Types
1. Status Reports
2. Progress Report
3. Risk Reports
. Board/Executive Reports
5. Cost Benefit Analysis Report
6. Resource Reports
7. Variance Reports
8. Gap Analysis Report
Steps to Create a Project Report

1. Know Your Objective

2. Recognize Your Audience

3. Data Collection

4. Structure the Report


A project report is further divided into certain
sections. These 4 are the most common divisions of a
project report -
• Summary - The summary gives the reader a
download of all covered in the project report. Even
though a summary is placed at the beginning of a
project report, you can only write it once your entire
report is complete.
• Introduction - Mention the outline of the report,
give context and mention the scope and
methodologies used in the report.
• Body - This is the lengthy section of the report as it
contains background details, analysis, data, and
graphics.
• Conclusion - This section brings the entire project
report together.
5. Edit and Proofread

Project Report Objectives

A thorough understanding of your objective will help


guide you in writing the report and make the purpose of
the report clear to all stakeholders.
Here are a few examples of project report objectives:

• Requesting approval for a new project


• Tracking the progress of the project
• Identifying and managing risks
• Managing costs and budgets
• Requesting financial assistance
Project Report
Components
Consider including some of the following project report
components:

Executive Summary

Project Progress

Risks and Risk Management


Budget

Timelines

Resources

Team Performance

Conclusion

What is a project report format?


The project reports should be like conference papers:
concise and focussing on what you did. Format: Use 1 inch
margins (left and right), 1 inch margins (top and bottom), 11
point times font for the main text, and use 10 point courier
font for computer code.

What is project report and its importance?


Project reports are important tools to both project teams and
stakeholders.

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